95-33 Resolution No. 95-33
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
CRAWFORD, MURPHY AND TILLY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Crawford, Murphy and Tilly for the preparation of plans,
specifications and cost estimates for the Slade/Dundee
intersection improvements , a copy of which is attached hereto
and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: February 22 , 1995
Adopted: February 22 , 1995
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
, Agenda Item No . T
February 2 , 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Engineering Agreement for Slade/Dundee
Intersection Improvements ( ST27b)
PURPOSE
The memorandum will provide the Mayor and members of the City
Council with information to consider entering into an
41` agreement for professional services with Crawford, Murphy and
Tilly for the development of plans , specifications and cost
estimates for the Slade/Dundee Intersection Improvements .
BACKGROUND
As a cooperative effort between the City of Elgin and Sherman
Hospital , Slade Avenue will be improved from Dundee Avenue to
Center Street. The improvement has been divided into two
components , one being the improvement of Slade from Dundee
Avenue to Center Street and the second component being the
Slade/Dundee Intersection Improvements .
The improvements to Slade Avenue from Dundee to Center will be
accomplished by preparing contract documents in-house with the
Hospital providing details and specifications relative to
their design features and streetscape. The construction will
also be a cooperative effort, utilizing in-house staff to
inspect the typical resurfacing type improvements while the
Hospital will provide personnel to inspect their design
features . This portion of the project will be let in
mid-February with a likely April 12 , 1995 bid award by City
Council . A notice to proceed for construction will be issued
on July 3, 1995 .
The Slade/Dundee Intersection Improvements will be designed
using outside services . The intersection will be redesigned to
provide larger turning radii, skid resistant pavement, new
curb and gutter and new traffic signals . The existing and
projected traffic flow will be evaluated to determine the need
to provide additional turn lanes without obtaining additional
right-of-way. Additionally, the intersection of Hill Avenue
and Slade Avenue will be eliminated by constructing a
Mayor and Members of City Council
February 2 , 1995
Page 2
cul-de-sac on Hill Avenue at Slade Avenue . Location maps have
been attached as Exhibit A for your information. This portion
of the project will be bid in late April with a likely award
by City Council on June 28 , 1995 . A mid-July 1995 notice to
proceed for construction is anticipated.
On November 17 , 1994 Requests for Proposals (RFP) were issued
to four engineering firms , with proposals received back from
all four firms . A copy of the RFP issued by the City is
provided as Exhibit B.
A staff Selection Committee evaluation of the four proposals
received was conducted on January 6 , 1995 . The Selection
Committee recommended that Crawford, Murphy and Tilly (CMT) be
selected to provide the subject engineering services . A copy
of the record memorandum of the meeting is provided as Exhibit
C .
The proposed agreement for engineering services with CMT in
the not-to-exceed amount of $30, 916 . 00 was negotiated on
January 12 , 1995 and is attached. Our budget estimate for the
engineering services was $35 , 000 . 00 . The proposed agreement
with CMT for engineering services on the Slade/Dundee
Intersection Improvement is provided as Exhibit D.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
A public meeting was held at Sherman Hospital on October 26 ,
1994 at 7 : 00 p.m. to discuss the construction of a cul-de-sac
at the south end of Hill Avenue at Slade Avenue, closing Hill
Avenue at Slade Avenue . See the preliminary intersection
design within Exhibit A.
Property owners on both sides of Hill Avenue, from Slade
Avenue to Cooper Avenue, were invited to the meeting. Two
property owners attended the meeting at which the preliminary
intersection design was presented. The consensus of the
property owners present, was favorable towards the
construction of the cul-de-sac .
FINANCIAL IMPACT
The final not-to-exceed engineering services fee is
$30, 916 . 00 . The scope of work, found within the proposed
agreement, Attachment A, includes language relative to
construction observation. The negotiated fee, however, does
not include construction observation services . When the plans
and specifications and the final estimate of probable cost are
complete, the fee for construction services will be
Mayor and Members of City Council
February 2, 1995
Page 3
negotiated with CMT and added to the proposed agreement by
change order.
Monies have been included in the 1995 budget from the 1995
bond issue planned to be sold on April 26 in the amount of
$635,000 . 00, inclusive of the engineering service estimate of
$35,000 .00 .
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council authorize the City
Manager to execute an agreement with Crawford, Murphy and
Tilly, 600 N. Commons, Suite 107 , Aurora, IL 60504, in the
not-to-exceed amount of $30, 916 . 00 for the preparation of
plans, specifications and cost estimates for the Slade/Dundee
Intersection Improvements .
spectfully submitted,
G1C ,4 /
James L. Kristiansen
Public Works Director
Richard B. Helwig
City Manager
DL/do
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EXHIBIT A
SLADE/DUNDEE INTERSECTION IMPROVEMENT
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into this A&day of _ ,1
, 1995, by and between the CITY OF ELGIN, and Illinois municipal corporation
(hereinafter referred to as "CITY") and Crawford, Murphy & Tilly, Inc. hereinafter
referred to as "ENGINEER".
WHEREAS the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with
Slade Avenue/Dundee Avenue Intersection Improvements.
(hereinafter referred to as the "PROJECT").
