96-151 Resolution No. 96-151
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
G.F. STRUCTURES CORP. FOR THE ELGIN SOCCER COMPLEX
WHEREAS, the City of Elgin has heretofore entered into a
contract with G.F. Structures Corp. for the Elgin Soccer
Complex; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: May 8, 1996
Adopted: May 8, 1996
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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ELGIN, ILLINOIS
PROJECT #95-067
CHANGE ORDER NO. 1
ELGIN SOCCER COMPLEX
APRIL 30, 1996
SCOPE: This Change Order #1 will provide additional work to the
Soccer Complex project necessary to modify electrical service,
sod two additional fields, asphalt parking lot areas, and modify
drainage of center swale.
The general contractor for this project is G.F. Structures
Group, Chicago, Illinois .
REASONS FOR CHANGE:
*ITEM 1 : The original contract specified G.F. Structures
install electric service to the Soccer Complex. Upon further
investigation, it has been determined that ComEd can provide
this service at a much lower cost of $19 , 045 versus G.F.
Structure' s cost of $39 , 063 . Thereby saving the City $20,018 .
*Item 2 : The original contract specified an open swale
drainage system in the center left of the Soccer Complex.
During the early construction phase in 1995, the Park and
Reclamation Task Force visited the site for a walk through and
determined that a storm drainage pipe system would be more
drainage efficient, eliminate erosion, improve safety, and
simplify maintenance. The above condition and needed design
change was unforseeable at the time of the original contract.
*Item 3 : The original contract specified fields #7 and #8
to be sodded with remaining six fields seeded. The Park and
Reclamation Task Force determined that to assure an adequate
number of fields will be ready to play in the Fall of 1996 two
additional fields would have to sodded. The need for sodding
the additional fields was unforceable at the time of contract.
*Item 4 : The original contract specified an asphalt road
with gravel parking lots . The Park and Reclamation Task Force
determined that the parking lots should also be asphalted to
improve the aesthetic appearance of the facility and reduce
maintenance. Therefore, it would be in the best interest of the
City to asphalt the road and parking lots during this
construction phase.
*Item 5 : The original contract did not include seeding or
erosion control of the east/west swale. During construction it
was observed that an erosion control blanket is needed for the
swale due to excessive runoff from the softball area. This
erosion control was included as an alternate in the original
bid, however it was eliminated to stay within the project
r budget . It is in the best interest of the City to proceed with
the addition of an erosion control blanket and seeding of the
east/west swale to guarantee the slope ' s stabilization.
ELGIN ILLINOIS
PROJECT #95-067
CHANGE ORDER NO. 1
ELGIN SOCCER COMPLEX
APRIL 30, 1996
PAGE 2 .
Given the above circumstances, G.F. Structures is the low bidder
for the majority of the above work from the 1995 bid, and the
practical difficulties in having a second contractor working
simultaneously on the same project as G.F Structures, it is in
the best interest of the City to include the above items as a
Change Order to the contract.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of contract
will be revised as follows:
ITEM REDUCTION ADDITION
1 . Electric Service $39, 063. 00
2 . Center Storm Sewer $ 27, 239 . 00
3 . Two Fields Sodded $ 38, 672 . 00
4 . Parking Lot Paving $224, 362 . 45
5 . Swale Erosion Control $ 6 , 663 . 00
Totals : -$39 , 063 . 00 +$296 , 936 . 45
Contract Additions ( $296 ,936 .45 ) less Contract Subtractions
( $39 , 063 . 00) equals NET COST OF CHANGE ORDER #1 (+$257 , 873 . 45)
The original contract with G.F. Structures Group is
$955, 431. 83 . By reason of this Change Order #1, the contract
will be increased in the amount of $257, 873 . 45. The final
contract amount, inclusive of Change Order #1 totals
$1, 213, 305 . 28 .
