94-72 Resolution No. 94-72
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT
WITH LARSEN MIDDLE SCHOOL ASSOCIATES FOR YOUTH IN ACTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute a purchase of service agreement on behalf of the City
of Elgin with Larsen Middle School Associates for Youth in
Action for after school programs for Larsen Middle School
students, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: April 13, 1994
Adopted: April 13, 1994
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PURCHASE OF SERVICE AGREEMENT
THIS GREEMENT is made and entered into this /72k day
of , 1994, by and between the City of Elgin,
Illin ' s, an Illinois municipal corporation, (hereinafter
referred to as the "City" ) , and Larsen Middle School
Associates for Youth in Action (hereinafter referred to as the
"Provider" ) .
In consideration of the mutual promises and covenants
contained herein, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged,
the parties hereby agree as follows :
1 . The City shall pay Provider an amount not to exceed
Two Thousand Five Hundred Dollars ($2,500 .00) for the
following programs : after school programs for Larsen Middle
School students, including but not limited to, computer
classes and open gym programs.
2 . All monies granted for this program shall be
expended by Provider before December 31, 1994 .
3 . The City shall pay up to the sum of Two Thousand
Five Hundred Dollars ($2,500 . 00) after Provider submits a
budget for their programs for 1994 .
4 . All funds received for this program will be expended
only for the programs as described above. In the event
Provider changes the programs without the prior written
consent of the City of Elgin, all funds shall be refunded to
the City.
5 . Provider shall submit to the City on or before
December 31, 1994, an annual report of the activities of the
programs described herein and the actual expenditures made for
said programs .
6 . Provider shall upon request make available to the
City financial documents for the year which a grant was
received.
7 . No monies shall be used for any purchase of
permanent equipment, capital improvements or construction,
payment of previous year' s deficit, activities outside of the
state geographic boundaries or subsidy for an individual ' s
academic study.
8 . No person shall be denied participation in or the
benefits of the programs described in paragraph 1 on the
grounds of race, color, religion, national origin, sex or
handicap.
Elm
7„., %
Agenda Item No.
s _
March 17, 1994
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Larsen Middle School Associates for Youth in Action
PURPOSE
To provide a Purchase of Service Agreement (PSA) between the
City and Larsen Middle School Associates for Youth in Action.
BACKGROUND
One of the requests as part of the 1994 budget process came
from the Larsen Middle School Associates for Youth in Ac-
e tion. The Associates are a group of students and leaders
providing after-school hours programming.
A PSA for $2,500 in City funding has been drafted and present-
ed for the City Council 's review. As part of the PSA, the
Associates will provide open-gym programs, computer classes,
cultural awareness programs, etc. Programs are now offered
to Larsen students on Saturdays.
FINANCIAL IMPACT
A total of $2,500 has been budgeted in the General Fund' s
Boards and Commissions budget.
LEGAL IMPACT
The PSA will require legal review.
RECOMMENDATION
Direct staff to prepare a resolution authorizing the execu-
tion of the PSA.
:61461:0444.--
t O. Malm, Interim City Manager
amp
Attachment
Larsen Middle School
esk Associates for Youth - in Action
655 Dundee Avenue Elgin, Illinois 60120
The Honorable Mayor George VanDeVoorde
Elgin City Council
150 Dexter Court
Elgin, IL 60120
October 25, 1993
Dear Mayor VanDeVoorde and Elgin City Council:
We have recently sent you information regarding Larsen Middle School Associates
for Youth - in Action - that package is enclosed. The Associates program can only be
successful with the support of the Elgin community. We are asking you to extend your
support in the form of a financial contribution.
The Associates program provides healthy, creative options for Larsen's students.
Our philosophy is to achieve unity while utilizing the diversity and dignity of our population.
Larsen's population parallels that of Elgins'; this is especially evident in its ethnic and
financial status. Our students are at the age where intervention and direction are crucial
to their future as well as the future of our community.
Our program offers students a safe, unbiased environment in which to experiment
with their interests. Caring, nurturing adult role models extend themselves to these
students who may not otherwise have the opportunity for this kind of relationship.
