95-27 Resolution No. 95-27
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
PAVIA-MARTING AND COMPANY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Pavia-Marting and Company for engineering services for Special
Assessment Area Three improvements, . a copy of which is
attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: February 8, 1995
Adopted: February 8, 1995
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
A
AGREEMENT
THIS AGREEMENT, is made and entered into this day of
February, 1995, by and between the CITY OF ELGI , an Illinois
municipal corporation (hereinafter referred to as "CITY" ) and
Pavia-Marting and Company, and Illinois Corporation (hereinafter
referred to as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the ENGINEER to furnish
certain professional services in connection with the preparation
of plans, specifications and cost estimates for the work
entitled Special Assessment Area No. 3 (hereinafter referred to
as the "PROJECT" ) .
AND
WHEREAS, the ENGINEER represents that he is in compliance
with Illinois Statutes relating to professional registration of
individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth
herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act
for and represent it in all engineering matters involved in the
PROJECT, subject to the following terms and conditions and
stipulations, to-wit:
I . SCOPE OF SERVICES
A. All work hereunder shall be performed under the
direction of the Director of Public Works of the
CITY, herein after referred to as the "DIRECTOR" .
B. In general, the ENGINEER' s work will include but
may not be limited to the following major
categories of engineering activities :
Phase I - Preliminary Engineering
Topographic Surveys
Geotechnical Investigations
Sanitary Sewer Investigations
Storm Sewer Investigations
Water Main Surveys
Street Lighting Evaluation
Signage Evaluation
Preliminary Cost Estimate
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Phase II - Final Engineering
• Preparation of Final Plans and Specifications for
Bidding
• Preparation of Final Cost Estimates
Phase III - Bidding
• Pre-bid meeting
• Bid Evaluation
Recommendation for Award
Meetings
• Four each Neighborhood Meetings after data gathering
• Four each Neighborhood Meetings after Preliminary
Engineering
• One City Council presentation after Preliminary
Engineering
• Four each Neighborhood Meetings at Pre-final
Engineering
• One Public Hearing at Board of Local Improvements
C. A detailed Scope of Services is attached hereto
as Attachment A.
II. PROGRESS REPORTS
A. An outline project milestone schedule is provided
herein under:
. Completion of Preliminary Engineering: 6/01/95
. Completion of Pre-final Engineering 9/15/95
. Completion of Final Engineering : 10/01/95
B. A detailed project schedule for the Project is
included as Attachment B, attached hereto.
Progress will be recorded on the project schedule
and submitted monthly as a component of the Status
Report described in C. below.
C. The Engineer will submit to the Director monthly a
Status Report keyed to the Project Schedule. A
brief narrative will be provided identifying
progress, findings and outstanding issues .
III . WORK PRODUCTS
All work products prepared by the ENGINEER pursuant
hereto including, but not limited to, reports, designs,
calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the
CITY and shall be delivered to the CITY upon request of
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the DIRECTOR provided, however, that the ENGINEER may
retain copies of such work products for its records .
Such work products are not intended or represented to
be suitable for reuse by the CITY on any extension to
the PROJECT or on any other project, and such reuse
shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER
A. For services provided the ENGINEER shall be reimbursed
at the rate of 1 . 597 times the direct hourly rate of
personnel employed on this PROJECT, with the total fee
not to exceed Two hundred twenty three thousand seven
hundred nine ($223,709 .00) dollars regardless of the
actual costs incurred by the ENGINEER unless substantial
modifications to the scope of the work are authorized by
CITY through a change order or amendment.
B. The only reimbursable expense authorized under this
Agreement are costs related to printing. Contained in
the not-to-exceed fee in paragraph A. above, is a
printing allowance of two thousand ($2,000.00) dollars .
C. The CITY shall make periodic payments to the ENGINEER
based upon actual progress within 30 days after receipt
and approval of invoice. Said periodic payments to the
ENGINEER shall not exceed the amounts shown in the
following schedule, and full payments for each task
shall not be made until the task is completed and
accepted by the DIRECTOR.
Preliminary Engineering : $120,000 . 00
Final Engineering : $ 99,709 . 00
Bidding : $ 2,000 . 00
D. A detailed fee breakdown is attached hereto as
Attachment C
V. INVOICES
A. The ENGINEER shall submit invoices in a format
approved by the CITY. Progress reports ( IIC above)
will be included with all payment requests .
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit the authorized representative of the CITY to
inspect and audit all data and records of the
ENGINEER for work done under this Agreement. The
ENGINEER shall make these records available at
reasonable times during the Agreement period, and
for a year after termination of this Agreement.
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VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY
may terminate this Agreement at any time upon fifteen
( 15) days prior written notice to the ENGINEER. In the
event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to
termination, except that reimbursement shall not exceed
the task amounts set forth under Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date
the ENGINEER is given a written Notice to Proceed
following approval of CITY'S corporate authorities and,
unless terminated for cause or pursuant to . Article VI
foregoing, shall expire on the date the DIRECTOR
determines that all of the ENGINEER's work under this
Agreement is completed. A determination of completion
shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with
respect to any breach hereof by the ENGINEER..
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim foradditional
compensation as a result of action taken by the CITY,
the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No
claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER' s fee shall be
valid only to the extent that such changes are included
in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to
a claim submitted by the ENGINEER, all work required
under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this
Agreement, such violation or breach shall be deemed to
constitute a default, and the other party has the right
to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any
default, fails within fifteen ( 15) days after notice
thereof by the other party to comply with the
conditions of the Agreement, the other party may
terminate this Agreement.
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X. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the
CITY, its officers and employees from and against any
and all loss, liability and damages of whatever nature,
including but not limited to Workmen' s Compensation
claims, in any way resulting from or arising out of
negligent actions or omissions of the ENGINEER in
connection herewith, including but not limited to
negligent actions or omissions of employees or agents
of the ENGINEER arising out of the performance of
professional services .
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
City shall be charged personally or held contractually
liable under any term or provision of this Agreement or
because of their execution, approval or attempted
execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall
provide, pay for and maintain in effect, during the
term of this Agreement, a policy of Comprehensive
General Liability Insurance with limits of at least
$1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a
Certificate of Insurance naming the CITY as
additional insured. The policy shall not be
modified or terminated without thirty (30) days
prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include
Contractual obligation assumed by the ENGINEER
under Article SX titled "Indemnification" shall
be provided.
B. Comprehensive Automo le Liability. The ENGINEER
shallprovide, pay for and maintain in effect,
during the term of this Agreement, a policy of
Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor
vehicles with limits of not less than $500,000 per
occurrence for damage to property.
C. Combined Single Limit Policy. The requirements
for insurance coverage for the general liability
and auto exposures may be met with a combined
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single limit of $1,000, 000 per occurrence subject
to a $1, 000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry
Engineer' s Professional Liability Insurance
Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not
less than $ 1,000,000 per occurrence. A Certificate
of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall
not be modified or terminated without thirty (30)
days prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of
and shall not be responsible for construction means,
methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the
construction, unless specifically identified in the
Scope of Services.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting
from this Agreement, there shall be no discrimination
against any employee or applicant for employment
because of sex, age, race, color, creed, national
origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona
fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of
pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to
discrimination in receipt of the benefit of any
services or activities made possible by or resulting
from this Agreement on the grounds of sex, race, color,
creed, national origin, age except minimum age and
retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a
violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by
the CITY.
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XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof
shall be binding upon the successors and the assigns of
the parties hereto; provided, however, that no
assignment shall be made without the prior written
consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and
every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated
if it had done the work itself and no assignment,
delegation or subcontract had been made.
XVII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein
contained is intended or shall be construed to, in any
respect, create or establish the relationship of co-
partners between the CITY and the ENGINEER, or as
constituting the ENGINEER as the general representative
or general agent of the CITY for any purpose whatsoever
or to constitute an employment relationship between the
parties hereto. .
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph,
sub-paragraph, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other
portions of this Agreement shall remain in full force
and effect.
