94-92 Resolution No. 94-92
RESOLUTION
1FORIZING FILING OF APPLICATION FOR GRANT UNDER THE
HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development
Act of 1974 provides for block grant funding assistance to units
of general purpose local governments for the purpose of
strengthening the ability of said governments and elected
officials to determine the community development needs, set
priorities , and allocate resources to various activities; and
WHEREAS, the City Council of Elgin, Illinois, has
determined that additional emphasis is needed in the area of
community development in order that beneficial solutions to the
problems of slum and blight, and housing and neighborhood
deterioration may be determined.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS:
Section 1 . That a submission be made to the Department of
Housing and Urban Development for & grant in the amount of Nine
Hundred and Sixty-Five Thousand Dollars $955,000) .
Section 2 . That the City Manager is hereby authorized and
directed to execute and file such submission with the Department
of Housing and Urban Development and to provide additional
information and furnish such documents as may be required by
said D.:?E_r*ment to execute such agreements as are required by
said Department, and to act as the authorized correspondent of
the City -gig Elgin.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presente : April 27, 1994
Adopted: April 27, 19 9 4
Vote: Yeas 7 Nays 0
Attest:
sI Dolonna Mecum
Dolonna Mecum, City Clerk
Other business not pertinent to the aforementioned consideration
was duly transacted at said meeting.
Upon motion duly made and carried, the meeting adjourned.
Dolonna Mecum, City Clerk
EVn
1:(!!!!il/I
Agenda Item No. .s...;
April 21, 1994
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Final Public Hearing for CDBG
PURPOSE
To provide an opportunity ...for citizens to comment on the
projects selected for the 1994 - 1995 CDBG Program.
BACKGROUND
The April 27th meeting of the City Council provides the final
opportunity to change projects and to hear citizen comments
on the 1994 - 1995 Community Development Block Grant Pro-
gram. Attached for City Council members ' information is a
list of the projects proposed for funding. Any changes to be
made in projects should be announced at this hearing.
FINANCIAL IMPACT
The Community Development Block Grant Program will add fund-
ing in the amount of $965,000 to the community primarily to
benefit low and moderate income persons.
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council hear any comments
from the public and approve the application for funding.
Respectfully submitted,
•
Richard B. Helwig
City Manager
Attachment
PAA/sll
61)
1994-1995 CDBG PROGRAM
•
TWENTIETH YEAR
PROJECT NAME FUNDING
Wing Street Playground $ 88,000
Prairie Street Drive Approaches 26,800
HAE Plumbing Repairs- Elderly Housing 85,000
Gifford School Play Equipment 110,200
Planning & Management's 100,000
Residential Rehabilitation Program 450,000
Administration 75,000
Huff School Playground Additional Funds 30,000
C
TOTAL $965,000
•
i
Resolution No. 94-92
RESOLUTION
AUTHORIZING FILING OF APPLICATION FOR GRANT UNDER THE
HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
WHEREAS, Title 1 of the Housing and Community Development
Act of 1974 provides for block grant funding assistance to
units of general purpose local governments for the purpose of
strengthening the ability of said governments and elected
officials to determine the community development needs, set
priorities, and allocate resources to various activities; and
WHEREAS, the City Council of Elgin, Illinois, has
determined that additional emphasis is needed in the area of
community development in order that beneficial solutions to
the problems of slum and blight, and housing and neighborhood
deterioration may be determined.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS:
Section 1 . That a submission be made to the Department
of Housing and Urban Development for a grant in the amount of
Nine Hundred and Sixty-Five Thousand Dollars ($965,000) .
Section 2 . That the City Manager is hereby authorized
and directed to execute and file such submission with the
Department of Housing and Urban Development and to provide
additional information and furnish such documents as may be
required by said Department to execute such agreements as are
required by said Department, and to act as the authorized
correspondent of the City of Elgin.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: April 27, 1994
Adopted: April 27, 1994
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
TELEPHONE 708/931-6100
• El,="ii
FAX 708/931-5610
FOR HEARING IMPAIRED
TOD 708/931-5616
On
CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
April 13, 1994
Ms . Grace Hornish
Elgin Courier News
300 Lake Street
Elgin IL 60120
RE: PUBLIC NOTICE - Statement of Community Development
Objectives and Projected Use of Funds (CDBG Program)
Dear Grace:
Enclosed you will find a public hearing notice regarding
the Community Development Block Grant Program. Please
publish in the Legal Section of the Daily Courier Newspaper
no later than Saturday, April 16, 1994 . After publishing,
send a certification of publication to my attention. Thank
you for your assistance in this matter. If you have any
questions, I can be reached at 931-5910.
Sincerely,
,t-�i� ! -'tom(
Sandra L. Lewis
Administrative Secretary
Planning Department
c: Roger K. Dahlstrom, City of Elgin
Patricia A. Andrews, City of Elgin
Veronica R. Bell, City of Elgin
Clay Pearson, City of Elgin
Loni Mecum, City of Elgin
HORNISH.CDB/TEXT040/PLNGCORR.ES
(i)
Pruned on recycled papa -
STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES
AND PROJECTED USE OF FUNDS
COMMUNITY DEVELOPMENT BLOCK GRANT
CITY OF ELGIN
The overall community development objectives for the City of
Elgin's Community Development Block Grant Program are summarized
as follows:
1 . To promote and provide for neighborhood revitalization
through a variety of complimentary and coordinated
programs.
2 . To upgrade and rehabilitate the community's existing
housing stock particularly for the low and moderate income
persons .
3. To provide and develop open space and recreational areas
to meet existing and future community needs .
4 . To provide housing opportunities for all residents regard-
less of income, sex, age, family size, race or religion.
5. To provide comprehensive and neighborhood planning for the
long term growth and development of the community.
6 . To promote economic development activities to improve the
community's tax base and employment opportunities.
7 . To eliminate and prevent the creation of slums and areas of
blighting influences .
8. To primarily benefit persons of low and moderate income
through activities undertaken with the Community
Development Block Grant funds .
Towards the achievement of the above objectives, the following
activities have been recommended for funding under the City of
Elgin's 1994 Community Development Block Grant Program:
1. RESIDENTIAL REHABILITATION GRANT PROGRAM. This
activity presented by the Planning Department has assisted
in the improvement of dwelling units throughout the city
since 1977 . The goal is to improve the quality and the
safety of existing housing stock and to foster community
pride. The assistance is in two basic forms; 100% grants
to low income homeowners (up to a maximum cap) and percent-
age grants based upon income and family size. Grants for
low and moderate income homeowners are offered city wide,
but all homeowners are eligible within the target area. A
target area exterior rehabilitation program was added in
1993. The exterior rehabilitation program element, while
addressing code deficiencies, also serves to improve neigh-
borhood streetscape aesthetics. This activity is eligible
under Section 570.202 (a) ( 1) , Rehabilitation Assistance to
Privately Owned Building and Improvements and Section
570.202 (b) (2) (3) (4) (5) (6) (7 ) and (9) , Types of Rehabilita-
tion Work, Assistance and Services of the Community Develop-
ment Block Grant regulations and qualifies as low and moder-
ate income benefit and elimination of slum and blight on a
spot basis.