AND
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statues
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby acknowledged it is hereby agreed by and between the
CITY and the ENGINEER that the CITY does hereby retain the ENGINEER to act for and
represent it in all engineering matters involved in the PROJECT, subject to the following terms
and conditions and stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director
of Public Works of the CITY, herein after referred to as the
"DIRECTOR".
B. In general, the ENGINEER's work shall include, but not be limited to,
the following major engineering activities. The ENGINEER will provide
contract documents to the CITY for the construction of Slade
Avenue/Dundee Avenue Intersection Improvements including data
collection, accident analysis, capacity analysis of existing and proposed
improvements, construction plans, and contract documents. ENGINEER
will also apply for any necessary permits for construction of the project.
C. A detailed Scope of Services is attached hereto as Attachment A.
D. A scope of construction services has also been included as Attachment A.
95265-01 1 City of Elgin
II. PROGRESS REPORTS
A. An outline project milestone schedule is provided herein:
Assume: February 9, 1995 Notice to Proceed
Preliminary Phase: February 13, 1995 - March 17, 1995
Design Phase: March 20, 1995 - April 14, 1995
Bidding Phase: April 17, 1995 - May 12, 1995
B. Progress will be updated on the project schedule and submitted
monthly as a component of the Status Report described in C.
below.
C. The ENGINEER will submit to the DIRECTOR monthly a Status
Report keyed to the Project Schedule. A brief narrative will be
provided identifying progress, findings and outstanding issues.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including,
but not limited to, reports, designs, calculations, work drawings, studies,
photographs, models and recommendations shall be the property of the
CITY and shall be delivered to the CITY upon request of the DIRECTOR
provided, however, that the ENGINEER may retain copies of such work
products for its records. Such work products are not intended or
represented to be suitable for reuse by the CITY on any extension to the
PROJECT or on any other project, and such reuse shall be at the sole risk
of the CITY without liability or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER (Not to Exceed Method)
A. For services provided the ENGINEER shall be reimbursed in accordance
with the Schedule of Hourly Charges, dated January, 1995, included as
Attachment B, with the total fee not to exceed $29,708.00 regardless of
the actual costs incurred by the ENGINEER unless substantial
modifications to the scope of the work are authorized by CITY through
a change order or amendment.
B. For Direct Costs, the City shall reimburse the ENGINEER the actual
amount of the cost incurred by the ENGINEER. The not-to-exceed
amount of Direct Costs shall be $1,208.00, and will include the following:
95265-01 2 City of Elgin
Travel & Substinence = $298.00
Printing & Photos = $650.00
Traffic Surveys, Inc. _ $260.00
C. Inclusive of Paragraph IV A. and IV B., this Agreement shall be in the
total amount not to exceed $30,916.00.
D. The CITY shall make periodic payments to the ENGINEER based upon
actual progress within 30 days after receipt and approval of invoice.
V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports (IIC above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and
cost incurred. The ENGINEER shall permit the authorized representative
of the CITY to inspect and audit all data and records of the ENGINEER
for work done under this Agreement. The ENGINEER shall make these
records available at reasonable times during the Agreement period, and for
a year after termination of this Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this
Agreement at any time upon fifteen (15) days prior written notice to the
ENGINEER. In the event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed and
reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under
Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date the ENGINEER is
given a written Notice to Proceed following approval of CITY'S corporate
authorities and, unless terminated for cause or pursuant to Article VI
foregoing, shall expire on the date the DIRECTOR determines that all of
the ENGINEER's work under this Agreement is completed. A
determination of completion shall not constitute a waiver of any rights or
claims which the CITY may have or thereafter acquire with respect to any
breach hereof by the ENGINEER.
95265-01 3 City of Elgin
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as
a result of action taken by the CITY, the ENGINEER shall give written
notice of his claim within 15 days after occurrence of such action. No
claim for additional compensation shall be valid unless so made. Any
changes in the ENGINEER's fees shall be valid only to the extent that
such changes are included in writing signed by the CITY and the
ENGINEER. Regardless of the decision of the DIRECTOR relative to a
claim submitted by the ENGINEER, all work required under this
Agreement as determined by the DIRECTOR shall proceed without
interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such
violation or breach shall be deemed to constitute a default, and the other
party has the right to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach; and, in addition,
if either party, by reason of any default, fails within fifteen (15) days after
notice thereof by the other party to comply with the conditions of the
Agreement, the other party may terminate this Agreement.
X. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the CITY, its officers
and employees from and against any and all loss, liability and damages of
whatever nature, including but not limited to Workmen's Compensation
claims, in any way resulting from or arising out of negligent actions or
omissions of the ENGINEER in connection herewith, including but not
limited to negligent actions or omissions of employees or agents of the
ENGINEER arising out of the performance of professional services.
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be
charged personally or held contractually liable under any term or
provision of this Agreement or because of their execution, approval or
attempted execution of this Agreement.
95265-01 4 City of Elgin
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of
Comprehensive General Liability Insurance with limits of at least
$1,000,000 aggregate for bodily injury and $1,000,000 aggregate for
property damage.
The ENGINEER shall deliver to the DIRECTOR a Certificate of
Insurance naming the CITY as additional insured. The policy shall not be
modified or terminated without thirty (30) days prior written notice to the
DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation
assumed by the ENGINEER under Article IX entitled "Indemnification"
shall be provided.
