95-204 Resolution No. 95-204
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
RUST ENVIRONMENT & INFRASTRUCTURE, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Rust Environment & Infrastructure, Inc. for professional
services in connection with the preparation of a Combined
Sewer Overflow Permit Compliance Plan, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: September 27 , 1995
Adopted: September 27, 1995
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Elm
r Agenda Item No .
September 6, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Engineering Agreement for Combined Sewer
Overflow (CSO) NPDES Permit Compliance Plan
PURPOSE
This memorandum will provide the Mayor and members of the
City Council with information to consider entering into an
agreement for professional services with Rust Environmental &
Infrastructures, Inc . (REI) for the development, preparation
and verification of a CSO, NPDES Permit Compliance Plan,
required by the Illinois Environmental Protection Agency
( IEPA) .
BACKGROUND
On May 17, 1995, the City of Elgin received a permit
(CSO-NPDES Permit No. IL0070505) for the operation of our
combined sewerage system which includes 13 overflow points on
the Fox River. The permit incorporates Special Conditions
that must be met by the City, in order. for the permit to
remain valid. These Special Conditions reflect the new United
States Environmental Protection Agency (USEPA) Combined Sewer
Overflow Control Policy. These Special Conditions require
that the City actively manage the combined sewer system, that
overflows are reduced (if not eliminated) , that the City is
using best management practices, and that the City address a
number of control criteria identified by IEPA.
On June 6, 1995 Requests for Proposals were issued to three
engineering-environmental firms . Proposals were received from
two firms, Harza Environmental Services and Rust
Environmental and Infrastructures . A copy of the issued RFP
is attached as Exhibit A.
A staff Selection Committee evaluation of the two proposals
was conducted on July 12, 1995. The Selection Committee
unanimously recommended that Rust Environmental &
Infrastructure, Inc. , be selected to provide the permit
compliance services .
Engineering Agreement for Combined Sewer Overflow
September 6, 1995
Page 2
The two proposals received were substantially different in
content. The Harza proposal recommended the minimum work
required to comply with the requirements of the IEPA permit.
The Rust proposal included not only the work required to
comply with the IEPA permit requirements, but also work
necessary to actively manage, repair, maintain and operate
our combined sewer system. Our request for Proposals included
the operations and maintenance features which were not
addressed by Harza. Exhibit B includes an analysis of the
fees submitted by both consultants .
The proposed agreement for engineering services with REI in
the not-to-exceed amount of $144, 880 is enclosed as Exhibit C.
The agreement has been separated into two phases :
1 . Phase I : This work to be performed in 1995/1996 which
completes the CSO system characterization work and
addresses the basic operations of the combined sewer
system.
The products of Phase I will complete the initial
submission requirements of the IEPA permit.
2 . Phase II : This work accomplishes the training of City
personnel in the maintenance and management of the
combined sewer system, as well as making final IEPA
permit compliance submissions related to the confirmation
that the system actual operates as described in the
initial operations plan. This work will be done in
1996/1997 .
The agreement provides for the initial funding of Phase I
work at $144, 880, with the Phase II fee to be added to the
agreement by an amendment in 1996 in the amount of $64, 166 . 00.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
Funds for Phase I of this project were budgeted and available
in Account No. 395-4200-795 . 93-41, Project 339545, 1995 G.O.
Bond Project-Distribution System Major Repairs in the amount
of $145,000 .
Moneys for Phase II have been included in the proposed
1996-2001 budget request.
LEGAL IMPACT
None.
Engineering Agreement for Combined Sewer Overflow
September 6 , 1995
Page 3
RECOMMENDATION
It is recommended that the City Council authorize the City
Manager to execute an agreement with Rust Environment and
Infrastructure, Inc. , in the not-to-exceed amount of $144,880
for the preparation of the City' s CSO-NPDES Permit Compliance
Plan.
)espectfully sub ' tted,
ames L. Kristiansen
ublic Works Director
�--:tom-a.� ��• �C�----a!
Richard B. Helwig
City Manager
JLK/do
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AGREEMENT
THIS AGREEMENT, is made and entered into this 2P Tfiay of
g6 p7E/ ii E 2 , 1995, by and between the CITY OF ELGIN, an
Illinois municipal corporation (hereinafter referred to as
"CITY" ) and Rust Environment & Infrastructure, Inc. (hereinafter
referred to as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the ENGINEER to furnish
certain professional services in connection with the preparation
of a Combined Sewer Overflow (CSO) , NPDES Permit Compliance Plan
(hereinafter referred to as the "PROJECT" ) .