XIX. HEADINGS
The headings of the several paragraphs of this
Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to
define, limit or describe the scope of intent of any
provision of this Agreement, nor shall they be
construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the
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entire Agreement of the parties on the subject matter
hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by
the parties . Each party agrees that no representations
or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly
executed amendment hereof, or change order as herein
provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in,
and shall be construed in accordance with the laws of
the State of Illinois .
XXII . NEWS RELEASES
The ENGINEER may not issue any news releases without
prior approval from the DIRECTOR, nor will the ENGINEER
make public proposals developed under this Agreement •
without prior written approval from the DIRECTOR prior
to said documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other
consultants in the CITY's employ or any work associated
with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred
from bidding on this contract as a result of violations
of either Section 33E-3 or Section 33E-4 of the
Illinois Criminal Code.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall
have written sexual harassment policies that include,
at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing
examples;
D. the vendor' s internal complaint process including
penalties;
E. the legal recourse, investigative and complaint
process available through the Illinois Department
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of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and
commission;
G. protection against retaliation as provided by
Section 6-101 of the Human Rights Act (copy
attached) .
A copy of the policies must be provided to the
Department of Human Rights upon request. P.A. 87-1257 .
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the
ENGINEER to the DIRECTOR and to other participants
which may affect cost or time of completion, shall be
made or confirmed in writing. The DIRECTOR may also
require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
XXVII . NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by
First Class Mail, postage prepaid, addressed as follows :
A. As to CITY:
JAMES L. KRISTIANSEN
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
DALE V. MARTING, P.E.
President and Principal Engineer
Pavia-Marting and Co.
910 West Lake Street
Roselle, Illinois 60172-3352
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IN WITNESS WHEREOF, the undersigned have placed their hands
and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in
this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
BY g4By C .
Dolonna Mecum Richard B. Helwi g
City Clerk City Manager
(SEAL)
For the ENGINEER: r
Dated this l/ lday of c..44- JUrk-i2- A.D.
1995. 7
ATTEST•
BY A 44`4 '
/AJP1
Dale V. .sting
Se , etary Pres ' .ent
(SEAL)
ATTACHMENT A
DETAILED SCOPE OF SERVICES
ATTACHMENT A2
1" .
11
'° PAVIA-MARTING & CO.
Phase 1 - Preliminary Design
The preliminary design phase consists of the collection of data needed for the design and
preparation of construction documents, analysis of the data gathered and preparation of
preliminary plans and estimates.
Topographic Survey:
PMC will perform a topographic survey within the project limits and adjacent front yard
areas to establish the existing surface conditions. The limits of the survey will extend
beyond the right-of-way to establish existing grades and provide for smooth grade
transitions to the reconstructed streets. Pipe sizes and inverts will be noted. The condition
of storm sewer structures will be observed to determine the extent of repairs. Based on
observations from the structures, some of the existing storm sewers may be televised to
further identify problems to be corrected. During the topographic survey, the field crew will
note whether downspouts splash to grade or are connected to underground pipes.
Information regarding the downspout connections will be forwarded to the City for follow-
up.
Geotechnical Investigation and Report:
PMC will contract with Testing Service Corporation to perform a subsurface soil
investigation and prepare a geotechnical engineering report including pavement design
recommendation. The soil investigation will include soil borings at approximately 300'
intervals, consisting of approximately 40 borings at a 10 foot average depth. At this depth
the boring program should cover most proposed storm sewer profiles within the project.
Selected pavement cores and collection of soil samples will be taken for laboratory testing.
Bore holes will be backfilled and patched.
Sig nage:
Regulatory and advisory signage will be reviewed. The signage will be addressed as
follows:
Physical inventory of existing signage:
An inventory of all existing regulatory and traffic warning control devices shall be
performed along each roadway located within and included in the Special
Assessment area. The type of information gathered for each existing traffic control
device shall include but may not be limited to the following: sign type, legend,
location, size, condition, mounting height and lateral clearance.
Data Collection:
The data collection phase of the study shall include twenty-four hour machine traffic
counts conducted on each, leg of each intersection located within the Special
Assessment area. Eighteen intersections are located within the Special Assessment
• ATTACHMENT Al
yf"—Th
NI
PAVIA-MARTING & CO.
PROPOSED PROJECT APPROACH AND SCOPE OF WORK
The Special Assessment Area No. 3 project shall be developed in three phases. Phase
1 will consist of data collection, development of design criteria and preliminary design
culminating with the preparation of a project report incorporating city and public comments
and concerns. Phase 2 will involve the preparation of final plans, specifications, cost
estimates and construction schedule. Phase 3 will involve the construction process. The
following is our project approach and scope of work.
Approximately 2.2 miles of residential streets will be reconstructed. The work includes, but
is not limited to, granular sub-base, BAM base course, bituminous wearing course, curbs
and gutters (with ramps for handicap accessibility), selected sidewalk
replacement/extension,selected driveway approach replacement, street striping, regulatory
and advisory signage review and replacement, storm sewer, sanitary sewer repairs and
selected watermain replacement. The following streets are included in the project:
Zone I
Stewart Ave IL Rt 25 to Dakota Dr
Trout Ave Stewart Ave to 140 ft south
Victor Ave Stewart Ave to 140 ft south
Zone II
Parkway Ave IL Rt 25 to Dakota Dr
Victor Ave Parkway Ave to 140 ft north
Trout Ave Parkway Ave to 140 ft north
Zone III
Elma Street IL Rt 25 to First St
Luda Street IL Rt 25 to First St
Preston Ave Ford Ave to Ludlow Ave
Hartwell Ave Preston Ave to Ford Ct
Zone IV
Trout Park Blvd Sherwood Ave to IL Rt 25
Genwood Ave Sherwood Ave to IL Rt 25
Oakhill Rd Sherwood Ave to IL Rt 25
Sherwood Ave Trout Park Blvd to 335 ft south of Oakhill Rd
ATTACHMENT A3
PAVIA-MARTING & CO.
area. Based on the results of the count information, a functional classification of
street shall be determined along with a major street or minor street designation for
each intersection.
Recommended Signage:
Based on the results of the data collected in Phases I and II, a final report shall be
generated which sets forth the recommended signage(regulatory and warning) along
each street and intersection included within the Special Assessment area.
Justification for each recommended traffic control device shall be in accordance with
the provisions of the Illinois Manual On Uniform Traffic Control Devices (IMUTCD).
Sanitary Sewers:
PMC will subcontract for the televising of sanitary sewers. The subconsultant will televise
existing sanitary sewers within the project limits and note damaged or leaking pipes.
Sanitary sewer services will not be televised. PMC will review the notes supplemented by
viewing of the TV tapes to determine recommended repairs. Repairs may include new
pipe to replace damaged sections of sewer or leaking joints, installation of precast tees at
break-in service connections, and other appropriate measures as deemed necessary. The
•
capacity of the sanitary sewer system will be reviewed based on population equivalents
and resulting flows. Based on this review, PMC will make recommendations on upgrading
of sanitary sewers.
Storm Sewers:
The City of Elgin's subdivision standard requires that storm sewers be designed using the
rational method. PMC has many years experience with the rational method, however, we
also have experience using ILLUDAS (modified) and X-P-SWMM. The latter two software
packages offer much greater flexibility in designing and analyzing storm sewer systems
when compared to the rational method. It would be the recommendation of PMC to use
an alternate storm sewer design methodology for this project.
PMC will design a storm drainage system to carry runoff from a 5-year storm event with
overland release for higher flows. The zones east of Illinois Route 25 will discharge into
a trunk sewer in Route 25. The runoff from the zone west of Route 25 will be routed to the
sewer in Route 25 to the extent possible. If necessary, additional outfall solutions will be
determined. The capacity of the existing sewer in Route 25 will be checked at the points
of connection. The City will be informed of the results. Upgrading of the existing storm
sewer to carry the added flows from the new storm sewers is not included in this scope of
work. PMC understands that, if required, the upgrading would be designed and
constructed as a separate project through the City of Elgin.
ATTACHMENT A4
PAVIA-MARTING & CO.
Watermain:
Approximately 6,400 feet of eight inch watermain will be constructed to replace existing
watermains. The City will identify watermain to be replaced. Where new mains are
installed, new service lines and buffalo box installations at the property line will be included
in the work.
