96-42 Resolution No. 96-42
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
ELGIN PROUD AND BEAUTIFUL, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute a
Purchase of Service Agreement on behalf of the City of Elgin
with Elgin Proud and Beautiful, Inc. for anti-littering,
beautification and promotional activities, a copy of which is
attached hereto and made a part hereof by reference.
sl Kevin Kelly
Kevin Kelly, Mayor
Presented: February 28, 1996
Adopted: February 28, 1996
Omnibus Vote: Yeas 7 Nays 0
Attest:
sl Dolonna Mecum
Dolonna Mecum, City Clerk
PURCHASE OF SERVICE AGREEMENT
CITY OF ELGIN, ILLINOIS/ELGIN PROUD AND BEAUTIFUL, INC.
1 . On this ' arm- day of /Y/[ 1996 , the City of
Elgin, Illinois, a municipal corporation (hereinafter referred
to as "City" ) , and Elgin Proud and Beautiful, Inc . (hereinafter
referred to as "EPB" ) , in consideration of the mutually agreed
upon covenants contained herein, and for other good and valu-
able consideration the sufficiency of which is hereby acknowl-
edged, do hereby enter into this agreement for the purchase of
certain services, as stipulated below.
2 . City hereby agrees to pay to EPB the sum of $5, 800 .
3 . EPB hereby agrees to provide the following services on
or before December 31, 1996 :
A. Set specific plans and guidelines for 1996
activities .
B. Maintain database of volunteers .
C. Meet monthly _ to finalize specific project
details of locations, dates, budget prepara-
tion, etc .
D. Select target volunteer groups to assist
with projects .
E . Act as "coordinator" for specific projects .
F. Promote events such as "Earth Day" , the
"Adopt-A-Highway" program, Keep America Beau-
tiful Month (April) and CURE river clean-up.
G. Perform a Planting Project to improve a des-
ignated location aesthetically by planting
trees and landscaping.
H. Identify activities/projects which warrant
news releases and write copy for same.
I . Prepare an EPB Newsletter.
J. Prepare articles for the Elgin Spirit commu-
nity newsletter as appropriate.
K. Participate in Expo 196 :
1 . Overall theme: Promote recycling and
waste reduction w/Kane County.
2 . Contest/Prizes : Trees saved by recycling
cardboard or T-shirts made of plastic .
L. Provide informational updates for Elgin City
Council and Elgin Area Chamber of Commerce
as appropriate.
M. Develop a plan for fundraising appeal .
N. Research possibilities of Foundation and/or
Grant funding.
0. Continue with testing of EPB' s Pre-school
curriculum with Kane County, U-46 and ECC.
P. Conduct a City-wide clean up on May 18th.
Failure to perform the above services to the reasonable satis-
faction of the Mayor of City shall result in a termination of
this agreement and the refund of the $5, 800 consideration,
(plus reasonable costs and attorney's fees, in the event City
is required to litigate to retrieve said funds) as and for' liq-
uidated damages .
ELGIN PROUD AND BEAUTIFUL, INC
By
Cindy Bla ely
Presiden
CITY OF ELGIN, a municipal
corporation
By �i�--
Mayor
Attest:
City Clerk c
MDM0039 .A/TEXT071/COWMEMOS
I
in .
Agenda Item No.
February 6, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Purchase of Service Agreement With
Elgin Proud and Beautiful, Inc.
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
approval of the Purchase of Service Agreement with Elgin
0 Proud and Beautiful .
BACKGROUND
The City of Elgin has contributed funds to Elgin Proud and
Beautiful (EPB) for several years . This year, funds are
again available through the Boards and Commissions section of
the budget.
This payment is structured as a Purchase of Service Agreement
with the City. Attached is a copy of the Agreement which
outlines a list of proposed EPB activities which we believe
will benefit Elgin during the coming year.
Also attached is a copy of the 195 EPB Financial Report, the
proposed ' 96 EPB Budget and the latest EPB Newsletter.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The $5,800 contribution to EPB is budgeted. in the 1996 budget
under Boards and Commissions, account number
010-1902-709 .80-07 .
LEGAL IMPACT
None.
PSA with EPB
February 6 , 1996
Page -2
• RECOMMENDATION
It is recommended that the Mayor and City Council authorize
the Purchase of Service Agreement with Elgin Proud and Beauti-
ful, Inc. in the amount of $5, 800.
�espectful y b tted,
,-' James L. Kristiansen
Director of Public Works
Richard B. Helwig
City Manager
RBH:GWM:pn
Attachments