AND
WHEREAS, the ENGINEER represents that he is in compliance
with Illinois Statutes relating to professional registration of
individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth
herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act
for and represent it in all engineering matters involved in the
PROJECT, subject to the following terms and conditions and
stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the
direction of the Director of Public Works of the
CITY, herein after referred to as the "DIRECTOR" .
B. In general the ENGINEER' s work shall include but
may not be limited to the following major
categories of activities :
Phase I
1 . System Characterization
a. Data collection, survey and flow monitoring
b. Flow determination
c . Hydraulic modelling
d. System analysis
e. System characteristics report
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2 . Basic Operations : Phase I
a. Address IEPA check list
b. Pollution prevention plan
c. Public notification plan
d. Operations and maintenance procedures summary
e. Operations and maintenance record keeping
summary
f . CSO area mapping and data base
Phase II
3 . Operations Plan: Phase II
a. CSO area mapping and record keeping data base
system
b. Operations and maintenance manual
c. Operations and maintenance budget analysis
4 . IEPA Plan Submission
5 . City Personnel Training
6 . Post IEPA Plan Approval Report
a. Flow monitoring
b. Final report
C. The professional services to be provided by the
ENGINEER under this Agreement have been divided
into two phases as follows :
1 . Phase I : paragraphs B. 1 through B. 2 are funded
under the cost-not-to-exceed fee identified in
paragraphs IVA, IVB and IVC, and as further
identified on Attachment B.
2 . Phase II : paragraphs B. 3 through B. 6 are not
funded under the cost-not-to-exceed, but will be
funded by an amendment to this Agreement as
noted in paragraph IVE and as identified on
Attachment B.
D. A detailed Scope of Services is attached hereto as
Attachment A.
II. PROGRESS REPORTS
A. An outline project milestone schedule is provided
herein under:
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Activity Start Complete
Phase I
System Characterization 10/01/95 2/01/96
Basic Operations : I 2/15/96 3/15/96
Phase II
IEPA Plan Submission 4/01/96 4/01/96
Post Approval Monitoring 4/01/97 5/15/97
B. The Engineer will submit to the Director monthly a
Status Report keyed to the Project Schedule. A
brief narrative will be provided identifying
progress, findings and outstanding issues .
III . WORK PRODUCTS
All work products prepared by the ENGINEER pursuant
hereto including, but not limited to, reports, designs,
calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the
CITY and shall be delivered to the CITY upon request of
the DIRECTOR provided, however, that the ENGINEER may
retain copies of such work products for its records .
Such work products are not intended or represented to
be suitable for reuse by the CITY on any extension to
the PROJECT or on any other project, and such reuse
shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER
A. For services provided the ENGINEER shall be reimbursed
at the personnel rate for job classifications as
detailed on Attachment B or as from time to time
amended and approved by the Director, for personnel
employed on this PROJECT, with the total fee not to
exceed One Hundred Seven Thousand One Hundred Eighty
($107 , 180 . 00) Dollars, regardless of the actual costs
incurred by the ENGINEER unless substantial
modifications to the scope of the work are authorized
by CITY through a change order or amendment.
B. The ENGINEER shall be reimbursed the direct costs for
the following, in an amount not to exceed Thirty Seven
Thousand Seven Hundred ( $37 ,700 . 00) Dollars .
. Flow meter rentals $ 10,000
. Flow meter purchase
(delivered to City) $ 26 ,000
. Computer usage • $ 1,200
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. Misc vehicle/equipment $ 500
C. Inclusive of paragraphs IV A and IV B above, this
Agreement shall be in the total amount not-to-exceed
One Hundred Forty Four Thousand Eight Hundred Eighty
($144,880 . 00) Dollars .
D. The CITY shall make periodic payments to the ENGINEER
based upon actual progress within 30 days after receipt
and approval of invoice.
