96-241 Resolution No. 96-241
RESOLUTION
AUTHORIZING FILING OF AN AMENDED APPLICATION AND AMENDED
ONE YEAR ACTION PLAN FOR A GRANT UNDER THE
HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development
Act of 1974 provides for block grant funding assistance to
units of general purpose local governments for the purpose of
strengthening the ability of said governments and elected
officials to determine the community development needs, set
priorities, and allocate resources to various activities; and
WHEREAS, the City Council of Elgin, Illinois, has
determined that additional emphasis is needed in the area of
community development in order that beneficial solutions to
the problems of slum and blight, and housing and neighborhood
deterioration may be determined.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS:
Section 1 . That a submission has been made to the
Department of Housing and Urban Development for a grant in the
amount of Nine Hundred Fifty Thousand Dollars ($950,000) .
That said submission be increased by Eighty-Three Thousand
Dollars ( $83,000) for a total amended submission to the
Department of Housing and Urban Development in the amount of
One Million and Thirty-Three Thousand Dollars ( $1,033, 000) .
Section 2 . That the City Manager is hereby authorized
and directed to execute and file such amended submission with
the Department of Housing and Urban Development and to provide
additional information and furnish such documents as may be
required by said Department to execute such agreements as are
required by said Department, and to act as the authorized
correspondent of the City of Elgin.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: August 14, 1996
Adopted: August 14 , 1996
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
•
o- s
i Agenda Item No.
'Po a
August 8, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Final Public Hearing for Community Development
Block Grant - Additional 1996 Funding
PURPOSE
The purpose of this memorandum is to provide information to
the Mayor and Members of the City Council to conduct a public
hearing for citizens to comment on the projects selected for
funding from the additional $83, 000 in 1996 Community Develop-
ment Block Grant (CDBG) funds .
elk BACKGROUND
The August 14, 1996 meeting of the City Council provides the
final opportunity for citizens to comment on the allocation of
the additional funding received by the CDBG Program. Attached
is the list of projects funded and the public notice that was
published July 16, 1996 . No comments have been received by
the Planning Department regarding the allocation of the CDBG
funds .
FINANCIAL IMPACT
The CDBG Program will have an additional $83,000 added to its
1996 grant amount. The total available 1996 CDBG grant funds
will equal $1,033,000 ($950, 000 + $83,000) .
LEGAL IMPACT
None.
ALTERNATIVES
None applicable. The public hearing, public notice and
resolution associated with the additional projects are re-
quired by CDBG regulations .
r
RECOMMENDATION
It is recommended that the City Council open the public
hearing, announce the projects selected, hear any comments,
close the public hearing, and approve the resolution authoriz-
ing the submission of amended CDBG application.
Respectfu • submitted,
e •J� --�
• •'g-r K. Dahlstrom
• anning Director
Richard B. Helwig
City Manager
PA/pa
A7)
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rin
PROJECTS SELECTED FOR ADDITIONAL CDBG FUNDS
1. YWCA Building Rehabilitation & Security $ 25, 000
2 . Literacy Connection $ 20,000
3 . Planning & Management $ 38,000
Total $ 83, 000
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r
�l • NOTICE
m FIRST AMENDMENT.TO THE
4f1 1996 COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM AND THE ,,
tow 1996 ONE YEAR ACTION PLAN
"'' CITY OF ELGIN
On April 10, 1996, the Elgin City Council budgeted for and
allocated $950,000 in Community Development Block Grant
Funds for the 1996 Program Year. On May 6, 1996 the City
of Elgin received an additional amount of $83,000 in federal
funding for a total of $1,033,000 for the 1996 Community
Block Grant Program. On June 26, 1996 and on July 10,
1996 the Elgin City Council held a public hearing and
discussion to consider the proposed budget for and
allocation of the additional $83,000 in funds.
The proposed first amendment to the 1996-1997 One Year
Action Plan is as follows:
1) Project: YWCA Building Rehabilitation- and Security
Improvements—Rehabilitation work to improve the buildings
security, lighting and ADA improvements. Location: 220 East
Chicago Street.
Previous Funding Allocated: $25,000
Additional Funding to be Allocated: $25,000 (AMENDMENT)
2) Project: Literacy Connection—Challenge grant to local
businesses for literacy training of workers.
New Funding to be Allocated: $20,000 (AMENDMENT).
3) Project: Planning and Management—This activity
provides funding to planning activities such as the Special
Census for the city and development of a neighborhood
plan.
New Funding to be Allocated: $38,000 (AMENDMENT)
Comments from citizens and organizations regarding the
proposed first amendment may be submitted in writing or by
telephone for a thirty (30) day period beginning on Tuesday,
July 16, 1996 and ending on Wednesday, August 14, 1996.
The final public hearing on the allocation of funds and
adopting the first amendment to the 1996 "Community
Development Block Grant budget will be held by the Elgin
City Council (regular meeting) on Wednesday, August 14,
1996 at 8:00 p.m. in the City Council Chambers, Second
Floor, North Tower, Elgin Municipal Building, 150 Dexter
Court, Elgin, Illinois.
Any questions, comments, or correspondence should be
directed to the Elgin Planning Department, Attention:
Patricia Andrews, 150 Dexter Court, Elgin, Illinois 60120, or
call (847) 931-5910, Monday through Friday 8:00 a.m. to
5:00 p.m.
