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94-47 Resolution No. 94-47 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH ELGIN PROUD AND BEAUTIFUL, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert Gilliam, Mayor Pro . Tem, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Elgin Proud and Beautiful, Inc. for anti-littering, beautification and promotional activities, a copy of which is attached hereto and made a part hereof by reference. s/ Robert Gilliam Robert Gilliam, Mayor Pro Tem Presented: February 23, 1994 Adopted: February 23, 1994 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk I I, ,..� Agenda Item No.' January 14, 1994 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Purchase of Service Agreement With Elgin Proud and Beautiful, Inc. PURPOSE The intent. of this memo is to provide details on the subject agreement recommended for approval. BACKGROUND The City of Elgin has contributed funds to Elgin Proud and Beautiful (EPB) for several years . This year funds are again available through the Boards and Commissions section of the budget. This payment is structured as a Purchase of Service Agreement and attached is a copy of same which outlines a list of pro- posed EPB activities which we believe will benefit the City during the coming year. FINANCIAL IMPACT The contribution to EPB by the City as budgeted in 1994 amounts to $5,620 (Boards and Commissions Acct. No. 010-1902-709.80-07) . LEGAL IMPACT A review of the purchase of service contract is required. RECOMMENDATION It is recommended that the Purchase of Service Agreement with Elgin Proud and Beautiful, Inc. be approved. • Ro rt M lm, Interim City Manager ROM:GWM:pn attachment 1-14-94 PURCHASE OF SERVICE AGREEMENT CITY OF ELGIN, ILLINOIS/ELGIN PROUD AND BEAUTIFUL, INC. 1. On this day of , 1994, the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as- "City") , =and Elgin Proud and Beautiful, Inc. (hereinafter referred to as "EPB") , in consideration of the mutually agreed upon covenants contained herein, and for other good and valu- able consideration the sufficiency of which is hereby acknowl- edged, do hereby enter into this agreement for the purchase of certain services, as stipulated below. 2. City hereby agrees to pay to EPB the sum of $5,620. 3. EPB hereby agrees to provide the following services on or before December 31, 1994 : A. Set specific plans and guidelines for 1994 activities. B. Maintain database of volunteers. C. Meet monthly to finalize specific project details of locations, dates, budget prepara- tion, etc. D. Select target volunteer groups to assist with projects . E. Act as "coordinator" for specific projects. F. Promote events such as "Earth Day", the "Adopt-A-Highway" program and Keep America Beautiful Month (April) . G. Conduct an EPB annual meeting luncheon dur- ing March. H. Perform a Planting Project to improve a des- ignated location aesthetically by planting trees and landscaping. I . Identify activities/projects which warrant news releases and write copy for same. J. Prepare an EPB Newsletter. K. Prepare articles for the Elgin Spirit commu- nity newsletter as appropriate. L. Prepare for Expo 194 : I. Overall theme. 2 . Contest/Prizes . • M. Provide informational updates for Elgin City Council and Elgin Area Chamber of Commerce as appropriate. N. Develop plan for annual fundraising appeal with appropriate timelines and follow-up ac- tivities . O. Develop a major fundraising activity. P. Research possibilities of Foundation and/or Grant funding. Q. Follow-up on EPB's curriculum presentation to Keep America Beautiful as a joint publish- ing venture (KAB may publish and market na- tionally) . R. Conduct a City-wide clean up on May 21st. Failure to perform the above services to the reasonable satis- faction of the Mayor of City shall result in a termination of this agreement and the refund of the $5,620 consideration, (plus reasonable costs and. attorney's fees, in the event City is required to litigate to .retrieve said funds) as and for liq- uidated damages . ELGIN PROUD AND BEAUTIFUL, INC By Cindy Blakely President CITY .OF ELGIN, a municipal corporation By Mayor Attest: • City Clerk MDM0159 .A/TEXT071/MEMOTOCN.0 PURCHASE OF SERVICE AGREEMENT CITY OF ELGIN, ILLINOIS/ELGIN PROUD AND BEAUTIFUL, INC. 1 . On this �Llg day of 1994 , the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ) , and Elgin Proud and Beautiful, Inc. (hereinafter referred to as "EPB" ) , in consideration of the mutually agreed upon covenants contained herein, and for other good and valuable consideration the sufficiency of which is hereby acknowledged, do hereby enter into this agreement for the purchase of certain services, as stipulated below. 2 . City hereby agrees to pay to EPB the sum of $5, 620 . 00 . 3 . EPB hereby agrees to provide the following services to City or to City' s reasonable satisfaction on or before December 31, 1994 : A. Conduct a City-wide cleanup program on May 21, 1994 , which shall include, but not be limited to, litter collection at various City-owned properties . B. Perform a Planting Project to improve a designated location aesthetically by planting trees and landscaping City-owned property subject to City approval as to location and content. C. Prepare articles for the Elgin Spirit newsletter as approved by the City. D. Provide promotion for the "Adopt-A-Highway" program and Keep America Beautiful Month (April) . E. Meet monthly to finalize specific project details of locations, dates, budget preparation, etc. F. Select target volunteer groups to assist with projects . G. Act as "coordinator" for specific projects . H. Conduct an EPB annual meeting luncheon during March. I . Maintain database of volunteers. J. Identify activities/projects which warrant news releases and write copy for same. K. Prepare an EPB Newsletter. L. Prepare for Expo 194 : 1 . Overall theme. 2 . Contest/Prizes . M. Provide informational updates for Elgin City Council and Elgin Area Chamber of Commerce as appropriate. N. Develop plan for annual fundraising appeal with appropriate timelines and follow-up activities . O. Develop no less than one major fundraising activity. P. Research possibilities of Foundation and/or Grant funding. Q. Follow-up on EPB' s curriculum presentation to Keep America Beautiful as a joint publishing venture (KAB may publish and market nationally) . R. Set specific plans and guidelines for 1994 activities . Failure to perform the above service to the reasonable satisfaction of the Mayor of City shall result in a termination of this agreement and the refund of the $5,620 consideration, (plus reasonable costs and attorney's fees, in the event City is required to litigate to retrieve said funds) as and for liquidated damages . ELGIN PROUD AND BEAUTIFUL, INC. By i Cindy BYdkelfy- Presidekt CITY OF ELGIN, a municipal corpo at on By Mayor Attest: City Clerk - 2 -