95-151 Resolution No. 95-151
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ATEC ASSOCIATES, INC. FOR ENVIRONMENTAL SERVICES FOR
280 SOUTH GROVE AVENUE
WHEREAS, the City of Elgin has heretofore entered into a
contract with ATEC Associates, Inc. for environmental services.
for 280 South Grove Avenue; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN,- ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
sl Kevin Kelly
Kevin Kelly, Mayor
Presented: July 12, 1995
Adopted: July 12, 1995
Vote: Yeas 7 Nays 0
Attest:
sl Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
ADDITIONAL SERVICES FOR 280 SOUTH GROVE AVENUE
CHANGE ORDER NO. 1 -
SCOPE: This Change Order No. 1 covers additional services
required at the former Bunge Tire site located at
280 South Grove Avenue under a contract awarded on
December 18, 1993 .
The Contractor for this project is ATEC Associates,
Inc. of Downers Grove, Illinois .
REASONS FOR CHANGE: This Change Order is required for the
additional costs associated with the items requested of ATEC
to complete the following work. The additional work was
required due to IEPA regulation and information requirements .
1. Additional work associated with the removal of the under-
ground storage tanks (USTs) at 280 South Grove Avenue.
This element of the project included the proper
removal and off-site disposal of the 5 USTs . The
disposal of 60 cubic yards of contaminated soil and
5 drums of sludge was also part of the scope of
work. It was necessary to remove a total of 450
cubic yards of contaminated soil, 2 additional drums
of sludge and 1 additional UST. The total of these
changes resulted in an addition of $15,498. 30 to
this task.
2. Additional work associated with the management and over-
sight of the underground storage tank removals at 280
South Grove Avenue.
ATEC original estimate of 20 hours was exceeded by
79 .75 hours (for a total of 99 .75 hours) . This time
was exceeded due to additional time to perform
oversight of the excavation and removal of addition-
al soils at the site, the removal of an additional
UST, free product removal oversight and free product
sampling. The total of these changes resulted in an
addition of $2,986 .75 to this task.
3. Additional work associated with the installation of
groundwater monitoring wells at 280 South Grove Avenue.
The Illinois Environmental Protection Agency ( IEPA)
required that a total of four groundwater monitoring
wells be installed at 280 South Grove Avenue.
ATEC's original contract included the installation
of two groundwater monitoring wells . In addition,
the groundwater monitoring wells were subsequently
resampled due to the discovery of an additional UST.
The total of these changes in material and labor ( 33
hours) resulted in an addition of $3,400.84 to this
task.
4. Additional work associated with the reporting require- .
ments to the IEPA.
ATEC's contract included the completion of the
45-day report and a final report. ATEC 's original
estimate of 64 hours was exceeded by 60.5 hours ( for
a total of 124 .5 hours) . This time was exceeded due
to the preparation of an extensive site classifica-
tion plan and performance of the activities required
by the site classification plan. ATEC required
additional time to complete the activities and
submit these reports to the IEPA and discuss the
reports with the IEPA to expedite the site classifi-
cation process. The total of these changes resulted
in an addition of $3,871.05 to this task.
S. Additional work associated with site preparation.
ATEC performed work associated with site preparation
which included material, analytical costs, and a
total of 237 .5 hours . These hours were utilized on
the following activities .
Due to groundwater contamination in the four shallow
groundwater monitoring wells, IEPA required the
installation of a fifth groundwater monitoring well
at a depth of 30 feet. In addition, due to con-
struction activities on the site, one damaged well
was abandoned and replaced. Charges included ma-
terial and labor for installation, purging and
sampling of wells. As part of the preparation of
the CAP, slug tests were performed on two wells at
the site.
ATEC performed an electronic geophysical survey to
locate any additional USTs at the property. In
addition to the geophysical survey costs, additional
time was spent by ATEC to determine the source of
the anomalies located during the geophysical survey.
ATEC also incurred labor costs and analytical costs
during the removal of the UST located during the
survey.
ATEC required labor time to complete and submit the
necessary information to the IEPA regarding the site
investigation plan, free product report, Correction
Action Plan, and Early Action Update Report for the
site. In addition, costs were incurred for the
preparation of the reimbursement package for the
site. Labor costs also included discussions with
the IEPA to expedite the Corrective Action process .
A new task was opened for the above-referenced
activities resulting in a cost of $30, 180 .40 .