LOCATION: Citywide FUNDING: $450,000.
2. PLANNING AND MANAGEMENT. Since 1978, the City of Elgin
has allocated some portion of Community Development Block
Grant funds to Planning and Management. These monies
have been used to undertake various projects, such as the
Comprehensive Plan, the Comprehensive Amendment to the
Zoning Ordinance, the Northwest Area Plan, and the
Development Impact Fee Ordinance. This commitment to Plan-
ning and Management activities allows the city to pursue
agressive and innovative strategies by using staff to
produce major plans for implementation, often below the
equivalent cost of outside consultants. The development of
the city's Financial Plan would qualify as a component of a
FY-94 Planning and Management Program. This activity is
eligible under Section 570.205 (a) , Planning, Design
and Capacity Building Activities.
LOCATION: Citywide FUNDING: $100,000.
3. WING STREET PARK REDEVELOPMENT. This activity presented
by the Parks and Recreation Department proposes to replace
the old playground equipment with new equipment which
meets the current Consumer Product Safety Commission
guidelines and accessibility requirements (ADA) . The
project will also improve landscaping, benches, trash
cans, sign, etc. This activity is eligibile under Section
570.201 (c) , Public Facilities and Improvements and
qualifies as low and moderate income benefit.
LOCATION: 637 Wing Street FUNDING: $88,000.
4. PRAIRIE STREET CURB AND DRIVEWAY RECONSTRUCTION. This
activity presented by Dan Miller would reconstruct eighteen
( 18) driveway approaches and would replace 150 lineal feet
of associated curbs on Prairie Street. This project is
directed towards a neighborhood improvement. This activity
is eligible under Section 570.201 (c) , Public Facilities
and Improvements and qualifies as low and moderate income
benefit.
LOCATION: Prairie Street FUNDING: $26,800.
5 . HAE CENTRAL PARK PLUMBING IMPROVEMENTS. This activity
presented by the Housing Authority of Elgin would encompass
rodding of all systems, the installation of additional
cleanouts, and an increase in the main sanitary waste pipe
size. This activity is eligible under Section 570.202
(a) (2) and (b) , Rehabilitation of Low Income Public
Housing and qualifies as low and moderate income benefit.
LOCATION: 120 South State Street FUNDING: $85,000.
6 . GIFFORD SCHOOL PLAYGROUND EQUIPMENT. This activity
presented by the Gifford School PTA would reconstruct the
playground area at Gifford School. Improvements would
include equipment replacement designed for compliance with
accessibility standards and greater overall safety, and new
landscaping. The project would create two separate play-
grounds for children of various ages and would serve both
the school and the surrounding neighborhood. This
activity is eligible under Section 570.201 (c) , Public
Facilities and Improvements and qualifies as low and
moderate income benefit.
LOCATION: 240 South Clifton Avenue FUNDING: $110,200
7. HUFF SCHOOL PARK IMPROVEMENT. This activity presented by
the Parks and Recreation Department would provide an
additional $30,000 in 1994 to the approved 1993 project of
$103,500 for a total funding of $133,500. The scope
of the project involves providing accessible play equipment
in compliance with the Americans with Disabilities Act.
This activity is eligible under Section 570.201 (c) , Public
Facilities and Improvements and qualifies as low and
moderate income benefit.
LOCATION: 801 Hastings Street FUNDING: $30,000
8. GRANT PROGRAM ADMINISTRATION. This activity presented by
the Planning Department represents funding for the
administration of the above activities. The Planning
Department of the City of Elgin administers the Community
Development Block Grant program. Activities include
oversight, management, monitoring and coordination of the
CDBG program. This activity is eligible under Section
570.206(a) as an administrative activity and qualifies as
low and moderate income benefit.
LOCATION: NA FUNDING: $75,000.
The City of Elgin will receive an estimated $964,000 in Housing
and Community Development Block Grant funds this year. Addition-
ally, $1,000 in 1992 reallocated CDBG funds for a total avail-
able funding of $965,000 for the 1994 Community Development
Block Grant Program. Activities benefitting low and moderate
income persons are estimated to equal $663,044 of the total
$935,000. It is estimated that activities qualifying as the
elimination of blighting influences equal $67,500 . Therefore,
it is estimated that approximately 70% of the total funding is
proposed to be allocated for activities benefitting low and
moderate income persons.
The City of Elgin, as part of its Housing and Community Develop-
ment Block Grant Program, has developed a Displacement Plan
regarding persons who may be displaced as a. result of the above
activities. The Displacement Plan is available for review at
the Planning Department located in the Elgin Municipal Building,
150 Dexter Court, Elgin, Illinois . Additionally, it is the
policy of the Community Development Block Grant Program in
Elgin, that any activity that has a funding change in excess of
twenty-five percent of its original funding level will require
an amendment to the adopted CDBG Program.
On May 13, 1994, the City of Elgin will submit an application to
the Department of Housing and Urban Development (HUD) for fund-
ing of the listed activities under the Housing and Community
Development Act of 1974 . Copies of the submission are on file
at the Elgin Municipal Building, 150 Dexter Court, Elgin, Illi-
nois. Detailed information concerning all past Housing and
Community Development activities, as well as the current submis-
sion, are available to all interested persons upon request. Any
person desiring to comment on the current activities, as well as
past performance, are encouraged to contact the City of Elgin
Planning Department. Any person desiring to assert, in litiga-
tion or otherwise, that any portion of the application is plain-
ly inconsistent with the intent of the Housing and Community
Development Act of 1974 is required to submit to HUD a precise
description of such inconsistency supported by data and/or docu-
ments.
Submitted by: Veronica R. Bell, Planning Technician
Planning Department, City of Elgin
Dated: April 13, 1994
PZTEXT/4000CDBG/PROJ.USE/VRB
ti
March 30 , 1994
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Community Development Block Grant
FY-1994 Budget Review Report
Attached is the Community Development Block Grant (CDBG) program
budget review for FY-1994 . The review report is divided into
various sections designed to identify total revenue, net revenue,
proposed expenditures , a net revenue to expenditures balance, and
two ( 2 ) reconciliation options . There are components within each .
of these major sections as follows :
1. Total Revenue - This section is comprised of Uncommitted
Revenue from the FY- 1994 CDBG Allocation and from Program
Income in the last year, and Potential Revenue from projects
previously approved for funding. Projects included in the
most recent CDBG budget ( 1993 ) are not included in this
section .
