95-271 Resolution No. 95-271
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
SEAGREN/SHALES, INC. FOR THE AIRLITE WATER TREATMENT PLANT
WHEREAS, the City of Elgin has heretofore entered into a
contract with . Seagren/Shales, Inc. for the Airlite Water
Treatment Plant; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: December 20, 1995
Adopted: December 20, 1995
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CONTRACT NO. 7
WEST ZONE PUMPING AND ELECTRICAL MODIFICATIONS
AIRLITE WATER TREATMENT PLANT
CHANGE ORDER #1
SCOPE:
Change order #1 covers changes in the scope of the Airlite Water Treatment
Plant - West Zone Pumping and Electrical Modifications contract No. 7 that
were not reasonable foreseeable at the time the contract was signed and
are in the best interests of the City.
Items covered in this change order are:
1. West Zone pumps (1,3,5) control from Riverside (Dynamic Systems, Inc. )
2. Power to the Vacuum Priming System (conduit / wiring) .
3. Addition of a lighting transformer three phase, 30 KVA.
4. Masonry wall to close the former transformer room and convert it to a
storage room.
5. 3-inch pipe and fittings to replace undersized 2-inch pipe.
6. Credits.
7. Extension of substantial and final completion dates.
This contract is with Seagren/Shales, Inc. , Elgin, Illinois.
REASON FOR CHANGE:
1. The project was originally designed and bid without provisions to
allow automatic pump control of the Airlite west zone pumps (1,3,5)
from Alft tower and remote control from Riverside plant. This
results in a net addition to the contract.
2. Due to a failure of the original electrical feed to the Vacuum
Priming Unit, a temporary cable supplied power to the unit. A
permanent replacement power feed was installed to keep west zone
pumps operational. This results in a net addition to the contract.
3. The project was originally designed and bid with single phase voltage
supplied to the lighting panel. However, during construction, it was
noted that panel B was three phase, therefore requiring a three phase
30 KVA transformer. This results in a net addition to the contract.
4. The original plant transformer vault was constructed with a fenced
door. Since this transformer was replaced and located outdoors,
closing the wall and installing a window and door provided a 21' x
21' storage room. This results in a net addition to the contract.
5. To improve the flow of water to an existing standpipe in the former
generator room, it was necessary to replace a 2-inch pipe with a
3-inch pipe. This results in a net addition to the contract.
6. Credits:
a. Due to NEC code physical dimension requirements and space
limitations , a pull box (PB-2) , two 90 degree sweep elbows and
CITY OF ELGIN
WEST ZONE PUMPING
CONTRACT NO. 7
CHANGE ORDER NO. 1
PAGE 2 OF 4
four 4-inch couplings were not used. This results in a net
credit to the contract.
b. Because the location of pump #6 is close to a pull box beneath
the new motor control center, a proposed pull box and long
length of conduit were replaced with a shorter length of conduit
by utilizing the closer pull box. This results in a net credit
to the contract.
c. The original contract called for replacement the existing 2400
volt fuses with 300 amp "E" fuses. During the submittal
process, it was discovered that the S & C renewable fuses cannot
physically fit in the S & C blocks. The existing fuses, 300
amp, were determined to be adequate to power the new 1000 KVA
transformer. This results in a net credit to the contract.
d. The contract documents gave details for a pedestal stand to
mount the local control station Hand-Off-Automatic (H-O-A)
switchleg for pumps 1,3,5. In order to match the existing
installation, the H-O-A switchlegs are mounted to the pump
bonnet housings. This results in a net credit to the contract.
7. This project was bid on November 4, 1993. The City Council awarded
the bid to Seagren/Shales on November 17, 1993. Notice to Proceed
was issued on December 13, 1993. The contract documents stipulate
that the project was to be substantially complete within 270 calendar
days and finally complete within 330 calendar days after written
Notice to Proceed which was September 9, 1994 and November 8, 1994,
respectively.
This item covers an extension of Contract Time associated with the
following items:
a. Time associated with the extended review and approval of the
high voltage metering shop drawings by Commonwealth Edison which
is beyond the control of the Contractor.
b. Time associated with the testing, repair work, and placing the
facilities back into service as a result of the damage caused by
the incorrect voltage on the temporary transformer (T-2)
furnished by Commonwealth Edison.
c. Time associated with the Contractor's work progress that was
slowed as a result of the work performed by Commonwealth Edison
to furnish and install the power service entrance which could
not have been anticipated by the Contractor.
d. Time associated with manufacturer removing, factory testing,
adjusting and reinstallation of pump #3 as it was originally
CITY OF ELGIN
WEST ZONE PUMPING
CONTRACT NO. 7
CHANGE ORDER NO. 1
PAGE 3 OF 4
unacceptable. Also motor #3 was removed due to excessive noise
and vibration and had new bearings installed.
e. Time associated with the Contractor's claims for additional work
and costs covered by Items 1 through 5 in this Change Order No.