C-751
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'1E1 n
Agenda Item No.
�Raln,U B
June 4, 1996 __
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: 1996 Community Development Block Grant
Program Amendment
PURPOSE
To set a public hearing date for the allocation of an addi-
tional $83,000 in 1996 Community Development Block Grant
(CDBG) funds .
BACKGROUND
The City of Elgin has been notified by the Department of
Housing and Urban Development that its total CDBG allocation
for 1996 is $1, 033,000 . The grant amount budgeted by the City
for the 1996 CDBG Program Year equalled $950,000 . Therefore
an additional amount of $83, 000 needs to be budgeted by the
Mayor and City Council . (At the April 10, 1996 City Council
meeting it was discussed that if additional funding was avail-
able that the Literacy Volunteers proposed project should be
funded - see attached minutes . )
The process for amending the 1996 CDBG Program to include the
additional funding entails the following:
1 . Holding a public hearing for the allocation of
additional funds (including publishing a notice at
least 5 days in advance of the public hearing) .
2 . Allocation of the $83,000 in CDBG funds .
3 . Publishing the proposed allocation of the CDBG funds
and providing a 30 day public comment period.
4 . Holding a final public hearing on the allocation of
funds and adopting an amended CDBG budget.
5 . Submission of the amended 1996 CDBG budget to the
Department of Housing and Urban Development.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Community Groups would be contacted as part of the notifica-
tion of the public hearing process .
FINANCIAL IMPACT
The City will be receiving an additional $83,000 in CDBG funds
for the 1996 Program Year.
LEGAL IMPACT
None.
ALTERNATIVES
The outlined public hearing process is required by Community
Development Block Grant regulations .
RECOMMENDATION
It is recommended that the City Council set a public hearing
date of June 26th for the allocation of $83, 000 in CDBG funds .
Respectfully mitted,
liRo K. Dahlstrom
P1 ing Director
•
Richard B. Helwig
City Manager
PA/pa
. VOLUME LXI APRIL 10, 1996 197
RESOLUTION 96-89 ADOPTED AUTHORIZING FILING OF APPLICATION
Ia AND ONE YEAR ACTION PLAN FOR A GRANT UNDER THE HOUSING AND
COMMUNITY DEVELOPMENT ACT OF 1974
The proposed projects for block grant funding for 1996 were set
forth on the agenda memorandum as follows :
YMCA Building Rehabilitation $ 300, 000
_ Housing Authority Fire Alarm and
Air Handling Systems 250, 000
.Residential Rehabilitation Grant Program 150 , 000
Community Crisis Center Health Center
Relocation 100, 000
Wright Avenue Park Playground Equipment 100, 000
YWCA Building Rehabilitation and
Security Improvements 50, 000
Elgin Senior Center Building Rehabilitation 50, 000
Program Administration 66 , 543 . 47
TOTAL $1 , 066 . 543 . 47
In addition to the 1996 grant amount of $950 , 000, the above
total also includes program income in the amount of $38 , 969 and
rebudget funds in the amount of $77 , 847 . 47 .
A discussion was held regarding the $50 , 000 proposed for
rehabilitation of the YWCA. Mayor Kelly said it was the
ei Council ' s intention that $25, 000 be designated for building
rehabilitation and security improvements and $25 , 000 be
designated for the Laotian refugee crime prevention program.
Councilman Gavin stated that if additional funds become
available, he would recommend giving $20, 000 to Literacy
Volunteers of America . Councilman McKevitt stated that he
concurred with the recommendation.
Councilman Walters made a motion, seconded by Councilman Schock,
to adopt the following resolution. Yeas : Councilmembers Gavin,
Gilliam, McKevitt, Schock, Walters and Mayor Kelly. Nays : None.
Resolution No . 96-89
RESOLUTION
AUTHORIZING FILING OF APPLICATION AND ONE YEAR ACTION PLAN FOR
A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development
Act of 1974 provides for block grant funding assistance to units
of general purpose local governments for the purpose of
strengthening the ability of said governments and elected
officials to determine the community development needs, set
(w priorities, and allocate resources to various activities; and
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON. D.C.20410-7000
OFFICE OF THE ASSISTANT SECRETARY FOR May 6 , 1996
COMMUNITY PLANNING AND DEVELOPMENT
Honorable George Van De Voorde
Mayor of Elgin
Elgin, IL 60120
Dear Mayor Van De Voorde :
I am pleased to inform you that with the recent agreement
on the Federal budget, we are now able to make available to
your City $1, 033 , 000 for affordable housing, homelessness, and
community and economic development activities .
These Fiscal Year 1996 funds, which you can receive through
our new Consolidated Planning process, include resources under
the following programs :
• Community Development Block Grants : $1, 033 , 000
As you may recall , I notified you in February about your
interim allocation pending final resolution of the budget . I am
pleased that we are now able to inform you of the total amounts,
which include the interim amounts listed in my February letter.
Please remember, you can submit your Consolidated Planning
application electronically, avoiding thousands of pages of paper-
work. Also, you can access illustrative summaries of a wide
range of Consolidated Plans through the Internet . They can
provide creative ideas and innovative activities implemented in
communities all across the nation. Our Internet home page can
be accessed at http: //www.hud.gov.