B. Comprehensive Automobile Liability. The ENGINEER shall provide, pay
for and maintain in effect, during the term of this Agreement, a policy of
Comprehensive Automobile Liability Insurance covering all owned, non-
owned and hired motor vehicles with limits of not less than $500,000 per
occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined
single limit of $1,000,000 per occurrence subject to a $1,000,000
aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
Professional Liability Insurance Covering claims resulting from errors,
omissions or negligent acts with a combined single limit of not less than
$ 1,000,000 per occurrence. A Certificate of Insurance shall be
submitted to the DIRECTOR as evidence of insurance protection. The
policy shall not be modified or terminated without thirty (30) days prior
written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the
construction, unless specifically identified in the Scope of Services.
95265-01 5 City of Elgin
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this
Agreement, there shall be no discrimination against any employee or
applicant for employment because of sex, age, race, color, creed, national
origin, marital status, of the presence of any sensory, mental or physical
handicap, unless based upon a bona fide occupational qualification, and
this requirement shall apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of pay or other forms
of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the
benefit of any services or activities made possible by or resulting from this
Agreement on the grounds of sex, race, color, creed, national origin, age
except minimum age and retirement provisions, marital status or the
presence of any sensory, mental or physical handicap. Any violation of
this provision shall be considered a violation of a material provision of
this Agreement and shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon
the successors and the assigns of the parties hereto; provided, however,
that no assignment shall be made without the prior written consent of the
CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the
terms, conditions and other provisions of this Agreement and the
ENGINEER shall remain liable to the CITY with respect to each and
every item condition and other provision hereof to the same extent that the
ENGINEER would have been obligated if it had done the work itself and
no assignment, delegation or subcontract had been made.
XVII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or
shall be construed to, in any respect, create or establish the relationship
of co-partners between the CITY and the ENGINEER, or as constituting
the ENGINEER and the general representative or general agent of the
CITY for any purpose whatsoever or to constitute an employment
relationship between the parties hereto.
95265-01 6 City of Elgin
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph,
phrase, clause or other provision of this Agreement, or any portion
thereof, shall be held to be void or otherwise unenforceable, all other
portions of this Agreement shall remain in full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted
only as a matter of convenience and for reference and in no way are they
intended to define, limit or describe the scope of intent of any provision
of this Agreement, nor shall they be construed to affect in any manner the
terms and provisions hereof or the interpretation or construction thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of
the parties on the subject matter hereof and may not be changed,
modified, discharged or extended except by written amendment duly
executed by the parties. Each party agrees that no representations or
warranties shall be binding upon the other party unless expressed in
writing herein or on a duly executed amendment hereof, or change order
as herein provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be
construed in accordance with the laws of the State of Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval
from the DIRECTOR, nor will the ENGINEER make public proposals
developed under this Agreement without prior written approval from the
DIRECTOR prior to said documentation becoming matters of public
record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's
employ or any work associated with the PROJECT.
95265-01 7 City of Elgin
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred from bidding on this
contract as a result of violations of either Section 33E-3 or Section 33E-4
of the Illinois Criminal Code.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual
harassment policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights, and the Illinois
Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the
Human Rights Act (copy attached).
A copy of the policies must be provided to the Department of Human
Rights upon request. P.A. 87-1257.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of
completion, shall be made or confirmed in writing. The DIRECTOR may
also require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
XXVII. NOTICES
All notices, reports and documents required under this Agreement shall be
in writing and shall be mailed by First Class Mail, postage prepaid,
addressed as follows:
95265-01 8 City of Elgin
A. As to CITY:
JAMES L. KRISTIANSEN
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
P.J. FITZPATRICK
Crawford, Murphy & Tilly, Inc.
600 North Commons Drive, Suite 107
Aurora, Illinois 60504
95265-01 9 City of Elgin
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By 21—" --- By •
•
Loni Mecum, City Clerk Richard B. Helwig, City Manager
(SEAL)
For the ENGINEER:
Dated this day of
, A.D., 1995.
ATTEST: ti _.A •_ ,f_ - 'I
By By i4414#
Secretary President
(SEAL)
95265-01 10 City of Elgin
CITY OF ELGIN
SLADE AVENUE/DUNDEE AVENUE
INTERSECTION IMPROVEMENTS
DETAILED SCOPE OF SERVICES
ATTACHMENT A
Preliminary Phase
1. Coordinate and conduct a kick-off meeting with the City and interested parties.
2. Inventory existing conditions:
a. Observe and photograph project area.
b. Perform topographical surveys to establish horizontal and vertical control,
right-of-way (ROW) verification, and utility locations.
c. Perform 24 hour machine traffic counts at 4 approaches of the intersection
to determine the peak hour. (Performed by Traffic Surveys, Inc.)
d. Perform manual traffic counts at the a.m. and p.m. peak hours including
the one hour preceding the peak hour and the one hour following the peak
hour.
e. Record existing traffic patterns and volumes.
f. Inventory existing signage.
g. Identify R.O.W. constraints and adjacent property/business ownership.
h. Record unique constraints (i.e.-poor light levels, landscape effects, etc.).
i. Contact utility companies for verification of facilities.
j Identify/review traffic projections for the design year (2010).
3. Perform intersection capacity analysis(using Highway Capacity Manual Software)
with peak hour traffic counts to determine level of service in its present condition.
