96-223 Resolution No. 96-223
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE
NOON KIWANIS CLUB OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
the Noon Kiwanis Club of Elgin for the adopt-a-highway
program, a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: July 24 , 1996
Adopted: July 24 , 1996
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
a-
AGREEMENT
This agreement is made and entered into this P-7),./ day
of f21 /A2t , 1996, by and between the City of Elgin, Illinois,
a municipal corporation (hereinafter referred to as "City" ) , and
the Noon Kiwanis Club of Elgin, a Service Club Organization,
(hereinafter referred to as "Kiwanis" ) .
WHEREAS, the City has determined it to be in its best
interests to enter into an agreement with Kiwanis pursuant to
Illinois Compiled Statutes, 605 ILCS 120/1, et seq. , commonly
known as the Illinois Adopt-a-Highway Act; and
WHEREAS, the City has determined it to be in the best
interest of its citizens to maintain clean and attractive high-
ways .
NOW, THEREFORE, for and in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is hereby acknowledged, the parties hereto agree as fol-
lows :
1. Definitions as used herein shall be those used at
Illinois ,Compiled Statutes, 605 ILCS 120/10, (hereinafter re-
ferred to as "Act" ) .
2 . This agreement is made and entered into pursuant
to the terms of the Act. In the event of any omissions or
ambiguity of any of the provisions of this agreement, the terms
of the Act shall apply.
3. This agreement shall terminate two years after the
execution date entered above.
4 . Kiwanis shall collect litter along an adopted
section as defined in the Act no less than four times in each
twelve month period, or as directed by the director, as defined
by the Act.
5. Kiwanis shall provide ten days written notice, or
notice as directed in writing by the director, to the director
prior to any litter collection.
6 . Kiwanis shall require, and hereby agree, that each
of their members shall wear, in its intended manner, any safety
apparel provided by City while collecting litter.
7 . Kiwanis shall prohibit, and shall be responsible
for failure to prohibit, its members from possessing, consuming
or being under the influence of alcohol or any drugs while on an
adopted section.
8. Kiwanis shall maintain and made available a
first-aid kit and adequate supply of drinking water for its
members during each litter collection.
9 . Kiwanis shall not subcontract or otherwise assign
or delegate its responsibilities or duties pursuant hereto, to
any other group or person or permit any other group or person to
perform such responsibilities or duties .
10 . Kiwanis shall place all collected litter in bags
provided by City, and shall place filled bags at a location on
the adopted section as designated by the director.
11 . Kiwanis shall conduct, through a group coordinator
or designee, group safety meetings and shall require its members
to receive safety training as directed by City.
2
12 . Kiwanis shall obey and abide by all laws,
regulations and ordinances, including, but not limited to, those
relating to safety, and shall adhere to all other safety direc-
tives as may be provided by City.
13. Kiwanis shall provide at least one supervisor no
less than twenty-one (21) years of age for each five (5) persons
under the age of eighteen ( 18) who are present on an adopted
section at any time.
14 . Kiwanis shall not allow any person under the age
of thirteen ( 13) to participate in any litter collection.
15 . Kiwanis shall require each of its members to
attend a safety meeting conducted by Kiwanis prior to any member
participating in any litter collection.
16 . Kiwanis shall hold harmless and indemnify the
City, its agents, employees and assigns from and against any and
all claims for damages, causes of action, suits, or any other
liability resulting from or arising out of the performance of
this agreement, specifically including, but not limited to, any
such claims for damages, causes of action, suits or any other
liability, resulting from any negligent acts or omissions by
City, its agents, employees or assigns .
17 . City shall determine the specific section of
right-of-way which shall be adopted by Kiwanis .
18. City shall erect a sign which shall conform to the
requirements of Section 35 of the Act at each end of the adopted
section, which signs shall display the name or acronym of
Kiwanis .
19 . City shall provide bags to Kiwanis .
3
20. City shall provide any safety apparel or signs to
Kiwanis which City may deem necessary or desirable within its
sole discretion.
21 . City shall remove filled bags from the adopted
section as soon as practical after litter collection has oc-
curred, and shall otherwise remove litter from any adopted
section only under circumstances involving unusually large,
heavy or hazardous items.
22 . City may terminate this agreement in the event of
a breach of any of the terms contained herein, or if City deter-
mines that Kiwanis involvement in this agreement is inconsistent
with any restrictions or limitations established by City, upon
written notice.
23 . This agreement represents the entire agreement
between the parties hereto. No oral representations, promises,
terms or agreements have been made, and any such representa-
tions, promises, terms or agreements shall be of no force and
effect.
24 . If any of the terms of this agreement conflict
with any of the terms of any other written agreement between the
parties hereto, the terms of this agreement shall apply.
25 . The terms of this agreement shall be considered
severable. If any of the terms or provisions contained herein
are found to be void, illegal or otherwise unenforceable, the
remainder of this agreement shall remain in full force and
effect.
4
26 . This agreement shall not be deemed to constitute
an employment relationship, joint venture or partnership between
the parties hereto.
27 . The agreement shall be subject to and governed by
the laws of the State of Illinois .
28. Section Involved: Route 31, from Soo Line
Railroad Overpass (South of Big Timber Rd. ) to Kimball Street.
CITY OF ELGIN
By
City Manager
Attest: ^
PC61,1-ACZ i2v
City Clerk (Seal)
v7
Kiwanis
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b Agenda Item No. a____________
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Fo `.r
e+ oro:
July 3, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Adopt-A-Highway Agreement Renewal
with Noon Kiwanis
PURPOSE
To provide the Mayor and members of the City Council with
information to consider authorizing the renewal of the agree-
emk ment with the Noon Kiwanis who adopted a section of state
highway in Elgin, under the sponsoring jurisdiction of the
City of Elgin.
BACKGROUND
The State of Illinois passed legislation dated 9-16-92 cited
as the Illinois Adopt-A-Highway Act. This program allows
private citizens to support local anti-litter efforts by
allowing groups to adopt a section of highway for the purpose
of litter collection.
The City was contacted by the Noon Kiwanis in July, 1994 to
adopt Route 31, from the Soo Railroad to Kimball Street. An
agreement with IDOT was required and is in place. A revised
agreement between the City and the Noon Kiwanis is attached
for your consideration. The revised agreement extends the
Noon Kiwanis ' commitment another two years . This agreement
requires the signature of the City Manager.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The estimated cost for litter collection is $500 per year.
Funds are available and will be charged to Account Number
010-3331-754 . 33-02 for litter disposal .
Adopt-A-Highway/Noon Kiwanis
July 3, 1996
Page 2
LEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize the City
Manager to execute the revised agreement between the City and
the Noon Kiwanis for another two-year period through July,
1998 .
Respectfully submitted,
cL ()
David Lawry
Public Works Dir ct r
eft- Richard B. Helwig
City Manager
RBH:GWM:mg
Attachment
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