96-217 Resolution No. 96-217
RESOLUTION
AUTHORIZING EXECUTION OF A FACADE IMPROVEMENT
PROGRAM AGREEMENT
( 32-36 and 38 South Grove Avenue)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute a facade improvement program agreement on behalf of
the City of Elgin with Promac, Inc . for the property commonly
known as 32-26 and 38 South Grove Avenue, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: July 10 , 1996
Adopted: July 10 , 1996
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN
FACADE IMPROVEMENT PROGRAM AGREEMENT
THIS AGREEMENT is made and entered into this o day of
June, 1996, by and between the City of Elgin, Illinois, a municipal
corporation (hereinafter referred to as "City" ) , and PROMAC, Inc.
(hereinafter referred to as "Owner" ) .
WHEREAS, City has established a facade improvement program
(hereinafter referred to as "Program" ) for application within certain
areas of the corporate limits of City designated by City as
appropriate for such application (hereinafter referred to as
"Rehabilitation Areas" ) ; and
WHEREAS, Program is administered and funded solely by City for
purposes of the control and prevention of blight, dilapidation and
deterioration of Rehabilitation Areas; and
WHEREAS, pursuant to Program, City has undertaken to share the
cost of facade improvements to certain structures within
Rehabilitation Areas, pursuant to the criteria set forth herein; and
WHEREAS, City has retained or shall retain the services of an
architectural consultant (hereinafter referred to as "Consultant" ) to
provide participants in Program with certain conceptual design work
regarding proposed improvements, including, but not necessarily
limited to, a color rendering of draft improvement designs and an
outline of work specifications at no cost of Program participants;
and
WHEREAS, Owner owns at least 50% of a commercial building(s) ,
or is the tenant of a commercial building(s) located within a
Rehabilitation Area, and Owner desires to participate in Program
pursuant to the terms and provisions of this agreement.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged, the parties hereto hereby agree as follows :
Section 1 . City shall pay to Owner the sum equal to
thirty-five (35%) of the total p oject costs, such costs not to
exceed v , for facade improvements
approved pursu nt to the provisions of this agreement (hereinafter
referred to as "Eligible Costs" ) for the structure(s) referred to as
Section 16 herein (hereinafter referred to as "Structure" ) . The
project shall be confined to approved improvements made to that part
of the Structure fronting on Douglas Avenue. All parties hereto
agree that all payments from the City provided herein shall be made
to PROMAC. Inc. who shall provide the City with a full release
upon receipt.
Section 2 . Eligible costs shall include labor, material and
equipment costs, and such other costs as may be reasonably necessary
for the execution and completion of the facade improvement hereby
provided for (hereinafter referred to as "Work" ) as designated from
the design drawings and specifications approved by the Project review
Team pursuant to the provisions of Section 3 herein and prepared by
Consultant (hereinafter referred to as "Plans" ) , which design Plans
are attached hereto and made a part hereof as Attachment "A" .
Section 3 . No Work shall be undertaken or shall be
considered to constitute the basis for an Eligible Cost until the
design for such Work has been submitted to and approved in writing by
the Project Review Team, consisting of the Director of the New
Century Partnership for Elgin, an Illinois not-for-profit
corporation, City' s Historic Preservation Specialist, and City' s
Rehabilitation Specialist. Such design shall include, but not be
limited to, a date certain by which the Work shall be completed. In
no event shall such work be completed more than one hundred eighty
( 180) days from the date of this agreement, without the written
consent of the Application Review Team.
Section 4 . The Project Review Team shall be permitted
access to Structure to periodically review the progress of the Work.
Such review shall not be in lieu of any other inspections which may
otherwise be required by law or by City. Any and all portions of the
Work which do not, in the sole discretion of the Project Review Team,
conform to the Plans and other applicable terms of this agreement
upon written notice of the existence of such nonconforming portions .
Section 5 . Upon completion of the Work, and upon final
inspection and written approval by the Project Review Team and such
other final inspections and approvals as may be required by law,
Owner shall submit to City: ( 1) an executed, notarized itemized
contractor statement reflecting the total cost of the Work and each
portion thereof, including, but not limited to, the cost of labor
(whether provided by any contractor or subcontractor) , materials and
equipment; (2) copies of all bids, contracts and invoices submitted,
executed or incurred pursuant to the Work; and ( 3) reasonable proof
of payment of all costs incurred pursuant to the Work.
Section 6 . City shall pay to Owner the sum provided for at
Section 1 herein within thirty (30) days of Owner' s compliance with
the provisions of Section 5 herein. In no event shall the amount
paid to Owner exceed the amount specified in this agreement or in the
contractor statement.
Section 7 . In the event Owner fails to complete the Work
in accordance with the terms of this Agreement, or otherwise breaches
the terms of this Agreement, City may terminate this Agreement upon
written notice of breach and termination to Owner, and any and all
financial or other obligations on the part of City shall cease and
become null and void.
Section 8 . Upon completion of the Work, and for a period
of five (5) years thereafter, Owner shall properly maintain the Work
in its finished form, without alteration or change thereto, and shall
not enter into any agreement, or take any other steps to alter,
change or remove such Work, or to create or undertake any other work
which may constitute a deviation from the Plans, without prior
written approval from the Project Review Team in its sole discretion.