2. Net Revenue - This section is comprised of Total Revenue
less Grant Administration, past projects with some form of
legal or financial commitment (Committed Projects ) , past
Projects Recommended for Retention (continuation) , and
Projects Recommended for Retention and requiring Additional
Funding. The last component in this section is Potential
Reallocations . This last component identifies projects
completed with a budget underrun and projects proposed for
deletion from the CDBG program.
3. Proposed Expenditures - This section lists the various
projects proposed for the CDBG program for this fiscal year .
The projects are numbered in the right hand margin and
identified by name. Proposed project budgets have been
re,iiewed, and where necessary, adjusted by the staff. The
column labeled Federal/City Eligibility reflects project
budget figures resulting from the application of federal
regulations affecting eligibility and city policies
affecting eligibility. Regarding individual project
eligibility and city policy, the staff has attem.ted to
interpret City Council policy direction limiting FY-1994
CDBG funding "to eligible major capital improvement projects
and neighborhood improvement projects with a minimum cost of
$50 , 000 per project" . However, the final decision on what
constitutes a "neighborhood improvement" or a "public
improvement" rests with the City Council .
4 . Balance - Net Revenue/Eligible Expenditures - This section
illustrates the deficit between net revenue and all eligible
project budget proposals .
5. Reconciliation Options #1 and #2 - These columns identify
two alternative FY- 1994 CDBG budgets designed to illustrate
net revenues and the budgets for a group of projects .
Option # 1 focuses on a continuation of past program
initiatives including the Residential Rehabilitation
Program, Planning & Management, the neighborhood street
reconstruction program, and includes a project
"reprogrammed" from a prior CDBG budget.
Option #2 focuses on a continuation of past program
initiatives for the Residential Rehabilitation Program and
Planning & Management, but redirects neighborhood capital
improvement funding from street reconstruction to targeted
acquisition, home ownership, and neighborhood parks . This
option provides for an unassigned balance .
The staff would welcome any City Council comments or questions on
this material prior to the April 6th public hearing.
Robgrt 0. Malm, Interim City Manager
ROM/RKD
•
April 6, 1994
CITY OF ELGIN
FY-1994 BUDGET REVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
TOTAL REVENUE
Uncommitted Revenue
FY-1994 CDBG Allocation 965,000.00 965,000.00
Program Income by Project
1 0.00
2 0.00
Program Income Subtotal 0.00
Uncommitted Revenue Subtotal 965,000.00
Potential Revenue - Past Projects
1 HAE Fences (1989) 3,894.00
2 St. Francis Park (1990) 10,868.00
3 HAE Exterior Repair (1991) 11,000.00
4 Channing Park (1991) 20,226.00
5 NHS Rental Rehabilitation (1992) 49,241.00
6 Habitat For Humanity Acquisition (1992) 25,000.00
7 Kairos Center (1992) 7,600.00
8 Mother Goose (1992) 21,500.00
9 Channing YMCA (1992) 26,000.00
10 Community Contacts Home Repair (1992) 20,000.00
11 Health Center Medical Supplies (1992) 13,400.00
12 Community Crisis Center Rehabilitation (1992) 15, 158.00
13 HAE Smoke Detectors & Sprinklers (1992) 153,408.00
14 Beverly/Ray Graham Rehabilitation 25,000. 00
15 Ill. Court Retaining Wall & Landscaping (1992) 5, 762.00
16 0.00
17 0.00
18 0.00
19 0.00
20 0. 00
Potential Revenue Subtotal 408,057.00
TOTAL REVENUE 1,373,057.00
•
•
NET REVENUE
(total revenue less grant administration
and projects recommended for retention)
Grant Administration 75,000.00
Grant Administration Subtotal 75,000.00
Committed Projects
1 HAE Fences 3,894.00
2 St. Francis Park 10,868.00
3 Channing Park 20,2226.00
4 NHS Rental Rehabilitation 49,241.00
5 Mother Goose 21,500. 00
6 Channing Ymca 26,000.00
7 Community Contacts Home Repair 20,000.00
8 Health Center Medical Supplies 13,400.00
9 Community Crisis Center Rehabilitation 15, 158.00
10 HAE Smoke Detectors & Sprinklers 153,408.00
11 0.00
12 0.00
Committed Projects Subtotal 333,695.00
Projects Proposed for Retentions
1 HAE Exterior Repair 11,000.00
2 Habitat For Humanity Acquisition 25,000.00
3 Kairos Center 7,600.00
4 Beverly/Ray Graham Rehabilitation 25,000. 00
5 Ill. Court Retaining Wall & Landscaping 5,762.00
6 0.00
7 0.00
Projects Proposed for Retention Subtotal 74,362.00
Projects Recommended for Additional Funding
1 Huff School Park Improvement 30,000.00
2 0.00
Projects Recommended for
Additional Funding Subtotal 30,000.00
Potential Reallocations in support of Projects
Proposed for Additional Funding
1 0.00
2 0.00
Potential Reallocations for Projects
Proposed for Additional Funding Subtotal 0.00
Reallocation Balance 30,000.00
NET REVENUE 860,000.00
.
PROPOSED EXPENDITURES
PROPOSED PROJECTS* PROPOSED FEDERAL/CITY .
