96-113 Resolution No. 96-113
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
HISTORIC CERTIFICATION CONSULTANTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Historic Certification Consultants for a historical architec-
tural survey of the northeast neighborhood, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: April 24, 1996
Adopted: April 24, 1996
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 2j r� day of 1996, by and
between the City "City")of El in, Illinois, a municipal corporation, (hereinafter referr to as Elgin, and
Historic Certification Consultants, an Illinois partnership, (hereinafter referred to as
"Consultant").
WHEREAS, City desires to engage the Consultant to furnish certain professional services
in connection with a Project to complete a survey of Elgin's northeast neighborhood, (hereinafter
referred to as the "Project"); and
WHEREAS, the Consultant warrants and represents that it is in compliance with any and
all Illinois statutes and local ordinances relating to professional registration and regulation and has
the necessary expertise and experience to furnish such services upon the terms and conditions set
forth herein below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby acknowledged, it is hereby agreed by and
between the parties hereto that City does hereby retain Consultant to act for and represent it in all
professional matters involved in the Project, subject to the following terms and conditions and
stipulations, to-wit:
I. SCOPE OF SERVICES
All work hereunder shall be performed under the direction of the Director of Code
Administration and Neighborhood Affairs of City, (hereinafter referred to as the "Director"), or
the City staff designated by the Director to act on his behalf.
In general, Consultant's work shall include, but may not be limited to, the following major
categories of professional activities:
A. SCOPE OF SERVICES. Completion of an Architectural/Historical Survey of
Elgin's Northeast neighborhood, an area containing approximately 2350 structures
bounded by Kimball Street on the South, Interstate 90 on the North, Dundee Avenue on
the East and the Fox River on the West. The information compiled in the survey shall be
used by the City in the preparation of neighborhood preservation plans, rehabilitation
guidelines for individual buildings, and community development Projects. Project shall be
completed in coordination with the City and the Elgin Heritage Commission.
B. SCOPE OF WORK. The following activities shall be carried out by Consultant:
1. Project Coordination:
Consultant shall meet with City to discuss the Project schedule and survey
objectives. Items reviewed shall be the proposed survey form, and organization of
data for the final report which shall include printed inventory forms, photographs,
and computerized data. Written approval shall also be obtained from Director for
the schedule and proposed activities prior to commencing work.
2. First Public Meeting:
An initial meeting shall be held with the Elgin Heritage Commission and
City to introduce the Project and Project staff to the Commission and the public.
Consultant shall use visual displays to illustrate the goals and approach to the
Project for the general public. Public questions and comments shall be addressed.
3. Background Research:
Consultant shall review the historical and architectural contexts of the
subject neighborhoods by looking into the history of Elgin and of the specific area.
A correlation shall be documented between the various sub-areas and their
influence on adjacent areas. Consultant shall research important local or regional
architects and their work as a basis by which to compare significant architectural
buildings found. For this research the Elgin Historical Museum, the Elgin Public
Museum, Gail Borden Public Library, and City's municipal records shall be
consulted.
4. Field Survey:
Consultant shall inventory and photographs all principal and accessory
structures in the approximately 105 block subject area and enter data onto the
survey form. Each form shall include three black and white photographs of the
principal structure and one photograph of each accessory structure. For any
unusually large property, additional photographs shall be taken as necessary to
adequately document the exterior appearance. The consultant will also produce a
color slide of each property's front elevation for use by the Elgin Heritage
Commission.
5. Site Specific Research:
Necessary research shall be conducted to assist in evaluating individual
historic properties and in defining appropriate historic district boundaries. Such
research shall focus on sub-areas within the larger area that retain a distinctive
character, particularly residential districts. Consultant shall investigate the history
of a selection of individual properties that may be eligible for the national Register
of Historic Places. Such investigation and research shall include significant
persons, designers/architects and important events that are associated with the
historic property.
6. Data Entry:
All field data shall be entered into Consultant's database program and
copies printed of all information. Photographs shall be attached to each form and
all forms assembled into binders as required. A diskette(s) shall be provided to City
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which shall include all computerized information. A map shall indicate all
significant structures and potential district boundaries.
7. Survey Report:
A survey report shall be prepared which shall include summary text
describing the significance of identified structures in the Project area, together with
a complete list of all structures by address indicating their status as significant,
contributing, or non-contributing. Recommendations shall be made for any
individual or district nominations. Draft copies of the report shall be submitted to
the City for its review prior to the completion of the Project.