E. For those services identified under the Scope of
Services as Phase II (paragraphs I .B. 3 through I .B. 6)
and as further identified on Attachment B, the fee of
Sixty Four Thousand One Hundred Sixty Six ( $64, 166 . 00)
Dollars shall be added to this Agreement by an
amendment to this Agreement after a funding
appropriation for the Phase II work has been enacted by
the City.
F. A detailed hourly analysis and fee breakdown is
attached here to as Attachment B.
V. INVOICES
A. The ENGINEER shall submit invoices in a format
approved by the CITY. Progress reports ( IIB above)
will be included with all payment requests .
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit the authorized representative of the CITY to
inspect and audit all data and records of the
ENGINEER for work done under this Agreement. The
ENGINEER shall make these records available at
reasonable times during the Agreement period, and
for a year after termination of this Agreement.
VI . TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY
may terminate this Agreement at any time upon fifteen
( 15) days prior written notice to the ENGINEER. In the
event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to
termination, except that reimbursement shall not exceed
the task amounts set forth under Paragraph IV above.
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VII . TERM
This Agreement shall become effective as of the date
the ENGINEER is given a written Notice to Proceed
following approval of CITY' S corporate authorities and,
unless terminated for cause or pursuant to Article VI
foregoing, shall expire on the date the DIRECTOR
determines that all of the ENGINEER' s work under this
Agreement is completed. A determination of completion
shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with
respect to any breach hereof by the ENGINEER.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY,
the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No
claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER' s fee shall be
valid only to the extent that such changes are included
in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to
a claim submitted by the ENGINEER, all work required
under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this
Agreement, such violation or breach shall be deemed to
constitute a default, and the other party has the right
to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any
default, fails within fifteen ( 15) days after notice
thereof by the other party to comply with the
conditions of the Agreement, the other party may
terminate this Agreement.
X. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the
CITY, its officers and employees from and against any
and all loss, liability and damages of whatever nature,
including but not limited to Workmen' s Compensation
claims, in any way resulting from or arising out of
negligent actions or omissions of the ENGINEER in
connection herewith, including but not limited to
negligent actions or omissions of employees or agents
of the ENGINEER arising out of the performance of
professional services .
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XI . NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
City shall be charged personally or held contractually
liable under any term or provision of this Agreement or
because of their execution, approval or attempted
execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall
provide, pay for and maintain in effect, during the
term of this Agreement, a policy of Comprehensive
General Liability Insurance with limits of at least
$1,000, 000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a
Certificate of Insurance naming the CITY as
additional insured. The policy shall not be
modified or terminated without thirty ( 30) days
prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include
Contractual obligation assumed by the ENGINEER
under Article X entitled "Indemnification" shall be
provided.
B. Comprehensive Automobile Liability. The ENGINEER
shall provide, pay for and maintain in effect,
during the term of this Agreement, a policy of
Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor
vehicles with limits of not less than $500,000 per
occurrence for damage to property.
C. Combined Single Limit Policy. The requirements
for insurance coverage for the general liability
and auto exposures may be met with a combined
single limit of $1,000,000 per occurrence subject
to a $1, 000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry
Engineer' s Professional Liability Insurance
Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not
less than $ 1, 000, 000 per occurrence. A Certificate
of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall
not be modified or terminated without thirty (30)
days prior written notice to the DIRECTOR
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XIII . CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of
and shall not be responsible for construction means,
methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the
construction, unless specifically identified in the
Scope of Services .
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting
from this Agreement, there shall be no discrimination
against any employee or applicant for employment
because of sex, age, race, color, creed, national
origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona
fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of
pay or other forms of compensation and ' selection for
training, including apprenticeship.
No person shall be denied or subjected to
discrimination in receipt of the benefit of any
services or activities made possible by or resulting
from this Agreement on the grounds of sex, race, color,
creed, national origin, age except minimum age and
retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a
violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by
the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof
shall be binding upon the successors and the assigns of
the parties hereto; provided, however, that no
assignment shall be made without the prior written
consent of the CITY.
XVI . DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and
every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated
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if it had done the work itself and no assignment,
delegation or subcontract had been made.
XVII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein
contained is intended or shall be construed to, in any
respect, create or establish the relationship of co-
partners between the CITY and the ENGINEER, or as
constituting the ENGINEER as the general representative
or general agent of the CITY for any purpose whatsoever
or to constitute an employment relationship between the
parties hereto. .