1.
As a result of these items, the Contract time for substantial completion
and final completion shall be extended to provide a new Contract
Substantial Completion date of January 12, 1995 and a new Final Completion
date of October 12, 1995.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The amount of the contract will be revised as follows:
Item Description Price
1. Control from Riverside for $4,095.00
pumps 1,3,5
2. Power to vacuum priming system $ 919.00
3. 30 KVA transformer and panel $7,964.00
4. Masonry wall $5,851.00
5. 3-inch pipe and fittings $ 972.00
6. Credits:
a. Pull box for high voltage ($2,117.93)
cable
b. Pull box & conduits for pump ($ 51.00)
#6 power feeder
c. S & C Electronic 300 amp ($ 427.00)
cartridge fuse links
d. Pedestal stands to mount ($ 368.00)
Hand-Off-Automatic switchleg
for pumps 1,3,5
7. Time Extensions No Cost Change
TOTAL NET ADDITIONAL COST = $16,837.07
The original contract with Seagren/Shales Inc. was for $308,300.00 (Three
Hundred Eight Thousand, Three Hundred Dollars) . With this change order
amounting to $16,837.07 (Sixteen Thousand Eight Hundred Thirty-Seven and
CITY OF ELGIN
WEST ZONE PUMPING
CONTRACT NO. 7
CHANGE ORDER NO. 1
PAGE 4 OF 4
07/100 Dollars) , the total contract amount will be $325, 137.07 (Three
Hundred Twenty-Five Thousand, One Hundred Thirty-Seven and 07/100 Dollars) .
OTHER CONTRACT PROVISIONS: All other contract provisions will remain the
same.
Agreed to this //?X. day of -e._Ck',-N , 1995.
Recommended: Accepted:
Black & Veatch Seagren/Shales Inc.
Party of the Second Part (Contractor)
/ //
By: •r" /ii /14: , BY:
• /
Title: �� / 1�_- Title: President
Date: /' j Date: 11/21/95
Elgin Water Department City of Elgin
Party of the First Part (Owner)
By: Lt t t le 4 By: ,� 1
G _
Title: � r,� , dLd.�-1- (/ �-1Att vu r"1i Title:
Date: / p � 3 r Date: 11_ [9
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Elmn
�A�°:E�•�
Agenda Item No.
o ��yIC e/
q � e i
.oQ,ren(te1
November 29, 1995
To: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Authorization of Change Order No. 1, Final Payment,
and Acceptance of Airlite West Zone Pumping and
Electrical Modifications
PURPOSE
The purpose of this memorandum is to provide the Mayor and the
members of the City Council with information to consider the
approval of Change Order No. 1, the acceptance of the completed
work, and to authorize the final payment of the subject project.
BACKGROUND
City Council awarded the contract for this project to Seagren/
Shales Inc. , at its meeting on November 17, 1993, in the amount
of $308,300. 00. The project generally included the removal of
four existing high service pumping units; installation of three
new horizontal split case high service pumping units; removal of
an existing 480 volt motor control center, 750 KVA transformer,
and 500 KW engine-generator; installation of high voltage meter-
ing switchgear cabinets, a new 2400-480 volt, 1000 KVA transform-
er, and new 480 volt motor control center inside the existing
building; installation of associated conduit and cable; and
miscellaneous demolition and modification work. Change Order
No. 1 includes the following items, as more fully detailed in
the attached Change Order No. 1 document:
1. West zone pumps 1, 3, and 5 control from Riverside:
$4,095.00.
2. Power to the vacuum priming system (conduit/wiring) :
$919.00.
3. Addition of a three-phase, 30 KVA lighting transformer:
$7,964 .00.
4 . Masonry wall to close the former transformer room and con-
vert it to a storage room: $5,851.00.
Change Order No. 1, Airlite West Zone
November 29, 1995
Page 2
5. 3-inch pipe and fittings to replace undersized 2-inch pipe:
$972 .00 .
6. Credits : $2,963. 93.
7 . Extension of the substantial and final completion dates of
January 12, 1995, and October 12, 1995, respectively: no
cost change. -
Total net additional cost is $16,837 .07 .
The extensive no cost time extensions to the project were sub-
stantially caused by the following issues :
1 . Time associated with the extended review and approval of the
high voltage metering shop drawings by Commonwealth Edison,
which was beyond the control of the contractor.