Section 9 . Nothing herein is intended to limit, restrict
or prohibit the Owner from undertaking any other work in or about the
subject premises which is unrelated to the facade improvement
provided for in this Agreement.
Section 10 . This Agreement shall be binding upon City
and its successors, and upon Owner, Owner' s successors and assigns
for a period of five (5) years from and after the date of completion
and approval of the work. Owner shall provide subsequent Owner(s) of
structure with a copy of this Agreement. This Agreement shall run
with the land underlying structure.
Section 11 . If Owner does not own the underlying
property for which work is being done, Owner warrants and represents
to City that Owner has a lease at the location for which the work is
proposed for a term of at least six ( 6) years . Owner further
warrants and represents that he has received authorization from all
owners of the property for which work is to be done to accept funds
under this program and to undertake the work. Further, such owner(s)
of the property for which work is to be done hereby acknowledges that
he is aware of this Agreement and authorizes the work which is to be .
made to the structure. Said owner(s) of the property for which
improvements are to be made further acknowledge, that, as owner of
the property, he is a party to this Agreement and is bound by the
provisions of specifically, but not limited to, the provisions of
Section 6 of this Agreement. Each "Owner" signature hereto hereby
warrants and represents that there are no other entities having an
ownership interest in the structure, which have not executed this
agreement.
Section 12 . Owner hereby holds harmless and
indemnifies City from and against any and all causes of action,
suits, claims for damages, and any and all other liability which may
arise out of or in connection with Owner' s or Owner' s agents,
employees and assigns ' negligent performance of any of the terms of
this Agreement.
Section 13 . This agreement shall not be construed to
create a partnership, joint venture or employment relationship
between the parties hereto.
Section 14 . This agreement shall be subject to and
governed by the laws of the State of Illinois . The parties hereto
hereby agree that venue for any and all actions which may be brought
by each and either of them to enforce the provisions of this
agreement shall be in Kane County, Illinois .
Section 15. The terms of this Agreement shall be
severable. In the event that any of the terms of provisions of this
Agreement are deemed to be void or otherwise unenforceable for any
reason, the remainder of this agreement shall remain in full force
and effect.
Section 16 . Owner' s Name: Vicki#( Trump vg,<
Address : 129 Karyn Ct. Sleepy Hollow
City: State: IL Zip Code 60118
Telephone Number: 695-8181
Property Location: 32 , 36-38 South Grove Ave.
Ownership Interest: owner
Owner' s Name: Michael Trump
Address : 1294 Karyn Ct. Sleepy Hollow
City: State: IL Zip Code: 60118
Telephone Number: 695-8181
Property Location: 32 , 36-38 South Grove Ave.
Ownership Interest: owner
vZ4,
Owner' s Name: Elizabeth ErotQ,s-Rouzer
Address : 14N917 Lac dtL Beatrice �c'
City: W.Dundee State: IL Zip Code: 60118
Telephone Number: 695-8181
Property Location: 32 , 36-38 South Grove Ave.
Ownership Interest: owner
Owner's Name: James Rouzer
Address : 14N917 Lac dEL Beatrice
City: W.Dundee State: IL Zip Code: 6011g
Telephone Number: 695-8181
Property Location: 32 , 36-38 South Trove Ave.
Ownership Interest: owner
Owner' s Name:
Address :
City: State: Zip Code:
Telephone Number:
Property Location:
Ownership Interest:
IN WITNESS WHEREOF, the parties hereto have executed
this agreement on the date first appearing above.
OWNER , CITY OF ELGIN
By:
Richard B. Helwig
City Manager
A
OWNER ATTEST:
J Dolonna Mecum, City Clerk
OWNER
I
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OWNE r
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Agenda Item No. --N
June 21, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Facade Project for 32-36 and 38 South Grove Avenue
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider a
Facade Improvement Program project for 32-36 , and 38 South
Grove Avenue.
BACKGROUND
The owners of the above properties, Jim and Elizabeth Rouzer
and Michael and Vicki Trump, wish to participate in the
Facade Improvement Program. The building is currently in
the process of being rehabilitated on the interior for
office space that will be occupied by PROMAC and the Elgin
Area Chamber of Commerce.
As part of the Facade Program, the existing deteriorated
steel sash windows will be replaced on the front and rear
elevations with compatible new aluminum energy efficient
windows . In addition, two currently blocked up windows will
be reopened and new operable window sashes installed. The
exterior stone and concrete will be repaired and
tuckpointed, where necessary, and cleaned. The front canopy
that is currently deteriorated due to water damage will be
repaired and new roofing and flashing will be installed to
prevent further water damage.
The architect contracted by the City to draw up plans for
the project is Rick Gilmore of Gilmore Architects in Dundee,
Illinois . The architect has provided an approximate estimate
on the cost of replacing the windows on the building,
together with an approximate estimate of the total cost of
the project.