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph,
sub-paragraph, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other
portions of this Agreement shall remain in full force
and effect.
XIX. HEADINGS
The headings of the several paragraphs of this
Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to
define, limit or describe the scope of intent of any
provision of this Agreement, nor shall they be
construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof .
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the
entire Agreement of the parties on the subject matter
hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by
the parties . Each party agrees that no representations
or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly
executed amendment hereof, or change order as herein
provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in,
and shall be construed in accordance with the laws of
the State of Illinois .
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XXII . NEWS RELEASES
The ENGINEER may not issue any news releases without
prior approval from the DIRECTOR, nor will the ENGINEER
make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior
to said documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other
consultants in the CITY' s employ or any work associated
with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred
from bidding on this contract as a result of violations
of either Section 33E-3 or Section 33E-4 of the
Illinois Criminal Code.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall
have written sexual harassment policies that include,
at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing
examples;
D. the vendor' s internal complaint process including
penalties;
E. the legal recourse, investigative and complaint
process available through the Illinois Department
of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and
commission;
G. protection against retaliation as provided by
Section 6-101 of the Human Rights Act (copy
attached) .
A copy of the policies must be provided to the
Department of Human Rights upon request. P.A. 87-1257 .
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XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the
ENGINEER to the DIRECTOR and to other participants
which may affect cost or time of completion, shall be
made or confirmed in writing. The DIRECTOR may also
require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
XXVII. NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by
First Class Mail, postage prepaid, addressed as follows :
A. As to CITY:
JAMES L. KRISTIANSEN
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
DANA L. CARROLL, P.E.
Senior Civil Engineer
Rust Environment & Infrastructures, Inc.
1501 Woodfield Road, Suite 200 East
Schaumburg, IL 60173
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IN WITNESS WHEREOF, the undersigned have placed their hands
and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in
this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By Byr2.., 0! k t .
Dolonna Mecum Richard B. Helwig
City Clerk City Manager
(SEAL)
For the ENGINEER:
Dated this641 day of i F, , A.D. ,
1995 .
ATTEST: FRED BORICH
By ?�'l / %s�� B� / ;kit
E c. Secretary Vic-, A esident
(SEAL)
ATTACHMENT A
SCOPE OF SERVICES
PROJECT UNDERSTANDING
The City of Elgin recently received a new NPDES permit for its combined sewer system and
overflows. The issuance of this permit by the Illinois Environmental Protection Agency (IEPA)
was the result of Elgin's takeover of the system from the Fox River Water Reclamation District
(FRWRD). The areas affected by this permit and the project limits are described as Basin Numbers
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 15, 16, and 17.
Rust will prepare a System Characterization Report, which will explain how the combined sewer
system currently operates. The report will identify the amount of flow handled, conditions required
to deliver it to FRWRD for treatment, overflow operation conditions, and detrimental system
restrictions.
Once the City is comfortable with the system characterization, we will discuss operation approaches
to minimizing the impact of overflows on the Fox River, and begin the Operations Plan Report. This
report will provide the information required by the permit and will also create the City's long-term
program for system operation, maintenance activities, and record keeping. The report will include
combined sewer area system mapping, which presents the attributes used in the report.
Approximately 10 percent of the record system attribute data will be field confirmed. A detailed
Capital Improvement Phasing Plan and Operation and Maintenance Program will also be included,
identifying individual tasks and allocating manpower and costs. For this Agreement, we have
assumed that a Hansen Infrastructure Management System will be implemented for record keeping.
After the City approves the operations plan, it will be submitted to the IEPA for approval.
The anticipated final task in the project will be post-plan approval/system improvement monitoring
to verify that any recommended improvements have created the suggested operational schemes, and
to confirm that future reporting will accurately portray the system.
