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95-242 Resolution No. 95-242 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (Elgin-Fox Valley Kiwanis) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with the Illinois Department of Transportation for the adopt-a-highway program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: November 8, 1995 Adopted: November 8, 1995 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Illinois Department ADOPT—A—HIGHWAY of Transportation DETERMINATION OF ADOPTABILITY The municipality of Elgin , hereinafter termed the Sponsoring Jurisdiction, requests concurrence of the Illinois Department of Transportation, that the below listed section(s) of non-freeway State highway(s) are safe for adoption in the Sponsoring Jurisdiction's Adopt-A-Highway program. The Director of the program will be Gary W. Miller who may be contacted at ( 708) ^3'.- 5975 The Sponsoring Jurisdiction agrees to abide with all of the requirements of the Illinois Adopt-A-Highway Act and to ensure that participating groups likewise abide with the requirements of the Act. Further, the Sponsoring Jurisdiction agrees to abide with the Adopt-A-Highway Sign Standards printed on the reverse side of this sheet. The Sponsoring Jurisdiction also agrees to secure written commitments from participating groups to hold the State and the State's agents or employees harmless from any and all claims or action resulting from the program. Location(s) to be adopted: Route 19, from Woodview Drive to Shales Parkway. SPONSORING JURISDICTION Submitted by: Mayor Date: 1/ -97'` -S (Name and T e) ILLINOIS DEPARTMENT OF TRANSPORTATION Approved by: . Date: trg` J District Engineer AGREEMENT The City of Elgin (Sponsoring Jurisdiction) and Elgin-Fox Valley Kiwanis (Group) , recognize the need for litter free highways and are entering into this Agreement in an effort to contribute toward maintaining litter free highways. By signature below, the Group acknowledges the hazardous nature of the work and agrees to the terms and conditions set by the Sponsoring Jurisdiction and the Illinois Adopt-A-Highway Act. The Group and its volunteers and agents shall assume all responsibility for, and hold the State of Illinois and the Sponsoring Jurisdiction (including their officials, employees and agents) harmless from, any and all claims or actions resulting from the Group's volunteers' or agents' work in the program, except for the negligent acts of the State of Illinois and the Sponsoring Jurisdiction (including their agents or employees) . Members of the Group are jointly and severally bound by the terms and conditions of this Agreement. The Group and the Sponsoring Jurisdiction will fulfill their respective responsibili- ties as set forth in Sections 25 and 30 of the Illinois Adopt-A- Highway Act. A copy of those sections is attached as an appendix and is expressly incorporated by reference. The Sponsoring Jurisdiction recognizes and approves the Group as the adopting organization for Rt. 19, Woodview to Shales Parkway section of highway/street, and the Group accepts the responsibil ity of picking up litter on this section for a period of time beginning /1(0/./- , 1995 and ending /t(D _ , 1997. Elgin - Fox Valley Kiwanis Name of Group /21 Ictc Grouper—id (Ginny Knutson) Dat -1-)# 11 � '� 2� 95 Gr•, j oordinator (Te y Gavin) Da e Direct'r/Sponsoring Jurisdiction Date (Gar t"J, Miller Mayor (Kevin Kelly) Date APPLICATION FOR ADOPT-A-HIGHWAY PROGRAM Elgin - Fox Valley Kiwanis 10-03-95 Name of Organization Date 1124 Clover Hill Lane Mailing address Elgin. IL 60120 City, State, Zip Terry Gavin Group Coordinator 697-0104 931-0006 Day Phone Evening Phone Approximate number of people participating in each litter pickup 10-15 Highway section(s) you are interested in adopting: 1 . Route 19, from Woodview Drive to Shales Parkway 2. 3. Mail or take this form to: City of Elgin Sponsoring Jurisdiction . • - Elm Agenda Item No . October 11, 1995 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Adopt-A-Highway Agreements with IDOT, City of Elgin and Elgin - Fox Valley Kiwanis PURPOSE To provide the Mayor and members of the City Council with information to consider authorizing the Elgin - Fox Valley rKiwanis to adopt a section of state highway in Elgin, under the sponsoring jurisdiction of the City of Elgin. BACKGROUND The State of Illinois passed legislation dated 9-16-92 cited as the Illinois Adopt-A-Highway Act. This program allows private citizens to support local anti-litter efforts by allowing groups to adopt a section of highway for the purpose of litter collection. The City was contacted by the Elgin - 'Sox Valley Kiwanis . They proposed adopting Route 19, from Woodv__._ ew ___Drive to Shales Parkway, per the attached sketch. An agreement with IDOT is required and a copy is attached for your consideration. .The Mayor' s- signature is required on behalf of the City. An agreement between the City and the Elgin - Fox Valley Kiwanis is also attached for your consider- ation. This agreement requires the signature of the City Manager. The Adopt-A-Highway program has been successful in Illinois, as well as throughout many states in the nation. We believe this program greatly improves the quality of life in our community. . This is the seventh agreement to be processed per eft the attached summary sheet which provides a status report on the overall program in Elgin. • r Adopt-A-Highway Agreement (Kiwanis) October 11, 1995 Page 2 The City will be obligated to install signs at each end of the adopted section with the name of the group displayed. The City will provide trash bags, safety vests and safety training. The City will collect the bags of trash four times each year. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Elgin - Fox Valley Kiwanis . FINANCIAL IMPACT The estimated cost is $500 per year. Funds are available and would be charged to Account Numbers 010-3321-753 . 19-08 for two signs and 010-3331-754 . 33-02 for disposal . LEGAL IMPACT None. RECOMMENDATION It is recommended that the City Council authorize the Mayor to execute the Adopt-A-Highway agreement between the City and IDOT, as well as for the City Manager to execute the agree- ment between the City and the Elgin\ - Fox Valley Kiwanis . 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