95-61 Resolution No. 95-61
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
JOHN PANZLOFF AND JOAN PANZLOFF
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
John Panzloff and Joan Panzloff for horse patrol services, a
copy of which is attached hereto and made a part hereof by
reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: March 22, 1995
Adopted: March 22, 1995
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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AGREEMENT
TH S AGREEMENT is made and entered into on this f4/day
of f 3
\ Q:\,�.1'L, , 1995, by and between JOHN PANZLOFF and
JOAN PANZLOFF, (hereinafter referred to as "Panzloffs" ) and
the CITY OF ELGIN, Illinois, a municipal corporation,
(hereinafter referred to as "City" ) .
WHEREAS, City has determined it to be in its best
interests to use horses in conjunction with its police duties;
and
WHEREAS, Panzloffs each own a 50% interest in two horses
(hereinafter referred to as "horses" ) , and have determined it
to be in their best interests to permit City to use horses;
NOW, THEREFORE, for and in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is hereby acknowledged, the parties hereto agree as
follows :
1 . City shall pay a total sum of $1,420 to Panzloffs on
or before April 2, 1995;
2 . Panzloffs shall permit City to use horses at City' s
sole discretion during the period of this agreement;
3 . Panzloffs jointly and severally agree to indemnify
and hold City harmless from and against any and all claims for
damages, suits, causes of action and any and all other
liability, including but not limited to attorney' s fees,
which may result from or arise out of City' s use of horses,
when such liability is not directly and proximately caused by
City's reckless or negligent conduct. In this regard, and for
purposes of determining the applicability of indemnification
and hold harmless covenants pursuant to this paragraph,
negligent or reckless conduct by John Panzloff or Joan
Panzloff, whether acting in an individual capacity or in a
capacity as an employee of City, shall not be considered to be
actions of City;
4 . Panzloffs shall provide a certificate of insurance
to City for the term of this agreement, naming City as an
additionally insured party for and against property damage
coverage of not less than $1,000,000, and personal injury
coverage of not less than $1,000,000 for damages arising out
of the performance of this agreement;
5. Panzloffs shall provide all medical care, equipment,
food and housing reasonably necessary to maintain horses;
6 . This agreement shall terminate on December 31, 1995;
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7 . Any party hereto may terminate this agreement upon
ten ( 10) days written notice;
8. The terms of this agreement shall be considered to
be severable. In the event that any of the terms or
provisions of this agreement shall be deemed to be void or
otherwise unenforceable, the remainder of the agreement shall
remain in full force and effect.
CITY OF ELGIN
By S.
Richard B. Helwig
City Manager
Attest:
ISA 1 ,
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City Clerk
ri .1
ohn P-nz •ri \ Joan Panz .f' ,
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Resolution No. 95-60
RESOLUTION
AUTHORIZING EXECUTION OF AN EMPLOYMENT AGREEMENT WITH
JOAN PANZLOFF
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an employment agreement on behalf of the City of
Elgin with Joan Panzloff for appointment as a reserve police
officer, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: March 22, 1995
Adopted: March 22, 1995
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
EMPLOYMENT AGREEMENT
WHEREAS, the City Council of the City of Elgin, Illinois,
a municipal corporation (hereinafter referred to as "City")
desires to employ Joan Panzloff (hereinafter referred to as
"Panzloff") as a reserve police officer for the City; and
WHEREAS, Panzloff is willing to accept appointment as a
reserve police officer for the City upon certain terms and
conditions; and
WHEREAS, the employment of Panzloff, as a reserve police
officer for the City upon the terms and conditions recited
herein, is in the best interests of the City.
NOW, THEREFORE, for and in consideration of the mutual
covenants contained herein, the City and Panzloff agree as
follows:
1. Panzloff shall act as a reserve police officer for
the City and shall exercise all the powers and carry out to
the best of her ability all the duties imposed upon her as a
reserve police officer.
2. The City shall provide the following:
a. A salary in the amount of $10 .41 per hour
to be paid in biweekly installments .
b. No benefits shall be provided other than as
may be required by law.
3. Panzloff shall be governed by the City's Personnel
Manual, except that the only benefits received shall be those
herein identified.
4 . This agreement shall terminate at 5 :00 p.m. on
December 31, 1995, commencing March 23, 1995; provided,
however, that this agreement shall be terminable at will upon
written notice by either party.
5 . Panzloff shall work no more than ten ( 10) hours in
any seven (7) day period.
6 . This agreement may be terminated by either party
upon ten ( 10) days written notice.
EXECUTED 3 / :2:3 /c/-5— For the City:
Richard B. Helwig
City Manager
Attest:
Dolonna M: 1 lerk
oan Panzloff
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Agenda Item No.
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II V1B1
March 17, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Experimental Police Mounted Patrol
PURPOSE
The purpose of this memorandum is to authorize agreements to
allow an experimental deployment of two mounted patrols for
use at special events by the Elgin Police Department.
BACKGROUND
In 1994, the Kane County Mounted Patrol participated at the
launching of the Grand Victoria. The ability of these mount-
ed officers to assist with large crowds and their appeal to
the citizens, and especially the children, in these types of
situations was apparent. The City has two current employees
that are members of the Kane County Mounted Patrol and have
offered to provide similar services to the City of Elgin.
Sergeant John Panzloff of the Police Department and Joan
Panzloff of Code Administration are both experienced mounted
officers in the Kane County unit. It is proposed to initiate
an experimental mounted patrol unit in Elgin by entering into
an agreement to allow these employees and their horses to be
used by the Elgin Police Department. This program would be
experimental at this time, pending a review of the benefits
to the citizens of Elgin.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The New Century Partnership for Elgin supports this concept
as an image enhancement, especially for special events .
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Experimental Police Mounted Horse Patrol
March 17, 1995
elk Page 2
FINANCIAL IMPACT
Joan Panzloff would be paid as outlined in the attached em-
ployment agreement under account #010-2311-731.01.04 and
Sergeant Panzloff would be paid as part of his regular employ-
ment with the Police Department under account #010-2308-01 .02.
Joan Panzloff would be employed as a police reserve officer
filling an open position. The City would pay the Panzloff 's
$1,420 and the Panzloff ' s will supply an insurance policy
which shall protect the City and the Panzloff 's . This shall
be paid under account #010-2301-731 . 30 .99 . Sufficient funds
exist and are budgeted in the above accounts to fund this
project.
LEGAL IMPACT
This contract is permissible pursuant to an exception to the
Conflict of Interest prohibitions of the Procurement Ordi-
nance in the Elgin Municipal Code, Section 5.24 . 030, which
permits City employees to contract with the City to provide
service and materials when the amount of the contract does
not exceed $2,000 .
RECOMMENDATION
It is recommended that the City Council approve this experi-
mental program for the balance of 1995, pending review and
consideration for the 1996 budget process .
Respectfully submitted,
Charles A. Gruber
Chief of Police
VpcivA,X F . 441w' /7-4-k
Richard B. Helwig
City Manager
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