Evaluate results and prepare summary for review by the City.
4. Meet with City to discuss results in present condition/Develop need to determine
if analysis will be required for design year conditions/Develop acceptable levels
of service.
5. Perform intersection capacity analysis with design year conditions.
6. Discuss results with City.
7. Develop feasible alternatives (including order of magnitude costs) to meet
required level of service including, but not limited to:
95265-01 1 Attachment A
a. Traffic Signal Modifications not involving lane usage changes or pavement
widening.
b. Traffic Signal Modifications involving lane usage changes and/or
pavement widening which will involve land acquisition.
8. Meet and discuss results with City to decide selected alternative.
Design Phase
1. Prepare preliminary plans and probable cost estimate for the selected alternative
(including Hill Avenue cul-de-sac). Submit to City for review. Also submit to
outside agencies as required, i.e. utility companies.
2. Review meeting with City to address comments.
3. Prepare re-final plans, specifications, probable cost estimates and bidding
documents for selected alternative. Submit to City.
4. Review and address all comments from City and outside agencies.
5. Prepare final plans, specifications, probable cost estimates and bidding
documents.
Bidding Phase
1. Provide City with 20 sets of plans, specifications and bidding documents.
2. Administer distribution of bid documents to interested contractors.
3. Provide assistance to City and/or provide clarification to contractors during bid
process.
4. Prepare/distribute addenda as required.
5. Attend bid opening.
6. Review bids for recommendation to City.
95265-01 2 Attachment A
CONSTRUCTION SERVICES
1 . Liaison and Contract Control
Act as the CITY's representative with duties,
responsibilities and limitations of authority as assigned
in the Construction Contract Documents, and advise and
confer with CITY officials during construction and issue
the CITY' s authorized instructions to the Contractor.
Assist the Contractor in understanding the intent of the
Construction Contract Documents . Serve as the City's
liaison with other local agencies such as utility
companies, businesses, CITY's on-site representative, etc.
2 . On-Site Review of Work
Conduct continuous and full-time on-site observations of
the work in progress to determine that the PROJECT is
proceeding in accordance with the Construction Contract
Documents and that completed work will conform to the
requirements of the Construction Contract Documents .
Instruct Contractor to correct any work believed to be
unsatisfactory, faulty or defective, not conforming to the
requirements of the Construction Contract Documents, or
does not meet the requirements of any inspections, tests,
or approval required to be made and report same to the
CITY; and advise CITY of action taken or if any special
testing or inspection will be required.
' Verify that tests are conducted as required by the
Construction Contract Documents and in the presence of the
required personnel, and that Contractors maintain and
submit adequate records thereof; observe, record, and
report to the CITY appropriate details relative to the test
procedures .
Perform or cause to have performed as applicable, all
required field tests such as concrete tests, soil
compaction tests and ensure such tests are made as
specified. Analyze the results of all field and laboratory
tests to determine the suitability compliance with the
requirements of the Construction Contract Documents .
Accompany visiting inspectors representing public or other
agencies having jurisdiction over the project, record the
outcome of these inspections and report to the CITY.
Stake-out construction lines and grades and assist the
Contractor with interpretation of the Drawings and
Specifications .
3 Attachment A
Prepare and submit detailed daily reports of construction
progress .
3. Contractor Suggestions and Requests
Consider and evaluate suggestions and requests for
modifications in drawings and specifications which may be
submitted by the Contractor and make recommendations to the
CITY with any time or cost implications for final decision.
4 . Shop Drawings
Develop shop drawing submittal requirements and assist
Contractor in development of submittal schedules . Review
and monitor compliance with submittal schedules .
Review and approve shop drawings and samples, the results
of tests and inspections and other data which any
Contractor is required to submit, but only for conformance
1 with the design concept of the project and compliance with
the information given in the Construction Contract
Documents . Such review shall not be construed as relieving
the Contractor of the responsibility to meet requirements
of the Construction Contract Documents . Determine the
acceptability of substitute materials and equipment
proposed by the Contractor; and receive and review ( for
general content as required by the specifications)
maintenance and operating instructions, guarantees, bonds
and certificates of inspection which are to be assembled by
the Contractor(s) in accordance with the Construction
Contract Documents .
11 Record and maintain a shop drawing submittal and approval
log and notify the Contractor whenever submittals are
lacking or untimely.
11 5 . Schedules
Prepare a final Primavera type construction schedule with
the participation of the Contractor and obtain the
Contractor's approval of the construction schedule. A
schedule of shop drawing submissions, and schedule of
values shall also be prepared by the Contractor and
approved by the engineer.
Work with the Contractor to maintain a workable updated
Primavera type construction schedule that is maintained and
monitored weekly as construction progresses as required by
the Construction Contract Documents . Report progress and
11 schedule deviations and corrective measures proposed by the
Contractor to the CITY.
I
I Attachment A
4
6 . Job Meetings
Conduct weekly progress meetings with all parties as
required by the Construction Contract Documents to review
construction progress, design interpretations and overall
progress . Prepare, maintain, and circulate copies of
minutes thereof. Arrange a schedule of on-site job work
meetings with the General Contractor and Subcontractors to
! review day-to-day requirements and problems . Prepare,
1 maintain, and circulate copies of minutes thereof.