DETAILED SCOPE OF SERVICES
1. Prepare a system characterization report, including field reconnaissance, flow monitoring,
hydraulic analysis, and review of historic system operation practices. This report should
evaluate system capacity to transport expected combined sewer flows and identify
restrictions that prevent maximized use of the system for transportation of dry-weather and
first-flush flows to the Wellington Avenue Pump Station.
a. Assembly and Flow Monitoring Data
Collect and evaluate available atlases, construction drawings, flow monitoring data,
and previous system studies. Review this information and determine its role in the
permit analysis. Conduct additional field surveys, field inspections, and flow
1
monitoring for computer model development and calibration. Initial flow monitoring
will include one metering site in each service basin (14 total). This item assumes
that up to 10 percent of system data (rim and invert elevations and pipe sizes) will
be verified if not included in previous studies.
b. Flow Determination
Determine system flows for an appropriate range of wet weather conditions. This
task will include development of a hydrologic model, subbasin delineation, definition
of runoff parameters, dry weather flow estimation, and definition of applicable
rainfall events. The hydraulic model will be calibrated to monitored hydrographs.
c. Sewer System Hydraulic Model
Formulate a computer model of the combined sewer system, pump stations, and
diversion structures in sufficient detail to assess system operation. Model results will
be verified using available CSO event hydrographs.
d. System Analysis
Evaluate the capacity of the existing system and determine the point at which
overflow is imminent in each basin. Identify system deficiencies that restrict
conveyance or allow excess clearwater access (infiltration). Develop operation
changes and physical improvements to ensure control of dry-weather and first-flush
flows. Run existing and proposed computer models analyses for 1-year, 2-year, and
25-year rainfall events, and tabulate results.
e. Report and Model Documentation
Prepare a system characterization report describing the analyses, interpretations,
conclusions, and recommendations of the study. The report will include a Capital
Improvements Plan, which will present a phased Improvement Schedule with
appropriate costs.
Submit documented computer models to the City for use in future refinements of the
plan.
2. Meet with the City to discuss the system characterization report, including evaluation of any
system characteristics that prohibit compliance with the City's permit.
3. Prepare an operations plan report that addresses the conditions in the City's permit. This
report will focus on operational procedures for achieving permit goals. The report will
address the following issues:
a. All items included on the IEPA checklist.
7
b. Pollution Prevention Plan - The plan will evaluate existing procedures versus
current regulations.
c. Public Notification Plan - The plan will address procedures to protect the public
during overflow events.
d. Detailed Operations and Maintenance Procedures - An O&M Manual will be
provided with the operations plan.
e. Operation and Maintenance staffing and budget requirements to implement the plan.
f Operation and Maintenance Record Keeping System - We assume that a
computerized system that facilitates data recovery and assists with budget tracking
and cost control will be implemented. Rust will assist with software selection,
training, and database population for data identified in 3 (g), below. We assume
a Hansen IMS system will be implemented.
g. Combined Sewer Area Mapping and Database - Existing maps will be updated
with field data collected for this project and computerized in AutoCAD format. At
a minimum, the maps and database will include all identified structures with
structure identification numbers and pipe sizes. Structure inverts and pipe slopes
will be provided if they are field confirmed as part of the project or available from
as-built records. This item assumes data for 10 percent of the system.
4. Attend meetings at the City to discuss the draft operations plan and maintenance
recommendations. Rust assumes three meetings with City staff and one presentation to the
City Council.
5. Assist the City in submitting the operations plan report to the IEPA. Respond to IEPA
comments concerning the plan and revise it as required to meet IEPA requirements.
6. Provide training of City staff in implementation of the Operations and Maintenance and
Record Keeping requirements of the operations plan. We assume training time as follows:
a. Hansen IMS 3 days
b. AutoCAD 3 days
c. SWMM 1 day
d. Computer setup 1 day
7. Within one year after approval of the operations plan by the IEPA, perform flow monitoring
to confirm that the system operates as described in the operations plan report. This flow
monitoring will be performed during a normal wet season time of the year, and will evaluate
four primary basins in the system.
8. Amend the original operations report to reflect the results of the above flow monitoring, if
required, and submit the written amendment to the City for approval.
9. Attend one meeting with the City to discuss the amendment, make any revisions required by
the City, and submit a final report amendment to the City.
Q MARKETW ISC\ELGINCSO DLC
3
ATTACHMENT B
City of Elgin
Combined Sewer Overflow
NPDES Permit Compliance
Fee Breakdown
Labor
k < ' Job Class Total Rate* Fee i`>:: �` it :i:::::::: 1995 Expenditure 1996 Expenditure
MiggEREii _ >>>[Fee
..........................
Hours . ��.
