96-133 Resolution No. 96-133
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
THE ILLINOIS DEPARTMENT OF TRANSPORTATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, be and is hereby authorized
and directed to execute an agreement on behalf of the City of
Elgin with the Illinois Department of Transportation for the
adopt-a-highway program, a copy of which is attached hereto
and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: May 8, 1996
Adopted: May 8, 1996
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
t
APPLICATION FOR ADOPT-A-HIGHWAY PROGRAM
33rd Senate District Office 2-27-96
Name of Organization Date
1112 South Street
Mailing address
Elgin, IL 60123
City, State, Zip
Kevin Burke
Group Coordinator
847-622-1049 847-426-0856
Day Phone Evening Phone
Approximate number of people participating in each litter pickup 15
Highway section(s) you are interested in adopting:
1 . Route 31, from the northerly I-90 Tollwa_v ramps to the north City limits
2.
3.
Mail or take this form to: City of Elgin
Sponsoring Jurisdiction
I
Illinois Department ADOPT—A—HIGHWAY
of Transportation DETERMINATION
OF ADOPTABILITY
The municipality of Elgin , hereinafter termed the
Sponsoring Jurisdiction, requests concurrence of the Illinois Department
of Transportation, that the below listed section(s) of non-freeway State
highway(s) are safe for adoption in the Sponsoring Jurisdiction's
Adopt-A-Highway program.
The Director of the program will be Gary W. Miller
who may be contacted at ( 708) 931- 5975
The Sponsoring Jurisdiction agrees to abide with all of the requirements
of the Illinois Adopt-A-Highway Act and to ensure that participating
groups likewise abide with the requirements of the Act. Further, the
Sponsoring Jurisdiction agrees to abide with the Adopt-A-Highway Sign
Standards printed on the reverse side of this sheet. The Sponsoring
Jurisdiction also agrees to secure written commitments from participating
groups to hold the State and the State's agents or employees harmless
from any and all claims or action resulting from the program.
Location(s) to be adopted:
Route 31, from the northerly I-90 Tollway ramps to the north City limits.
SPONSORING JURISDICTION
Submitted by: A/ iF Mayor Date:
(Name and Ti e)
ILLINOIS DEPARTMENT OF TRANSPORTATION
Approved by: 27 .• 10GJ. Date: 4;',04C
District Engineer
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AGREEMENT
The City of Elgin (Sponsoring Jurisdiction) and
33rd Senate District Officd Group) , recognize the need for litter
free highways and are entering into this Agreement in an effort to
contribute toward maintaining litter free highways.
By signature below, the Group acknowledges the hazardous
nature of the work and agrees to the terms and conditions set by
the Sponsoring Jurisdiction and the Illinois Adopt-A-Highway Act.
The Group and its volunteers and agents shall assume all
responsibility for, and hold the State of Illinois and the
Sponsoring Jurisdiction (including their officials, employees and
agents) harmless from, any and all claims or actions resulting
from the Group's volunteers' or agents' work in the program,
except for the negligent acts of the State of Illinois and the
Sponsoring Jurisdiction (including their agents or employees) .
Members of the Group are jointly and severally bound by the
terms and conditions of this Agreement. The Group and the
Sponsoring Jurisdiction will fulfill their respective responsibili-
ties as set forth in Sections 25 and 30 of the Illinois Adopt-A-
Highway Act. A copy of those sections is attached as an appendix
and is expressly incorporated by reference.
The Sponsoring Jurisdiction recognizes and approves the Group
as the adopting organization for Route 31, North of I-90 to north City limits
section of highway/street, and the Group accepts the responsibil
ity of picking up litter on this section for a period of time
beginning G-/ , l9and ending G-( , 17(_.
33rd Senate District Office Z��
NamA.,f Group`
r up President Date
i&-„,?,e 2-27-96
,'.roup Coordinator Date
�i (Kevin Burke
(J . s- /6 - 7C
Di ector/Sponsoring Jurisdiction Date
ary W. Mi ler)
�--L
5//3/74
"Mayor (Kevin Kelly) Date
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__fp. : c)„- - .
, � iT(,,i, Agenda Item No.
\4� 11i 11 K.
April 17, 1996
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Adopt-A-Highway Agreements with IDOT, City of
Elgin and 33rd Senate District Office
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing the 33rd Senate District Office to adopt a sec-
tion of state highway in Elgin, under the sponsoring jurisdic-
tion of the City of Elgin.
BACKGROUND
The State of Illinois passed legislation dated September 16,
1992 cited as the Illinois Adopt-A-Highway Act. This program
allows private citizens to support local anti-litter efforts
by allowing groups to adopt a section of highway for the
purpose of litter collection.
The City was contacted by State Senator Rauschenberger's
office. They proposed adopting Route 31 from the northerly
I-90 Tollway ramps to the northern City limits (north of
Tollgate Road) , per the attached sketch.
An agreement with IDOT is required and a copy is attached for
your consideration. The Mayor's signature is required on
behalf of the City. An agreement between the City and the
Senator's office is also attached for your consideration.
This agreement requires the signature of the City Manager.
The Adopt-A-Highway program has been successful in Illinois,
as well as throughout many states in the nation. We believe
this program greatly improves the quality of life in our
community. This is the eighth agreement to be processed, per
eft the attached summary sheet which provides a status report on
the overall program in Elgin.
Adopt-A-Highway Agreements
April 17, 1996
Page 2
rft The City will be obligated to install signs at each end of
the adopted section with the name of the group displayed.
The City will provide trash bags, safety vests and safety
training. The City will collect the bags of trash a minimum
of four times each year.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
33rd Senate District Office.
FINANCIAL IMPACT
The estimated cost is $500 per year. Funds are available and
would be charged to Account Numbers 010-3321-753. 19-08 (Traf-
fic Control Materials) for two signs and 010-3331-754 . 33-02
(Refuse Services) for disposal.
LEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor
to execute the Adopt-A-Highway agreement between the City and
IDOT, as well as for the City Manager to execute the agree-
ment between the City and the 33r9-,Senate District Office.
Respectfully u fitted,
�alt/(146(
ames L. Kristiansen
Public Works Director
•
Richard B. Helwig
City Manager
RBH:GWM:mg
Attachments
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