2 . Time associated with the testing, repair work, and placing
of the facilities back into service as a result of the dam-
age caused by the incorrect voltage on the temporary trans-
former (T-2) furnished by Commonwealth Edison.
3. Time associated with the contractor's work progress that was
slowed as a result of the work performed by Commonwealth
Edison to furnish and install the power service entrance,
which could not have been anticipated by the contractor.
4 . Time associated with manufacturer removing, factory testing,
adjusting and reinstallation of pump #3 as it was originally
unacceptable, and time associated to pump manufacturer work-
ers which were on strike. Motor #3 was removed due to exces-
sive noise and vibration and had new bearings installed.
Seagren/Shales, Inc. , has completed the project in compliance
with the plans and specifications prepared by Black & Veatch.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The original contract with Seagren/Shales, Inc. , was for
$308,300.00. With Change Order No. 1 amounting to $16,837 .07,
the final contract amount will be $325,137 .07 . The funds remain-
ing for this project total $20, 165.00 under appropriation no.
392-000-795.92-00, project no. 409002 . As the total final pay-
ment, including Change Order No. 1 is $37,002.07, the remaining
$16,837 .07 will be funded from remaining bond revenues allocated
for water projects .
Change Order No. 1, Airlite West Zone
November 29, 1995
Page 3
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council approve Change Order No.
1 for $16,837 . 07, accept e completed work, and authorize the
final payment of $37,002 . 07 o Seagren/Shales, Inc.
117
Respectfully submitted,
I' t 14.O
'Richard B. Helw'g
JCity Manager
Ac ' / i Je i
James L. Kristiansen
Public Works Director
LED:PLB: lh 01141120. 195
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749 NORTH STATE STREET
S eagren ELGIN, ILLINOIS 60123
P.O. BOX 823
Shales, Inc. ELGIN, ILLINOIS 60121
GENERAL CONTRACTORS (708) 931-5414
FAX (708) 931-0327
LETTER OF TRANSMITTAL
TO: City of Elgin DATE 10/31/95
150 Dexter Ct. ATTN Peter Bityou
Elgin, IL 60120 PROJECT: Airlite WTP
Gentlemen:
WE ARE SENDING YOU:
[ X ] Attached [ ] Samples
r ] Drawings [ ) Specifications
t ] Plans [ ] Submittals
[ ] Copy of Letter [ ] Change Order
[ X ] Other
[Copies] [Date] [Description)
3 Application and Certificate for Payment -
No. 9 FINAL
1 Final Waiver - Seagren/Shales, Inc.
•
•
•
THESE ITEMS ARE TRANSMITTED AS CHECKED:
[ X ] For Approval [ ] Approved as noted
[ ] For Your Use [ ] Make Corrections Noted
[ ] For Your Review & Approval [ ] Revise and Resubmit
[ ] As Requested
REMARKS: Sub final waivers were previously submitted.
r
Signed: Mike Shales
749 NORTH STATE STREET
S eagren ELGIN, ILLINOIS 60123
P.O. BOX 823
Shales, Inc. ELGIN, ILLINOIS 60121
GENERAL CONTRACTORS (708) 931-5414
FAX (708) 931-0327
October 31, 1995
Mr. Peter Bityou
City of Elgin
150 Dexter Court
Elgin, IL 60120
Following is the billing for the net extras on the West Zone Pumping And Electrical
Modifications, Airlite Water Treatment Plant, which I have included as Change Order
No. 1 on the enclosed final pay request:
Item 1: Control from Riverside for pumps 1,3,5 4,095.00
'" Item 2: Power to vacuum priming system 919.00
Item 3: 30 KVA transformer and panel 7,964.00
Item 4: Masonry wall 5,851.00
Item 5: 3 inch pipe and fittings 972.00
Item 6: Credits:
a. pull box for high voltage cable (2,117.93)
b. pull box & conduits for pump #6 power feeder (51.00)
c. S & C Electronic 300 amp cartridge fuse links (427.00)
d. pedestal stands to mount Hand-Off-Automatic
switchieg for pumps 1,3,5 (368.00)
Total 16,837.07
These had previously been submitted on our letter dated January 23, 1995.
Thank you.
Sincerely, .