PROJECT BUDGET ELIGIBILITY
1 Wing Street Park Redevelopment 88,000.00 88,000.00
2 Gifford Park Redevelopment 88,000.00 88,000.00
3 Douglas Avenue Park Redevelopment 88,000.00 88,000.00
4 Ryerson Park Redevelopment 88,000.00 88,000.00
5 Clifford/Owasco Park Redevelopment 88,000.00 88,000.00
6 Residential Rehabilitation Rebate Program 400,000.00 400,000.00
7 Planning & Management 100,000.00 100,000.00
8 NHS Homeownership Program 75,000.00 75,000.00
9 Community Outreach Worker - Crime Prevention 78,734.00 0.00
10 Acquisition & Rehab. - Unspecified Property 150,000.00 150,000.00
11 Streets Reconstruction - Columbia/Slade Area 716,400.00 716,400.00
12 Community Crisis Center Building Rehab. 66,950.00 0.00
13 Gifford School Playground Reconstruction 181,576.77 181,576.77
14 HAE Elderly Highrise Bldg - Plumbing Rehab. 84,877.00 0.00
15 HAE Elderly Highrise Bldg - Carpet Replacement 138,491.00 0.00
16 HAE Family Housing - Gas Lines Replacement 65,520.00 0.00
17 HAE Elderly Highrise Bldg - Fire Alarms 102,700.00 0.00
18 HAE Elderly Highrise Bldg - Smoke Detectors 38, 100.00 0.00
19 HAE Family Housing - Appliance Replacement 26,890.00 0.00
20 HAE All Dwelling Units - Security Cameras 91,780.00 0.00
21 HAE Family Housing - Patching & Painting 90,415.00 0.00
22 Ash/Birch - Acquisition & Park Development 100,000.00 100,000.00
23 Prairie Street Curbs & Driveways 26,800.00 26,800.00
24 Acquisition & Rehab. - 11 North Liberty 189,084.00 189,084.00
25 Home Repair in support of Weatherization 50,000.00 50,000.00
26 Catholic Social Services - Building Rehab. 102,000.00 0.00 .
27 Site Acquisition - Affordable Housing 20,000.00 20,000.00
28 Recreational Equipment & Clothing Purchase 89,331.00 0.00
29 Floodplain Study - Hammond/Liberty Area 200,000.00 200,000.00
30 Childrens Museum - Building Rehabilitation 94,364.00 0.00
31 GAR Memorial Hall - Building Rehabilitation 50,000.00 0.00
32 Acquisition & Park Development - Dundee & Park 188,500.00 188,500.00
33 Downpayment & Rehab. - Temporary Housing 75,000.00 0.00
34 Neighborhood Ecological System 50,000.00 0.00
TOTAL PROPOSED EXPENDITURES = 4,082,512.77
TOTAL ELIGIBLE EXPENDITURES = 2,837,360.77
* Key to abbreviations:
CDBG - Community Development Block Grant .
NHS - Neighborhood Housing Services
HAE - Housing Authority of Elgin
GAR - Grand Army of the Republic
Rehab. - Rehabilitation
BALANCE - NET REVENUE/ELIGIBLE EXPENDITURES (1,977,360.77)
PROPOSED EXPENDITURES
•
PROPOSED PROJECTS* PROPOSED FEDERAL/CITY ELIGIBILITY
PROJECT BUDGET ELIGIBILITY CDBG CITY •
/r
1 Wing Street Park Redevelopment 88,000.00 88,000.00 1 1
2 Gifford Park Redevelopment 88,000.00 88,000.00 1 1
3 Douglas Avenue Park Redevelopment 88,000.00 88,000.00 1 1
4 Ryerson Park Redevelopment 88,000.00 88,000.00 1 1
5 Clifford/Owasco Park Redevelopment 88,000.00 88,000.00 1 1
6 Residential Rehabilitation Rebate Program 400,000.00 400,000.00 1 1
7 Planning & Management 100,000.00 100,000.00 1 1
8 NHS Homeownership Program 75,000.00 75,000.00 1 1
9 Community Outreach Worker - Crime Prevention 78,734.00 0.00 1
10 Acquisition & Rehab. - Unspecified Property 150,000.00 150,000.00 1 1
11 Streets Reconstruction - Columbia/Slade Area 716,400.00 716,400.00 1 1
12 Community Crisis Center Bwilding Rehab. 66,950.00 0.00 1
13 Gifford School Playground Reconstruction 181,576.77 181,576.77 1 1
14 HAE Elderly Highrise Bldg - Plumbing Rehab. 84,877.00 0.00 1
15 HAE Elderly Highrise Bldg - Carpet Replacement 138,491.00 0.00 1
16 HAE Family Housing - Gas Lines Replacement 65,520.00 0.00 1
17 HAE Elderly Hi hri Bldg - Fire Alarms 102,700.00 0.00 1
18 HAE Elderly III Bldg - Smoke Detectors 38,100.00 0.00 1
19 HAE Family Housing - Appliance Replacement 26,890.00 0.00 1
20 HAE All Dwelling Units - Security Cameras 91,780.00 0.00 1
21 HAE Family Housing - Patching & Painting 90,415.00 0.00 1
22 Ash/Birch - Acquisition & Park Development 100,000.00 100,000.00 1 1
23 Prairie Street Curbs & Driveways 26,800.00 26,800.00 1 1
24 Acquisition & Rehab. - 11 North Liberty 189,084.00 189,084.00 1 1
25 Home Repair in support of Weatherization 50,000.00 50,000.00 1 1
26 Catholic Social Services - Building Rehab. 102,000.00 0.00 i
27 Site Acquisition- Affordable Housing 20,000.00 20,000.00 1 1
28 Recreational Equipment & Clothing Purchase 89,331.00 0.00 1
29 Floodplain Study - Hammond/Liberty Area 200,000.00 200,000.00 1 1
30 Childrens Museum - Building Rehabilitation 94,364.00 0.00
31 CAR Memorial Hall - Building Rehabilitation 50,000.00 0.00 1
32 Acquisition & Park Development - Dundee & Park 188,500.00 188,500.00 1 1
33 Downpayment & Rehab. - Temporary Housing 75,000.00 0.00 1
34 Neighborhood Ecological System 50,000.00 0.00
TOTAL PROPOSED EXPENDITURES = 4,082,512.77
TOTAL ELIGIBLE EXPENDITURES = 2,837,360.77
* Key to abbreviations:
CDBG - Community Development Block Grant
NHS - Neighborhood Housing Services
HAE. - Housing Authority of Elgin
GAR - Grand Army of the Republic
Rehab. - Rehabilitation
BALANCE - NET REVENUE/ELIGIBLE EXPENDITURES (1,977,360.77)
RECONCILIATION
NET REVENUES & EXPENDITURES
PROPOSED PROJECTS PROPOSED ELIGIBLE ADDITION/ RECONCILIATION ADDITION/ RECONCILIATION
PROJECT BUDGET PROJECT BUDGET DEDUCTION OPTION #1 DEDUCTION OPTION #2 NOTES
1 Wing Street Park Redevelopment 88,000.00 88.000.00 (88.000.00) 0.00 0.00 88.000.00
2 Gifford Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00
3 Douglas Avenue Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00
4 Ryerson Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00
5 Clifford/Owasco Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00
6 Residential Rehabilitation Rebate Program 400,000.00 400,000.00 0.00 400,000.00 0.00 400,000.00
7 Planning & Management 100,000.00 100,000.00 0.00 100,000.00 0.00 100,000.00
8 NHS Homeownership Program 75.000.00 75,000.00 (75,000.00) 0.00 (25,000.00) 50,000.00 Partial
9 Community Outreach Worker - Crime Prevention 78,734.00 0.00 0.00 0.00 0.00 0.00
10 Acquisition & Rehab. - Unspecified Property 150,000.00 150,000.00 (150,000.00) 0.00 (150,000.00) 0.00
11 Streets Reconstruction - Columbia/Slade Area 716,400.00 716,400.00 (383.200.00) 333,200.00 (716,400.00) 0.00
12 Community Crisis Center Building Rehab. 66,950.00 0.00 0.00 0.00 0.00 0.00
13 Gifford School Playground Reconstruction 181,576.77 181,576.77 (181,576.77) 0.00 (181,576.77) 0.00
14 HAE Elderly Highrise Bldg - Plumbing Rehab. 84,877.00 0.00 0.00 0.00 0.00 0.00