DOLONNA MECUM
CITY CLERK
CLERK'S OFFICE
1996 PROJECTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PLANNING DEPARTMENT
CITY OF ELGIN
PROJECT FUNDING
YMCA BUILDING REHABILITATION $ 300,000 . 00
HOUSING AUTHORITY FIRE ALARM & AIR HANDLING SYSTEMS 250, 000 . 00
RESIDENTIAL REHABILITATION GRANT PROGRAM 150,000 . 00
COMMUNITY CRISIS CENTER HEALTH CENTER RELOCATION 100, 000 . 00
WRIGHT AVENUE PARK PLAYGROUND EQUIPMENT 100,000 .00
YWCA BUILDING REHABILITATION & SECURITY IMPROVEMENTS 25, 000 . 00
YWCA REFUGEE CRIME PREVENTION PROGRAM 25, 000 . 00
SENIOR CENTER BUILDING REHABILITATION 50,000 . 00
PROGRAM ADMINISTRATION 66,543 .47
GRAND TOTAL $1,066,543 .47
May 7 , 1996
V. Bell
PROJ.LST/PZTEXT/4000CD.BG/CDBG. 96/PJT.SEL
Resolution No. 96-89
RESOLUTION
AUTHORIZING FILING OF APPLICATION AND ONE YEAR ACTION PLAN FOR
A GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development
Act of 1974 provides for block grant funding assistance to
units of general purpose local governments for the purpose of
strengthening the ability of said governments and elected
officials to determine the community development needs, set
priorities, and allocate resources to various activities; and
WHEREAS, the City Council of Elgin, Illinois, has
determined that additional emphasis is needed in the area of
community development in order that beneficial solutions to
the problems of slum and blight, and housing and neighborhood
deterioration may be determined.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS:
Section 1 . That a submission be made to the Department
of Housing and Urban Development for a grant in the amount of
Nine Hundred Fifty Thousand Dollars ( $950, 000) .
Section 2 . That the City Manager is hereby authorized
and directed to execute and file such submission with the
Department of Housing and Urban Development and to provide
additional information and furnish such documents as may be
required by said Department to execute such agreements as are
required by said Department, and to act as the authorized
correspondent of the City of Elgin.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: April 10, 1996
Adopted: April 10, 1996
Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Elm
;� °`-� n AgendaltemNo. 0 - 1
\, ,.., „yy,
4.4„Dio„
April 3, 1996
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Final Public Hearing for Community Development
Block Grant Program
PURPOSE:
The purpose of this memorandum is to provide information to the
Mayor and Members of the City Council to conduct a public hearing
Tr for citizens to comment on the projects selected for the
1996-1997 Community Development Block Grant (CDBG) Program.
BACKGROUND:
The April 10, 1996 meeting of the City Council provides the final
opportunity to change projects and to hear citizen comments on
the 1996-1997 Community Development Block Grant Program.
Attached is a list of the projects selected by the Mayor and
Members of the City Council at the Committee of the Whole Meeting
on March 27 , 1996 for 1996-1997 CDBG Program year. The selected
projects should be announced at this hearing.
A public notice was published in the Courier News on March 11,
1996 regarding a range of projects proposed for the 1996-1997
Community Development Block Grant Program. The 30 day public
review period ends April 10, 1996 . To date no public review
comments have been received by the Planning Department.
r
.
eft.
Two items affecting the funding for selected projects which have
occurred since the March 27, 1996 City Council Committee of the
Whole meeting are:
1 . The YWCA has requested that all allocated funds be
directed toward building rehabilitation work (see
attached letter) ; and,
2 . The administrative budget was increased from $50, 000 to
$66 ,543 . 47 to balance allocated funds to available
revenue.
FINANCIAL IMPACT:
The Community Development Block Grant Program is expected to
receive an estimated $950, 000 to principally benefit low and
moderate income persons . The total proposed budget of
$1,066 ,543 . 47 reflects the rebudgeting of unspent funds from
previous projects and program income generated during the
previous year.
r. ALTERNATIVES:
None applicable. The public hearing is required by CDBG
regulations .
RECOMMENDATION:
It is recommended that the City Council open the public hearing,
announce the projects selected, hear any comments from the
public, close the public hearing, and approve the resolution
authorizing application for funding.
Respectfully Submitted,
Rer K. Dahlstrom -
Planning Director
Richard B. Helwig
City Manager
,1
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1996-1997 PROJECTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
TWENTY-SECOND YEAR
PROJECT FUNDING
YMCA BUILDING REHABILITATION $ 300,000 . 00
HOUSING AUTHORITY FIRE ALARM & AIR HANDLING SYSTEMS 250,000 . 00
RESIDENTIAL REHABILITATION GRANT PROGRAM 150,000 . 00
COMMUNITY CRISIS CENTER HEALTH CENTER RELOCATION 100,000 . 00
WRIGHT AVENUE PARK PLAYGROUND EQUIPMENT 100,000 . 00
r YWCA BUILDING REHABILITATION & SECURITY IMPROVEMENTS 50,000 . 00
ELGIN SENIOR CENTER BUILDING REHABILITATION 50,000 . 00
PROGRAM ADMINISTRATION 66 ,543 .47
GRAND TOTAL $1, 066 ,543 .47
3
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•
YNAICOCk
of the Elgin Area
220 East Chicago Street
Elgin, Illinois 60120
(708) 742-7930
FAX (708) 742-8217
Pat Andrews
Senior Planner
City of Elgin
Fax# 931-.6790
Dear Pat,
In regard to the allocation of the CDBG Funds and our request for Funding, if the Council
allocates $50,000 to the YWCA of Elgin we would recommend at this time1that those
funds he applied to the Building Safety, and Security request.
rbk We are seeking alternate funding for the Refugee Youth Prevention Worker position,
since we need $34,000 to fully fund that position. If we only receive partial funding we
may request to have some of the CDBG funds reallocated to the Refugee Youth position.
