96-314 Resolution No. 96-314
RESOLUTION
AUTHORIZING EXECUTION OF A LETTER OF INTENT TO PARTICIPATE
IN THE COOK COUNTY SHERIFF' S AUTOMATED BOOKING CONSORTIUM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Acting City Manager, be and is
hereby authorized and directed to execute a Letter of Intent
to Participate in the Sheriff ' s Automated Booking System under
the COPS Program, a copy of which is attached hereto and made
a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: November 6, 1996
Adopted: November 6, 1996
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
09/24/1996 14:43 708-8654769 PAGE 04
Letter of Intent to Participate in the Sheriff'_1 Auto hated Booking System
I. The municipality of
/e2
�� �/ fog intends to be a partner in
the Cook County Sheriffs Automated Booking Consortium.
�II. The municipality of c c" is prepared to provide a
hard cash match of approximately $20,000.00. 'This will provide the municipality with the
honking system. network data, and network hardware.
III. The municipality of Ci 07` is of the andcrt aiding
that we are still able to apply for our own COPS MORE Grant, as long as it does not contain any
automated booking equipment.
1-\)_Z Are t� 0, �(l0.��rv�
Chief Executive (please print)
f [! 1
Chief E ecutive (please sign)
G.14-44-4.-5 A . (�.a g e-�
Chief of Police (please print)
i 4 /
Chief of Police (please sign)
09/24/1996 14:43 708-8654769 PAGE 05
Mien Hours Saving Certification
1, l ii 14;ee��'f , Chief of Police for the municipality of
certify that use of the automated booking system will save
man hours a year for my department.
These man hours will be redeployed to community policing related activities.
////7/k
Signed Date
,0 OF FF
• �` � �
City of Elgin Agenda Item No.
,µ
� •q l li ilh`:
October 18, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Agreement with Cook County for Grant
Application for Live Scan Technology
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
entering into an agreement with Cook County to participate in
a grant application for Livescan technology.
BACKGROUND
The Cook County Sheriff 's Department wishes to apply for a
grant with the Federal Government under the COPS Program for
Livescan technology for all of the police agencies in Cook
County. In order to comply with the terms of the grant appli-
cation, all of the participating municipalities must agree to
provide a 25% matching contribution (estimated at $20,000) .
Should the grant application be successful, the City of Elgin
would receive computerized fingerprinting and booking equip-
ment, networked with other Cook County agencies.
This equipment would reduce the time needed to book and/or
identify a suspect and then release the officer for street
duties. This application is offered under a community polic-
ing strategy. The goal is to deal with the citizens more and
spend less time on clerical type duties, such as booking and
processing prisoners. Moreover, the current fingerprinting
identification system used by police agencies may take hours
and sometimes days to identify a suspect.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The Cook County Sheriff 's Police will make the grant applica-
tion of behalf of the City.
Live Scan Technology
October 18, 1996
Page 2
rft
FINANCIAL IMPACT
The City will be required to pay approximately $20,000, or
25% matching costs, to Cook County at a future date. Funds
for this match are available from savings on the purchase of
furniture, fixtures, and equipment set aside in the Law
Enforcement Facility budget.
LEGAL IMPACT
None.
ALTERNATIVES
The City may choose not to participate with Cook County in
this grant application and purchase the equipment at an
estimated cost of $80,000.
RECOMMENDATION
It is recommended that the City cooperate with Cook County in
this grant application and commit to a future expenditure of
up to $20,000 .
'` Respectfully subm'tted,
eh atLi.1
Charles A. Gruber
Chief of Police
ke.k/N4POY\
Ri hard B. Helwig
City Manager
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09/24/1996 14:43 708-8654769 PAGE 01
m
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ICHAEL F. SHEAHAN csj WILLIAM J. BURKE,JR.