-�v
Mike Shales
• API L ATION AND CER I•!t-lUAI•E 1-0R P'AYMtN I AlA DOCUMENT C702 (instructions on reverse tide) MCI Om Or MCI:
TO IOWNERI: City of Elgin' PROTECT: Contract No. 7, Airlite APPLICATION NO; . 9 Distribution to;
150 Dexter Court - D OWNER
Elgin, IL 60120 Water Treatment Plant, West PERIOD TO: 10/31/95 DARCHITECT
Zone pumping & Electrical •
FROM ICOTRACTORI: Seagren/Shales, Inc. VIA (ARCHITEL.Iit ca ions DCONTR^CTOA
N
ARCHITECT'S p
• 749 N. State St. Black & Veatch PROJECT NO: 17390.460 D
Elgin, IL 60123 • 8400 Ward Pkwy CONTRACT DATE:
CONTRACT FOR: KansasCit' MG 64114 12/9/93
Application is made for Payment,as shown below,In connecllon'wilh Ihe Contract. •
CONTRACTOR'S APPLICATION FOR PAYMENT Continuation Sheet,MA Document G703, Is attached.
CHANCE ORDER SUMMARY • i 1. ORIGINAL CONTRACT SUM r S 'Mg.300.00
' '
Change Orders approved In ADDITIONS 2. Net change by Change Orders s 16.817.07
DEDUCTIONS T• CONTRACT SUM TO DATE (Line 1:2) S 125.137.07 •
prcviars•months by Owner
TOTAL - 4. TOTAL COMPLETED &STORED TO DATE S 125.137.07
. -- - _ , _ _____ -� _ --
Approved this Month (Column G on G703)
S. RETA NAGEt
Number Dale Approved • a. x of Completed Work 1 0.00 •
001 10/95 16,837.07 (Column 0+E on C7031 .
b. % of Stored Material S 0.00
•
. • (Column F on G703)
• Total Retainage (Line Sa+Sb or •
TOTALS_ 16 1837.07 _ Total in Column I of G703) S. 0.00
Net change by Change Orders 161837.07 • • ' 6.TOTAL EARNED LESS RETAINAGE 1, 125,117.07
(Line 4 less Line 5 Total) •
The undersigned Contractor certifies that to the best of the Contractor's knowledge. ���LESS PREVIOUS t FRTIFiCATES FOR W
information and belie( the work covered by this Application for Payment has been 2$$ 135.00
completed in accordance with the Contract Documents,that all amounts have been PAYMENT (Line 6 from prior Certificate) i •
paid by the Contractor (or Work for which previous Certificates (or Payment were 6. CURRENT PAYMENT DUE s 37.002.07
issued and payments received from the Owner, and that current payment shown 9. BALANCE 70 FINISH,PLUS RETAINAGE S 0.00
herein is now due. (line 3 less Line 6) r,•
• 'Stale o(: \ ��1if10 r c Count oh •
CONTRACTOR: Seagre hales, Inc. -7/ 5 T • i A nr ..
Subscribed ands to D ore ms this d •�( {9 7 A L
• Notary Public:
� ENIE 'M. BARRE. {
Date: 10/31/95 My Commission expires: PUH:'^• STATi OF ILL'YC!S f
fly
-
g— e MY commISS;^ti cxoi41'S 6/8/96
AMOUNT CERTIFIED .l
ARCHITECT'S CERTIFICATE FOR PAYMENT (Attach explanation if amount certified dillers•lrom the amount applied lox)
In accordance with the Contract Documents,based on on-site obsemtions and the ARCHITECT: •
data comprising the above application,the Architect certifies to the Owner that to the
•
• best of the Architect's knowledge,information and belle( the Work has progressed as By: • .Date:
tnelicated,tine quality o(the Work Is In accordance with the Contract Documents.and This Certificate is not'negotiible. The AMOUNT CERTIFIED Is payable only to the
the Contractor is entitled to payment of the AMOUNT CERTIFIED. Contractor named herein.Issuance,payment and acceptance of payment are without
• • pteludlce io any rights of the Owner or Contractor under Ibis Contract. •
MA OOCUA,IN1 m•AM1,CAIION AND CTRII(ICATI (OR r.Ar NNI• FAY$*I 10111054•A1A••e 19111 •
flu ,%.:IMCAv 14+ururt W WWI CIS. 1:1'POW roar; •e•CNtC.�.t.:. wA:kruNcR)•V. D.C. 2l!. . C:01•19113
r ` 1
•
Continuation Sheet APPLICATION NUMBER: 9 Page 1 of 1
APPLICATION DATE: 10/31/95
Airlite Water Treatment Plant PERIOD TO: 10/31/95
West Zone Pumping and Electrical Modifications ARCHITECT'S PROJECT NO: 17390.460
A B C D I E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL %. BALANCE RETAINAGE