Street Lighting:
Existing street light locations will be identified during the survey. PMC will review existing
lighting and recommend locations for additional street lights. The City will contract
separately for the installation of any new street light.
General:
PMC will prepare preliminary plans defining the proposed work. A preliminary opinion of
probable cost will accompany the preliminary plans. A preliminary cost will be provided for
each element of the project (I.E. watermain, sanitary sewer and streets) plus an estimate
for each respective parcel. This will require the City to provide an assessment role early
in the project schedule.
Good communications between the City and the consultant are required to successfully
complete a project of this scope and size. PMC will hold regularly scheduled meetings with
the City during the course of the project to update the City on the progress of the work,
address the City's questions and resolve issues that may come up. The meetings allow
PMC to discuss design issues, present alternative solutions and reach agreement with the
City on the best course of action.
During Preliminary Design, one set of neighborhood meetings will be held for each zone
(total of 4 meetings). These informational meetings will inform the individual property
owners of the degree of work affecting their property.
After preliminary plans and the preliminary cost estimate have been prepared, PMC will
conduct one public presentation at the City Council Chambers. PMC will incorporate the
comments and concerns into the preliminary package and submit a bound engineering
report to the City Council.
Phase 2 - Design Phase
Following acceptance of the preliminary report by the City and receiving a notice to
proceed, PMC will complete the design and prepare final plans, specifications and
estimates for construction of the proposed improvements.
Neighborhood Meetings:
As the design proceeds, up to two additional sets of neighborhood meetings (two per zone)
will be conducted for a total of 8 additional meetings.
ATTACHMENT A5
C PAVIA-MARTING & CO.
Plans, Specifications and Estimates:
Final plans and specifications will be prepared in an Illinois Department of Transportation
(IDOT) format utilizing the latest IDOT specifications supplemented by special provisions.
The special provisions will clarify City requirements or special conditions different from
IDOT standards.
Where anticipated, PMC will identify locations where temporary construction easements
will be required to provide transition improvements between proposed and existing
conditions.
The opinion of construction cost will be determined based on individual items of work and
unit prices for each item. The opinion of total cost will be divided up into cost for individual
properties including a public-private spread of costs. The public-private spread of costs
by property will be based upon predetermined public-private cost ratio allocations furnished
by the City. During the court affirmation process, PMC will be available to defend our cost
estimate and distribution of costs. This is included as part of our "Not-To-Exceed" fee.
Public Hearing:
When the plans, specifications and estimate are essentially complete, a final public
hearing, as required by Illinois statutes (ILCS), will be conducted at the City Council
Chambers. The pre-final design including detailed opinion of project cost will be submitted
to the City Council/Board of Local Improvement in a bound format.
Corrections and modifications resulting from the public meeting will be incorporated into
the final project documents prior to bidding. PMC will include a guide "Primavera" type
construction schedule. The City will provide PMC with Elgin's standard bidding documents
for inclusion in the final project manual.
Prior to bidding, both Kane and Cook County Courts will have to confirm the Special
Assessments. PMC will be available to assist the City in Court, or with court
documentation, as needed on an on-call basis. These on-call services are additional
services and will be invoiced separately on an hourly rate basis.
PMC will provide twenty-five sets of Final Plans, Specifications and bidding documents to
the City. PMC will assist the City during bidding by answering any Contractor questions
and by reviewing the bids, bidder's qualifications, references and providing a
recommendation to the City for awarding of the contract.
PMC will provide routine coordination with utility companies, IDOT and the IEPA. PMC will
assist the City in obtaining permits from the IEPA for the watermain replacement and
sanitary sewer repairs (if required) and IDOT for work in the Route 25 right-of-way.
• ATTACHMENT A6
...::C4141 PAVIA-MARTING & Co.
Phase 3 - Construction Phase
Existing Conditions:
Prior to the start of construction, PMC will videotape existing conditions throughout the
work area, concentrating on private property that may be impacted by construction.
Liaison and Contract Control:
Act as the City's representative with duties, responsibilities and limitations of authority as
assigned in the Construction Contract Documents, andadvise and confer with City officials
during construction and issue the City's authorized instructions to the contractor.
The City will attempt to buffer the Engineer from directly dealing with citizens during
construction by providing a full-time on-site representative. The Engineer will assist the
City's representative as needed.
Assist the Contractor in understanding the intent of the Construction Contract Documents.
Serve as the City's liaison with other local agencies such as utility companies, businesses,
residents, City's on-site representative, etc.
On-Site Review of Work:
Conduct continuous and full-time on-site observations of the work in progress to determine
that the project is proceeding in accordance with the Construction Contract Documents and
that completed work will conform to the requirements of the Construction Contract
Documents.
Instruct contractor to correct any work believed to be unsatisfactory, faulty or defective, not
conforming to the requirements of the Construction Contract Documents, or does not meet
the requirements of any inspections, tests, or approval required to be made and report
same to the City; and advise City of action taken or if any special testing or inspection will
be required.
Verify that tests are conducted as required by the Construction Contract Documents and
in the presence of the required personnel, and that Contractors maintain and submit
adequate records thereof; observe, record, and report to the City appropriate details
relative to the test procedures.
Perform, or cause to have performed, as applicable, all required field tests such as
concrete tests, soil compaction tests and ensure such tests are made as specified.
Analyze the results of all field and laboratory tests to determine the suitability compliance
with the requirements of the Construction Contract Documents.
• ATTACHMENT A7
1*
PAVIA-MARTING & CO.
Accompany visiting inspectors representing public or other agencies having jurisdiction
over the project, record the outcome of these inspections and report to the City.
Stake-out construction lines and grades and assist the contractor with interpretation of the
Drawings and Specifications.
Document construction across sewer services through the use of photographs.
Require the contractor to verify that sewer services are fully functioning upon completion
of construction.
Prepare and submit detailed daily reports of construction progress.
Contractor Suggestions and Requests:
Consider and evaluate suggestions and requests for modifications in drawings and
specifications which may be submitted by the contractor and make recommendations to
the City with any time or cost implications for final decision.
Shop Drawings:
Develop shop drawing submittal requirements and assist contractor in development of
submittal schedules. Review and monitor compliance with submittal schedules.
Review and approve shop drawings and samples, the results of tests and inspections and
other data which any contractor is required to submit, but only for conformance with the
design concept of the project and compliance with the information given in the Construction
Contract Documents. Such review shall not be construed as relieving the contractor of the
responsibility to meet requirements of the Construction Contract Documents. Determine
the acceptability of substitute materials and equipment proposed by the Contractor; and
receive and review (for general content as required by the specifications) maintenance and
operating instructions, guarantees, bonds and certificates of inspection which are to be
assembled by the Contractor(s) in accordance with the Construction Contract Documents.
Record and maintain a shop drawing submittal and approval log and notify the Contractor
whenever submittals are lacking or untimely.
Schedules:
Prepare a final Primavera type construction schedule with the participation of the
Contractor and obtain the Contractor's approval of the construction schedule. A schedule
of shop drawing submissions, and schedule of values shall also be prepared by the
Contractor and approved by the engineer.
ATTACHMENT A8
PAVIA-MARTING & CO.
Work with the Contractor to maintain a workable updated Primavera type construction
schedule that is maintained and monitored weekly as construction progresses as required
by the Construction Contract Documents. Report progress and schedule deviations and
corrective measures proposed by the Contractor to the City.
Job Meetings:
Conduct weekly progress meetings with all parties as required by the Construction
Contract Documents to review construction progress, design interpretations and overall
progress. Prepare, maintain, and circulate copies of minutes thereof. Arrange a schedule
of on-site job work meetings with the General Contractor and Subcontractors to review
day-to-day requirements and problems. Prepare, maintain, and circulate copies of minutes
thereof.
Contract Administration and Records:
Handle all day-to-day Contract Administration and associated correspondence, reports of
job conferences, shop drawings, and samples and submissions, reproductions of original
Construction Contract Documents including all addenda, change orders, field orders,
additional drawings issued subsequent to the execution of the Construction Contract
Documents, progress reports, and other project related documents.
Reports:
Furnish written reports to the City on a biweekly basis of progress of the work and the
Contractor's' compliance with the approved progress schedule and schedule of shop
drawing submissions.