':ProjectManager 110.00 1 760.00 ` > ::«<<::s':`»':>:=<�:
�:3-aSs�.,: 16 $ $
.40N.graggiii Lead Engineer 36 $80.00 $2,880.00 `> ::><>::>=:> >::::
F ISI it Staff Engineer 194 $62.00 $12,028.00 iiiiiiiinannig
n 2682. $13,936.00
i:i=�i:'T hni is 5 00 <i>i :»�«>< i� _<_:
. ec c $
Processor 12 4
==»�Word rocesso $40.00 $480.00 >` >::«<:>::<«>:<:.
tagaiiii>: ' ig.PT:084.41Ti $31,084.00
4 11 44 .
«�::Project Manager 0.00 0 00 al<: �<:�::.::::: olect $ $Dettir;7i »:Lead Engineer 34 $80.00 $2,720.00 ff En in r 9 62.00 5 952.00
:>::>:<:>::::::>::»:::::>::
Technician 40 $52.00 $2,080.00
r Processor:»::::Wo d ocesso 0 $40.00 0 00 0 00 <>»':::»MO '
I < ><:> >« <><' -.$4.1092 $11,192.00
*::dgpliket Project Manager 0 $110.00 $0.00 ': ::<`:::>: <> :<:<«:i:::i
Lead Engineer 32 $80.00 $2,560.00 ; ;`> >;: ;=>ii€
Staff Engineer 2. .
00
»>< 128 6 00 7 936 =��<`< ; � ���:
hni
> 'Technician 0 $52.00 $0.00
......................
==` Word Processor 0 '
0.00 0.00 ; ;;;T<
It#ssi:»:`>>><i< lt. 49:0.A $10,496.00
System <>Project Manager 4 $110.00 $440.00 'igigiegRE.asiggli
A a1 slis::i<:>:Lead Engineer 60 $80.00 $4,800.00 giriiiiiiiigniliiiingi
-Staff Engineer 144 $62.00 $8,928.00 iirtigigialtai
....................
`>»::Technician 16 $52.00 $832.00
`» :->:�: <>ii`<<i
Word Processor 0 40.00 0.00
kiiiij
°:i<:«<?<i:<:i:i ::$'l R : $15,000.00
.: : .tsar ::Project Manager 24 $110.00 $2,640.00 ; ii::= ;
g p>`ttf:::::>:>N Lead Engineer 32 $80.00 $2,560.00 ,:::>::I:: <:>s:: >:::s>::::::::
»=>:<� Staff Engineer 1 04 $62.00 $6,448.00
:: : :::: ::::.
..>Technician
24 $52.00 $1
248.00 :»»>>>» >>» »
`
WordProcessor 52 40 002080 00 »>gi> > » `
i:: i.iII:t4i4ZA,Act $14,976.00
Me1tfi..._ i :: Project Manager 4 $110 00 $44
0.00 ni< :::><«}< «< <
»``
..Lead Engineer 4 $80 00 $320.00 »::R:Eg < «N
> Staff Engineer eer $62.00
$
>:>:]T hni i n
ec c a 0 $52.00 0.0
::'Word Processor 4 .
0 ocesso 0 $ 0 00 $0.00 `::<>:< «>: «« >
r k►03'.i.:ii' � i::ii.V1: r ' $760.00
fiasi »:<::<:`> Project Manager 8 $110.00 $880.00 >>>` >= :=>:=:==
:: ' ; :> Job Class Total Rate* Fee 'j ` :`-.';1995 Expenditure 1996 Expenditure
Hours >s= «<<'.
3
AloniiMOE Project Manager 14 $110.00 $1540.00 lijinanniggi _
&Intitigdfni Lead Engineer 0 $80.00 $0.00 illiONEERE - _
2. 7 02.
