95-214 Resolution No. 95-214
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
WATER SERVICES COMPANY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Water Services Company for meter readings services, a copy of
which is attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: October 11, 1995
Adopted: October 11, 1995
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this &�
day of 49 -.t.t 1995, by and between the City of Elgin,
a municipal corporation (hereinafter referred to as "City") and
Water Services Company of Illinois, a Corporation (hereinafter
referred to as "Water Services") .
NOW, THEREFORE, in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is mutually acknowledged, the parties hereto hereby agree
as follows:
1 . Water Services shall provide water meter reading
services to City pursuant to the terms contained herein through
September 1, 1996 .
2 . Water Services shall provide an estimated two
thousand (2,000) water meter readings to City per seven day
period as directed by City' s Director of Water Operations .
3 . Water Services, its agents and employees, shall
read residential and commercial meters between 7 :30 a.m. and
sundown on Mondays through Saturdays, excluding federal
holidays, and 12 noon and 5 p.m. on Sundays .
4 . Water Services shall report any damaged, leaking,
or missing water meters to the City's Director of Water
Operations .
5 . Water Services shall issue picture identification
to all of its meter readers .
..
6 . Water Services shall be an independent
contractor. Nothing in this agreement shall be construed so as
to create a joint venture, partnership, or employment
relationship between the parties hereto.
7 . City shall provide Water Services with meter
books . Water Services shall complete and return said books with
hand entries within the time allotted by the City's Director of
Water Operations .
8. Water Services shall hold harmless and indemnify
City for and against any and all claims for damages, suits,
causes of action or other liability that may result or arise out
of Water Services negligent performance of this agreement.
9 . City shall not be required to provide keys to
Water Services .
10 . City shall provide Water Services with postcards
for resident responses in an amount to be determined at City's
sole discretion.
11 . This agreement shall terminate on September 1,
1996 , unless otherwise terminated as provided herein.
12 . This agreement may be terminated by either party
hereto upon 14 days written notice.
13 . City shall be entitled to prohibit any of Water
Service' s agents or employees from reading meters or otherwise
providing any service pursuant to this agreement at City's
Director of Water Operations ' sole discretion.
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A
14 . City shall pay Water Services at the following
rates :
Remote reads $ .52 each read
Postcards left . 32 each read
Inside reads . 78 each read
Inside/outside verification 1 . 25 each read
Monthly service charge 150. 00
15 . Reads by category by book shall be submitted to
City's Water Department for payment.
16 . The terms of this agreement shall be considered
to be severable. In the event that any of the terms or
provisions of this agreement shall be deemed to be void or
otherwise unenforceable for any reason, the remainder of this
agreement shall remain in full force and effect.
17 . This agreement shall be governed by the laws of
the State of Illinois .
18 . This agreement and its attachments constitutes
the entire agreement of the parties on the subject matter hereof
and may not be changed, modified, discharged, or extended except
by written amendment duly executed by the parties . Each party
agrees that no representations or warranties shall be binding
upon the other party unless expressed in writing herein or in a
duly executed amendment hereof or change order as herein
provided.
19 . Water Services shall provide, pay for, and
maintain during the term of this agreement, public liability
insurance in the amount of not less than $300,000 and shall
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provide a certificate of such insurance to the City' s Director
of Water Operations within 14 days of the date of this agreement.
WATER SERVICES COMPANY
BY . -:,
President
CITY OF ELGIN
By: -�-
Richard B. Helwig
City Manager
Attest:
DV-670-v(yv-\_&,.
City Clerk
26100829 . 395
(contract.2)
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Ai ��� Agenda Item No.
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0447f fl i8
September 20, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: One-Year Extension of Contract for Meter Reading
Services
PURPOSE
This memorandum will provide the Mayor and members of the
City Council with information to consider granting a one-year
extension to the contract for meter reading services .
BACKGROUND
Since early 1991 the conversion of water meters to the AMR
(automatic meter reading) system has been underway. The AMR
system automatically collects readings via the telephone,
thereby eventually making manual meter reading no longer
necessary. The diminished work opportunities led to difficul-
ties in retaining meter readers . To solve this problem, in
1994 proposals were requested from two firms providing con-
tract meter reading services . Only one proposal was submit-
ted. On August 10, 1994 , a contract to read meters was award-
ed by the City Council to Water Services, Inc.
Water Services has been providing satisfactory service over
the past year. Approximately 10, 000 AMR units are now in-
stalled. The remaining 14 , 500 customer accounts are read
manually ( 12 ,500 by Water Services and 2, 000 by City employ-
ees) . The only substantive change in the proposed contract
extension with Water Services is the addition of allowing, on
a trial basis, Sunday reads by appointment only from Noon to
5: 00 p.m.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
r
Meter Reading Services Extension
September 20, 1995
rib' Page 2
FINANCIAL IMPACT
The Water Fund ' s 1995 budget under "Other Miscellaneous
Services , " account #401-4004-771 . 45-99 , has sufficient funds
to pay for this service . It is estimated that through the
end of 1995 , $43 , 000 will be spent on the meter reading ser-
vice. The 1996 budget will reflect a proposed amount of
$35, 000 to provide contract meter reading. Water Services ' ■
current rates and proposed rates are as follows :
1994 Contract 1995 Award
Remote reads $ . 42 each read $ . 52
Postcards left . 30 each read . 32
Inside reads . 75 each read . 78
Inside/outside verification . 75 each read 1 . 25
Monthly service charge 150 . 00 150 . 00
Although a rate increase is proposed, the number of addition-
ally installed AMR units will lower quantity of manual reads
and thus the overall contract amount .
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council authorize a one-year
extension of the water meter reading contract .
Respectfully submitted,
Aie ter2-;11
James L. Kristiansen , e,/e1/
Public Works Director
%cc,4,�k t (l- /N.:t kC'�7 i
Richard B. Helwig
City Manager
RBH:JLK: jm
r
957 N. Liberty Street
Water Services E70'8/697-6623
FAX 708/697-6755
September 14, 1995
City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Attention: Mr. Jim Nowicki
Finance Director
Subject: Meter Reading
Gentlemen:
In reference to the above subject, we are pleased to extend our meter reading contract with the
City of Elgin for a period of one (1) year at tht following rates which includes a 4% cost of living
increase.
Remote Read $ .52 each
Inside Read $ .78 each
Card Left $ .32 each
Inside/Outside Verification $ 1.25 each **
Monthly Service Charge $ 150.00
** Inside/Outside Verification will be done in conjunction with the scheduled reading of route.
Water Meter readings will take place Monday through Saturday between the hours of 8:30 am and
sundown each day and on Sunday's between the hours of 12 noon and 5:00 pm.
We would like to thank you for the opportunity of working with the City of Elgin during the past
year and look forward to working with you on this project.
Very truly yours,
WAT R SERVIC S COMPANY
Julie Kampmei
JLK/js
cc: Mr. Larry Deibert, Director of Water Operations