8. Final Public Meeting:
A final public meeting before the City and the Elgin Heritage Commission
shall include a presentation of the draft survey findings by Partner Victoria
Granacki. The presentation shall focus on newly identified historic properties and
any potential historic districts. The Commission shall then be provided with
reasonable time to review the report and submit any comments to Consultant
before the final report and survey are completed. An outline of the script and slides
from such presentation shall be provided to the City.
9. Final Packaging:
All required work products, as specified in the proposals, shall be
submitted to the City in final form. The final products shall include: survey forms
with photographs attached of surveyed properties, computer discs (with data
recommended to be in Paradox, or compatible software), original field survey
forms, survey maps, all negatives, and the final, updated survey report. All Project
materials, including contact sheets, negatives, and film catalog sheets, shall be
properly packaged for storage. Consultant shall also provide a copy of the
summary report to the Gail Borden Public Library and the Elgin Historical
Museum.
C. ORGANIZATION AND MANAGEMENT
1. Staff Organization. Project coordinators shall be Victoria Granacki, preservation
planner and Susan Benjamin, architectural historian, partners in the firm of Historic Certification
Consultants. Ms. Granacki shall act as the primary Consultant spokesperson at public meetings
and presentations and shall regularly report on the progress of the Project to the City. Craig E.
Charron, architectural historian, shall be principal surveyor, conducting survey fieldwork under
the direction of Ms. Granacki, and Jennifer R. Kenney, architectural historian shall assist in
surveying as required, and shall have primary responsibility for all research required to
substantiate construction dates and other relevant information. She shall enter all data in a
computerized survey database and organize the final product.
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2. Project Schedule. Initiation of the Project shall begin within 28 days of a notice to
proceed. On-site analysis, data collection, and public meetings shall take place during the months
of April and August of 1996. A draft of the summary report representing 80% Project
completion shall be prepared by Consultant for review by City no later than July 31, 1996.
Following_receipt of all comments, the report and inventory forms shall be placed in final form and
submitted to City no later than October 31, 1996.
3. Project Budget. Consultant shall complete the above-described scope of work for
a total fee of$31,960.00 (Thirty-One Thousand Nine Hundred Sixty Dollars). This fee includes
all labor and other expenses for the Project as outlined in the accompanying Price Proposal,
attached hereto and made a part hereof as Attachment "A";
4. Conditions. The Consultant agrees to comply with Title VI of the Civil Rights
Acts of 1964 (P.L. 88-3520) and all requirements imposed by or pursuant to that title, to the end
that, in accordance with Title VI of the Act and the Regulation, no person in the United States
shall, on the ground of race, color or National origin, be excluded from participation in, be denied
the benefits of, or be otherwise subjected to discrimination under any program or activity for
which financial assistance has been granted from the Department of the Interior, National Park
Service, and that he shall immediately take any measures to effectuate this agreement. In addition
to the above, the Consultant agrees to comply with the Age Discrimination Act of 1975, U.S.C.
6101 et seq. that prohibits discrimination in hiring on the basis of age. The Consultant is also in
compliance with the Department Certification, 4 CFR, Part 12, Section 12.510 and is not
presently disbarred, suspended, proposed for disbarment, declare ineligible, or voluntarily
excluded from participation in any transaction by any federal department or agency.
II. PROGRESS REPORTS
• Any and all progress reports shall be submitted by Consultant to City as and when
required. The final report of the Consultant shall be submitted by Consultant to City no
later than October 31, 1996.
III. WORK PRODUCTS
All work products prepared by the Consultant pursuant hereto including, but not limited
to, reports, studies, photographs, negatives, models and recommendations pertaining to
the Project shall become the property of City and shall be delivered to City upon request
of the Director provided, however, that Consultant may retain copies of such work
products for its records. Such work products are not intended or represented to be
suitable for reuse by City on any other Project, and such reuse shall be at the sole risk of
City without liability or legal exposure to the Consultant.
IV. PAYMENTS TO THE CONSULTANT
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The total payments by City to Consultant under this Agreement shall not exceed
$31,960.00, unless this agreement is modified by a change order or amendment approved
by the City.
V. INVOICES
The Consultant shall submit invoices in a format approved by City. Consultant shall make
any records of work completed under this Agreement available at reasonable times during
the Agreement period, and for a year after termination of this Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, City may terminate this Agreement at any
time upon fifteen (15) days prior written notice to Consultant. In the event that this
Agreement is so terminated, Consultant shall be paid for services actually performed prior
to termination, except that such payment shall not exceed the amount set forth under
Paragraph IV above, or task amounts set forth in Attachment "A".