15 HAE Elderly Highrise Bldg - Carpet Replacement 138,491.00 0.00 0.00 0.00 0.00 0.00
16 HAE Family Housing - Gas Lines Replacement 65,520.00 0.00 0.00 0.00 0.00 0.00
17 HAE Elderly Highrise Bldg - Fire Alarms 102.700.00 0.00 0.00 0.00 0.00 0.00
18 HAE Elderly Highrise Bldg - Smoke Detectors 38,100.00 0.00 0.00 0.00 0.00 0.00
19 HAE Family Housing - Appliance Replacement 26.890.00 0.00 0.00 0.00 0.00 0.00
20 HAE All Dwelling Units - Security Cameras 91,780.00 0.00 0.00 0.00 0.00 0.00
21 HAE Family Housing - Patching & Painting 90.415.00 0.00 0.00 0.00 0.00 0.00
22 Ash/Birch - Acquisition & Park Development 100,000.00 100,000.00 (100,000.00) 0.00 (100,000.00) 0.00
23 Prairie Street Curbs & Driveways 26,800.00 26,800.00 0.00 26,800.00 0.00 26,800.00
24 Acquisition & Rehab. - 11 North Liberty 189,084.00 189,084.00 (189,084.00) 0.00 (100,084.00) 89.000.00 Partial
25 Home Repair in support of Weatherization 50,000.00 50,000.00 (50,000.00) 0.00 (50,000.00) 0.00
26 Catholic Social Services - Building Rehab. 102,000.00 0.00 0.00 0.00 0.00 0.00
27 Site Acquisition - Affordable Housing 20,000.00 20,000.00 (20,000.00) 0.00 (20,000.00) 0.00
28 Recreational Equipment & Clothing Purchase 89.331.00 0.00 0.00 0.00 0.00 0.00
29 Floodplain Study - Hammond/Liberty Area 200,000.00 200,000.00 (200,000.00) 0.00 (200,000.00) 0.00
30 Childrens Museum - Building Rehabilitation 94,364.00 0.00 0.00 0.00 0.00 0.00
31 CAR Memorial Hall - Building Rehabilitation 50,000.00 0.00 0.00 0.00 0.00 0.00
32 Acquisition & Park Development - Dundee & Park 188,500.00 188,500.00 (188,500.00) 0.00 (188,500.00) 0.00
33 Downpayment & Rehab. - Temporary Housing 75,000.00 0.00 0.00 0.00 0.00 0.00
34 Neighborhood Ecological System 50,000.00 0.00 0.00 0.00 0.00 0.00
RECONCILIATION EXPENDITURES 860,000.00 753,800.00
RECONCILIATION - BALANCE 0.00 106,200.00
(unassigned balance)
EVn
OF E1/4.4 Agenda Item No. t\d1
'Pp 0
gARo rya
January 5, 1994
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Community Development Block Grant (CDBG) Program
Policies and 1994 CDBG Hearing Schedule
PURPOSE
To propose possible policies regarding 1994 CDBG projects and
to set the 1994 CDBG public hearing dates.
BACKGROUND
Last year during the first CDBG hearing, staff presented
concerns regarding the mix and type of projects funded with
CDBG funds and the performance of the CDBG Program relative to
timely project completion and program expenditures. Staff is
presenting the following policy options for City Council
consideration prior to distributing the Citizen Participation
Plan so that potential CDBG funding applicants may be alerted
to any City Council priorities for CDBG funding.
Program policy options for City Council consideration could
include the following.:
1. Limit CDBG projects to eligible major public capital
improvements, and neighborhood improvement projects with
per project funding of $50,000 or more. This option would
minimize the number of projects, eliminate small projects
that are financially inefficient under the CDBG require-
ments, and direct the majority of funding to low and
moderate income areas of the city. This policy option
would preclude funding for programmatic purposes.
2. Limit CDBG projects to eligible major public capital
improvements and neighborhood improvement projects but
also provide for capital improvement projects in support
of programmatic service providers. An example would be a
building rehabilitation project for a social service
agency. This policy option would preclude funding for
programmatic purposes.
Mayor and Members of the City Council
January 5, 1994
Page 2
3. Provide no funding priorities or limitations for CDBG and
select from among the proposals submitted.
Staff would recommend that either option 1 or 2 be selected by
the City Council so that potential applicants may be advised
of the City Council 's funding priorities and policies before
submitting a proposal for CDBG funding.
In addition to the preceding, staff will be developing a
standard project information sheet to be completed by CDBG
proposal submitters. In the Citizen Participation Plan, staff.
will continue to recommend that all proposals be discussed
with staff prior to the first CDBG public hearing to determine
project eligibility, project conformance with policy guide-
lines, and to provide technical assistance to potential appli-
cants.
In addition to the preceding considerations, the City Council
needs to determine the hearing dates for the CDBG process.
Attached is a list of proposed alternative hearing dates for
City Council consideration. The proposed CDBG hearing sched-
ule provides five weeks for CDBG proposals to be researched,
written, and submitted prior to the first public hearing.
FINANCIAL IMPACT
As part of the 1994 budget process, the Council was presented
with the Illinois/Bent Street reconstruction as a potential
CDBG project. Street reconstruction is estimated at $640,000
and water main replacement at $125,000 for this area. If the
Council wishes to pursue this project, the policy option
favoring major public capital improvements (option #1) will be
necessary.
It is estimated that the City will receive $850,000 in CDBG
funds in 1994 (pursuant to a notice received from the Depart-
ment of Housing and Urban Development in December) . However,
this number could be altered significantly by use of the 1990
census housing data. Staff has no way to estimate the results
of the Department of Housing and Urban Development (HUD)
utilization of the 1990 Census data in entitlement city allo-
cations. To date, HUD has not been permitted to use 1990
census housing data for formula allocations. Last year a
total of $884,000 in CDBG funds was allocated to the City of
Elgin. Additional funds may be added to the federal alloca-
tion from income to the CDBG Program (primarily from loans) ,
by the reallocation of funds from previous CDBG Program
elk years, and by cost underruns from completed CDBG Program
projects . At this time, staff cannot provide an accurate
estimate of additional funds.
Mayor and Members of the City Council
January 5, 1994
Page 3
RECOMMENDATION
It is recommended that the City Council choose from the policy
options presented and set the public hearing dates for the
1994 CDBG Program. Once the dates are established Citizen
Participation Plans will be assembled and mailed, and a public
notice for the CDBG hearings will be placed in the Courier
News.