Contractor Pay Requests:
Review the Contractor's requests for payments as construction work progresses, and
advise the City of the amounts due and payable to the Contractor in accordance with the
terms of the Construction Contract Documents.
Change Order:
Perform evaluation of proposed Construction Contract Change Orders and submit
recommendation for approval or denial to the City. Prepare Construction Contract Change
Orders when authorized by the City. The procedures for change orders shall be
established with the City and its Corporate Counsel with respect to Sections 33E-9 of the
Illinois Criminal Code (70 ILCS5/33E-9).
Government Policies:
Compliance with OSHA requirements and general safety provisions will be reviewed by an
independent safety officer retained by the City or the Contractor as part of the construction
work. The safety officer will visit the job site periodically and will submit written reports to
the City, Contractor and Engineer.
ATTACHMENT A9
NI
PAVIA-MARTING & CO.
Record Drawings:
Prepare record drawings which show field measured dimensions of the completed
construction work which the Engineers consider significant and provide the City with one
set of reproducible record drawings and all equipment operation and maintenance manuals
within ninety (90) days of the Project completion.
Final Completion:
Conduct a final inspection of the Project with the City and the Contractor, and prepare and
give to the Contractor a final punch list. Issue an opinion of satisfactory completion for
acceptance of the Project by the City. Process the Contractor's final request for payment.
SPECIAL CONSIDERATIONS
Once the design has progressed and final quantities are basically established,
consideration will be given to dividing the total construction package into two or more
packages, if the result is advantageous to the City. By reviewing various scenarios with
the construction schedule, it will become apparent whether a single construction package
or multiple packages is best. Multiple packages may also enable more contractors to bid
on the work. For example, contractors that are not sophisticated enough to tackle either
2.2 miles of construction may be more than capable of a project with 1 mile of construction.
ATTACHMENT B
DETAILED PROJECT SCHEDULE
ATTACHMENT C
DETAILED FEE BREAKDOWN
• ATTACHMENT Cl
• ".''_::::; ATTACHMENT A- ESTIMATED HOURS, PROPOSED FEES & EXPENSES
NI
'>` PAVIA-MARTING & CO.
PROJECT..: CITY OF ELGIN STREET IMPROVEMENTS UNDER SPECIAL ASSESSMENT #3. i
DATE and TIME 23-Dec-94 AT 11:27:31 AM To PRINT-UseTOOLS-
File Name/Sheet Name F:\DATA\123\PROPOSAL\ELGNSA3D.WK4 "FEES" MACRO','RUN'&select
OVERHEAD RATE 1.5970 Times Salary WAS-FEES.then use I�
PROFIT 15.00% on all Overhead/Wages PREVIEW/PRINTIcons !i
15.00% on all Overhead & Non-Labor Direct Expenses
SUBCONSULTANT ADM. CHARGE 5.00% on Subconsultants Charges
DESIGN ENGINEERING SERVICES - PHASE 2 (DS)
- 1 UTILITY DATA COLLECTION AND REVIEW, R.O.W. RESEARCH AND SOIL BORING COORDINATION
•
EST PH-TASK
DISCIPLINE HOURS CODE
FIELDMAN
i` 'FIELD PARTY CHIEF 3.50 DS-08
gitiV DESIGN ENGINEER
PROJECT ENGINEER
• gini PROJECT MANAGER 8.00 DS-08
> s PRINCIPAL ENGINEER, P.E.
>.>:r Sub-Totals 11.50
2 TOPOGRAPHIC SURVEY'OF EXISTING CONDITIONS (Time based on 2.2 miles of roadway plus some
off-site topo regarding storm drainage requirements. Travel time and mileage cost included - DS)
EST PH-TASK
DISCIPLINE HOURS CODE
' >FIELDMAN 132.50 DS-09
FIELD PARTY CHIEF 132.50 DS-09
REGISTERED LAND SURVEYOR
<'.PROJECT MANAGER 20.00 DS-02
Sub-Totals 285.00,
I 3 REVIEW OF T.V TAPES OF SANITARY SEWER SYSTEM [Review of T.V. tapes is based on 9,900 LF of
sanitary sewer line being reviewed. This work would consist of reviewing field notations made by the •
T.V.ing crew and re-checking the TV tapes at such locations that it was deemed necessary. In the case of
developing a preliminary budget, we would expect to review about 1/3 of the taping (or 3,000 to 4,000 LF of
sewer). - DS]
EST PH-TASK
DISCIPLINE HOURS CODE
mi::i:lii]PROJECT ENGINEER 8.00 DS-02
PROJECT MANAGER 6.00 DS-02
'PRINCIPAL ENGINEER, P.E. 1.00 DS-02
CLERICAL 1.00 DS-06
>:.Sub-Totals 16.00
ATTACHMENT C2
ATTACHMENT A- ESTIMATED HOURS, PROPOSED FEES & EXPENSES
PAVIA-MARTING & CO.
4 PREPARATION OF PRE-FINAL AND FINAL PLAN/PROFILE SHEETS AND DRAINAGE STUDY FOR ALL
EXISTING RECEIVING STORM SEWERS (Does not include cover sheet, general notes, utility plan,
schedule of quantities, summary of quantities, typical sections, cross sections and detail sheets. Scale of
EST PH-TASK
DISCIPLINE HOURS CODE
< ` PROJECT DRAFTSMAN ` 600.00 DS-01
''"''''''`' DESIGN ENGINEER 200.00 DS-02
`PROJECT ENGINEER 300.00 DS-02
inniii PROJECT MANAGER 200.00 DS-02
niiiiigi PRINCIPAL ENGINEER, P.E. 18.00 DS-02
iglia Sub-Totals 1,318.00
5 SPREAD OF COST BASED ON A GIVEN RATIO OF PUBLIC-PRIVATE FUNDING BY INDIVIDUAL
PROPERTIES FOR BOTH THE PRELIMINARY AND FINAL DESIGN PHASES (It is anticipated that this
work will be done on the basis of direct benefit for the improvement fronting on the property plus indirect
benefit for improvements not directly fronting on the property. It is anticipated that the OWNER will provide
atlases, with addresses and ownership's, to determine the property sizes and shapes for this work. It is
estimated that there are 300 properties are involved in the Special Assessment- DS) i
EST PH-TASK
DISCIPLINE HOURS CODE
in DESIGN ENGINEER 40.00 DS-02
<`<:>PROJECT MANAGER 54.00 DS-02
>'t>`':PRINCIPAL ENGINEER, P.E. 30.00 DS-02
i.iiniM CLERICAL
- . ':Sub-Totals 124.00 j i
6 COURT APPEARANCE TO VERIFY OPINION OF PROBABLE COST FOR PROJECT (DS)
EST PH-TASK
Pipl DISCIPLINE HOURS CODE
PROJECT MANAGER 6.00 DS-02
PRINCIPAL ENGINEER, P.E.
> > Sub-Totals 6.00
7 PREPARATION OF CROSS SECTIONS (DS)
EST PH-TASK
•
0:.: DISCIPLINE HOURS CODE
{i PROJECT DRAFTSMAN 50.00 DS-01
"''" DESIGN ENGINEER 40.00 DS-02
I PROJECT ENGINEER 50.00 DS-02
ill PROJECT MANAGER 10.00 DS-02
iliBlig PRINCIPAL ENGINEER, P.E.
ME CLERICAL
?> Sub-Totals 150.00
. ATTACHMENT C3
I" "'`' ATTACHMENT A- ESTIMATED HOURS, PROPOSED FEES & EXPENSES
NI
( •` ` PAVIA-MARTING & CO.