7 . Contract Administration and Records
Handle all day-to-day Contract Administration and
associated correspondence. Maintain at the job site orderly
files for correspondence, reports of job conferences, shop
drawings, and samples submissions, reproductions of
original Construction Contract Documents including all
addenda, change orders, field orders, additional drawings
issued subsequent to the execution of the Construction
Contract Documents, progress reports, and other project
related documents .
8 . Reports
Furnish written reports to the CITY on a biweekly basis of
progress of the work and the Contractor' s compliance with
the approved progress schedule and schedule of shop drawing
submissions .
9 . Contractor Pay Requests
Review the Contractor' s requests for payments as
construction work progresses, and advise the CITY of the
amounts due and payable to the Contractor in accordance
with the terms of the Construction Contract Documents .
10 . Change Orders
11 Perform evaluation of proposed Construction Contract Change
Orders and submit recommendation for approval or denial to
11 the CITY. Prepare Construction Contract Change Orders when
authorized by the CITY.
11. Government Policies
Review the Contractor' s compliance with governmental
mandated programs . Compliance with OSHA requirements and
general safety provisions will be reviewed by an
independent safety officer retained by the Contractor as
part of the construction work. The safety officer will
visit the job site periodically and will submit written
reports to the CITY, Contractor, and ENGINEER.
I5 Attachment A
J.
12 . Record Drawings
Prepare record drawings which show field measured
dimensions of the completed construction work which the
ENGINEERS consider significant and provide the CITY with
one set of reproducible record drawings and all equipment
operation and maintenance manuals within ninety (90) days
of the PROJECT completion.
13 . Final Completion
Conduct a final inspection of the PROJECT with the CITY and
the Contractor, and prepare and give to the Contractor a
final punch list. Issue an opinion of satisfactory
completion for acceptance of the PROJECT by the CITY.
Process the Contractor' s final request for payment.
l
I
I
I
I
I
I
I
11
6 Attachment A
CRAWFORD, MURPHY & TILLY, INC.
SCHEDULE OF HOURLY CHARGES
EFFECTIVE JANUARY 1, 1995
Classification Hourly Rate
Engineering Assistant $ 36.00
Clerk/Word Processor $ 36.00
Engineering Technician $ 42.00
Senior Engineering Technician $ 56.00
Planner $ 52.00
Land Surveyor $ 60.00
Engineer $ 59.00
Senior Architect $ 70.00
Senior Engineer $ 71.00
Project Engineer $ 83.00
Senior Project Architect $ 98.00
Senior Project Engineer $ 98.00
Principal $103.00
To the amount charged at rates shown will be added the actual cost of blueprints, supplies, transportation and
subsistence and other miscellaneous job related expenses directly attributable to the performance of services. A
rental charge will be made when flow monitoring, sampling or level recording equipment, nuclear density equipment
or other similar specialized equipment are used directly on assignment. In the event that additional services such
as exploratory drilling, materials testing,aerial photogrammetry,foundation studies or other specialized services are
furnished to the ENGINEER by another organization, reimbursement for such services shall be at actual cost plus
ten percent.
If the completion of services on the project assignment requires work to be performed on an overtime basis, the
fee will be adjusted to include premium costs.
•
The total liability, in the aggregate, of the ENGINEER and ENGINEER's officers, directors, employees, agents and
consultants,and any of them,to OWNER and anyone claiming by,through or under OWNER,for any and all injuries,
claims, losses, expenses or damages arising out of the ENGINEER's services, the project or this agreement,
including but not limited to the negligence, errors, omissions, strict liability or breach of contract of ENGINEER or
ENGINEER's officers, directors, employees, agents or consultants, or any of them, shall not exceed the total
compensation received by ENGINEER under this agreement, or the total amount of$50,000, whichever is greater.
In the event the client is unwilling or unable to limit the ENGINEER's liability in accordance with the provisions set
forth, then the client agrees to pay the ENGINEER a sum equivalent to an additional amount of 4% of the total fee
to be charged for the ENGINEER's services, which sum shall be a "Waiver of Limitation of Liability Charge." This
charge will not be construed as being a charge for insurance of any type, but will be increased consideration for the
greater risk.
These rates are subject to change upon reasonable and proper notice. In any event this schedule will expire and
be superseded by a new schedule on or about January 1, 1996.
