95-97 i
Resolution No. 95-97
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
ELGIN PROUD AND BEAUTIFUL., INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute a
Purchase of Service Agreement on behalf of the City of Elgin
with Elgin Proud and Beautiful, Inc . for anti-littering,
beautification and promotional activities, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
I
Kevin Kelly, Mayor
Presented: May 10, 1995
Adopted: May 10, 1995
Omnibus. Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
3-22-95
PURCHASE OF SERVICE AGREEMENT
CITY OF ELGIN, ILLINOIS/ELGIN PROUD AND BEAUTIFUL, INC.
1 . On this 8___Z#day of 1995, the City of
Elgin, Illinois, a municipal corporation (hereinafter referred
to as "City" ) , and Elgin Proud and Beautiful, Inc . (hereinafter
referred to as "EPB" ) , in consideration of the mutually agreed
upon covenants contained herein, and for other good and valu-
able consideration the sufficiency of which is hereby acknowl-
edged, do hereby enter into this agreement for the purchase of
certain services, as stipulated below.
2 . City hereby agrees to pay to EPB the sum of $5, 620 .
3 . EPB hereby agrees to provide the following services on
or before December 31, 1995 :
A. Set specific plans and guidelines for 1995
activities .
B. Maintain database of volunteers .
C. Meet monthly to finalize specific project
details of locations, dates, budget prepara-
tion, etc .
D. Select target volunteer groups to assist
with projects .
E . Act as "coordinator" for specific projects .
F. Promote events such as "Earth Day" , the
"Adopt-A-Highway" program, Keep America Beau-
tiful Month (April) and CURE river clean-up.
G. Perform a Planting Project to improve a des-
ignated location aesthetically by planting
trees and landscaping.
H. Identify activities/projects which warrant
news releases and write copy for same.
I . Prepare an EPB Newsletter.
J. Prepare articles for the Elgin Spirit commu-
nity newsletter as appropriate.
K. Participate in Expo ' 95 :
1 . Overall theme: Promote recycling and
waste reduction
2 . Contest/Prizes : Trees saved by recycling
cardboard.
L. Provide informational updates for Elgin City
Council and Elgin Area Chamber of Commerce
as appropriate.
M. Develop a plan for fundraising appeal .
N. Research possibilities of Foundation and/or
Grant funding.
0. Continue with development of EPB' s Pre-
school curriculum with Kane County, U-46 and
ECC.
P. Conduct a City-wide clean up on May 20th, in
conjunction with CURE ' s activities and the
Public Works Open House.
Q. Purchase a new Captain Clean-Up Mascot cos-
tume.
R. Participate in Elgin area Paint-A-Thou.
S . Purchase and distribute EPB coloring books .
through KAB to promote recycling.
Failure to perform the above services to the reasonable satis-
faction of the Mayor of City shall result in a termination of
this agreement and the refund of the $5, 620 consideration,
(plus reasonable costs and attorney' s fees, in the event City
is required to litigate to retrieve said funds) as and for liq-
uidated damages .
ELGIN PROUD AND BEAUTIFUL, INC
B
indy Bl ely
Preside
CITY OF ELGIN, a municipal
corporation
By
Mayor
Attest:
City Clerk
MDM0020 .A/TEXT071/COWMEMOS
•
El
Agenda Item No .
J
March 24 , 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Purchase of Service Agreement With
Elgin Proud and Beautiful, Inc.
PURPOSE
The purpose of this memo is to provide the Mayor and members
of the City Council with information to consider approval of
the Purchase of Service Agreement with Elgin Proud and Beauti-
ful (EPB) .
BACKGROUND
The City of Elgin has contributed funds to Elgin Proud and
Beautiful for several years . This year, funds are again
available through the Boards and Commissions section of the
budget.
This payment is structured as a Purchase of Service Agree-
ment. Attached is a copy of the agreement which outlines a
list of proposed EPB activities which we believe will benefit
the City during the coming year.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The contribution to EPB by the City, as budgeted in 1995,
amounts to $5,620 (Boards and Commissions Acct. No.
010-1902-709 . 80-07 ) . .
LEGAL IMPACT
None.
•_rte
Purchase of Service Agreement
March 24 , 1995
Page 2
RECOMMENDATION
It is recommended that the Mayor and members of the City
Council authorize the approval of the Purchase of Service
Agreement with Elgin Proud and Beautiful, Inc. in the amount
of $5,620.
espectf7,, u itted,
a4
James L. Kristiansen
/ Director of Public Works
Richard B. Heltg
City Manager
RBH:GWM:mg
Attachment
ELGIN PROUD AND BEAUTIFUL
FINANCIAL REPORT
ACTUAL VERSUS BUDGET
YEAR ENDED 12/31/94
'UAL SET
SUPPORT:
GOVERNMENT- AL- SUPPORT $5, 620. 00 $5, 620 . 00
PUBLIC SUPPORT 10 . 00 6, 000 . 00
ANNUAL MEETING 360 . 00 1, 000 . 00
MISCELLANEOUS 20 . 00 100 . 00
TOTAL SUPPORT $6, 010 . 00 $12, 720 . 00
EXPENDITURES :
ADVERTISING / MARKETING $1, 975 .10 $3 , 000 . 00
ANNUAL MEETING . 512 . 77 700 . 00
AUDIT / FEES PAID 255 . 00 1, 000 . 00
AWARDS 87 .48 250 . 00
COMMUNITY PROJECTS 2, 292 . 03 14, 000 . 00
CONFERENCES / MEETINGS . 00 300 . 00
OFFICE SUPPLIES 5 . 00 300 . 00
POSTAGE . 00 300 . 00
PRINTING 85 . 14 500 . 00
RESERVE FOR CONTINGENCIES . 00 = 400 . 00
TOTAL EXPENDITURES $5. 212 . 52 ,$20, 750 . 00
EXCESS SUPPORT OVER EXPENDITURES $797 .48
CHECKING ACCT BALANCE 1/1/94 8, 130 .36
CHECKING ACCT BALANCE 12/31/94 $8 . 927 . 84
ELGIN PROUD AND BEAUTIFUL
BUDGET - 1995
SUPPORT
GOVERNMENTAL SUPPORT $5, 620 . 00
PUBLIC SUPPORT . 00
ANNUAL MEETING 500 . 00
MISCELLANEOUS 100 . 00
TOTAL SUPPORT $6, 220 . 00
EXPENDITURES
ADVERTISING / MARKETING $4, 000 . 00
ANNUM., MEETING 500 . 00
AUDIT / FEES 500 . 00
AWARDS 200 . 00
COMMUNITY PROJECTS 6, 000 . 00
INSURANCE 300 .00
PRINTING 300 . 00
RESERVE FOR CONTINGENCIES 500 . 00
TOTAL EXPENDITURES 512 . 300 . 00
EXCESS EXPENDITURES OVER SUPPORT -$6, 080 . 00
CHECKING ACCOUNT BALANCE 1/1/95 8. 927 .84
CHECKING ACCOUNT BALANCE 12/3.1/95 $2, 847 .84