SHERIFF �\ S l CHIEF OF POLICE
COOK COUNTY SHERIFF'S POLICE DEPARTMENT
1401 SOUTH MAYBROOK DRIVE (J �; e,r 4 Jt
MAYWOOD, ILLINOIS 60153 /�
TELEPHONE:(708)865-4700 A! 1 ., X , "mac_ r:'e, 0
S AL /1—""` 1)
TRANSMITTAL SHEE T
TO:
LOCATION:
FROM: CHIEF BURKE
FAX NO.: 708-865-5158 TELEPHONE NO.: 708-865-4710
NUMBER OF PAGES (INCLUDING TRANSMITTAL SHEET):
DATE;
IMPORTANT!
PLEASE READ IMMEDIATELY.
This communication is provided by the COOK COUNTY SHERIFF'S POLICE
DEPARTMENT and is intended only for use of the individual or entity to which it is
addressed. •Unauthorized disclosure or dissemination is prohibited. If you have received
this communication in error, please call us immediately.
PAGE 02
09/24/1996 14:43 708-8654769
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H$ HAF1 F.SHEAHAN WILLIAM J. BURKE,JR.
SHERIFF \. ritzy CHIEF OF POLICE
COOK COUNTY SHERIFF'S POLICE DEPARTMENT
1401 SOUTH MAYBROOK DRIVE
MAYWOOD. ILLINOIS 60153
TELEPHONE:(708)865.4700
Dear Chief:
As you may be aware,the Cook County Board authorized Sheriff Michael Sheehan to pursue funding
for a county-wide booking system for all communities in Cook County that choose to participate in
the grant program. The booking system would include a Livescan device,a digital mug shot booking
system,and an immediate identification system,the type of which has yet to be determined. We have
been notified by the Federal Government, as I am sure that you have been also,that the COPS More
Program is now accepting applications for technology-related requests. The Committee that I
chaired for the Sheriff included representation from all Cook County Chiefs Associations,the Illinois
State Police, the City of Chicago, and various Cook County Departments.
We know that a joint application for this booking equipment will have a significant impact on the
purchase price of that equipment. To integrate the system between the County,all municipalities,the
State Police and the City of Chicago,the hardware cost alone of this system is approximately 580,000
per community. We have a tentative date of the first week of October for submission of our grant
application. We ask that, if you wish to participate in this program, you sign a Letter of Intent
committing to pay 520,000 to Cook County at a future date. This amount covers R n im tcly._the
25% of your share of the project with the remaining 75% covered by the grant. We know that the
grant process takes several months for approval,so the need for these monies need not be immediate,
but,most likely, can be budgeted in your future budgets.
Due to the timing of the application,unfortunately,we cannot give you a specific method of payment
that would be agreeable to the County Board (one time payment versus installment payments)since
that issue has yet to be addressed.
I urge you to take whatever action necessary that your Mayor and Board requires to get your Letter
of Intent returned to us by October 8,1996. This is a tremendous opportunity for those who choose
to participate but the time limit is short and your immediate action on this matter is necessary.
Participation in this program with the Cook County Sheriff's Office does not preclude you from
making other applications to the COPS Program for other technology and personnel separately but
you cannot ask for the Livescan if you choose to participate in our program. If you have any
questions,please do not hesitate to contact me as soon as possible.
Sincerely,
dliam J.Burke,Jr.
Chief of Police
WJB:pm
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MAN HOURS SAVING CERTIFICATION INSTRUCTIONS
The method to be used in calculating hours saved is as follows:
• It is estimated that it takes forty-five minutes to take misdemeanor,
felony, and administrative fingerprints.
• The time needed to take fingerprints utilizing the Live-Scan technology
is estimated to be fifteen minutes.
• Thus, there is a savings of thirty minutes per printing.
In addition, the time savings is increased to thirty-seven minutes for every re-arrest made
in the same year.
The hours saved each year is arrived at by subtracting the automated printing total from the
manual printing total and multiplying the result by the number of printings conducted each year.
EXAMPLE: 1,000 manual printings at 45 minutes minus
1,000 automated printings at fifteen minutes
equals a savings of 30,000 minutes or 500
man-hours.
The same formula is used to determine the time saved on re-arrests.
It should be noted that the proposed automated booking system would be connected to your
existing LEADS system. Thus, each agency would pay only one line cost for the combioned
LEADS/Automated Booking System. This cost would be the same or less than what you are
currently paying just for LEADS.
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