Rob rt O. Malm, Interim City Manager
ROM/RKD/PAA/pa
r
r
PROPOSED
1994 CDBG HEARING SCHEDULE
CITY OF ELGIN
PUBLIC HEARING I
Date Time Purpose
March 1 (Tuesday) 6 :00 P.M. Discussion of the CDBG Program,
�r its purpose and past history.
March 2 (Wednesday) 7 : 00 P.M. Submission of proposals for 1994
or CDBG funding.
March 3 (Thursday)
PUBLIC HEARING II/WORKSESSION
ch 29 (Tuesday)- 6 :00 P.M. Selection of proposals to be
o or funded and previously allocated
March : Wednesday) 7 :00 P.M. CDBG funds to be rebudgeted.
or Review and discussion of
Marc urs. ; -- -.--. proposals. CDBG budget is set.
FINAL PUBLIC HEARING
April 27 (Wednesday) 8:00 P.M. Final. action on the 1994 CDBG
Regularly scheduled project selections. Act on
City Council Meeting resolution authorizing applica-
tion for CDBG funds.
APPLICATION DEADLINE
May 13 (Friday) Submission deadline for the CDBG
application to the Department of
Housing and Urban Development.
Notice of the CDBG hearing dates will be mailed by January 21st.
This will provide CDBG proposal submitters with five (5) weeks to
assemble proposals for consideration of CDBG funding.
PZTEXT/94CDBGHR.GSD
V. BELL 12/27/93
r
COMMUNITY DEVELOPMENT BLOCK GRANT
HEARING PROCESS FLOWCHART
A. January
1 . Set Up Master 1994 CDBG File
2.. City Council sets hearing dates
3. Citizen Participation Plan Updated to include new dates and
grant funding amount.
4 . Mailing List Updated .
5. Mailing Labels Run by the Computer Dept.
6 . Citizen Participation Plan Mailed.
7 . Required Notices Published In Newspaper - General section of
the newspaper (cannot be placed in the Legal section) ,
usually two ads placed( one five weeks before the hearing and
one two weeks before the hearing) . Request two Certificates
of Publication in order to have original for submission with
the CDBG application in May(the other goes to the City Clerk) .
8. Distribute CDBG notices to City Departments .
9 . Post hearing schedule on bullentin boards especially the City
Clerk's bullentin board outside the elevator.
B. February
1. Provide technical assistance to organizations, individuals
and city departments in formulating proposals for the March
CDBG hearing.
2 . Update the status of CDBG projects listing for public
information purposes and in preparation for the budget
recommendations and City Council worksession package.
3. Have second notice published for the March public hearing.
4 . Prepare agenda and agenda package for the City Council for
the first public hearing.
5. As proposals are received begin the CDBG eligibility review
process .
c. March
1. Hold first public hearing.
2. Requirements of the first public hearing is to serve a dual
purpose 1) to hear comments on the CDBG Program and needs of
the community and 2) to submit funding proposals for the
1994 CDBG Program. Staff provides a brief summary of the
CDBG Program, the amount of funding to be available this year
(including an estimate of Program Income which you get from
Marty Gregory in Finance) , and the overall purposes of the
CDBG Program.
3. The City Clerk attends the public hearings and budget
worksession and takes minutes (a transcript is not necessary) .
4 . All proposals submitted are reviewed and a summary project
sheet is completed for each proposal submitted (a master
summary sheet is on the main frame in the CDBG file) .
5. A budget including potential revenues, available revenues,
and recommended allocations is composed, discussed with the
City Manager and provided to the City Council prior to the
elk scheduled work session (along with the summary sheets,
worksession agenda, and any other materials) .
6 . The City Council worksession is held and all proposed
allocations of CDBG funds are reviewed.
D. April and May
1. Publish a Projected Use of Funds notice in the Legal section
of the newspaper at least seven days prior to final
consideration by the City Council of the CDBG budget. (It
helps to put the notice together before the worksession and
then to modify the notice incorporating any changes that the
City Council may make. Requirements for the notice are
contained in 570.301C and required certifications are usually
mailed by HUD in January/February. )
2. Have resolution prepared authorizing submission of an
application for CDBG funds prepared for City Council action
the same evening as the final consideration by Council (this
year April 27th) .
3. Make sure all required certifications are current and signed.
4. After the final CDBG hearing conducted by the City Council
put the application together, all attachements and submit to
HUD an original and three copies by certified mail by May
13th (thirty days prior to the start of the CDBG Program
Year) .
t
r
5 . Begin the environmental reveiw process and compile the
required environmental review record. The sooner the
environmental review is completed the sooner HUD will
release funding to the City. DO NOT EXPEND FUNDS ON ANY
1994 CDBG PROJECT except planning, management and
administration UNTIL THE RELEASE OF FUNDS IS RECEIVED FROM
HUD. Always provide Marty Gregory with a copy of the
funding authorization. This is usually received in late
July.
6. After submission of the application by HUD set up
the cost centers for the approved CDBG projects . After
setting up cost centers, send a copy to Marty Gregory and
Bruce Shirley.
HEARFLOW.CH/CDBG/TEXT 040
V. BELL 12/27/93
r
r
January 24, 1994
MEMORANDUM
TO: All City Departments
FROM: Planning Department
SUBJECT: 1994 Community Development Block Grant Hearings and
Proposed Projects
Attached is the Request for Proposal and Comments which includes
the public hearing schedule for the 1994 Community Development
Block Grant (CDBG) Program.
If your department is considering proposing a project for the
1994 CDBG program, please contact Pat Andrews at 5911 to discuss
the proposed project and its eligibility under the CDBG
Program. The Planning Department is in the process of compiling
a listing of all potential projects and intends to meet with
each department to discuss projects during the first two weeks
in February.
All written proposals are to be submitted to the Planning
Department by 5:00 P.M. , February 24, 1994.
vrb
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
REQUEST FOR PROPOSALS AND COMMENTS
1994 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CITY OF ELGIN
PLANNING DEPARTMENT
CITY OF ELGIN
January 24, 1994
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
CONTENTS PAGE
Introduction 1
Program Goal, Objectives, and Policies 2
Eligible Activities 3
Required Documentation 5
Citizen Participation Plan 6
•
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
INTRODUCTION
The 1994 Community Development Block Grant (CDBG) Program is un-
derway.
In 1993, the City of Elgin received $884,000 . 00 in Community De-
velopment Block Grant funds from the U.S. Department of Housing
and Urban Development. This year, the city is scheduled to re-
ceive $964,000.00 in funding through the block grant program,
and an additional $1,000 . 00 in 1992 reallocated CDBG funds .