NO. VALUE PRESENTLY COMPLETED (G+C) TO FINISH (If Variable
FROM PREVIC THIS PERIOD STORED AND STORED (C-G) Rate)
APPLICATION (NOT IN TO DATE
(D+E) D OR E) (D+E+F)
Mobilization 5,000.00 5,000.00 5,000.00 100.0% 0.00
General Conditions 8,500.00 8,500.00 8,500.00 100.0% 0.00
Bonds&Insurance 8,000.00 8,000.00 8,000.00 100.0% 0.00
Concrete and Demolition Work:
Transformer Pads&Duct Work 13,575.00 13,575.00 13,575.00 100.0% 0.00
Pump Bases 12,500.00 12,500.00 12,500.00 100.0% 0.00
Generator Removal 6,000.00 6,000.00 6,000.00 100.0% 0.00
Misc. Demolition &Patching 12,000.00 12,000.00 12,000.00 100.0% 0.00
Electrical:
Square D MCC 38,000.00 38,000.00 38,000.00 100.0% 0.00
Square 0 High Voltage Section: 7,600.00 7,600.00 7,600.00 100.0% 0.00
Square 0 1000 KVA Transform( 9,700,00 9,700.00 9,700.00 100.0% 0.00
Square D Cable Tray 700.00 700.00 700.00 100.0% 0.00
Exterior/Underground/Conduits 8,400.00 8,400.00 8,400.00 100.0% 0.00
5KV Cable 4,000.00 4,000.00 • 4,000.00 100.0% 0.00
Multi-Cond/Tray Cable/Wire 6,300.00 6,300.00 6,300.00 100.0% 0.00
Pull/Junction Boxes, Raceways 16,500.00 16,500.00 16,500.00 100.0% 0.00
Conduits/Feeders Rough-in 36,600.00 36,600.00 36,600.00 100.0% 0.00
Equipment/Gear Connec./Term 18,000.00 18,000.00 18,000.00 100.0% 0.00 .
Remote Terminal Unit 30,700.00 30,700.00 30,700.00 100.0% 0.00
Pumps 25,600.00 20,600.00 5,000.00 25,600.00 100.0% 0.00
Piping:
Mobilization • 2,000.00 2,000.00 2,000.00 100.0% 0.00
Material From Stock 8,000.00 8,000.00 8,000.00 100.0% 0.00
Pipe Covering 6,340.00 6,340.00 6,340.00 100.0% • 0.00 •
Labor 17,660.00 17,660.00 17,660.00 100.0% 0.00
Painting 5,400.00 5,400.00 5,400.00 100.0% 0.00
Floor 1,225.00 1,225.00 1,225.00 100.0% 0.00
CHANGE ORDER NO. 1 16,837.07 0.00 16,837.07 16,837.07 100.0% 0.00
325,137.07 303,300.00 21,837.07 0.00 325,137.07 100.0% 0.00
i)U� L. I.vLL
-*WAIVER OF LIEN NO 3HP VLV
ORIGINAL CONTRACTOR'S COMPLETE APRIL 19130 LEGAL FORMS
(was)
CAUTION:Consult a lawyer before using or acting under this form.All warranties,including merchantability and faness,ere excluded.
STATE OF ILLINOIS
ss.
COUNTY OF Kane
To All Whom It May Concern:
WHEREAS, the undersigned. Seagren/Shales, Inc.
, has been employed by
City of Elgin , owner of the
premises known as Airlite Water Treatment Plant, West zone Pumping & Electrical Mod.
in the City of . Elgin , County of Kane
Illinois, and legally described as:
74 N_ Airlite St_
to furnish Labor & Materials �^ -
for the said premises:
NOW, THEREFORE, the undersigned, for and in consideration of the sum of Three Hundred
Twenty Five Thousand One Hundred Thirty Seven & 07/100 ollars, and other good and valuable
considerations, the receipt whereof is hereby acknowledged by the undersigned. does hereby waive and
release any and all lien or claim of or right to lien under the statutes of the State of Illinois relating to
mechanics' liens, with respect to and on the above-described premises, and the improvements thereon.
and on the material, fixtures, apparatus or machinery furnished, on account of labor, services. material:
fixtures, apparatus or machinery heretofore furnished, or which may he furnished at any lime hereafter.
by the undersigned, to or on account of the said owner. for the above-described premises.
Dated this 31st day of October , 19 95.
(affix corporate seal here)
Seagren/Shales, Inc.
ATTEST: \ n .,v\ l • (na/ rne( eownerslrrP.coFPo:forr 91 or partnership)
\J i
(SEAL)
(Signature of secretary of corporation) (signal e of sole owner or of authorized
representative of corporation or partnership)
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