Thank you for your consideration in this matter.
Sincerely,
Carol Elias
Executive Director
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A United Way Agency
IOd S00 'OM,L LtZ8 Zt7L 90L t J : 91 ZO-b0-9661
Elm
r Agenda Item N o.
0.
•
November 2, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Community Development Block Grant Hearing Process
PURPOSE
The purpose of this memorandum is to set the hearing dates
for the 1996 Community Development Block Grant Program, to
provide the City Council a synopsis of the Consolidated
Plan/CDBG process and to establish CDBG funding policies .
BACKGROUND
Each year, the City Council selects the public hearing and
meeting dates for. t:1P Community Development Block Grant
(CDBG) Program. The general time frame for the hearing and
meeting dates are the result of timing associated with the
integration of the Consolidated Plan update, the development
of the annual plan, a required 30 day public review and com-
ment period, and the submission of the plans and CDBG applica-
tion 45 days prior to May 31, 1996 .
Following are a range of dates that have been selected to
allow CDBG proposal submitters adequate time to propose
projects, avoid conflicts with regularly scheduled City Coun-
cil meetings, provide timely information to the Mayor and
City Council members, and meet the required length of time
for public review and submission to the federal Department of
Housing and Urban Development.
1. January 30, 1996 (Tuesday)- First Public Hearing to
discuss the purpose of the Consolidated Plan, to
solicit input from citizens on community needs, to
hear comments on past and present CDBG performance
and projects, and to accept and hear proposals for
projects to be funded with 1996 CDBG funds.
rAlternate dates: January 31. (Wednesday) or February
t 1 (Thursday) .
(� •
Community Development Block Grant
November 2, 1995
Page 2
2 . March 5, 1996 (Tuesday) - Special .City Council Work
session to review the CDBG budget and to select
projects for the 1996 CDBG Program. All projects
proposed for funding must be included in the Consol-
idated Plan in the form of project location maps,
narrative project descriptions, and CDBG regulatory
cites; as well as comparison of projects to the
priorities contained in the Consolidated Plan.
After this meeting, the Consolidated Plan and the
proposed 1996 projects will be subject to a 30 day
public review and comment period extending from
March 11 to April 9 .
Alternate dates : March 6 (Wednesday) or March 7
(Thursday) .
3. April 10, 1996 (Wednesday) - Final City Council
action on projects proposed for 1996 CDBG funding
(this is a regularly scheduled City Council meet-
ing) .
There are no alternate dates since the application
for CDBG funding must be submitted on or before
April 16 , 1996 .
In addition to selecting the 1996 CDBG hearing dates the City
Council has, in the past, established CDBG funding policies.
Last year the City Council established the following policy:
"The Elgin City Council has established a policy limit-
ing Community Development Block Grant funding to major
capital improvement projects and neighborhood improve-
ment projects with a minimum cost of $25,000 per
project. "
If the members of the City Council wish to adopt this funding
policy, another funding policy, or no funding policy staff
will revise the Citizen Participation Plan accordingly.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Not applicable at this time. Part of the CDBG process is to
give notice to individuals and organizations, to provide a
Citizen Participation Plan which explains each hearing or
meeting and its purpose, and to provide technical assistance
to individuals or groups in preparing applications for CDBG
funding. It is anticipated that the Citizen Participation
Plan and public notices will be distributed the last week of
November.
Community Development Block Grant
November 2, 1995
Page 3
FINANCIAL IMPACT
In 1995, the City received $1,061,000 in CDBG grant funds .
An estimate of $950,000 has been made for 1996 . This esti-
mate reflects that no additional federal dollars have been
added to the program and that an average of 10 additional
entitlement communities have been added to the CDBG Program.
The City should be notified sometime in December of the actu-
al allocation of funding.
LEGAL IMPACT
None.
RECOMMENDATION
1 . It is recommended that the City Council set the hearing
and meeting dates for the 1996 CDBG Program. Staff is
available to provide more detail regarding the Consoli-
dated Plan and the CDBG process to the City Council .
2 . It is recommended that the City Council provide direc-
tion to staff regarding a CDBG funding policy.
Respectfully submitted,
X CI:Ole:Z.7-
Ro K. Dahlstrom
• -P ng Director
NcinaLct
Richard B. Helwig
City Manager
PAA/pa
r
•
LONI MECUM
CITY CLERK
Elk.
� Memorandum
December 15, 1995
TO: All City Departments
FROM: Planning Department
SUBJECT: 1996 Community Development Block Grant (CDBG) Program
and the Consolidated Plan.
Attached is the Citizen Participation Plan which includes the
public hearing schedule for the 1996 CDBG Program.
