96-46 Resolution No. 96-46
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
JOSEPH J. HENDERSON FOR THE LIME RESIDUE DISPOSAL FACILITY
WHEREAS, the City of Elgin has heretofore entered into a
contract with Joseph J. Henderson for improvements to the lime
residue disposal facility; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: February 28, 1996
Adopted: February 28, 1996
Omnibus Vote: Yeas 7 Nays 0
Attest:
.s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
WATER WORKS IMPROVEMENTS
South McLean Lime Residue Disposal Facility
Extension of Lagoon Outlet Structure and
Raise East - West Interior Berm
CHANGE ORDER NO.1
Scope:
This change order No.1 covers changes in the scope of work for the Lagoon
Improvements at south of McLean Boulevard that were not reasonably
foreseeable at the time the contract was signed and are in the best
interest of the City.
Reasons for change
The original contract required raising eight existing lagoon outlet
structures four feet. This change raised only the southern four existing
lagoon outlet structures six feet instead of four feet. The original
contract also required raising the east-west interior berm two feet, this
change raised the berm four to six feet to achieve level berm which remains
two feet below the exterior berm. These changes will provide more volume
and flexibility in managing the lime sludge produced at the Riverside
treatment plant.
This change order proposal has no effect on the contract price.
OTHER CONTRACT PROVISIONS: All other contract provisions will remain the
same.
Agreed to this /mot day of //k f , 1996.
Recommended: Accepted:
CITY OF ELGIN JOSEPH J. HENDERSON
WATER DEPARTMENT Party of the Second Part
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(Co ra- or)
By: Lt ( ,_ : _�` By: ' , �\
Title:[' /'�� �r'L.� , i Title: {���l �vlc�ti
Date: r\,/ / 7 Date: /.0�
Approved:
CITY OF ELGIN
Party of the First Part
(Owner) By: 1 1 Imo ._
Title:
Date:
hRX NU, tf�c 4upi �_ v
MIN-30-96 TUE 13:37 JJHENDERSDN .wL
Al JOSEPH J.HENDERSON&SON INC. 4288 Grand Avenue
GENERAL CONTRACTOR F.O. Box 9
ESTABLISHED 1928 Gurnee, fitinois 60031-0009
Phone: 708-244-3222
Fax: 708-244-9572
January 30, 1996
fixed 931-6152
CITY OF ELGIN
Mr.Peter Bityou
150 Dexter Court
Elgin,IL 60120
RE: Elgin Lagoon
bear Peter:
This letter is in response to your request fbr cost details pertaining to change order work,
Original excavation costs including 2000+/-cy of earthwork 34,300.00
Revised excavation costs to include 3000+/-cy of earthwork 44.800,00
COST INCREASE 10,500.00
Original concrete costs 52,000.00
Credit to delete four structures 20,000.00
Cost to increase size of two structures 9.500.00
COST DECREASE 10 500,00
NET 0.00
Please issue a change order and final payment as soon as possible.
Call if there are any questions.
Sincerely,
JOSEPH J.HENDERSON&SON,INC
712:2. Cz7t-7.!
Dan Bany,
Project Manager
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Agenda Item No.
February 6, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Authorization of Change Order No. 1, Final
Payment, and Acceptance of Improvements to Lime
Residue Disposal Facility on South McLean Boulevard
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing Change Order No. 1, final payment, and acceptance
of the project.
BACKGROUND
On October 25, 1995, the City Council awarded a contract for
improvements to the lime residue disposal facility on South
McLean Boulevard to Joseph J. Henderson. The project general-
ly included raising the existing lagoon outlet structures and
raising an interior berm to provide additional emergency
storage volume for the sludge produced at Riverside treatment
plant. Change Order No. 1 included raising only the southern
four existing outlet structures six feet instead of raising
eight lagoon outlet structures four feet and raising the
interior east-west berm four to six feet instead of two
feet. The cost to raise the berm height was offset by the
cost deduction for the elimination of the four inlet struc-
tures, resulting in a no-cost change order. Please see Exhib-
it A for the calculations of the offsetting costs as well as
a copy of Change Order No. 1.
The modifications to the construction plan included in Change
Order No. 1 will increase the storage capacity of the lagoon
system and its useful life.
Joseph J. Henderson has completed the project in a timely
fashion and in compliance with the plans and specifications
prepared by City staff.
Change Order No. 1/Lime Residue Disposal Facility
February 2, 1996
Page 2
r-
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The original agreement was funded in 1995 in the amount of
$86,300 from the following accounts:
1. Amount totaling $60,000 from the 1995 Water Fund,
under appropriation number 401-4002-771 .93-32, and
2 . Amount totaling $26,300 from annual well mainte-
nance, account number 401-4002-771 .40-02, was trans-
ferred to 401-4002-771.93-32 .