VII. TERM
This agreement shall terminate on the date the Director determines in writing that all of
the Consultant's work under this Agreement is completed, unless terminated for cause or
pursuant to Article VI. A determination of completion shall not constitute a waiver of any
rights or claims which City may have or thereafter acquire with respect to any breach
hereof by Consultant.
VIII. NOTICE OF CLAIM
In the event the Consultant submits a claim for expenses following a termination by the
City pursuant to Section VI, such claim must be submitted in writing to the City within 15
days of the notice of termination. If no such claim is made within 15 days of the date of
the notice of termination, any such Consultant's claims shall be deemed waived.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party may seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in
addition, if either party, by reason of any default, fails within fifteen (15) days after notice
thereof by the other party to comply with the conditions of the Agreement, the other party
may terminate this Agreement.
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X. INDEMNIFICATION
Consultant shall indemnify and save harmless City, its officers and employees from and
against any and all loss, liability and damages, suits, or causes of action of whatever
nature, including but not limited to, Workmen's Compensation claims and claims for
attorney's fees, in any way resulting from or arising out of negligent actions or omissions
of Consultant in connection herewith, including, but not limited to negligent actions or
omissions of employees or agents of the Consultant arising out of the performance of
professional services. -
XI. NO PERSONAL LIABILITY
No official, Director, officer, agent or employee of the City shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be
no discrimination against any employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, of the presence of any sensory, mental or
physical handicap, unless based upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the following: employment advertising,
layoff or termination, rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds of
sex, race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory, mental or physical handicap. Any violation
of this provision shall be considered a violation of a material provision of this Agreement
and shall be grounds for cancellation, termination or suspension, in whole or in part, of the
Agreement by City.
XIII. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided, however, that no assignment shall be made
without the prior written consent of City.
XIV. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
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•
and other provisions of this Agreement and Consultant shall remain liable to City with
respect to each and every item condition and other provision hereof to the same extent
that Consultant would have been obligated if it had done the work itself and no
assignment, delegation or subcontract had been made.
XV. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or shall be construed
to, in any respect, create or establish the relationship of co-partners between City and
Consultant, or as constitute Consultant as the general representative or general agent of
City for any purpose whatsoever or to constitute an employment relationship between the
parties hereto.
XVI. SEVERABILITY
The terms of this agreement shall be severable. The parties intend and agree that, if any
paragraph, sub-paragraph, phrase, clause or other provision of this Agreement, or any
portion thereof, shall be held to be void or otherwise unenforceable, all other portions of
this Agreement shall remain in full force and effect.
XVII. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to
affect in any manner the terms and provisions hereof or the interpretation or construction
thereof.
XVIII. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified, discharged or extended except
by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or change order as herein
provided.
XIX. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Any and all actions brought pursuant to
this Agreement shall be brought in this Circuit Court of Kane County, Illinois.
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XX. NEWS RELEASES
Consultant shall not issue any news releases without prior approval from the Director, nor
shall Consultant make public proposals developed under this Agreement without prior
written approval from the Director prior to said documentation becoming matters of
public record.
XXI. COOPERATION WITH OTHER CONSULTANTS
The Consultant shall cooperate with any other Consultants in City's employ or any work
associated with the Project.
XXII. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
Consultant certifies hereby that it is not barred from bidding on this contract as a result of
violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code.
XIII. SEXUAL HARASSMENT
As a condition of this contract, the Consultant shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act (copy attached).
A copy of the policies must be provided to the Department of Human Rights upon
request. P.A. 87-1257.
XXIV. WRITTEN COMMUNICATIONS
All recommendations and other communications by Consultant to the Director and to
other participants which may affect cost or time of completion, shall be made or confirmed
in writing. Director may also require other recommendations and communications by
Consultant be made or confirmed in writing.