8 PREPARATION OF COVER SHEET, GENERAL NOTES UTILITY PLAN, SCHEDULE OF QUANTITIES,
SUMMARY OF QUANTITIES AND DETAIL SHEETS (DS)
EST j PH-TASK
DISCIPLINE HOURS CODE
liliffiiii]PROJECT DRAFTSMAN 120.00 DS-01
niiig:i DESIGN ENGINEER 16.00 DS-02
Stilliti TRAFFIC ENGINEER 8.00 DS-02
11,PROJECT ENGINEER 80.00 DS-02
legi PROJECT MANAGER 40.00 DS-02
En Sub-Totals 264.00
9 TRAFFIC COUNTS TO DETERMINE INTERSECTION CONTROL (Time shown here includes time to set
mechanical counters at eight intersection to be controlled. Travel time not included. — DS)
EST PH-TASK
MIM DISCIPLINE I HOURS CODE
':` ?TRAFFIC ENGINEER 16.00 DS-02
11 PROJECT MANAGER 1.00 DS-02
in PRINCIPAL ENGINEER, P.E. I
_it Sub-Totals 17.00
10 PRELIMINARY ENGINEERING REPORT BASED ON COMMUNITY MEETINGS AND CITY COUNCIL
PUBLIC MEETING (DS)
EST PH-TASK
DISCIPLINE HOURS CODE
'' ' PROJECT DRAFTSMAN 32.00 } DS-01
<` DESIGN ENGINEER 24.00 DS-02
i�'< TRAFFIC ENGINEER 4.00 DS-02
MO PROJECT ENGINEER 32.00 DS-02
illipli.il PROJECT MANAGER 32.00 DS-02
iiiiit (PRINCIPAL ENGINEER, P.E. 2.00 DS-02
' 'CLERICAL 8.00 DS-06
._ Sub-Totals 134.00 �
11 PREPARATION OF LANDSCAPE PLANS (DS)
€'` EST ' PH-TASK
DISCIPLINE HOURS CODE
r <<PROJECT DRAFTSMAN '
:iiiDiiiii DESIGN ENGINEER
ligi LANDSCAPE ARCHITECT 24.00 11 DS-02
in PROJECT MANAGER 4.00 I DS-02
<' PRINCIPAL ENGINEER, P.E.
':`s` CLERICAL I
�`< <': Sub-Totals 28.00
ATTACHMENT C4
ATTACHMENT A- ESTIMATED HOURS, PROPOSED FEES & EXPENSES
NI
''"°`.:( . PAVIA-MARTING & CO.
12 PREPARATION OF NOTICE TO BIDDERS, SPECIFICATIONS, SPECIAL PROVISIONS, SCHEDULE OF
QUANTITIES, BID FORMS AND SPECIAL INSURANCE REQUIREMENTS (DS)
Inig EST 1 PH-TASK
DISCIPLINE HOURS CODE
' > DESIGN ENGINEER 16.00 DS-02
iiiiiin LANDSCAPE ARCHITECT 8.00 DS-02
ialigli PROJECT DRAFTSMAN 32.00 DS-01
laiiiii TRAFFIC ENGINEER
{ i PROJECT ENGINEER 40.00 DS-02
.:',. PROJECT MANAGER 40.00 DS-02
.;!.:.iiiIIIIII PRINCIPAL ENGINEER, P.E. 2.00 DS-02
i CLERICAL 32.00 DS-06
it Sub-Totals 170.00
13 PRE-FINAL ENGINEERING REPORT BASED ON INPUT FROM ADDITIONAL COMMUNITY MEETINGS
AND A FINAL FORMAL PUBLIC HEARING (DS)
•
EST PH-TASK
DISCIPLINE HOURS CODE
.'i.i i'PROJECT DRAFTSMAN 16.00 I DS-01
:i DESIGN ENGINEER 8.00 DS-02
;::TRAFFIC ENGINEER 2.00 DS-02
€ M]PROJECT ENGINEER 8.00 DS-02
I::i.ORI PROJECT MANAGER 8.00 DS-02
>0 PRINCIPAL ENGINEER, P.E. 2.00 I DS-02
> CLERICAL 6.00 DS-06
Mg Sub-Totals 50.00
14 REVIEW MEETINGS WITH OWNER'S STAFF, BOLI, AND PUBLIC (Estimate 10 meetings with OWNER
at 1 hr. each, 12 informational meetings with impacted property OWNERS at 3 hours each and 2 Public
Hearings with Board of Local Improvements at 3 hours each during the preliminary and design phases.
Travel time included - DS)
EST PH-TASK
DISCIPLINE HOURS CODE
" "i'DESIGN ENGINEER 71.00 DS-03
PROJECT ENGINEER 71.00 DS-03
MN PROJECT MANAGER 70.00 DS-03
giiiM]PRINCIPAL ENGINEER, P.E. _ 8.00 DS-03
.. _V'Sub-TotaIs f 220.00
. ATTACHMENT C5
I" `''` ATTACHMENT A- ESTIMATED HOURS, PROPOSED FEES & EXPENSES
(.'°` PAVIA-MARTING & CO.
15 ASSIST IN ANSWERING QUESTIONS DURING THE BIDDING PROCESS, REVIEW THE BIDS, REVIEW
BIDDER'S QUALIFICATIONS AND REFERENCES, PREPARE A BID TABULATION AND MAKE A
RECOMMENDATION TO THE BOARD OF LOCAL IMPROVEMENTS/CITY COUNCIL (DS)
EST PH-TASK
NAN
DISCIPLINE HOURS CODE
"`'"'`'"PROJECT DRAFTSMAN 8.00 DS-07
..%.,........DESIGN ENGINEER 6.00 DS-07
1P PROJECT ENGINEER 6.00 DS-07
!A<.` PROJECT MANAGER 16.00 DS-07
`' li`PRINCIPAL ENGINEER, P.E. 1.00 DS-07
11111 CLERICAL 4.00 DS-06
..,,..! Sub-Totals 41.00
16 VIDEO TAPING EXISTING FIELD CONDITIONS (Utilize VHS taping system - DS)
111 EST PH-TASK
DISCIPLINE HOURS CODE
?i<FIELDMAN 8.00 DS-09
`f« FIELD PARTY CHIEF 8.00 DS-09
inigi PROJECT MANAGER 1.00 DS-02
r;Sub-Totals 17.00 ,
17 QUALITY CONTROL—QUALITY ASSURANCE
EST PH-TASK
iiiiiiiiii
DISCIPLINE HOURS CODE
PROJECT DRAFTSMAN 40.00 ! DS-01
«`!<PROJECT ENGINEER 40.00 I DS-02
N:j Sub-Totals 80.00 I
18 PROJECT ADMINISTRATION AND COORDINATION - DESIGN PHASE (DS)
>< ><> EST I PH-TASK
i r= ; DISCIPLINE HOURS CODE
?.:::g PROJECT MANAGER
�`> 'PRINCIPAL ENGINEER, P.E. 90.00 DS-04
>`» CLERICAL 40.00 DS-06
""'l Sub-Total 130.00 [ I
ATTACHMENT C6
r• ATTACHMENT A- ESTIMATED HOURS, PROPOSED FEES & EXPENSES
\I
(
PAVIA-MARTING & CO.
SUMMATION OF HOURS
EST. % of
DISCIPLINE HOURS TOTALS HRS.
FIELDMAN 140.50 4.59%
FIELD PARTY CHIEF 144.00 4.70%
REGISTERED LAND SURVEYOR
DRAFTSMAN
PROJECT DRAFTSMAN 898.00 29.33%
TECHNICAL ENGINEER
ARCHITECT
•
LANDSCAPE ARCHITECT 32.00 1 .05%
ASSIST. RESIDENT ENGINEER
RESIDENT ENGINEER
TRAFFIC ENGINEER 30.00 0.98%
DESIGN ENGINEER 421.00 13.75%
PROJECT ENGINEER 635.00 20.74%
PROJECT MANAGER 516.00 16.85%
•
STRUCTURAL ENGINEER, S.E.
OPERATIONS MANAGER
PRINCIPAL ENGINEER, P.E. 154.00 5.03%
CLERICAL 91.00 2.97%
TOTAL 3,061.50 99.99%
RECAP OF FEES
TOTAL HOURS 3,061.50
TOTAL SALARY COST $64,919.00
PAYROLL BURDEN, FRINGE, OVER-
HEAD, INDIRECT AND FACILITY
COST OF MONEY $103,676.00
SERVICES BY OTHERS $26,500.00 <- SEE APPENDIX
DIRECT NON-LABOR EXPENSES <- SEE APPENDIX
SUBCONSULTANT ADM. CHARGES $1,325.00
FIXED FEE PROFIT $25,289.00 12.87%
TOTAL PROPOSED FEE $221,709.00
IAVERAGE HOURLY LABOR COST $21.20 /HOUR
jAVERAGE HOURLY BILLING RATE $63.33 /HOUR
•
ATTACHMENT C7
I''•:<:':: ;: ATTACHMENT A-ESTIMATED HOURS, PROPOSED FEES & EXPENSES
\1
"t'"( ' PAVIA-MARTING & CO.