If your department is considering proposing a project for the
1996 CDBG program, please contact Pat Andrews at extension 5911
to discuss the proposed project, its eligibility, or if technical
assistance is required.
Applications for proposed projects should be completed and
submitted no later than 5 :00 P.M. Wednesday, January 24, 1996 to
the Planning Department.
MEM.DPT/PZTEXT/4000CD.BG/CDBG.96/CITPAR.96
R
CITIZEN PARTICIPATION PLAN
CONSOLIDATED PLAN
AND
1996 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PLANNING DEPARTMENT
CITY OF ELGIN
DECEMBER 1, 1995
e
CONTENTS PAGE
Introduction 1
Program Goals, Objectives and Policies 4
Low/Moderate Income Area Map 7
Eligible Activities 8
Public Hearing and Review Schedule 12
Requested Information 14
Proposed Project Form 15
INTRODUCTION
Consolidated Plan
The Consolidated Plan represents an integrated planning and
application process encompassing four federally funded Community
Planning and Development programs :
1 . Community Development Block Grant (CDBG)
2 . HOME Investment Partnerships (HOME)
3 . Emergency Shelter Grants (ESG)
4 . Housing Opportunities for Persons With AIDS (HOPWA) .
Although the City of Elgin is an entitlement grantee in only the
CDBG Program, the consolidated process and resultant Consolidated
Plan document affect local applications for federal funding by any
agency participating in any of the four programs . All such
applications must be consistent with the Consolidated Plan.
The Consolidated Plan document replaces the previously required
Comprehensive Housing Affordability Strategy (CHAS) , the Community
Development Block Grant (CDBG) federal funding applica#'_on, the CDBG
Proposed Statemert, and the CDBG Final Statement. The Consolidated
Plan will be the single submission to the U.S. Department of Housing
and Urban Development (HUD) for an entitlement community such as
Elgin.
Consolidating the required documents into a single process and plan
will provide the community with a greater opportunity to shape the
CDBG Program into an effective, coordinated neighborhood and
community development strategy; create the opportunity for strategic
planning and citizen participation to take place in a comprehensive
context; and reduce duplication of effort at the local level .
The Consolidated Plan consists of 3 sections :
A. Housing and Community Development Needs .
This section of the Consolidated Plan provides statistical and
analytical information that will assist in identifying and
describing the housing and community development needs for the
city. This information will assist the =city and its citizens in
establishing priorities and allocating Federal, State and local
resources, to principally benefit low and moderate income
households .
1
B. Housing and Community Development Strategic Plan.
This section of the Consolidated Plan relates goals, objectives
and priorities to address the needs identified in the Housing
and Community Development section. A strategic plan is a course
of action. The plan provides the means to analyze the full
local context and linkages to the larger region. The plan
builds on local assets and provides a coordinated response to
the needs of the community. The plan integrates economic,
physical, environmental, community, and human development in a
comprehensive and coordinated fashion so that families and
communities can work together and thrive. A strategic plan also
sets forth goals, objectives and performance benchmarks for
measuring progress and establishes a framework for assessing new
knowledge and experience and for identifying how they can add to
a successful plan for revitalization.
C. Action Plan/One Year Use of Funds .
In the final section of the Consolidated Plan, the City will
identify the activities/projects it expects to fund during the
1996 CDBG Program yea to address identified priority needs and
local objectives . Tne Action Plan is to be submitted annually
to the U.S. Department of Housing and Urban Development, whereas
the Consolidated Plan will encompass a 3 to 5 year period of
time.
Citizen Review and Comment. A summary of the Consolidated Plan will
be published in the Courier News on or around March 11, 1996 .
Written copies and computer disks of the Consolidated Plan will be
available for review and comment on or around March 11, 1996 through
April 10, 1996 . This review period precedes final project selection
by the Elgin City Council and the submission of the Consolidated
Plan to the Department of Housing and Urban Development. The plan
will be made available at the Gail Borden Public Library, 200 North
Grove Avenue, Elgin and at the Elgin Municipal Building, Planning
Department, 150 Dexter Court, Elgin.
2
Community Development Block Grant Program
In 1995, the City of Elgin received $1,061,000 in CDBG funds from
the U.S. Department of Housing and Urban Development. This year,
the city estimates that the community will receive $950,000 in
funding through the CDBG program, and an additional $30, 000 is
estimated to be available through program income generated by past
CDBG funded projects . Therefore, an estimated total of $980,000 in
funding may be available for allocation to projects for the 1996
CDBG Program.
For cities containing 50,000 or more persons, CDBG funds are
distributed through "automatic entitlement" based on a statistical
formula of local needs criteria. Simply, this means that the
federal government has made an estimate of relative need for CDBG
funds and has assigned each eligible community "shares" . While a
community can reject the offer of federal assistance by failing to
file an application to claim its entitlement, such monies have
already been set aside for their use. Nationwide, over 1, 100 local
political jurisdictions are eligible for CDBG entitlement funds .
The funds are allocated annually 4nd may be spent in a variety of
ways as determined by local priorities .
Citizen participation is vital to the development and implementation
of any plan or program. The City of Elgin recognizes the importance
of citizen input, encourages the participation of all its residents,
and has established procedures for citizen participation in the
development of the CDBG Program.