Therefore, an estimated total of $965, 000 . 00 in funding may be
available for the 1994 Community Development Block Grant
Program.
For cities with a population of 50,000 or more persons, Communi-
ty Development Block Grant funds are distributed through "auto-
matic entitlement" based on a statistical formula of local need
criter- ia. Simply, this means that the federal government has
made an estimate of the relative need for Community Development
Block Grant funds, assigning each eligible community "shares" .
While the shares have been set aside for an eligible community's
use, a community can reject the offer of federal assistance by
failing to file an application to claim its entitlement. Nation-
wide, approximately 1, 100 local political jurisdictions are eli-
gible to particpate in the CDBG Program. The annual allocation
of funds may be spent in a variety of ways, as determined by lo-
cal priorities and CDBG regulations .
While the Community Development Block Grant is a flexible pro-
gram, the allocation and use of funds, and project administra-
tion are subject to certain requirements . These requirements
encompass adherence to numerous procedural regulations, compli-
ance with various federal acts and programs, and the submission
of a Comprehensive Housing Affordability Strategy (CHAS) .
For 1994 CDBG proposals the Elgin City Council has established
a policy of limited funding to eligible major capital
improvement projects and neighborhood improvement projects with
a minimum cost of $50,000 per project.
The Planning Department offers technical assistance to any per-
son or organization interested in developing a funding proposal .
Additional information regarding the Community Development Block
Grant Program, as well as information on past projects, may be
obtained by contacting Patricia A. Andrews, Planner/CDBG Admin-
istrator, Planning Department, City of Elgin, 150 Dexter Court,
Elgin. Office hours are from 8 : 0.0 A.M. to 5 :00 P.M. , Monday
through Friday. The telephone number is (708) 931-5910 .
1
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
PROGRAM GOAL, OBJECTIVES, AND POLICIES
The primary goal of the Community Development Block Grant (CDBG)
Program is the development of viable urban communities . This is
to be accomplished through the provision of decent housing with
a suitable environment and through the expansion of economic ac-
tivities, principally for persons of low and moderate income.
Pursuant to the primary goal, at least 70 percent of CDBG funds
must be used for activities that benefit persons of low and mod-
erate income.
The community objectives for achieving the primary goal are list-
ed as follows :
1 . The elimination and prevention of slums and blighting
influences on the community.
2 . The elimination of conditions detrimental to the public
health, safety, and welfare.
3 . The conservation and expansion of housing for all persons,
especially persons of low and moderate income.
4 . The expansion and improvement of community services, princi-
pally for persons of low and moderate income.
5 . The rational utilization of land and natural resources and
an improved relationship among land uses .
6 . The promotion of neighborhood revitalization, diversity, and
vitality, while actively discouraging the isolation of
persons by income.
7 . The promotion of the restoration and preservation of
architecturally or historically significant properties .
8 . The stimulation of private investment and community
revitalization through an improved local economy.
9 . The conservation and improvement of energy resources, and
the provision of alternate and renewable sources of
energy.
The City Council has established a policy limiting 1994
Community Development Block Grant funding to eligible major
capital improvement projects and neighborhood improvement
projects with a minimum cost of $50,000 per project.
2
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
ELIGIBLE ACTIVITIES
Eligible projects for funding under the Community Development
Block Grant Program include the following activities :
1. Acquisition of Property. The acquisition, in whole or in
part, by purchase, lease, donation, of otherwise of real
property for any public purpose.
2. Disposition of Property. The disposition of property
through sale, lease, donation, or otherwise of any real
property acquired.
3. Public Facilities and Improvements. The acquisition, con-
struction, reconstruction, rehabilitation, or installation
of public faciliities .
4. Clearance Activities. Clearance, demolition, and removal
of buildings and improvements .
5. Public Services. The provision of public services which
are directed toward improving the community' s public
services or facilities . The public service must be either
a new service or there must be a quantifiable increase in
the level of service provided by or in the behalf of the
City of Elgin.
6. Interim Assistance. Interim assistance to alleviate
harmful conditions where immediate public action is
determined by the City of Elgin to be necessary.
7. Payment of Nonfederal Share. Payment of the nonfederal
share required in connection with a federal "grant in aid"
program undertaken as part of the community development
program.
8. Urban Renewal Completion. Payment of the cost of
completing an Urban Renewal project funded under Title I of
the Housing Act of 1949 .
3
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
9. Relocation. Relocation payments and assistance for
individuals, families, businesses, organizations, and farm
operations displaced by assisted activities .
10. Loss of Rental Income. Payments to housing owners for
losses of rental income incurred by holding housing units
for temporary periods to be utilized for the relocation of
individuals and families displaced by program activities .
11. Removal of Architectural Barriers. Projects directed to
the removal of material and architectural barriers, which
restrict the mobility and the accessibility of elderly and
disabled persons .
12. Privately Owned Utilities. Acquisition, construction,
reconstruction, rehabilitation, or installation of
distribution lines and facilities of privately owned
utilities .
13. Construction of Housing. Construction of housing assisted
under Section 17 of the United States Housing Act of 1937 .
14. Homeownership Assistance. Direct home ownership
assistance for low and moderate income persons encompassing
subsidy of interest rates and mortgage principle amounts,
acquisition, acquire gurantees for mortgage financing, 50
percent of down payments, reasonable closing costs .
15. Rehabilitation and Preservation. Rehabilitation
activities encompassing rehabilitation of public
residential structures, public housing modernization,
rehabilitation of private properties through acquisition
and/or the provision of financing or materials, temporary
relocation assistance, code enforcement, historic
preservation, and the renovation of closed school buildings .
16. Special Economic Development. Economic development
activi- ties which carry out an economic development
project. Activities encompass acquisition of real property
for economic development; acquisition, construction, or
reconstruction of commercial and industrial facilities; and
the provision of assistance to private, for profit
businesses .
17. Special Activities. Activities by private, not for profit
neighborhood and local development organizations, necessary
to implement strategies for economic development or
neighborhood revitalization.
4
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
18. Planning. Activities necessary to develop a comprehensive
community development plan, functional plans, and other
plans, studies, and programs including improved policy,
planning, and management capacity.
19. Program Administration. Payment of reasonable administra-
tive costs and carrying charges related to the planning and
execution of community development and housing activities.
REQUIRED DOCUMENTATION
Proposals for funding under the 1994 Community Development Block
Grant Program shall include the following documents :
1. Statement of Purpose. A specific written statement
addressing the nature of and the reasons for the proposed
project or activity, indicating whether the proposal
qualifies under low and moderate income benefit or as the
elimination of blighting influences .
2. Cost Estimates. An estimate of the cost of the proposed
project or activity, indicating the methodology used in
preparing the estimate.
3. Plans and Specifications. Plans and specifications for
construction and equipment, if available.