NP Attachment B
CRAWFORD, MURPHY &TILLY, INC ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST 01/24/95
CONSULTING ENGINEERS PROFESSIONAL ENGINEERING SERVICES EST.BY: PJF
AURORA, IL CITY OF ELGIN
DUNDEE AVE./SLADE AVE. INTERSECTION IMPROVEMENTS
PROJECT TOTAL
l
SENIOR SENIOR PROJECT SENIOR SENIOR LAND SENIOR ENGINEERING CLERK/ TASK COST
TASK PRINCIPAL PROJECT PROJECT ENGINEER ENGINEER ARCHITECT ENGINEER SURVEYOR PLANNER ENGINEERING TECHNICIAN ENGINEERING HOUR
ENGINEER _ARCHITECT TECHINCIAN_.,. AIDE SUMMARY TASK
1. 4 30 106 20 96 0 258 $13,868
2. 5 19 120 0 112 12 268 $13,980
3. 0 0 24 0 8 3 35 $1,860
4. 0 $0
5. 0 $0
6. 0 $0
7, 0 $0
8. 0 $0
9. 0 $0
10. 0 $0
11. 0 $0
12. 0 $0
13. 0 $0
14. 0 $0
IV 15. 0 $0
16 0 $0
17 0 $0
18. 0 $0
19. 0 $0
20. 0 $0
21. 0 $0
22. 0 $0
23. 0 $0
24. 0 $0
25. 0 $0
MANHOUR' 0 0 0 9 49 0 250 0 0 20 216 15 559 $29,708
TOTALS
FEE SCHEDULE AS OF 1/1/95 DIRECT EXPENSE
PRINCIPAL OF FIRM $103 per hour= $0 TRANSPORTATION&LODGING $298
SENIOR PROJECT ENGINEER $98 per hour= $0 PRINTING $850
D SENIOR PROJECT ARCHITECT $98 per hour= $0 SUPPLIES&MISC
.art PROJECT ENGINEER $83 per hour= $747 COMPUTER
S SENIOR ENGINEER $71 per hour= $3,479 TRAFFIC SURVEY,INC $260
3 SENIOR ARCHITECT $70 per hour= $0
7 ENGINEER $59 per hour= $14,750
rt LAND SURVEYOR $60 per hour= $0 TOTAL DIRECT EXPENSE ESTIMATE $1,208
W PLANNER $52 per hour= $0
SENIOR ENGINEER ING TECH. $56 per hour= $1,120 TOTAL LABOR EXPENSE ESTIMATE $29,7081
ENGINEERING TECHNICIAN $42 per hour= $9,072
ENGR.ASST/CLERK/WORD PROCESSOR $36 per hour= $540
TOTAL LABOR ESTIMATE $29,708 TOTAL ESTIMATED ENGINEERING COST $30,91611
CRAWFORD, MURPHY&TILLY, INC ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST 01/24/95 .
CONSULTING ENGINEERS PROFESSIONAL ENGINEERING SERVICES EST.BY: PJF
AURORA, IL CITY OF ELGIN
DUNDEE AVE./SLADE AVE. INTERSECTION IMPROVEMENTS
PRELIMINARY PHASE
SENIOR SENIOR PROJECT SENIOR SENIOR LAND SENIOR ENGINEERING CLERK/ TASK COST
TASK PRINCIPAL PROJECT PROJECT ENGINEER ENGINEER ARCHttECT ENGINEER SURVEYOR , PLANNER ENGINEERING TECHNICIAN ENGINEERING HOUR „s, PER
. ,_, ENGINEER ...,_,_ARCHITECT „.. ,. _TECHINCIAN , AIDE .;SUMMARY. _.. TASK
1. 4 4 8 $520
2. 2 36 20 70 128 $6,326
3. 2 4 20 6 32 $1,882
4. 4 4 8 $520
5. 4 20 4 28 $1,832
8. 4 4 8 $520
7. 2 4 14 16 36 $1,948
8. 4 4 8 $520
9. 0 $0
10. 0 $0
11. - o $o
12. 0 $0
13. 0 $0
W 14. 0 $0
15. 0 $0
16 0 $0
17 0 $0
18. 0 $0
19. 0 $0
20. 0 $0
21. 0 $0
22. 0 $0
23. 0 $0
24. 0 $0
25. 0 $0
MANHOUR' 0 0 0 4 30 0 106 0 0 20 96 0 256 $13,888
TOTALS
-
FEE SCHEDULE AS OF 1/1/95 DIRECT EXPENSE
PRINCIPAL OF FIRM $103 per hour= $0 TRANSPORTATION&LODGING $226
SENIOR PROJECT ENGINEER $98 per hour= $0 PRINTING $50
SENIOR PROJECT ARCHITECT $98 per hour= $0 SUPPLIES&MISC
PROJECT ENGINEER $83 per hour= $332 COMPUTER
SENIOR ENGINEER $71 per hour= $2,130 TRAFFIC SURVEY,INC. $280
C1 SENIOR ARCHITECT $70 per hour= $0
SENGINEER $59 per hour= $8,254
3 LAND SURVEYOR $60 per hour= $0 TOTAL DIRECT EXPENSE ESTIMATE $536
CD
rt PLANNER $52 per hour= $0
SENIOR ENGINEBRINGTECH. $58 per hour= $1,120 TOTAL LABOR EXPENSE ESTIMATE $13,86811
CO
ENGINEERING TECHNICIAN $42 per hour= $4,032
ENGR.ASST/CLERK/WORD PROCESSOR $36 per hour= $0
TOTAL LABOR ESTIMATE $13,868 TOTAL ESTIMATED ENGINEERING COST $14,404 1
CRAWFORD, MURPHY&TILLY, INC ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST 01/24/95
CONSULTING ENGINEERS PROFESSIONAL ENGINEERING SERVICES EST.BY: PJF
AURORA, IL CITY OF ELGIN
DUNDEE AVE./SLADE AVE. INTERSECTION IMPROVEMENTS
DESIGN PHASE
SENIOR. .SENIOR PROJECT SENIOR SENIOR LAND SENIOR ENGINEERING CLERK/ T TASK COST 1
TASK PRINCIPAL PROJECT PROJECT ENGINEER ENGINEER ARCHITECT ENGINEER SURVEYOR PLANNER ENGINEERING TECHNICIAN ENGINEERING HOUR PER
ENGINEER ARCHITECT _ TECHINCIAN AIDE ,SUMMARY TASK .