The purpose of this document (the Citizen Participation Plan) is to
provide a means and opportunity for citizens, organizations and
other interested parties to participate in the planning for both the
current year (and the next three to five years via the Consolidated
Plan) . Additionally, citizens are offered the opportunity to
comment on past CDBG Programs and the new Consolidated Plan process
and submission. The CDBG hearings are open to all interested
individuals and organizations . Hearing dates will be publicized
locally and by direct mailings. (see Public Hearing Schedule page
12) .
3
PROGRAM GOALS, OBJECTIVES AND POLICIES
The three basic goals of the Consolidated Plan and the Community
Development Block Grant (CDBG) Program are:
1. The provision of decent housing.
2 . The provision of a suitable living environment.
3 . The expansion of economic opportunities in order to foster
the development of viable urban communities .
In addition to these goals, at least 70 percent of CDBG funds must
be used for activities that benefit low and moderate income persons .
(see Low/moderate Income Area Map, page 7) .
Consolidated Plan Goals
1 . Provide Decent Housing, including:
a. Assist homeless persons to obtain affordable housing.
b. Retain the affordable housing stock .
c . Increase the availability of permanent housing that is
affordable to low income persons without discrimination.
d. Increase supportive housing that includes structural
features and services to enable persons with special needs
to live in dignity.
2 . Provide a Suitable Living Environment, including:
a. Improve the safety and livability of neighborhoods .
b. Increase access to quality facilities and services .
c. Reduce the isolation of income groups within areas by
deconcentrating housing opportunities and revitalizing
deteriorating neighborhoods .
d. Restore and preserve natural and physical features of
special value for historic, architectural, or aesthetic
reasons .
e. Conserve energy resources .
3. Expand Economic Opportunities, including:
a. Create jobs accessible to low and moderate income persons .
b. Provide access to credit for community development that
promotes long term economic and social viability.
c. Empower low and very low income persons in federally
assisted and public housing to achieve self sufficiency.
4
•
In addition to the Consolidated Plan goals (which cover four federal
programs) , the CDBG Program has specific objectives as outlined by
Congress in the Housing and Community Development Act. The
following nine listed objectives are specific to the Community
Development Block Grant Program.
Community Development Block Grant Program Objectives
1. The elimination of slums and blight and the prevention of
blighting influences and the deterioration of property and
neighborhood and community facilities of importance to the
welfare of the community, principally for persons of low and
moderate income.
2 . The elimination of conditions which are detrimental to health,
safety, and public welfare, through code enforcement,
demolition, interim rehabilitation assistance, and related
activities .
3. The conservation and expansion of the housing stock in order to
provide a decent home and a suitable living env..ronment for all
persons, but principally those of low and modera:e income.
4 . The expansion and improvement of the quantity and quality of
community services; principally for persons of low and moderate
income, which are essential for sound community development and
for the development of viable urban communities .
5. A more rational utilization of land and other natural resources
and the better arrangement of residential, commercial,
industrial, recreational, and other needed activity centers .
6 . The reduction of the isolation of income groups within
communities and geographical areas and the promotion of an
increase in the diversity and vitality of neighborhoods through
the spatial deconcentration of housing opportunities for persons
of lower income and the revitalization of deteriorated
neighborhoods .
7. The restoration and preservation of properties of special value
for historic, architectural, or esthetic reasons .
8. The alleviation of physical and economic distress through the
stimulation of private investment and community revitalization
in areas with population outmigration or a stagnating or
declining tax base.
9. The conservation of the Nation's scarce energy resources,
improvement of energy efficiency, and the provision of
alternative and renewable energy sources of supply.
5
Local Funding Policy For 1996
The Elgin City Council has established a policy giving priority for
Community Development Block Grant funding to major capital
improvement projects and neighborhood improvement projects with a
minimum cost of $25,000.00 per project.
6
LOW & MODERATE INCOME AREAS - ELGIN
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in (Lowmodpct>=51) (1488) •
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ELIGIBLE ACTIVITIES
The types of projects eligible for funding under the Community
Development Block Grant Program include the following:
1. The acquisition of real property (including air rights, water
rights, and any other interests therein) which is :
a. Blighted, deteriorated, deteriorating, undeveloped, or
inappropriately developed from the standpoint of sound
community development and growth.
b. Appropriate for rehabilitation or conservation activities .
c. Appropriate for the preservation or restoration of historic
sites, the beautification of urban land, the conservation
of open spaces, natural resources, and scenic areas, the
provision of recreational opportunities, or the guidance of
urban development.
d. To be used for the provision of public works, facilities,
and improvements eligible for assistance under this title.
e. To be used for other public purposes .
2 . The acquisition, construction, reconstruction, or installation
(including design features and improvements with respect to
such construction, reconstruction, or installation that promote
energy efficiency) of public works, facilities (except for
buildings for the general conduct of government) , and site or
other improvements .
3. Code enforcement in deteriorated or deteriorating areas in
which such enforcement, together with public or private
improvements or services to be provided, may be expected to
arrest the decline of the area.
4 . Clearance, demolition, removal, and rehabilitation (including
rehabilitation which promotes energy efficiency) of buildings
and improvements (including interim assistance, and financing
public or private acquisition for rehabilitation, and
rehabilitation, of privately owned properties and including the
renovation of closed school buildings) .
5. Special projects directed to the removal of material and
architectural barriers which restrict the mobility and
accessibility of elderly and handicapped persons .