APPENDIX
DIRECT NON-LABOR EXPENSES AND SERVICE BY OTHERS
Date • 23-Dec-94
Time • 11:27:31 AM
PROJECT..: CITY OF ELGIN STREET IMPROVEMENTS UNDER SPECIAL
ASSESSMENT #3.
To PRINT-us.TOOLS.
File Name F:IDATA1123\PROPOSAL ELGNSA3D.WK4 MACRO','RUN'a sN.d
Sheet Name "APPENDIX" 'A_S-APPENDIX".IMn us.
PREVIEW/PRINT Icons
MILEAGE CHARGED at > $0.280 /Mile
Average I PHASE
No. of Miles/ Total CODE
Item Rnd. Trips Rnd. Trips Miles Amount (Ps,DS, CS)
Data Collection $0.00
Topographic Surveys Z I $0.00
---------Meetings (Final Design).---•-•------ W -- — - - - 0
- - - $0.00
• Soil Survey Coord. 0 °i6 $0.00
Bid Opeing------------- Q (n to $0AO
--------- - - ---------- _ ___________ _______
Meeting - - w -- - F-- -- -- $0.00
_Construction Layout --� (/) _ -- $0.00
_Field Observation - 0 0 $0.00
Meetings (Construction) 0 I $0.00 ,••
MILEAGE TOTALS $0.00
OTHER DIRECT NON-LABOR EXPENSES
ALL PRINTING COST WILL BE SET UP AS "REIMBURSABLE COST"
Number of Sheets or Prints per set of Plans 55 <--- ENTER "NO." HERE AND PRESS "F9"
No. of Sets No of Sheets or Cost per Sheet PHASE CODE
Item Required Prints per Set or Print Amount (PS,DS, CS)
I
*BLUE LINE PRINTS (for In-Office
Reviews) 0 55 $1.00 $0.00 DS
*BLUE LINE PRINTS (for
Submittals to the IEPA) 0 55 $1.00 $0.00 DS
*BLUE LINE PRINTS (for
Submittals to Utility Companies) 0 55 $1.001 $0.00 DS
*BLUE LINE PRINTS (for Submittal
to OWNER) 0 55 $1.00 $0.00 DS
*MYLARS (for "Record Drawing"
Information) 0 551 $6.00 $0.00
DIRECT NON-LABOR EXPENSES (Continued next page )
ATTACHMENT C8
ATTACHMENT A ESTIMATED HOURS, PROPOSED FEES & EXPENSES
\,1
PAVIA-MARTING & CO.
DIRECT NON-LABOR EXPENSES (Continued ....)
No. of Sets No of Sheets or Cost per Sheet PHASE CODE
Item Required Prints per Set or Print Amount (PS,DS,CS)
* BLUE LINE PRINTS (Reduced
size blue line prints for submittal
to OWNER) 0 55 $1.00 $0.00
*XEROX COPIES (Re-production
of letters, Special Provisions,
Opinions of Probable Cost, Permit
Applications and file
documentation during planning
and design phase work) 0 1 $0.10 $0.00 DS
*XEROX COPIES (Re-production
of letters, payouts, reports and
other documentation generated
during the field or construction
phase) 0 1 $0.10 $0.00
*BLUE LINE PRINTS (for "Record
Drawings" to OWNER and other
agencies) 0 55 $1.00 $0.00
TOTAL (Non-Labor Direct Expenses) $0.00
PHASE CODE
SERVICES BY OTHER • (PS, DS, CS)
SURVEYING (Surveying Subconsultant) $0.00
SOIL BORINGS (Geotechnical Subconsultant) $11,000.00 DS
TELEVISION OF SANITARY SEWER SYSTEM (T.V.ing Subconsultant) $9,000.00 DS
— -------------- - ---------
LIGHTING - DESIGN (Lighting Subconsultant) $3,500.00 DS
CONSTRUCTION SCHEDULING - DESIGN (Construction Scheduling Subconsultant) $3,000.00 DS
MATERIAL TESTING (Geo. Subconsultant) $0.00
CONSTRUCTION SCHEDULING - CONSTR. PHASE (Constr. Scheduling Subconsult $0.00
- - -- -----•----------------
STRUCTURAL - CONSTR. (Str. Subconsultant) $0.00
MECHANICAL - CONSTR. (Mech. Subconsultant) $0.00
MISCELLANEOUS (Quality Control Consultant) $0.00
MISCELLANEOUS ( Subconsultant) $0.00
TOTAL (Services by Others) $26,500.00
ATTACHMENT C9
ATTACHMENT A-ESTIMATED HOURS, PROPOSED FEES & EXPENSES
1I
PAVIA-MARTING & CO.
•
EXPLAINATION OF "PHASE-TASK" CODES
PHASE CODES
DS - DESIGN SERVICES
CS - CONSTRUCTION SERVICES
PS - PLANNING SERVICES
TASK CODES
01 - DRAFTING
02 - ENGINEERING
03 - MEETINGS
04 - ADMINISTRATION
05 - CONSTRUCTION ENGINEERING
06 - CLERICAL
07 - BID OPENING/BID TABS
08 - DATA COLLECTION
09 - TOPO
10 - CONSTRUCTION STAKING
11 - PROPERTY SURVEYING
12 - TRAVEL
r PAVIA-MARTING & CO.
910 WEST LAKE STREET CONSULTING ENGINEERS
ROSELLE IL 60172-3352 AND PLANNERS
CIVIL-MUNICIPAL-TRAFFIC
� (708)529-8000 FAX 894 4910 SITE DESIGN-TRANSPORTATION
C
C
C
C
CITY OF ELGIN
C
SPECIAL ASSESSMENT
C
AREA NO . 3
C
C
C
PRELIMINARY REPORT
JUNE, 1995
C
C
C
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( f .
a.
PAVIA-MARTING & CO.
INTRODUCTION
Special Assessment Area No. 3 consists of approximately 2.2 miles of residential
streets to be reconstructed. The work includes, but is not limited to, granular sub-base,
bituminous base course, bituminous binder and surface courses, curbs and gutters
(with ramps for handicap accessibility), sidewalk replacement, driveway approach
replacement, pavement markings, regulatory and advisory signage review and
replacement, storm sewer construction, sanitary sewer repairs and selected watermain
replacement. The following streets, shown in exhibit 1, are included in the project:
Zone I:
Stewart Avenue Dundee Avenue (IL Rt 25) to Dakota Drive
Trout Avenue Stewart Avenue to 140 ft. south
Victor Avenue Stewart Avenue to 140 ft. south
Zone II:
Parkway Avenue Dundee Avenue (IL Rt 25) to Dakota Drive
Trout Avenue Parkway Avenue to 140 ft. north
Victor Avenue Parkway Avenue to 140 ft. north
Zone III:
Elma Street Dundee Avenue (IL Rt 25) to First Street
Luda Street Dundee Avenue (IL Rt 25) to First Street
Preston Avenue Ford Avenue to Ludlow Avenue
Hartwell Avenue Preston Avenue to Ford Court
Ford Court Hartwell to First Street
Zone IV:
Trout Park Blvd Sherwood Avenue to Dundee Avenue (IL Rt 25)
Glenwood Avenue Sherwood Avenue to Dundee Avenue (IL Rt 25)
Oakhill Road Sherwood Avenue to Dundee Avenue (IL Rt 25)
Sherwood Avenue Trout Park Blvd to 440 ft south of Oakhill Road
This submittal summarizes the Preliminary Design Phase of the project, consisting of
the collection of data needed for the design and preparation of construction documents,
analysis of the data collected and preparation of preliminary plans and estimates.
