95-270 Resolution No. 95-270
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
EARTH, INC. FOR THE COOPER-SUMMIT WATER MAIN PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Earth, Inc. for the Cooper-Summit water main
project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: December 20, 1995
Adopted: December 20, 1995
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
r N /
ELGIN, ILLINOIS
PROJECT#W35f
CHANGE ORDER NO.1
SCOPE: This Change Order#1 will provide additional items necessary to finalize the project.
The general contractor for this project is Earth, Inc. of Carol Stream, IL.
REASONS FOR CHANGE: This Change Order #1 is required for the addition or change in items
necessary to adjust payment for additional construction costs associated with the watermain
installation.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract will be revised as
follows:
ITEM ADD
1) X23 12" Corrugated Metal Pipe (Storm Sewer), 44 L.F. @ $32.00/L.F $1,408.00
2) X24 Flared End Section, 1 EA. @ $145.00/EA. $ 145.00
3) X25 Fence Removal and Replacement, L.S. $ 810.00
4) Adjustment to contract pay item quantities (+) $8,699.10
(See the attached final pay estimate)
NET COST OF CHANGE ORDER #1 J' $ 11,062.10
The original contract with Earth, Inc. is $87,626.00. By reason of this Change Order #1, the contract
for the Cooper-Summit Watermain Project will be increased in the amount of eleven thousand sixty
two and 10/100 dollars ($11,062.10). The final contract amount, inclusive of change order #1 is
ninety eight thousand six hundred eighty eight and 10/100 dollars ($98,688.10).
r '
CHANGE ORDER NO.1
December 8, 1995
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this g day of b-x,1995.
Recommended:
ENGINEERING DIVISION
By:
Date: 1 l
Accepted:
EARTH, INC.
Party of the Second Part (Contractor)
By: ��
Title: .
Date: /2 - g'
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By: _CC
Title:
Date: -)---/-2.-7 /c ,—
Elm ion
riE
rvi Agenda Item No.
November 30, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Authorization of Change Order No. 1, Final
Payment and Acceptance of the Cooper-Summit
Water Main Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
approval of Change Order No. 1, acceptance of the subject
improvements and authorization to make the final payment.
BACKGROUND
The City Council awarded to Earth, Inc. the contract for the
Cooper-Summit Watermain project on August 23, 1995 . The
project generally included the installation of 1900 feet of
water main to eliminate dead end mains. The dead end mains
eliminated are located on Page Street east of Preston, Slade
Avenue east of Preston, Hiawatha Court north and west of
Hiawatha Avenue and Enterprise Street east of Preston. Earth,
Inc. has completed the project in compliance with the plans
and specifications as verified by the City's Engineering
staff.
Attached for your additional consideration is Change Order
No. 1 in the amount of (+) $11,062 . 10.. This change order adds
various items necessary to complete the work, and decreases
the quantities of various work items not used. The major
components of the increased cost is due to greater quantities
of sod and sidewalk to complete restoration. All items were
unforeseen at the time the contract was awarded and were
necessary in order to complete the project. These items are
addressed on the attached change order and on the attached
final pay estimate.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
Cooper-Summit Water Main Project
November 30, 1995
Page 2
FINANCIAL IMPACT
A. Project Funding: This project was included in the 1995 CIP
budget as follows :
. Account No. 395-4000-795 . 93-41, Project No. 39506F in
the amount of $130,000 for water main upgrading.
This project was one of five water distribution main up-
grading projects which were budgeted in the aggregate
amount of $820,000 .
B. Project Final Expenditures: Only one contract was entered
into under this project:
. Earth, Inc. in the awarded amount of $87,626 .00 for
the construction of a water main.
. With Change Order No. 1 in the amount of (+) $11,062 . 10,
the final project cost is in the aggregate amount of
$98,688 . 10 .
C. Final Contract Amount with Earth, Inc. : The final contract
amount with Earth, Inc. is as follows:
•
. Original award • $ 87 ,626 . 00
. Change Order No. 1 • $ 11, 062 . 10
. Final Contract • $ 98,688 . 10
Payments made to Earth, Inc. to-date are in the amount
of $85,955 . 93 leaving a final payment due of $12,732 . 17 .
LEGAL IMPACT
None.
•
C
•
Cooper-Summit Water Main Project
November 30, 1995
Page 3
RECOMMENDATION
It is recommended that the City Council authorize Change
Order No. 1 in the amount of (+) $11, 062 . 10 and direct staff
to execute the change order document. It Is further
recommended that the City Council accept the completed
project and authorize the final payment of $12,732. 17 to
1
Respectfull su mitted,
/
)*!/J . J 4attil L. Kristiansen
Public Works Director
1�
Richard B. Helwig
City Manager
DL/do
Attachments
e
eft. •
•