6 . Payments to housing owners for losses of rental income incurred
in holding for temporary periods housing units to be utilized
for the relocation of individuals and families displaced by
activities under this title.
8
7 . Disposition (through sale, lease, donation or otherwise) of any
real property acquired pursuant to this title or its retention
for public purposes .
8 . Provisions of public services, including but not limited to
those concerned with employment, crime prevention, child care,
health, drug abuse, education, energy conservation, welfare or
recreation needs, if such services have not been provided by
the unit of general local government during any part of the 12
month period immediately preceding the date of submission.
Funding for such services shall not exceed 15% of the total
grant amount and program income.
9 . Payment of the non-Federal share required in connection with a
Federal grant-in-aid program undertaken as part of activities
assisted under this title.
10 . Payment of the cost of completing a project funded under title
I of the Housing Act of 1949 .
11 . Relocation payments and assistance for displaced individuals,
families, buEinesses, organizations, and farm operations, when
determined by the grantee to be appropriate.
12 . Activities necessary to develop a comprehensive community
development plan, and to develop a policy planning management
capacity so that the recipient of assistance under this title
may more rationally and effectively determine its needs, set
long-term goals and short-term objectives, devise programs and
activities to meet these goals and objectives, evaluate the
progress of such programs in accomplishing these goals and
objectives, and carry out management, coordination, and
monitoring of activities necessary for effective planning
implementation.
13 . Payment of reasonable administrative costs related to
establishing and administering federally approved enterprise
zones and payment of reasonable administrative costs and
carrying charges related to administering the HOME program and
the planning and execution of community development and housing
activities .
14 . Provision of assistance including loans (both interim and long
term) 'and grants for activities which are carried out by public
or private nonprofit entities, including:
a. Acquisition of real property.
b. Acquisition, construction, reconstruction, rehabilitation,
or installation of public facilities (except for buildings
9
for the general conduct of government) , site improvements,
and utilities, and commercial or industrial buildings or
structures and other commercial or industrial real property
improvements .
c. Planning.
15 . Assistance to neighborhood based nonprofit organizations, local
development corporations , nonprofit organizations or entities
organized under section 301 (d) of the Small Business Investment
Act of 1958 to carry out a neighborhood revitalization project,
community economic development project or to develop shared
housing opportunities .
16 . Activities necessary to the development of energy use
strategies related to recipient's development goals, to assure
that those goals are achieved with maximum energy efficiency.
17 . Provision of assistance to private, for-profit entities, when
the assistance is appropriate to carry out an economic
development project (that shall minimize, to the extent
practicable, displacement of existing businesses and jobs in
neighborhoods) that:
a. Creates or retains jobs for low and moderate income
persons .
b. Prevents or eliminates slums and blight.
c. Meets urgent needs .
d. Creates or retains businesses owned by community residents .
e. Assists businesses that provide goods or services needed
by, and affordable to low and moderate income residents .
f. Provides technical assistance to promote any of the
activities under a through e.
18 . The rehabilitation or development of housing assisted under
Section 17 of the United States Housing Act of 1937 .
19 . Provision of assistance to facilitate substantial
reconstruction of housing owned and occupied by low and
moderate income persons .
20. Provision of technical assistance to public or nonprofit
entities to increase the capacity of such entities to carry out
eligible neighborhood revitalization or economic development
activities.
21. Housing services, such as housing counseling, in connection
with tenant-based rental assistance and affordable housing
projects assisted under Title II of the Cranston-Gonzalez
National Affordable Housing Act.
10
22. Provisions of assistance by recipients under this title to
institutions of higher education having demonstrated capacity
to carry out eligible activities under this subsection for
carrying out such activities .
23 . Provision of assistance to public and private organizations,
agencies, and other entities (including nonprofit and for
profit entities) to enable such entities to facilitate economic
development by:
a. Providing credit (including providing direct loans and loan
guarantees, establishing revolving loan funds, and
facilitating peer lending programs) for the establishment,
stabilization, and expansion of microenterprises .
b. Providing technical assistance, advise, and business
support services to owners of microenterprises and persons
developing microenterprises .
c. Providing general support (such as peer support programs
and counseling) to owners of microenterprises and persons
developing microenterprises .
24 . Activities necessary to make essential repairs and to pay
operating expenses necessary to maintain the habitability of
housing units acquired through tax foreclosure proceedings in
order to prevent abandonment and deterioration of such housing
in primarily low and moderate income neighborhoods .
25. Provision of direct assistance to facilitate and expand
homeownership among persons of low and moderate income.
26 . Lead-based paint hazard evaluation and reduction, as defined in
section 1004 of the Residential Lead-Based Paint Hazard
Reduction Act of 1992 .
11
•
PUBLIC HEARING AND REVIEW SCHEDULE
First Public Hearing
The purpose of the first public hearing is to explain the
Consolidated planning process, to solicit input from citizens on
community needs, to hear public comments on past and present CDBG
projects and performance, and to hear proposals for projects to be
considered for funding with 1996 CDBG funds . Proposals submitted
after the first public hearing will not be considered for funding in
the 1996 program.