Staff Engineer 121 6 00 5 00 N
h-
_
2. X832.
:>:Technician 16 5 00 00
$
$
•IiiiiiligniggiiiiiiiiWord Processor 16 $40.00 $640.00 -,-,fig
" < 1£ ' < : $10,514.00
& ><>`: Project Manager 0 $110.00 $0.00 AiiiiiiiiigaiiiiiiiiiiiiiiiiiiiiigM
R:e5 :::Lead Engineer 0 $80.00 $0.00 i::<:: ><>:<g><>:<>>
nse :Staff Eng ineer 24 $62.00 $1,488.00 giapaRiCitai
iiiiiiiiiiiiiiiiiiiiiiiii TechTechnician 32 $52.00 $1,664.00 ::<::>:::» >:=:>n::'=::
:::««::Word Processor 0 $40.00 $0.00 ><> ««<= <»«<>
3 :»nge>: `<' $gxj. : $1,000.00 $2,152.00
.M4001§0Project Manager 20 $110.00 $2,200.00 : '€ <«<`
>< Lead Eng ineer 0 $80.00 $0.00 : :>«<::<>: :«::>;<:«:::
Engineer 1 24
:;Staff20 62.00 0.00
iNgliggiiiin
,
R Technician 477 $52.00 24 804 00 -
Word Processor 0 $40.00 $0.00 ignanigiMigi
' `4: ' '21 $11,000.00 $17,244.00
,finiet <,Project Manager 12 $110.00 $1,320.00 taintigningia
-Lead Engineer 12 $80.00 $960.00
Staff Engineer 0 62. 0
iiiiiiiiinge <' 00 0 0
9
:r:-:;Technician 8 $52.00 $416.00 , " E:ii.i'`'=
ininfiggigg Processor 4 _ _
Word rocesso 4 1 .00
0 00 60
Alai $2,856.00
IHMIStedliii Project Manager 4 $110.00 $440.00 << < ' '< '< > -
24 < '=-. Lead Engineer 4 $80.00 $320.00
iiiiigigiiiiiiiiiIiiiiitit Staff Engineer 0 $62.00 $0.00 >: : >:::>:>:>`:»:»>:
Filitigni Technician 0 $52.00 $0.00 i<: > >,»»::>'> >:>>>
.............................
iiialiiiignini Word Processor 40.00 160.00
$4 $
<.t:tV61161e $920.00
Training>:>:::Project Manager 0 $110.00 $0.00 :'> `::::>'>>> <:<:
>::Lead Eng ineer 8 $80.00 $640.00 >>«< ::::: :: :::::::
5
»< -Staff Engineer6 $62.00 $3,472.00 <> `<� «« «« »
:::::-Tchni ian
e c 0 $52.00 $0.00 <:< 111«I: >
<«:;Word Processor.. o d ocesso 00. ._»��>��:�:>��<i«<��:':
$4 00 0.00$
:Y 1:Z : $4,112.00
s :..'Pr Project Manager 8 $110.00 $880.00 < >< :
I:::
tt: ' ::::::Lead Engineer 8 $80.00 $640.00 ' <:>:g:»: >> _
igniiiiiiiii?iiiiiiiMiiiiiir,Staff Engineer 40 $62.00 $2,480.00
Technician2
0 1, 64.0
3 52.0 0 tigglegiiiiiingii
6
N:Word Processor
0 $40.00 $0.00 Mignigniiiin
If&SOMIN : '.: .`�...'.�.-. $5,664.00
Jtth . ::Project Manager 16 $110.00 $1,760.00 :::>> :><<:'>«:>
.RapatigigE Lead Engineer 12 $80.00 $960.00 `1<<> » >><<:" €=
gagg.ISOM Staff Engineer 0 $62.00 $0.00 :::`::>:« We' ><:><:
h::Technician i
c a 0 $52.00 $0.00 Eignigingiffinii
ikWr
odProcessor 4 4
0.00 $160.00 ` <>>i ><>><»'`>
iii:iiiiii142.38010 $2,880.00.
;;3
Subtotal-Labor abo "Z.:
08/16/95 2 Rust Envir. & Intr.
Expenses
1995 Expenditure 1996 Expenditure_
Flow Meter Rent. $10,000.00 $10,000.00
Flow Meter Purch. $26,000.00 $26,000.00
Vehicle/Equip. $500.00 $500.00
Computer Usage $4,200.00 $1,200.00 $3,000.00_
Computer for City $4,000.00 $4,000.00
Hansen Sftware. _ _ $12,700.00 $12,700.00
AutoCADD $1,900.00 $1,900.00
Subtotal- Expenses 71iiii459; 90P
Project Total ,:$209 )48,0CP $144,880.00 $64,166.00
* Rate is based on an overhead and profit multiplier of 3.00
08/16/95 3 Rust Envir. & Infr.