4. Other Funding Sources. A list of potential and actual
sources of funding for the proposed project or activity
other than the CDBG Program, specifying the amount of
funding for each.
5. Other Information. Other information as necessary
including photographs, letters of support, etc. No
videos, slides, or recordings will be accepted.
6. Organizations - Addtional Requirements. A summary of the
purposes of the organization, the by-laws of the organiza-
tion, the names of the board of directors, and a letter
from the board of the organization authorizing the
submission of a request for funding.
PLEASE USE THE ATTACHED APPLICATION FORM AND SUBMIT WITH ANY
FUNDING PROPOSAL.
5
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
CITIZEN PARTICIPATION PLAN
Introduction. The purpose of the Citizen Participation Plan
is to establish procedures for providing citizens with the
opportunity to participate in the development of the 1994
Community Development Block Grant (CDBG) Program. Additionally,
citizens are given the opportunity to comment on previous and
future CDBG Program years . The 1994 CDBG Program review and
development process is comprised of two public hearings held by
the City Council and one City Council work session.
First Public Hearing. The first public hearing is comprised
of a presentation from the Planning Department, providing a
general overview of the CDBG Program; the receipt of comments
from citizens regarding the CDBG Program, its activities and
projects; and the presentation of proposals by individuals and
organizations for funding under the 1994 CDBG Program.
Proposals submitted after the first public hearing will not be
considered for funding in the 1994 program.
Time: 7:00 P.M. Day: Wednesday Date: March 2, 1994
Place: City Council Chambers, Second Floor, North Tower
Elgin Municipal Building, 150 Dexter Court, Elgin, I1
City Council Work Session. During the work session, the City
Council will review and consider all comments regarding the CDBG
Program and all proposals for funding under the 1994 CDBG Pro-
gram, as well as select projects for funding. At this meeting,
public comments are limited to responses to questions from mem-
bers of the City Council regarding aspects of individual propos-
als for funding.
Time: 7:00 P.M. Day: Wednesday Date: April 6, 1994
Place: City Council Conference Room, Second Floor, North Tower
Elgin Municipal Building, 150 Dexter Court, Elgin, Il
Final Public Hearing. The final public hearing is comprised
of the announcement of the projects selected by the City Council
for funding under the 1994 CDBG Program; the receipt -of any addi-
tional comments regarding the CDBG Program; and the adoption of
a resolution authorizing an application for CDBG funds for 1994 .
The final public hearing is the last opportunity for public
comments prior to the application for funds under the 1994 Com-
munity Development Block Grant Program.
6
REQUEST FOR PROPOSALS AND COMMENTS
1994 Community Development Block Grant Program
Time: 8:00 P.M. Day: Wednesday Date: April 27, 1994
Place: City Council Chambers, Second Floor, North Tower
Elgin Municipal Building, 150 Dexter Court Elgin, Il
Additional Information. All written comments received
regarding the Community Development Block Grant Program, as well
as all pertinent information, records, and regulations, are kept
on file in the Planning Department and are available for public
examin- ation during regular working hours. Written responses
to any question or complaint regarding the CDBG Program will be
made within fifteen days of their receipt.
The Planning Department offers technical assistance to any
person or organization interested in developing a funding
proposal . Additional information regarding the Community
Development Block Grant Program, as well as information on past
projects, may be obtained by contacting Patricia A. Andrews,
Planner/CDBG Administrator, Planning Department, City of Elgin,
150 Dexter Court, Elgin, Illinois, 60120 .
7
El • TELEPHONE 708/931-6100
FAX 708/931-5610
FOR HEARING IMPAIRED
TDD 708/931-5616
�.y of tic, .
it N CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
tietm
:9A LLD as
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING PROPOSAL
APPLICATION FORM
Proposal Submission By:
Name:
Address :
•
Telephone:
Contact Person:
Date of Proposal Submission:
STATEMENT OF PURPOSE: (A specific written statement addressing
the nature of and the reasons for the proposed project or
activity. Attach additional pages as necessary. )
•
LOW/MODERATE INCOME BENEFIT:
Area Benefit: Census Tract: Block Group:
Percentage low/mod benefit:
Direct Benefit:
Percentage low/mod estimated to benefit:
Printed on recycled paper
PROJECT COST ESTIMATE:
Estimated Total Cost =
Breakdown of Estimated Total Cost:
Project Elements Cost
1.
2 .
3 .
4 . Labor Standards (add 10%)
5. Project Contingency (add 10%)
6 . Project Administration (add 10%)
Other Project Funding Sources and Funding Amounts :
Funding Sources Amount of Funding
1 .
2 .
3 .
TOTAL
ATTACHMENTS:
1. Maps, plans, specifications, written cost estimates for the
proposed project. No videos, slides or recordings will be
accepted.
2 . For organizations submitting proposals :
a. Statement of the purposes of the organization.
b. Copy of organization By-Laws .
c. Proof of incorporation.
d. Names of Board of Directors.
e. Board authorization to submit request for CDBG funding.
For assistance in completing the application form and determining
potential project benefit please contact the Planning Department
at 931-5910.
P1)' 7 EXTRACT OF MINUTES of the regular public
City Council Meeting of the City Council of
the City of Elgin, Kane and Cook Counties,
Illinois, held in the Council Chambers at
the Elgin City Hall, 150 Dexter Court,
Elgin, Illinois, at 8 : 00 p.m. on April 27,
1994 .
The City Council meeting was called to order by Mayor
VanDeVoorde at 8 : 05 p.m. in the Council Chambers . Present:
Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman,
and Mayor VanDeVoorde. Absent: None.
PUBLIC HEARING REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM
Planning Director Dahlstrom stated that this was the third and
final CDBG public hearing, and he read the list of proposed
projects for block grant funding for 1994, which is as follows :
Wing Street Playground $ 88,000
Prairie Street Drive Approaches 26, 800
HAE Plumbing Repairs-Elderly Housing 85,000
Gifford School Play Equipment 110,200
Planning and Management 100,000
Residential Rehabilitation Program 450,000
Administration 75,000
Buff SchQQl playground Additional Funds 30,000
TOTAL $965,000
Councilman Gilliam stated that he believes the Council is being
remiss in not budgeting any of the block grant funds for
programs for the Hispanic youth.
Councilwoman Popple made a motion, seconded by Councilwoman
Yearman, to close the public hearing. Yeas: Councilmembers
Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.
RESOLUTION 94-92 ADOPTED AUTHORIZING FILING OF APPLICATION
FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
Councilman Walters made a motion, seconded by Councilman Fox, to
adopt the following resolution. Yeas: Councilmembers Fox,
Gilliam, Popple, Schock, Walters, Yearman, and Mayor
VanDeVoorde. Nays : None.