6. Free product evaluation
During groundwater sampling activities, free product
was encountered in one of the monitoring wells . The
monitoring well was bailed on three occasions to
remove the free product from the monitoring well (a
total of 16 hours) . A new task was opened resulting
in a cost of $1, 121 . 45.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The amount of contract will be revised as follows :
TASK ORIGINAL COST COST CHANGE ACTUAL COST
Task 1 $10,534.20 Add $15,498. 30 $26,032 .50
Task 2 $ 4,716 .50 Add $ 2,986 . 75 $ 7, 703 .35
Task 3 $ 6,494 . 16 Add $ 3,334 . 84 $ 9,829 . 00
Task 4 $ 4,850.00 Add $ 3,871 .05 $ 8,721 . 05
Task 5 $ 0 . 00 Add $30, 180 .40 $30, 180.40
Task 6 $ 0.00 Add $ 1, 121 .45 $ 1, 121 . 45
Total $25,594 . 96 $56,992 .79 $83,587 .75
The present contract with ATEC is for $26,594 .96 . By reason
of Change Order No. 1 the contract for the additional services
will be increased in the amount of Fifty-Six Thousand Nine
Hundred Ninety-Two and 79/100 Dollars ($56,992 .79) . The new
revised contract total will be Eighty-Three Thousand Five
Hundred Eighty-Seven and 75/100 Dollars ($83,587 . 75) .
.s 1
OTHER CONTRACT PROVISIONS: All other contract provisions
shall remain the same.
Agreed to this 28th day of June, 1995 .
Recommended:
City of Elgin
By:
Date:
Accepted:
ATEC Associates, Inc.
Party of ,the Second Part (Contractor)
By:
Title:
Date:
Approved:
City of Elgin
Party of the First Part (Owner)
By:
'Title: u f
Date:
w
•
Agenda Item No.
June 13, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Change Order No. 1 for Additional Services at
280 South Grove Avenue (Former Bunge's Tire)
PURPOSE
The purpose of this memorandum is to forward to the Mayor and
members of the City Council Change Order No. 1 for additional
services at the City of Elgin property located at 280 South
Grove Avenue.
BACKGROUND
ATEC Associates, Inc. (ATEC) was awarded a project which
included the proper removal and off-site disposal of five
underground storage tanks (USTs) "and 60 cubic yards of contam-
inated soil, the installation of two groundwater monitoring
wells, and staff oversight of the remediation efforts. The
project also involved the preparation of a 45-day report.
Additional work was authorized by the City of Elgin to be
performed to allow for this parcel to be included under the
Corrective Action Plan (CAP) that was being developed for the
adjoining riverboat properties (206-240 South Grove Avenue) .
This additional work was required by the Illinois Environmen-
tal Protection Agency (IEPA) . It was imperative that the work
at this property be completed to allow for inclusion of the
Bunge's site under the lease with Elgin Riverboat Resort.
ATEC, under the direction of the City of Elgin, completed the
IEPA requirements and the property was included in the lease
contract.
The majority of the cost increase within Task 1 related to the
increase in the amount of contaminated soil that had to be
taken off site. The increases in Tasks 4 and 5 are the result
of changed IEPA reporting standards for the Bunge's site.
The contamination at the Bunge's site was discovered after
changes in IEPA site investigation and reporting requirements
Change Order No. 1/280 South Grove
June 13, 1995
Page 2
were adopted in September of 1993. A very detailed site
classification reporting procedure was required. Also, addi-
tional consulting time was required to coordinate the inclu-
sion of the Bunge's site into the Corrective Action Plan for
the riverboat project.
Attached is Change Order No. 1 from ATEC regarding additional
services. The change order includes six items with a total
net cost of $56,992.79. This is the final change order for
this contract.
ATEC will be present at the meeting of July 12, 1995 to an-
swer any questions you may have regarding the change order.
COMMUNIff GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The change will result in a $56,992.79 increase in the con-
tract with ATEC from $26,594 .96 to $83,587.75. The activities
described in Items 1 through 6 should be eligible for reim-
bursement from the Illinois Leaking Underground Storage Tank
Fund. Submittal for reimbursement have been prepared and sent
to the IEPA in the amount of $500,587 .32 for the South Grove
project area. However, the submittal of the cancelled check
verifying payment to ATEC for work performed is necessary
prior to the IEPA processing payment to the City of Elgin.
The expenses related to this change order will be charged to
the Capital Improvement Fund #385, project number 039501. Any
reimbursement received from IEPA will be credited to Fund 385.
LEGAL IMPACT
None.
RECOMMENDATION
it is recommended that staff be directed to execute Change
Order No. 1 for the additional services.
Respectfully submitted,
Raymond H. Moller, Director
Business Services and
Properties
Richard B. Helve
ig
City Manager