The estimated total project cost is $77,233 . Under the
provisions of the Facade Improvement Program, the
participants would be entitled to a rebate of 35 percent of
the total project cost. The rebate, as calculated, would be
approximately $27 , 032 .
COMMUNITY GROUPS/INTERESTED PARTIES CONTACTED
None.
Facade Project for 32-36 abd 38 South Grove
June 21, 1996
Page 2
FINANCIAL IMPACT
Approval of the comprehensive facade project for 32-36, and
38 South Grove Avenue at the 35 percent level would total
approximately $27,032 . The total amount budgeted for the
Facade Improvement Program is $150, 000 ( $50, 000 from the
Downtown Redevelopment Fund and $100,000 from the Riverboat
Fund - Fund 275) . Sufficient funds exist from both funds
for the project.
LEGAL IMPACT
None.
ALTERNATIVES
1 . Consideration of the request to proceed with the
replacement of the windows on the building as part of
the comprehensive project to rehabilitate the exterior
facades of the building contingent upon the submission
of a complete set of drawings and a detailed itemized
cost estimate of the work.
2 . Reject the request to proceed with the project .
RECOMMENDATION
It is recommended that the request to proceed with the
replacement of the windows on the building as part of the
comprehensive Facade Improvement Project for 32-36 , and 38
South Grove Avenue be approved.
Respectfully submitted,
Deborah K. Nier
New Century Partnership for Elgin
Bobb i hardson
Rehabilitation Specialist
/Sarosh Saher
Historic Preservation Specialist
Richard B. Helwig
City Manager
•
Memorandum
June 19 , 1996
TO: Richard B. Helwig, City Manager
FROM: Deborah K. Nier, Director
New Century Partnership for Elgin
SUBJECT: Request from Promac, Inc. for Assistance on Facade
On Thursday, June 13, representatives of Promac, Inc . , includ-
ing Vickie Trump, Michael Trump and Elizabeth Erotas-Rouzer,
met with City staff to discuss whether the City might provide
assistance for facade improvements on the building which will
house their business ( 38 South Grove Avenue) . Last week, an
application was submitted for participation in the Facade
Improvement Program. Among the items asked to be addressed
are window replacement, repair of the front awning, and the
addition of awnings to the rear of the building. The priori-
ty item is replacement of second story windows .
Promac is planning to occupy the building in July. The win-
dow replacement desired would need to proceed as soon as
possible since it is tied to interior improvements on the
second floor. Therefore, it would be necessary for a deci-
sion to be made on this request at the June 26 City Council
meeting in order to meet their construction deadlines .
Currently, the Facade Program is committed to two projects :
100 East Chicago Street - $60, 750 plus architectural fees
18-20 Douglas Avenue - $23,000 plus architectural fees
Another applicant, John Haight, is in line on projects on his
properties at 166 North Street, 231 Douglas Avenue and 165
Kimball Street.
Staff asked architect Rick Gilmore to submit a proposal for
work on the Promac building. Mr. Gilmore has estimated
$1, 640 for design work and project cost estimates . Project
costs are now being developed by the architect.
A 1�014 _1�' � I In
Deborah K. Nier, Directo
New Century Partnership for Elgin
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June 19, 1996
Ms. Deborah Neir
Director
New Century Partnership for Elgin
31 S. Grove Street
Elgin,IL 60120
RE: Promac Facade project
Dear Deborah,
Thank you for the opportunity to work on this project. Today, Sarosh
Saher asked me to give you an estimate on the construction cost for this
project based on the preliminary scope that was discussed at our meeting
last week. Since this is such short notice, I have not been able to get any
contractor prices and some items are not really covered in the Means
estimating guide. Please take these estimates as very approximate.
Replacement of existing steel sash in four story building with V insulating
glass with tint or"low a", using narrow profile aluminum framing:
1225 sq. ft. G$15.00/s.f.=$18,375.00
Replacing with steel sash,to match (but with insulating glass):
1225 s.f. @$10.70/s.f. =$13,107.00
Cleaning masonry
four story building: 2860 sq. ft. @$1.00/sf=$2860.00
two story building: 1060 sq.ft. @$1.00 = $1060.00
Mniore
Repair damaged stone front facade:
eight locations, plus staging,allowance= $1,000.00
Restoring windows to rear facade
2 windows @ $1500.00= $3,000.00
t
Promac cost estimate
I►Ht;c 2
Rear entry improvements: curb, bollards, awning, lights:
allowance _ $6,000.0()
Front canopy repair, roofing, flashing, cement plaster soffit restoration:
744 sq.ft. roofing, 93 l.f. flashing= $2500.00
Soflit repair allowance (patch & paint) $1500.00
Add drains or scupper and downspout and leader to storm sewer-cut and
patch sidewalk & street.
allowance = $4,000.00
Parapet repair/tuckpointing:
allowance= $3,000.00
Bronze/brass plaque (sign)
30"x48" (c,$2.30/s.i. _ $3300.00
Contractor's markup $4659.00
04-i-nore Subtotal $64,361.00
miscellaneous and discovered items 20% =- $12,872.00
Total $77,233.00
Yours truly,
Rick Gilmore, A.K.A.
Architect