Expenditures for Change Order #1 will be funded through the
following accounts:
*340-0000-795 . 92-32 (project #509533 )
Items #2 and #5 totaling $33, 902 . 00
*275-0000-791 . 92-32
Item #3 totaling $38,672 (project #509529 )
Item #4 totaling $224 , 362 . 45 (project # 509530 )
OTHER CONTRACT PROVISIONS : All other contact provisions
shall remain the same .
The above change orders will not effect the final completion
date of August 1, 1996 .
r
ELGIN ILLINOIS
PROJECT #95-067
CHANGE ORDER NO. 1
eek ELGIN SOCCER COMPLEX
APRIL 30, 1996
PAGE 2 .
Agreed to this day of 1996 .
RECOMMENDED
Parks and Recreation Department
By
Ms . Monica Bates, Director of Parks and Recreation
Date:
ACCEPTED
G.F. STRUCTURES CORP.
Party of the Second Part (Contractor)
By:
Title:
Date:
APPROVED
CITY OF ELGIN
Party of the First Part (Owner)
By:
Mr. Richard B. Helwig, City Manager
Title: City Manager
Date :
CHOGFSCO. 496/TEXT081/PDCOORDI .AT
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(-- 4v6 Agenda Item No .
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May 2 , 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Change Order No. 1, Elgin Soccer Complex
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
Change Order No. 1 to the Soccer Complex construction con-
tract with G. F. Structures .
BACKGROUND
During the 1996 budget process, the City Council decided to
enhance the soccer complex improvements . Items added to the
project included ComEd providing electric service into the
site, installation of a center storm sewer drainage pipe,
sodding two more soccer fields, asphalt parking lots, and
erosion carpet and seeding of the east/west swale.
The field sodding, asphalt, and erosion control were included
in the original project bid as alternates . G.F Structures
was the low bidder for the above items . The electric service
will be eliminated from G.F. Structures ' contract and a sepa-
rate agreement will be established with ComEd to perform the
same work for a much lower cost. The center swale drainage
pipe system is the only item that was included as a design
change and therefore was not included in the original bid.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Parks and Reclamation Task Force and Parks and Recreation
Advisory Board.
FINANCIAL IMPACT
r The net cost of Change Order No. 1 will total $257 , 873 .45,
which reflects a price credit of $39, 063 for the electric
work performed by ComEd Ed rather than G. F. Structures . The
following account numbers will be charged:
Elgin Soccer Complex
May 2 , 1996
Page 2
340-0000-795. 92-32, project number 509533; $33, 902
- Center swale drainage pipe totaling $27, 239
- East/West swale erosion control totaling $6, 663
275-0000-791 . 92-32 ; $263,034 . 45
- Sod totaling $38,672; project number 509529
- Asphalt totaling $224, 362 . 45; project number 509530
The $39 , 063 electrical work credit will be applied to the
Parks Development Fund account number 390-0000-795 . 92-32
(project number 509525) .
LEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the Mayor and members of the City
Council approve Change Order No. 1 for the Elgin Soccer Com-
rik plex contract with G.F. Structures .
Respectfully submitted,
Monica Bates, Director
Parks and Recreation
•
Richard B. Helwig
City Manager
ELGIN, ILLINOIS
PROJECT #95-067
CHANGE ORDER NO. 1
ELGIN SOCCER COMPLEX
APRIL 30, 1996
SCOPE : This Change Order #1 will provide additional work to the
Soccer Complex project necessary to modify electrical service,
sod two additional fields, asphalt parking lot areas, and modify
drainage of center swale.
The general contractor for this project is G.F. Structures
Group, Chicago, Illinois .
REASONS FOR CHANGE:
*ITEM 1 : The original contract specified G.F. Structures
install electric service to the Soccer Complex. Upon further
investigation, it has been determined that ComEd can provide
this service at a much lower cost of $19 ,045 versus G.F.
Structure' s cost of $39 , 063 . Thereby saving the City $20,018 .
