95-199 Resolution No. 95-199
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH D.W.K.
CONSTRUCTION, INC. FOR THE SUMMIT/SHALES WATER MAIN IMPROVEMENT
WHEREAS, the City of Elgin has heretofore entered into a
contract with D.W.K. Construction, Inc. for the Summit/Shales
water main improvement; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: September 27, 1995
Adopted: September 27, 1995
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SUMMIT / SHALES WATER MAIN (W-22)
CHANGE ORDER NO. 1
SCOPE:
Change order No.1 covers additional changes in the scope of the Summit /
Shales water main contract that were not reasonably foreseeable at the time
the contract was signed and are in the best interest of the City.
The general contractor for this project is D.W.K. Construction, Inc.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The amount of the contract will be revised as follows:
a. Add a 24" x 20" reducer (ELGEXT1) $ 3,934.97
b. Remove debris and restock 45 degree fitting (ELGEX2) $ 1,474.79
c. Demobilization (ELGEX3) $10,259.95
d. Preparation work to leave site job (ELEXT4) $ 4,452.62
e. Remove fittings (ELGEXT5) $ 938.15
f. Machinery idle (ELGEXT6) $ 4,379.61
g. Remove and return trench boxes (ELGEXT7) $ 4,778.51
h. Additional closure sleeves (ELGEXT8) $ 2,717.95
i. Silt fence (ELGEXT10) $ 8,174.41
j. Remove trees and debris (ELGEXT11) $ 3,254.61
k. Excelsior blanket (ELGEXT12) $ 8,867.06
1. Stone stabilization material(ELGEXTSTONE) $73,833.95
m. Adjustments to contract pay,item quantities
(see the attached final pay estimate $ 6,219.82
NET COST OF CHANGE ORDER No. 1 $133,286.40
REASONS FOR CHANGE:
1. The original design did not provide for items a through item k which
were beyond the scope of the work. This is an additional cost to the
contract totaling $53,232.63.
2. The original design provided for stone stabilization material, the
unit price for the item was included in the contract specifications at
0 tons, and unit price of $200.00. Unexpectedly, a large amout of
tonnage of this material was required, with 894.8 tons used.
The City and the Contractor were in dispute concerning the value of
the placed stone, and the method of arriving at a mutually agreeable
price. After considerable investigation, the Legal Department and
attorney for the contractor negotiated a settlement price of
$73,833.95 for this additional item.
3. The Original Contract amount was $335,335.82. The value of completed
work measured in place is $341,555.64, (less change order items a
through m) . Consequently, an additional amount of 6,219.82 is required
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to pay fos the ad uete:d qu*ntities actually uaea on the yob.
The original contract with D.W.K construCtion, =ac. La 335,335.82 • 8y
reason of this change order No. 1, the cantratt ' i11 be increase in
the amount of One dundxed Thirty Three Thousand Two Birndrod Eighty Six
and 82/200 Dollars ( 133,286.40).
The final contract amount, inclusive of change order No t !.A your
Hundred Sixty Eight 'Thousand Six Hundred Twenty Two and 22/100
Dollard ($468,622.22).
Ali other contract provisions shall remain the ooze.
•
Recommended: •
SLOTS WATER DE ARTXENT
Bye l�S.
Richard B. Helwig
Title: City Manager
Dates /o/yNS
Accepted;
D.W.R C08STXUCT=ON. INC.
Party of he second part (Co rector)
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September 22 , 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Authorization of Change Order #1, Final Payment,
and Acceptance of Summit/Shales Water Main (W-22 )
PURPOSE
This memorandum will provide the Mayor and members of the
City Council with information to consider in authorizing
rfinal payment and acceptance of the subject project.
BACKGROUND
The City Council awarded the contract for the 1992 Water
Distribution System Improvements Summit Street/Shales Parkway
Water Main to D. W. K. Construction, Inc. , at its April 14,
1993, meeting. The project generally included the construc-
tion of a 24-inch water main on Summit Street and a 20-inch
water main from Summit Street to Route 19 in the Shales Park-
way right-of-way. Attached is change order #1 for additional
changes in the scope of the work, which include the following
items :
a. Add a 24-inch x 20-inch reducer $ 3,934 .97
b. Remove debris and restock 45 degree 1,474 . 79
fitting
c. Demobilization 10,259 . 95
d. Preparation work to leave site job 4,452 .62
e. Remove fittings 938 .15
f . Machinery idle 4,379 . 61
g. Remove and return trench boxes 4,778. 51
h. Additional closure sleeves 2,717 .95
i . Silt fence 8, 174 .41
j . Remove trees and debris 3,254 .61
k. Excelsior blanket 8,867 . 06
1 . Stone stabilization material 73,833.95
m. Adjustments to contract pay item 6,219 . 82
quantities
0
Change Order #1, Summit/Shales Water Main
September 22, 1995
Page 2
D. W. K. Construction, Inc. , has completed the project in
compliance with the plans and specifications prepared by
Clark Dietz, Inc.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The initial contract was awarded for $335, 335 . 82 . Change
order #1 , which covers additional changes in the scope of
work, amounts to $133,286 .40 . This brings the total revised
contract to $468,622 .22 . Copies of change order #1 and the
final payment request are attached for your consideration.
The 1995 Bond Fund included $110, 000. 00 for payment of this
change order under account #395-4000-795 . 92-80, project
#409022 - water bond project, capital additions , Sum-
mit/Shales water main. The remaining $23, 286 . 40 will be
funded from account #395-4000-795. 93-36, project #409533 -
water bond project, capital additions, Slade Avenue reser-
voirs .
LEGAL IMPACT
The change order incorporates settlement of pending litiga-
tion with the contractor.
RECOMMENDATION
It is recommended that the City Council authorize payment of
change order #1 in the amount of $133,286 . 40 and the final
payment to D. W. K. Construction, Inc . , in the amount of
$133,286 . 40 and accept the completed project.
Respectfully submitted,
•
James L. Kristiansen
Works Director
CC cti'K
Richard B. He1wiE
City Manager
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Attachments
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