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XXV. NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to City:
SAROSH B. SANER
Historic Preservation Specialist
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to Consultant:
VICTORIA GRANACKI, Partner
Historic Certification Consultants
1105 West Chicago Avenue
Suite 201
Chicago, Illinois 60622
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
CITY OF ELGIN CONSULTANT
•
BY . Id:1Q BYU(Or(r)
Richard B. Helwig ? Victoria Granacki
City Manager Partner
Historic Certification Consultants
Attest:
Dolonna Mecum, City Clerk
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ATTACHMENT "A"
HISTORIC CERTIFICATION CONSULTANTS
Suite 201, 1105 West Chicago Avenue, Chicago, Illinois 60622
Susan Benjamin(847) 432-1865.Victoria Granacki(312)421-1131
Proposal for
Architectural/Historical Survey for
a Potential Historic District
City of Elgin, Illinois
February 2, 1996
B. Fee
Total labor $25,000
Total materials $6,960
Total fee $31, 960
LABOR:
Principals Assistant Assistant Task
6 6 6 Public meetings (2)
6 6 Staff meetings (3)
2 6 Develop form
2 56 Research: background and specific buildings
8 80 392 Survey (10 weeks - 2350 buildings)
4 400 Data entry and printing
8 80 16 Organizing, sorting, attaching photos and
assembling binders
12 12 12 Writing report and revisions
4 Preparing slide show
2 16 Packaging final materials
54 662 426
Total principals 54 hours @ $60 = $ 3,240
Total assistants 1088 hours @ $20 = $21.760
Total labor $25,000
HISTORIC CERTIFICATION CONSULTANTS
Suite 201, 1105 West Chicago Avenue, Chicago, Illinois 60622
Susan Benjamin(847)432-1865.Victoria Granacki(312)421-1131
B. Fee (continued)
MATERIALS:
$4,350 9000 black and white photos
250 rolls @ $17.40 per roll
$1,141 2400 color slides
70 rolls @ $16.30 per roll
$65 22 2", 3-ring binders @ $2.92 each
$122 320 transparent sleeves (for negatives and slides) $30.45 per 100 box
$32 5000 pages of paper (assume 2 pages per building)
$1250 $25 per day x 50 days
$6960 Total materials
Elm
Agenda Item No.
1?"751
_44wv ,
April 4, 1996
TO: Mayor and Members of City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Award of Professional Services Contract for a
Historical Architectural Survey of the
Northeast Neighborhood
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
awarding a professional services contract for conducting a
Historical/Architectural Survey of the Northeast neighborhood.
BACKGROUND
As part of the 1995 Community Development Block Grant program
(CDBG) , $33,000 was allocated for the completion of a survey
of the northeast neighborhood. A map of the neighborhood is
attached (Attachment A) .
The purpose of the survey is to assess approximately 2,300
structures, prepare an inventory of their architectural
features, current condition and denote any changes to the
structures over time. The required fieldwork will also involve
three black and white photographs of each principal structure
taken from the public right-of-way. This information will be
provided to the City in the form of a computerized data base
as well as hard copy. A summary report will also be provided
on the findings of the survey, including the architectural and
historic context of the neighborhood.
The information obtained from the survey will be used for
neighborhood development plans, rehabilitation guidelines for
individual buildings, and broader community based projects.
Requests for proposals were sent out to over 85 firms
specializing in preservation planning and survey projects.
r
Northeast Neighborhood Survey Bid Award
April 4, 1996
eft- Page 2
Nine proposals (Appendix 1) were received for the completion
of the project. The process of review required proposals to be
submitted in two parts - the narrative (part A) and the fee
(part B) . The narrative (part A) included information on the
scope of services, the professional firm's qualifications,
examples of previous work related to the project and bidder
utilization forms required by the City. The fee (part B) was
required to be submitted in a separate sealed packet and would
not be opened until the narratives (part A) of the project
were reviewed and the firms ranked in order of preference.
This process is in keeping with the City of Elgin procurement
ordinance.
The Survey Review Subcommittee of the Elgin Heritage
Commission and the City's Historic Preservation Specialist
reviewed and ranked the top three proposals based on the
criteria for selection of firms as outlined in the Request for
Proposals.
The fee packets (part B) of the three top ranking proposals
were then opened.
The three top ranked proposals with their fee bids are as
e"" follows:
Firm Fee
1. Victoria Granacki $ 31,960
Historic Certification Consultants
2 Dr. John N. Vogel $ 32,990
Heritage Research Ltd.
3. Diane Legge Kemp $ 33,000
DLK Architecture
COMMUNITY GROUPS/INTERESTED PARTIES CONTACTED
The Elgin Heritage Commission's Survey Review Subcommittee
reviewed the submitted proposals and made a recommendation to
select the firm of Historic Certification Consultants based on
their scope of services, the format of the finished document
in the form of a computerized database, the experience of the
firm's designated project team in working with similar
projects together with examples of their previous projects.
The references provided by the top selected firms were also
contacted by the City's Historic Preservation Specialist and
were found to be adequate.
fft
Northeast Neighborhood Survey Bid Award
April 4, 1996
Page 3
fek
FINANCIAL IMPACT
The project is being funded by the Community Development Block
Grant program, Account . No. 230-0000-791.30-99, Project No.