*Item 2 : The original contract specified an open swale
drainage system in the center left of the Soccer Complex.
During the early construction phase in 1995, the Park and
Reclamation Task Force visited the site for a walkthrough and
determined that a storm drainage pipe system would be more
drainage efficient, eliminate erosion, improve safety, and
simplify maintenance. The above condition and needed design
change was unforseeable at the time of the original contract.
*Item 3 : The original contract specified fields #7 and #8
to be sodded with remaining six fields seeded. The Park and
Reclamation Task Force determined that to assure an adequate
number of fields will be ready to play in the Fall of 1996 two
additional fields would have to sodded. The need for sodding
the additional fields was unforceable at the time of contract.
*Item 4 : The original contract specified an asphalt road
with gravel parking lots . The Park and Reclamation Task Force
determined that the parking lots should also be asphalted to
improve the aesthetic appearance of the facility and reduce
maintenance. Therefore, it would be in the best interest of the
City to asphalt the road and parking lots during this
construction phase.
*Item 5 : The original contract did not include seeding or
erosion control of the east/west swale. During construction it
was observed that an erosion control blanket is needed for the
swale due to excessive runoff from the softball area. This
erosion control was included as an alternate in the original
bid, however it was eliminated to stay within the project
budget. It is in the best interest of the City to proceed with
the addition of an erosion control blanket and seeding of the
east/west swale to guarantee the slope ' s stabilization.
ELGIN ILLINOIS
PROJECT #95-067
CHANGE ORDER NO. 1
ELGIN SOCCER COMPLEX
APRIL 30, 1996
PAGE 2 .
Given the above circumstances, G.F. Structures is the low bidder
for the majority of the above work from the 1995 bid, and the
practical difficulties in having a second contractor working
simultaneously on the same project as G.F Structures, it is in
the best interest of the City to include the above items as a
Change Order to the contract.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of contract
will be revised as follows :
ITEM REDUCTION ADDITION
1 . Electric Service $39, 063 . 00
2 . Center Storm Sewer $ 27,239 . 00
3 . Two Fields Sodded $ 38,672 . 00
4 . Parking Lot Paving $224, 362 . 45
5 . Swale Erosion Control $ 6 , 663 . 00
Totals : -$39, 063 . 00 +$296, 936 . 45
Contract Additions ( $296,936 . 45) less Contract Subtractions
( $39 , 063 . 00 ) equals NET COST OF CHANGE ORDER #1 (+$257 , 873 .45)
The original contract with G.F. Structures Group is
$955 , 431 . 83 . By reason of this Change Order #1, the contract
will be increased in the amount of $257 , 873 . 45 . The final
contract amount, inclusive of Change Order #1 totals
$1, 213 , 305 . 28 .
Expenditures for Change Order #1 will be funded through the
following accounts : - -
*340-0000-795 . 92-32 (project #509533)
Items #2 and #5 totaling $33, 902 . 00
*275-0000-791 . 92-32
Item #3 totaling $38, 672 (project #509529 )
Item #4 totaling $224, 362 .45 (project # 509530 )
OTHER CONTRACT PROVISIONS : All other contact provisions
shall remain the same.
The above change orders will not effect the final completion
date of August 1, 1996 .
ELGIN ILLINOIS
PROJECT #95-067
CHANGE ORDER NO. 1
ELGIN SOCCER COMPLEX
APRIL 30, 1996
PAGE 2 .
Agreed to this day of 1996 .
RECOMMENDED
Parks and Recreation Department
By
Ms . Monica Bates, Director of Parks and Recreation
Date :
ACCEPTED
G.F. STRUCTURES CORP.
Party of the Second Part (Contractor)
By:
Title:
Date :
APPROVED
CITY OF ELGIN
Party of the First Part (Owner)
By:
Mr. Richard B. Helwig, City Manager
Title : City Manager
Date :
CHOGFSCO. 496/TEXT081/PDCOORDI .AT