1. - 2 4 56 56 6 124 $6,322
2. 4 4 8 $520
3. 2 4 40 40 4 90 $4,834
4. 4 4 8 $520
5. 1 3 16 16 2 38 $1,984
8. 0 $0
7. 0 $0
8. 0 $0
9. 0 $0
10. 0 $0
11. 0 $0
12. 0 $0
13. 0 $0
A 14. 0 $0
15. 0 $0
16 0 $0
17 0 $0
18. 0 $0
19. 0 $0
20. 0 $0
21. _ 0 $0
22. 0 $0
23. 0 $0
24. - 0 $0
25. 0 $0
MANHOUR' 0 0 0 5 19 0 120 0 0 0 112 12 288 $13,980
TOTALS
FEE SCHEDULE AS OF 1/1/95 DIRECT EXPENSE ,I
PRINCIPAL OF FIRM $103 per hour= $0 TRANSPORTATION&LODGING $36
SENIOR PROJECT ENGINEER $98 per hour= $0 PRINTING $171
SENIOR PROJECT ARCHITECT $98 per hour= $0 SUPPLIES&MISC
PROJECT ENGINEER $83 per hour= $415 COMPUTER
SENIOR ENGINEER $71 per hour= $1,349
41 SENIOR ARCHITECT $70 per hour= $0
n
3 ENGINEER $59 per hour= $7,080
(p LAND SURVEYOR $60 per hour= $0 TOTAL DIRECT EXPENSE ESTIMATE $207
0
ert PLANNER $52 per hour= $0 L
Oa SENIOR ENGINEERING TECH. $56 per hour= $0 TOTAL LABOR EXPENSE ESTIMATE $13,9801
ti
ENGINEERING TECHNICIAN $42 per hour= $4,704
ENGR.ASST/CLERK/WORD PROCESSOR $36 per hour= $432
TOTAL LABOR ESTIMATE $13,980 TOTAL ESTIMATED ENGINEERING COST $14,187 1
CRAWFORD, MURPHY &TILLY, INC ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST 01/18/95
CONSULTING ENGINEERS PROFESSIONAL ENGINEERING SERVICES EST.BY: PJF
AURORA, IL CITY OF ELGIN
DUNDEE AVE./SLADE AVE. INTERSECTION IMPROVEMENTS
BIDDING PHASE
SENIOR
PRINCIPAL PROJECT SENIOR PROJECT SENIOR SENIOR LAND SENIOR ENGINEERING CLERK/ TASK COST
TASK PROJECT ENGINEER ENGINEER ARCHITECT ENGINEER SURVEYOR PLANNER ENGINEERING TECHNICIAN ENGINEERING HOUR PER
,_,_,ENGINEER ARCHITECT TECHINCIANAIDE SUMMARY TASK
1 4 4 $168
2. 4 4 8 $404
3. 8 8 $472
4. 4 2 6 $308
5. 4 4 $236
6. 4 1 5 $272
7 0 $0
8. 0 $0
9. 0 $0
10. 0 $0
11. 0 $0
12. 0 $0
13. 0 $0
14. 0 $0
N 15. 0 $0
160 $0
17 0 $0
18. 0 $0
19. 0 $0
20. 0 $0
21. 0 $0
22. 0 $0
23. 0 $0
24. 0 $0
25. 0 $0
MANHOUR' 0 0 0 0 0 0 24 0 0 0 8 3 35 $1,860
TOTALS
FEE SCHEDULE AS OF 1/1/95 DIRECT EXPENSE
PRINCIPAL OF FIRM $103 per hour= $0 TRANSPORTATION&LODGING $36
SENIOR PROJECT ENGINEER $98 per hour= $0 PRINTING $429
SENIOR PROJECT ARCHITECT $98 per hour= $0 SUPPLIES&MISC
D PROJECT ENGINEER $83 per hour= $0 COMPUTER
Ol SENIOR ENGINEBI $71 per hour= $0
n
S SENIOR ARCHITECT $70 per hour= $0
3 ENGINEBI $59 per hour= $1,416
3 LAND SURVEYOR $60 per hour= $0 TOTAL DIRECT EXPENSE ESTIMATE $485
rt
CO PLANNER $52 per hour= $0
SENIOR ENGINEERING TECH. $56 per hour= $0 TOTAL LABOR EXPENSE ESTIMATE $1,860
ENGINEERING TECHNICIAN $42 per hour= $336
ENGR.ASST/CLERK/WORD PROCESSOR $36 per hour= $108
TOTAL LABOR ESTIMATE $1,860 TOTAL ESTIMATED ENGINEERING COST $2.325
SUPPORTING DOCUMENTATION FOR
ENGINEERING PROPOSAL
SLADE AVENUE/DUNDEE AVENUE
INTERSECTION IMPROVEMENTS
CITY OF ELGIN
ESTIMATE OF MANHOURS
PRELIMINARY PHASE
Task 1 Project Kick-off Meeting
CLASSIFICATION ESTIMATED MANHOURS
Senior Engineer = 4 hours
Engineer = 4 hours
8 hours
Task 2 Inventory Existing Conditions
Item A
Engineer = 8 hours
8 hours
Item B
Sr. Engineer Tech. 2-10 hour days = 20 hours
2-Engineering Tech. 2-10 hour days = 40 hours
60 hours
Item C
No manhours scheduled.