154109, and has a CDBG fiscal year budget of $33,000. The
project is proposed to be completed no later than October 31,
1996.
LEGAL IMPACT
None.
ALTERNATIVES
The alternatives for this memorandum include:
1. Award the contract
2. Decline to award the contract
RECOMMENDATION
It is recommended that the City Council accept the contract
submitted by Historic Certification Consultants for $31,960
for completing the Historical/Architectural Survey of the
northeast neighborhood.
This project is in keeping with the Northeast Neighborhood
Initiatives endorsed by the City Council in early 1995 to
allow for neighborhood preservation plans, rehabilitation
guidelines for individual buildings, and broader community
development projects.
The contract will allow for a baseline survey and inventory of
the existing housing stock, provide the needed background for
any possible future expansion or establishment of a historic
district. The recommended alternative further fulfills the
projects within the adopted CDBG program.
Respectfully submitted,
Richard B. Helwig
ty Manager
•■• kec$01/0,e9 ,
Roge# . Dahlstrom
v -
Planning
#Director
elob.
CI 4y4-
Pearson, Director
Code Administration and
Neighborhood Affairs
Northeast Neighborhood Survey Bid Award
April 4, 1996
Page 4
few
Appendix 1 NORTHEAST NEIGHBORHOOD SURVEY
Proposals Received: February 2, 1996
(listed in no particular order)
1 Dr. John N. Vogel
Heritage Research, Ltd.
N89 W16785 Appleton Avenue
Menomonee Falls, WI 53051
(414) 251-7792
2 . Charles Kirchner & Associates, Ltd. and the URBANA Group
Charles Kirchner
Charles Kirchner &Associates
107 West Cook Street
Springfield, IL 62701
(217) 789-1330
Lachlan F. Blair
The URBANA Group
P.O Box 1028
Urbana, IL 61801-9028
(217) 344-PLAN(7526)
3. Victoria Granacki
Historic Certification Consultants
1105 West Chicago Avenue
Suite 201
Chicago, IL 60622
(312) 421-1131 - Victoria Granacki
(708) 432-1865 - Susan Benjamin
4 . Gary W. Anderson
Gary W. Anderson & Associates, Inc. , Architects
333 East State Street
Rockford, IL 61104
(815) 963-1900
5. Charles E. Gregerson
Charles E. Gregerson, Architect, Ltd.
11433 South St. Lawrence Avenue
Chicago, IL 60628
(312) 468-5231
6. Rick Gilmore
Gilmore Architects
319 Meyer Street
Dundee, IL 60118
(847) 428-2455
Northeast Neighborhood Survey Bid Award
April 4, 1996
Page 5
7. Diane Legge Kemp
DLK Architecture
410 South Michigan Avenue
Suite 400
Chicago, IL 60605
(312) 322-0911
8. Michael A. Dixon, AIA
Dixon Associates/Architects
202 West Main Street
St. Charles, IL 60174
(708) 377-9388
9 . John W. Roberson, AIA
Dahlquist and Lutzow Architects, Ltd.
462 North McLean Boulevard
Elgin, IL 60123
(847) 742-4063
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Northeast Neighborhood Survey Bid Award
April 4, 1996
Page 6
eft APPENDIX 2 NORTHEAST NEIGHBORHOOD SURVEY SCHEDULE
1995
April 26 Community Development Block Grant (CDBG) Final
Hearing/Northeast Neighborhood Architectural
Survey Project Approved (Grant Amount is Equal
to the Total Estimated Project Cost of
$33,000.00)
1996
January 8 Mail Requests for Proposals (RFP) to
consultants
for the Architectural/Historical Survey for a
potential historic district (Northeast
Neighborhood)
January 8 Mail RFP advertisement request letters
January 10 RFP advertisement to be published in local
newspaper
February 2 Proposals due to City
February 5 Elgin Heritage Commission to review submitted
proposals
February 12 Elgin Heritage Commission to continue review of
proposals and make final recommendation to the
Elgin City Council for survey bid award
April 10 City Council Committee of the Whole agenda item
memorandum to be completed to recommend
survey
bid award Elgin City Council to consider survey
bid award
April 11 Consultant to be notified of survey bid award
April 12 Meeting with survey consultant to review survey
methodology and schedule
April 12 to Consultant to carry out photographic portion of
May 31 survey
May 13 Survey progress report due to City
May 31 CDBG program deadline for completion of
project.
(An extension has been requested)
`` August 2 Draft survey report due to city
August 12 Elgin Heritage Commission and City staff to
review draft survey report
October 31 Final survey report and forms due to City
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