Previous payment in the amount totaling $77,670 was paid to
the contractor. Funds for this final payment in the amount
of $8,630 will be made from account number
401-4002-771. 93-32, project number 409070. The final invoice
payment for $8,630 is attached as Exhibit B.
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council authorize Change
Order No. 1 at no cost as well as the final payment of $8,630
to Joseph J. Henderson and accept the completed project.
-espectfull �s mi ted,
James L. Kristiansen
Public Works Director
Richard B. Helwig
City Manager
RBH:JLK:PLB: jm
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JOSEPH J. HENDERSON & SON, INC. LI ' ��J '7 � `
P.O. Box 9
GURNEE, tLUNOIS 60031-0009
8343
(708) 2443222
PDATE
• • January 31, 1996
TO City of Elgin CUSTOMER ORDER NO
150 Dexter Court 480-00
Elgin IL 60120-5555 SALESPERSON
VIA
534 J
TERMS:
OUANTITY DESCRIPTION PRICE AMOUNT
Re: Lime Residue Disposal Facilities
Section I : Extension of Lagoon Outlet Structure
Section II: Raise East-West Interior Berm
rft. October 26 Contract Complete - Release of Retention $8,630 00
ORIGINAL 9 p
����'uU1R� TOW!
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'_'_ t • PURCHASE ORDER PAGE: 1
CITY OF ELGIN
:r-S+t P.O.NO.: 037711
. 1 - 110 DEXTER COURT FREIGHT,POSTAGE OR EXPRESS
• • - MOPE 70QSI0l CHARGES MUST BE PREPAID ON ALL CITY DATE:
12/06/95
�dQ10 OF ELGIN PURCHASES
FAX 701141314010
RECEIVING HOURS SAO A.Y.—!AO P.Y.
WEEKDAYS
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TO: ar. ..MENDERSON E SON INC SHIP TO: CITY OF ELGIN ro
ATTNSIVEERIDEwn-PLANT
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°- Agenda Item No. 4
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December 14 , 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Award of Bid for Cleaning South McLean Decant
Lagoon
PURPOSE
This memorandum will provide the Mayor and members of the
City Council with information to consider in awarding a bid
for the cleaning of the South McLean decant pond.
BACKGROUND
ew
On December 12, 1995, bids were opened for the cleaning of
the decant structure at the South McLean lagoon facilities .
This decant structure operates as a final finishing pond for
the four cells on site. The supernatant from the decant pond
is eventually discharged into the Fox River. Through normal
operation of the lagoon cells, lime solids do deposit in this
decant structure. The cleaning of this structure is a normal
maintenance type procedure last done in approximately 1984 .
This bid will provide for the removal of accumulated solids
from the decant pond and return it to one of the major cells
at this site.
The attached tabulation lists the four firms that offered
valid bids and prices for each.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The Water Fund's 1995 budget contains sufficient dollars to
pay for this expense. Account number 401-4002-771 .45-99,
Other Miscellaneous Services, will be charged for the clean-
ing of this decant pond.
Award of Bid for Cleaning South McLean Decant Lagoon
December 14 , 1995
Page 2
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that the members of the City Council au-
thorize award of this bid to Environmental Contracting,
Alsip, for a price of $15,800 .
Rspectfull i u fitted,
i
jL - J «tip
1/4 ' -/- .ames L. Kristiansen
Public Works Director
Richard B. Helwig
City Manager
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Attachment
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TABULATION OF BIDS o t°
CITY OF ELGIN 0 W M �' d, H 4 N 0
0 1�J W .--1 o 0 0 M u) N in > kp
t!) to U -.1 0 •.1 u1 -.1 0 •J k0 RC 0
#95-100 `0 m � 04 W 0 JJ c H
Invitation No. b b o �+ �+ �• a �+ H o w N
1`I ■O 0 0 > n1 U) W 4) .-1 c0 Z -•1 40
O M iJ c -.1 0 0 44 M 1.1 CO H .1 r1
y (NI a M F-1 0 C of •-+ 0 .-1 .-1
Date of Opening 12/12/95
9 _4 H s+ c 40 w >
01304 '-4 W ( $ � 0 4.. xza)
•14) 0w
Department Water .+ 0 -4 4) +) sa H �" " 0 w
> m u) W N O0 •.1 0 co0se >v0 a
4 .-1 .-1 .0 >.-4-1 in nt 14 w 1- .-1 nt 4--4 4)
w e RC 3 W 03 tr) w CO o in a w w •-1 W
Item Description UNIT UNIT UNIT UNIT
No. PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
The removal of an estimated
4,000 cubic yards of lime sludge
material from the Elgin Water
Dept. detention pond to the 3.95 $15,800. 6.50 $26,000. 9.74 $38,960.63 33.00 $132,000.
adjacent sludge disposal cell
#2 at 715 South McLean Blvd.
Payment discount (if any) 1.0%/20 - - - - - - 1-1/2%-20da