Time: 7:00 P.M. Day: Wednesday Date: January 31, 1996
Place: City Council Chambers, Second Floor, North Tower
Elgin Municipal Building, 150 Dexter Court, Elgin, IL
City Council Worksession
During the work session, the City Council will review the CDBG
budget, consider comments from the first public hearing regarding
the CDBG Program, and select proposed projects for the 1996 CDBG
Program. During the work session public input is generally limited
to responses to questions asked by City Council members regarding
proposed projects .
Time: 7:00 P.M. Day: Wednesday Date: March 6, 1996
Place: City Council Chambers, Second Floor, North Tower
Elgin Municipal Building, 150 Dexter Court, Elgin, IL
Consolidated Plan Review
After the City Council selects the projects proposed for funding for
the 1996 CDBG Program year the Consolidated Plan document will be
completed. Upon completion of the Consolidated Plan document a
summary of the plan will be published in the Courier News. A 30 day
citizen review period will take place on or around March 11, 1996 to
April 10, 1996 . The completed Consolidated Plan document will
include all projects proposed for CDBG funding and will be available
on paper and computer disk.
12
Final Public Hearing
The purpose of the final public hearing is to consider any comments
received regarding the Consolidated Plan, to take final action on
the projects proposed for funding under the 1996 CDBG Program, and
to adopt a resolution authorizing the submission of the Consolidated
Plan to HUD. (This is a regularly scheduled City Council meeting) .
Time: 8:00 P.M. Day: Wednesday Date: April 10, 1996
Place: City Council Chambers, Second Floor, North Tower
Elgin Municipal Building, 150 Dexter Court, Elgin, IL
Additional Information. All written comments received regarding the
CDBG Program will be kept on file for public examination during
working hours in the Planning Department, and written responses will
be made within 15 days upon receipt of any question or complaint.
Additionally, all pertinent information, records and regulations
concerning Community Development grants will be available for public
inspection.
The Planning Department offers technical assistance to any person or
organization interested in developing a proposed project funding
proposal . Additional information regarding the Community
Development Block Grant Program, the Consolidated Plan, as well as
information on past projects, may be obtained by contacting Patricia
A. Andrews, Planner/CDBG Administrator, Planning Department, City of
Elgin, 150 Dexter Court, Elgin, Illinois, 60120 or by telephone at
(708) 931-5910 .
The City of Elgin is subject to the requirements of the Americans
with Disabilities Act of 1990. Individuals with disabilities who
plan to attend any of these meetings and who may require
accommodations in order to allow them to observe and/or participate
in these meetings, or who have questions regarding the accessibility
of the meetings or the facilities, are requested to contact Walter
Blalark, ADA Coordinator at (708) 931-5617 {TDD (708) 931-5616}
promptly to allow for the City of Elgin to make reasonable
accommodations for those persons .
13
REQUESTED INFORMATION
Proposals for funding under the 1996 Community Development Block
Grant Program should include the following information. (see Proposed
Project Form, page 15) .
1. Statement of Purpose. A written statement describing the type
of project and the need for the proposed project, indicating
whether the proposal benefits low and moderate income.
2 . Cost Estimate. An estimate of the cost for the proposed
project and the method used in preparing the cost estimate.
3 . Plans and specifications . Plans and specifications for
construction and equipment, if available.
4 . Other Funding Sources. A list of potential and/or actual
sources of funding for the proposed project other than the CDBG
Program, specifying the amount of funding for each. Describe
any efforts made to obtain other funds .
5. Other Information. Other information as necessary including
photographs, letters of support, etc. No videos, slides, or
recordings will be accepted.
6 . Organizations - Additional Requirements . A summary of the
purposes of the organization, the by-laws of the organization,
the names of the board of directors, and a letter from the
board of the organization authorizing the submission of a
request for funding. ( If this material has been submitted
within the last three years and has not changed, do not
resubmit) .
PLEASE USE THE FOLLOWING PROJECT FORM AND SUBMIT WITH ANY FUNDING
PROPOSAL.
14
PROPOSED PROJECT FORM
1996 FUNDING PROPOSAL
COMMUNITY DEVELOPMENT BLOCK GRANT
Proposal Submitted By Date
Contact Person:
Name
Mailing Address
Telephone
STATEMENT OF PURPOSE: A written statement describing the type of
project and the need for the proposed project. Attach additional
pages if necessary.
LOW/MODERATE INCOME BENEFIT STATEMENT: Describe if the proposed
project benefits low and moderate income persons or neighborhoods.
15
PROJECT COST ESTIMATE:
Estimated Total Cost of Project
Project Elements Costs
1.
2 .
3.
4 . Labor Standards-Add 10%
5. Contingency-Add 10%
6 . Administration-Add 10%
GRAND TOTAL
OTHER PROJECT FUNDING SOURCES AND FUNDING AMOUNTS:
Fundings Sources Amount of Funding
1 .
2 .
3.
TOTAL
ATTACHMENTS:
1 . Maps, plans, specifications, written costs estimates for the
proposed project. No videos, slides or recordings will be
accepted.
2 . For organizations submitting proposals : (If this material has
been submitted within the last three years and has not changed,
do not resubmit) .
a. Statement of the purposes of the organization.
b. Copy of organization By-Laws .
c. Proof of incorporation.
d. Names of Board of Directors .
e. Board authorization to submit request for CDBG funding.
The Planning Department offers technical assistance to any person or
organization interested in developing a funding proposal. For
assistance please contact the Planning Department at 931-5910.
16