EXISTING CONDITIONS
The existing streets consist of a surface course over emulsified aggregate over a stone
base. All of the streets have sidewalks in varying states of deterioration. There is some
existing curb and gutter. At intersections with Dundee Avenue, the curb and gutter
returns extend around the corners. At the east side of Area No. 3, the streets have one
to two hundred feet of existing mountable curb and gutter, with some gutters overlaid as
a result of previous paving operations. Sherwood Avenue has curb and gutter on the
ma
DAKOTA DR.
, .
EXH BIT 1
., SPECIAL ASS= AREA \O. 3
Special Assessment Area #3 Limits
VICTOF AVEBi Zone I
Zone H
LIw
Zone III
c.
Zone IV
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Q"1 PAVIA-MARTING & CO.
east side, adjacent to Coleman Elementary School, and on the west side from Oakhill
roacj to Trout Park Boulevard, adjacent to the carriage walk.
All of the streets have sanitary sewers and watermains. Some of the sanitary sewers
require repair or replacement as revealed by video inspection. A significant number of
breaks have occurred in the watermain along Sherwood Avenue, Glenwood Avenue,
Elma Street and Parkway Avenue. The existing watermain on Preston Avenue,
Hartwell Avenue and Ford Court is only four (4) inches in diameter.
There is very little existing storm sewer in Area No. 3. Numerous dry wells have been
constructed by the City over the years in an effort to provide some drainage via
seepage into the ground. However, these are only of limited value since they cannot
accommodate large volumes of water.
The existing storm drainage is primarily accomplished by overland flow to Dundee
Avenue, to the west toward the river and to the eastern limit of the area. An existing
sewer collects storm runoff adjacent to Coleman Elementary School on Sherwood
Avenue. The intersection of Trout Park Boulevard and Sherwood Avenue drains to a
ravine west of Sherwood. Runoff from Glenwood Avenue flows across Sherwood
Avenue, occasionally causing flooding damage to property west of Sherwood.
Elma Street, Hartwell Avenue and Ford Court have existing storm sewers. These
sewers have limited collection capabilities and/or insufficient sewer capacity.
The existing streets have mature trees located in close proximity to the existing
pavement. Many of these trees will have to be removed as a result of the proposed
construction.
The streets in zones I, II and IV, with the exception of Trout Park Boulevard, have
narrow rights-of-way (fifty feet wide.) Trout Park Boulevard has a one hundred foot
wide right-of-way. The other streets have sixty-six (66) foot rights-of-way. The fifty foot
rights-of-way will complicate construction due to the narrow working space.
PROPOSED IMPROVEMENTS
Attachments 1 through 6 show the proposed improvements. Attachments 1 and 2 show
existing and proposed typical sections. Attachments 3 through 6 are plan views of the
proposed conditions.
The proposed typical section for the 2.2 miles of streets consists of thirty (30) feet wide
back-of-curb to back-of-curb streets with B-6.18 curb and gutter on both sides. The
proposed pavement consists of 4" sub-base granular material, 6" bituminous base
course, 1 1/2" bituminous binder course and 1 1/2" bituminous surface course.
C
T
12a
t PAVIA-MARTING & CO.
Existing sidewalks will be replaced. The new walks will typically be located on each
side of the street one foot inside the right-of-way. Curb depressions and ramps will be
placed at all intersections for handicap accessibility. On the north side of Elma Street,
Pavia-Marting & Company (PMC) recommends locating the proposed walk
approximately seven (7) feet from the right-of-way in order to preserve existing trees.
Along the west side of Sherwood Avenue, between Oakhill Avenue and Trout Park
Boulevard, PMC recommends locating the sidewalk at the back of curb in order to save
the existing trees. In both cases, the recommended sidewalk location is approximately
the same as the location of the existing sidewalk.
The soils investigation, consisting of 40 borings 10 feet deep and laboratory analysis of
collected samples, indicated that approximately sixty percent (60%) of the streets will
have to be undercut to a depth of twelve (12) inches below the subbase and the
unsuitable soil replaced with porous granular embankment.
Storm drainage will be facilitated by the construction of storm sewers. Approximately
8400 feet of storm sewers, ranging in size from 12" diameter to 36" diameter, and
associated manholes and catch basins will be constructed.
Repairs will be made to existing sanitary sewers. The work includes approximately 300
feet of spot repairs and 2100 feet of sewer replacement.
Selected watermains will be replaced to improve water distribution in the area.
Approximately 4700 feet of eight inch watermain is proposed to replace old or
undersized mains. Existing fire hydrants will be replaced, and additional fire hydrants
added to bring the coverage up to current City standards. Existing water services in the
right-of-way will be replace wherever the watermain is replaced.
PMC is studying existing street lighting and will be recommending new street lighting.
While not part of the construction documents, the proposed lighting will be implemented
via separate agreement between the City of Elgin and Commonwealth Edison
Company.
PRELIMINARY TRAFFIC ANALYSIS
Existing Conditions
The study area consists of approximately 2.2 miles of residential streets. There are
eighteen internal intersections contained within the study area, and eight external
intersections along Dundee Avenue (Illinois 25). Of the eighteen internal intersections,
fifteen are three legged (tee) intersections, and three are four legged intersections.
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°j PAVIA-MARTING & CO.
Existing Traffic Volumes
Twenty-four hour machine traffic counts were conducted on each leg of the 18 internal
intersections and on the residential streets at the eight external intersections with
Dundee Avenue. The existing traffic volume data is shown on Exhibit 2.
Existing Functional Classification
Based on the results of the traffic counts, each roadway within the study area was
functionally classified as a low volume local street (1 - 500 vehicles per day), local
street (501 - 1,100 vehicles per day) or high volume local street (1,101 - 2,000 vehicles
per day). The resulting functional classification is shown on Exhibit 3.
Existing Traffic Control
All external intersections with Dundee Avenue are controlled by STOP signs on the
residential streets with the exception of Dundee Avenue/Luda Street which is controlled
by a traffic signal. None of the internal intersections have positive control.
Recommended Intersection Control
The preliminary review indicates ten internal intersections qualify for positive traffic
control. (See Exhibit 4). For justification purposes, 1,000 vehicles per day entering an
intersection from all approaches qualified the intersection for positive control. As shown
on Exhibit 4, the intersections which qualify for positive control are:
Stewart Avenue/Trout Avenue (North) - STOP sign on Trout Avenue (North)
Stewart Avenue/Trout Avenue (South) - STOP sign on Trout Avenue (South)
Stewart AvenueNictor Avenue - STOP sign on Victor Avenue
Stewart Avenue/Dakota Avenue - STOP signs on Dakota Avenue
First Street/Elma Street - STOP sign on Elma Street
First Street/Luda Street - STOP sign on Luda Street
First Street/Ford Avenue - STOP sign on Ford Avenue
First Street/Ford Court
- STOP sign on Ford Court
Ludlow Avenue/Preston Avenue - STOP signs on Ludlow Avenue
Trout Park Blvd/Sherwood Avenue - STOP sign on Sherwood Avenue
Additional Signage
A sign inventory of all other existing traffic control devices has been completed. The
inventory contains sign location, side of street, direction sign faces, lateral distance,
description or legend, Illinois Manual on Uniform Traffic Control Devices (IMUTCD)
number, size, reflectivity, condition, mounting height, and the number, type and
condition of mounting posts. The existing sign inventory and recommendations for
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PAVIA-MARTING & CO.
' modifications to existing signage and/or installation of new signs will be set forth in the
final report following consultations with City of Elgin officials.
' ALTERNATES
Pavia-Marting & Company has prepared two alternates for consideration by the City.
The first is an alternate configuration for Trout Park Boulevard. The second is an
alternate configuration for the intersection of Sherwood Avenue with Trout Park
Boulevard. These alternates are shown in Attachment 7.
The alternate configuration for Trout Park Boulevard consists of the addition of a
sixteen (16) foot wide center median. The pavement on either side of the median is
twenty-four feet wide. Openings have been left in the median at selected locations to
provide access to the residences along the boulevard and to facilitate usage of the
tpark. The creation of a "boulevard" will more than double the cost of reconstructing the
street without the center median.