We adults are committed to providing whatever is necessary to continue the
programs developed by the students and to keep these children interested in the
Associates program and away from undesirable activities.
Supplies are necessary to keep the Saturday morning programs running students
have requested activities such as, producing a music video, woodworking, art, drama,
engine repair, gang alteratives and a sports program. Many of our students are unable
to participate in the schools sports program because of financial difficulty.
• Yourfinanclal support would allow us to purchase materials needed, provide outside
experiences, as well as open our gym on Saturday afternoons throughout the year. Our
building custodian has volunteered his time on Saturday mornings to open the school for
us. The cost of keeping the gym open in the afternoon would be approximately$5000.00
for the year. An additional $5000.00 is requested as seed money for the other activities
listed.
•
•
•
All adults involved volunteer their time. All students who participate agree to give
something back to the community. Last week our students participated in Make A
Difference Day;they cleaned up the Larsen property and planted shrubs and flowers which
were donated by local nurseries.
Students have suggested raking leaves, and shoveling snow for senior citizens as
one way to give back to the community. They are also planning something for Veterans
Day In November.
We are hopeful that you recognize the need for programs such as the Associates.
Traditional approaches Do Not Work!
We are very positive that we can and will make a difference in the lives of Larsen
students and would like the City of Elgin to join the Associates in making that differen
Respectfully, 412("s'
Loqv Aes. •"="44
c2CD
Donna Bordsen John Bordsen
Larsen Middle School Associates for Youth -in Action D
655 Dundee Avenue
Elgin, IL 60120
r
C: Ron O'Neal, Principal
talk
RAGREE
LARSEN.PSA/3/16/94
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this day
of , 1994, by and between the City of Elgin,
Illinois, an Illinois municipal corporation, (hereinafter
referred to as the "City" ) , and Larsen Middle School
Associates for Youth in Action (hereinafter referred to as the
"Provider") .
In consideration of the mutual promises and covenants
contained herein, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged,
the parties hereby agree as follows :
1. The City shall pay Provider an amount not to exceed
Two Thousand Five Hundred Dollars ($2,500. 00) for the
following programs : after school programs for Larsen Middle
School students, including but not limtied to, computer
classes and open gym programs .
2 . All monies granted for this program shall be
expended by Provider before December 31, 1994 .
3 . The City shall pay up to the sum of Two Thousand
Five Hundred Dollars ($2,500.00) after Provider submits a
budget for their programs for 1994 .
4. All funds received for this program will be expended
only for the programs as described above. In the event
Provider changes the programs without the prior written
consent of the City of Elgin, all funds shall be refunded to
the City.
5. Provider shall submit to the City on or before
December 31, 1994, an annual report of the activities of the
programs described herein and the actual expenditures made for
said programs.
6 . Provider shall upon request make available to the
City financial documents for the year which a grant was
received.
7. No monies shall be used for any purchase of
permanent equipment, capital improvements or construction,
payment of previous year's deficit, activities outside of the
state geographic boundaries or subsidy for an individual' s
academic study.
r 8 . No person shall be denied participation in or the
benefits of the programs described in paragraph 1 on the
grounds of race, color, religion, national origin, sex or
handicap.
9 . Provider hereby agrees to indemnify and hold
harmless the City, its officers, employees and agents, from
and against any and all damages, losses, claims, causes of
action, lawsuits, judgments or liability whatsoever arising
out of the programs described in paragraph 1, providers
activities undertaken pursuant to this agreement or as a
result of the existence of this agreement. The provider, at
the provider's own cost and expense, will defend by counsel of
the City's choosing, any and all claims falling within said
indemnification against the City or in which the City may be
impleaded with others.
10. The programs described in paragraph 1 and which
shall be conducted within the geographical boundaries of the
City of Elgin.
11 . This agreement shall not be construed to create an
employment, joint venture or partnership agreement between the
parties hereto.
CITY OF ELGIN, a municipal LARSEN MIDDLE SCHOOL
corporation Associates for Youth in
Action
By: By:
George VanDeVoorde Authorized Agent
Mayor
Attest:
Title
City Clerk
elk
-2-