Item D
2-Engineering Tech. 1 day = 16 hours
16 hours
95265-01 6 Attachment B
Item E
Engineer = 6 hours
Engineering Tech. = 4 hours
10 hours
Item F
Engineering Tech. = 4 hours
4 hours
Item G
Engineer = 8 hours
Engineering Tech. = 4 hours
12 hours
Item H
Engineer = 4 hours
Engineering Tech = 2 hours
6 hours
Item I
Engineer = 4 hours
4 hours
Item J
Sr. Engineer = 2 hours
Engineer = 6 hours
8 hours
Task 3: Capacity Analysis (Existing Intersection)
Proj. Engineer = 2 hours
Sr. Engineer = 4 hours
Engineer = 20 hours
Engineering Tech. = 6 hours
32 hours
95265-01 7 Attachment B
Task 4: Meeting to Discuss Results
Sr. Engineer = 4 hours
Engineer = 4 hours
8 hours
Task 5: Capacity Analysis with Design Year Conditions
Sr. Engineer = 4 hours
Engineer = 20 hours
Engineering Tech = 4 hours
28 hours
Task 6: Meeting to Discuss Results
Sr. Engineer = 4 hours
Engineer = 4 hours
8 hours
Task 7: Develop Feasible Alternatives
Proj. Engineer = 2 hours
Sr. Engineer = 4 hours
Engineer = 14 hours
Engineering Tech. = 16 hours
36 hours
Task 8: Meet to Discuss Results
Sr. Engineer = 4 hours
Engineer = 4 hours
8 hours
DIRECT COSTS
Travel
Survey Crew: 2 trips at 60 miles/trip @ .35/mile = $42.00
Field Work: 4 trips at 60 miles/trip @ .30/mile = $72.00
Meetings: 4 trips at 60 miles/trip w/ 0.30/mile = $72.00
TRAVEL SUBTOTAL = $186.00
95265-01 8 Attachment B
Subsistence
Survey Crew: 2 days at 1 meal/man x $4.00/meal x
3 men = $24.00
Field Work: 4 days at 1 meal/man x $4.00/meal = $16.00
SUBSISTENCE SUBTOTAL = $40.00
Printing, Photos & Misc. Supplies = $50.00
Traffic Surveys, Inc.
4 - 24 hour count machines @ $65.00/day = $260.00
PRELIMINARY PHASE TOTAL DIRECT COSTS = $536.00
DESIGN PHASE
Task 1: Preliminary Plans
Proj. Engineer = 2 hours
Sr. Engineer = 4 hours
Engineer = 56 hours
Engineering Tech. = 56 hours
Clerk/Eng. Aide = 6 hours
124 hours
Task 2: Review Meeting
Sr. Engineer = 4 hours
Engineer = 4 hours
8 hours
Task 3: Pre-Final Plans
Proj. Engineer = 2 hours
Sr. Engineer = 4 hours
Engineer = 40 hours
Engineering Tech. = 40 hours
Clerk/Eng. Aide = 4 hours
90 hours
95265-01 9 Attachment B
Task 4: Review Meeting
Sr. Engineer = 4 hours
Engineer = 4 hours
8 hours
Task 5: Final Plans
Proj. Engineer = 1 hour
Sr. Engineer = 3 hours
Engineer = 16 hours
Engineering Tech. = 16 hours
Clerk/Eng. Aide = 2 hours
38 hours
Direct Costs:
Travel: 2 trips @ 60 miles/trip x 0.30/ miles = $36.00
TOTAL TRAVEL SUBTOTAL = $36.00
Printing: (12 sheets)
Prelim. Plans - 6 sets x 12 sheets x 1.00/sht. _ $72.00
Prelim. Plans - 6 sets x 12 sheets x 1.00/sht. _ $72.00
Pre-Final Specs - 6 sets x 45 sheets x 0.10/sht. _ $27.00
PRINTING SUBTOTAL = $171.00
DESIGN PHASE TOTAL DIRECT COSTS = $207.00
BIDDING PHASE
Task 1: Provide/Deliver 20 sets of plans.
Engineering Tech. = 4 hours
4 hours
95265-01 10 Attachment B
Task 2: Administer Plan Distribution
Engineer = 4 hours
Engineering Tech. = 4 hours
8 hours
Task 3: Provide Bidding Assistance
Engineer = 8 hours
8 hours
Task 4: Distribute Addenda (As Required)
Engineer = 4 hours
Clerk/Eng. Aide = 2 hours
6 hours
Task 5: Attend Bid Opening
Engineer = 4 hours
4 hours
Task 6: Review Bids
Engineer = 4 hours
Clerk/Eng. Aide = 1 hour
5 hours
Direct Costs
Travel: 2 trips at 60 miles/trip x 0.30/mile = $36.00
TRAVEL SUBTOTAL = $36.00
Printing: Plans 26 sets @ 12 sheets/set x 1.00/sheet = $312.00
Specs 26 sets @ 45 sheets 0.10/sheet = $117.00
PRINTING SUBTOTAL = $429.00
BIDDING PHASE TOTAL DIRECT COSTS = $465.00
95265-01 11 Attachment B