The alternate configuration for the intersection of Sherwood Avenue and Trout Park
Boulevard is based on the existing traffic pattern. Most of the traffic on Trout Park
Boulevard originates from, or continues on through to, Duncan Avenue. The Alternate
configuration encourages this traffic pattern. The configuration shown on the plan
(Attachment 6) encourages neighborhood traffic while making it more inconvenient to
continue west to Duncan Avenue. There is no significant difference in cost for the two
configurations of the intersection.
' PRELIMINARY ESTIMATE OF PROBABLE CONSTRUCTION COST
PMC has prepared an estimate of probable construction cost based on the preliminary
plans. The cost estimate factors in the estimated beginning and end of proposed
construction by including an adjustment in cost based on the Engineering News-Record
Construction Cost Index. A ten (10) percent contingency is included. The estimate of
probable construction cost is $3,971,029.00. Refer to exhibit 5 for the detailed
estimate.
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PAVIA-MARTING & CO.
I EXHIBIT 5
PRELIMINARY OPINION OF PROBABLE PROJECT COST
SPECIAL ASSESSMENT AREA No. 3
IElgin, Illinois
Date ,:ost index 12 Month increase
I ENR Constr.Cost Base Index& % change for last 12 Mo. 15-May-95 $5,432.86_ 0.50%
File Name...:FADATA1123125261PREL-EST.VVK4 Time..: 01:15:32 PM Date..: 15-Jun-95
ITEM ITEM I ESTIMATED 1 UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT
I 1 EARTH EXCAVATION
2 EMBANKMENT CU YD
Cu YD 33,523.0
431.0 $12.00
$12.00 $402,276.00
$5,172.00
3 TRENCH BACKFILL CU YD 8,027.0 , $20.00 $160,540.00
I 4 POROUS GRAN. EMBANKMENT,SUBGR. CU YD
8,369.0 $20.00
5 GEOTECHNICAL FABRIC (GR STAB) SQ YD
26,297.0
$1.00 $167,380.00
$26,297.00
6 SUBBASE GRANULAR MATERIAL,4" SQ YD 40,727.0 $4.00 $162,908.00
7 BITUMINOUS MATERIALS(PRIME COAT) GAL 7,196.0 $1.00 $7,196.00
I 8 AGGREGATE(PRIME COAT)
TON 73.0
9 BITUMINOUS BASE COURSE, 6"
SQ YD
35,787.0 $20.00 $1,460.00
$10.00
$357,870.00
BITUMINOUS CONCRETE BINDER
TON 3,060.0 $28.00 $85,680.00
10 COURSE MIXTURE B,TYPE 2
I 11 BITUMINOUS CONCRETE SURFACE
COURSE, MIXTURE D, CLASS I,TYPE 2 TON 3,060.0 $29.00 $88,740.00
COMBINATION CONCRETE CURB AND
1 12
GUTTER,TYPE 66.18 FOOT 23,285.0 $9.00 $209,565.00
COMBINATION CONCRETE CURB AND
13 FOOT 377.0 $12.00 $4,524.00
GUTTER,TYPE 66.24
I 14 CONCRETE CURB,TYPE B6 FOOT 22.0 $10.00 $220.00
15 BITUMINOUS SURFACE REMOVAL SQ YD 400.0 $3.00 $1,200.00
16 SIDEWALK REMOVAL SQ FT 90,284.0 $1.50 $135,426.00
17 CURB AND GUTTER REMOVAL FOOT 4,444.0 $5.00 $22,220.00
I 18 PCC DRIVEWAY PAVEMENT-6" SQ YD
3,805.0 $26.50
19 COMPOSITE DRIVEWAY PAVEMENT- 10" SQ YD
1,400.0
$18.00 $100,832.50
$25,200.00
20 PCC SIDEWALK-5" SQ FT 90,723.0 $3.00 $272,169.00
I 21 STORM SEWERS, 12" FOOT 2,442.0 $25.00 $61,050.00
22 STORM SEWERS, 15" FOOT 995.0 $27.50 $27,362.50
23 STORM SEWERS, 18" FOOT 1,618.0 $30.00 $48,540.00
24 STORM SEWERS,24" FOOT 1,264.0 $35.00 $44,240.00
I 25 STORM SEWERS,30" FOOT 1,234.0 $40.00 $49,360.00
26 STORM SEWERS,36" FOOT 789.0 $45.00 $35,505.00
CATCH BASINS,TYPE A,4'DIA,WITH
I " FRAME AND GRATE EACH 51.0 $1,450.00 $73,950.00
28 CATCH BASINS,TYPE A,5' DIA,WITH
FRAME AND GRATE EACH 4.0 $1,600.00 $6,400.00
CATCH BASINS,TYPE C,2'DIA,WITH
I 29
FRAME AND GRATE EACH 101.0 $800.00 $80,800.00
MANHOLES,TYPE A,4' DIA,WITH FR&CL EACH
46.0 $1,200.00
30
$55,200.00
31 MANHOLES,TYPE A,6' DIA,WITH FR&CL EACH 1.0 $3,000.00 $3,000.00
I 32 STORM MANHOLES TO BE ADJUSTED EACH
33 CONCRETE HEADWALL EACH 21.0 $400.00 $8,400.00
1.0 $1,000.00
$1,000.00
34 SANITARY MANHOLES TO BE ADJUSTED EACH 23.0 $400.00 $9,200.00
35 SANITARY MANHOLES TO BE REPLACED EACH 11.0 $2,000.00 $22,000.00
I36 SANITARY SEWER REPAIR FOOT 300.0 $87.00 $26,100.00
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PAVIA-MARTING & CO.
EXHIBIT 5
IPRELIMINARY OPINION OF PROBABLE PROJECT COST
SPECIAL ASSESSMENT AREA No. 3
I Elgin, Illinois
Date Cost Index 12 Mond,Increase
ENR Constr. Cost Base Index & % change for last 12 Mo. 15-May-95 $5,432.86 0.50%
I File Name...:F:IDATA1123125261PREL-EST.WK4 Time..: 01:15:32 PM Date..: 15-Jun-95
ITEM ITEM ESTIMATED UNIT
NO. DESCRIPTION , UNIT QUANTITY PRICE AMOUNT
I 37 SANITARY SEWER REPLACEMENT FOOT 2,100.0 $50.00 $105,000.00
38 ADJUSTING SANITARY SEWERS,8" FOOT 1,400.0 $40.00 $56,000.00
DIAMETER OR LESS
39 WATERMAIN,8 INCH DUCTILE IRON PIPE FOOT 4,670.0 $30.00 $140,100.00
I 40 VALVE-8", IN VALVE VAULT,TYPE A,4' EACH 11.0 $1,725.00 $18,975.00
DIAMETER,TYPE 1 FRAME, CLOSED LID
41 WATER SERVICE,SHORT EACH . 52.0 $750.00 $39,000.00
I 42 WATER SERVICE, LONG EACH 59.0 $1,100.00 $64,900.00
43 FIRE HYDRANT, COMPLETE EACH 40.0 $1,900.00 $76,000.00
44 CONNECTIONS TO EX.WATERMAIN EACH 15.0 $500.00 $7,500.00
45 VALVE VAULTS TO BE ADJUSTED EACH 24.0 $300.00 $7,200.00
I46 FURNISH AND PLACE TOPSOIL,4" SQ YD 26,700.0 $1.50 $40,050.00
47 SODDING, SPECIAL SQ YD 26,700.0 $2.50 $66,750.00
48 TRAFFIC CONTROL AND PROTECTION L SUM 1.0 $50,000.00 $50,000.00
I 49 SIGNAGE AND PAVEMENT MARKINGS L SUM 1.0 $10,000.00 $10,000.00
50 EROSION CONTROL(PERMANENT) L SUM 1.0 $100,000.00 $100,000.00
I r
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rPLEASE NOTE.: BOLD figures can be revised and Sub-Total $3,570,458.00
will automatically Adjust Project Totals Contingency at 10.00% $357,046.001
Adjustment for prior ENR Rate
I ENTER ESTIMATED BEGINNING AND ENDING Changes for Period of Constr.
DATES OF PROPOSED CONSTRUCTION--> 01-May-97I 01-Nov-971 $43,525.00
It Construction Total 1 $3,971,029.00
I