94-33 Resolution No. 94-33
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
CENTRAL BLACKTOP CO. , INC. FOR THE SLADE AVENUE FACILITIES
ROADWAY IMPROVEMENT
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WHEREAS, the City of Elgin has heretofore entered into a
contract with Central Blacktop Co. , Inc. for the Slade Avenue
facilities roadway improvement; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City
Manager, be and is hereby authorized and directed to execute
Change Order No. 1, a copy of which is attached hereto and
made a part hereof by reference.
s/ Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: February 9, 1994
Adopted: February 9, 1994
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SLADE AVENUE FACILITIES ROADWAY IMPROVEMENT
Change Order #1
SCOPE:
Change order 11 covers additional changes in the scope of the Slade Avenue
facilities roadway contract that were not reasonably foreseeable at the
time the contract was signed and are in the best interests of the City.
Items covered in this change order are: 1. Abandoned electric manholes,
2. Plug sewer lines, 3. Revise overlook drinking fountain for wheelchair
accessibility, 4. Modifications to the overlook foundation, 5. Install
handrail at overlook, 6. Landscaping and top soil in lieu of aggregate
shoulders, and 7. Brick masonry in lieu of Astra Glaze for the entry sign.
This contract is with Central Blacktop Co. , Inc. , LaGrange, Illinois.
REASONS FOR CHANGE:
1. During excavation of the lower road, two abandoned electrical
manholes and two lines were discovered that required capping and
filling with sand. These items were not included in the original
contract. This results in a net addition to the contract.
2. Also during excavation of the lower road two abandoned sewer manholes
and two lines were discovered that required capping and filling with
sand. This item was not included in the original contract. This
results in a net addition to the contract.
3. The project was originally designed and bid with a standard drinking
fountain. In order to comply with the Illinois Accessibility Code,
the drinking fountain was modified to make it wheelchair accessible.
This results in a net addition to the contract.
4. Due to the change in elevation and unsuitable soil found at the
overlook site, additional work, including excavation, stone,
dewatering, concrete, and backfill, was required. This results in a
net addition to the contract.
5. As constructed there exists a five- to six-foot drop off the river
side of the overlook to the river. For safety purposes a handrail
was installed. This results in a net addition to the contract.
6. The roadway was originally designed with aggregate shoulders but was
deleted and changed to seeding due to future maintenance
consideration and the park-like future use. Additionally, the City
of Elgin no longer requires aggregate shoulders. The net effect is a
savings of $9,875.00.
7. ENTRY SIGN:
7.1 The entry sign was originally designed using glazed masonry block.
As maintenance problems were foreseen, this was changed to brick
matching the existing facility. This results in a credit of
$1,000.00.
SLADE AVENUE FACILITIES ROADWAY IMPROVEMENT
Change Order #1
Page 2
7.2 The project was originally designed with a partial block foundation.
This was redesigned to a total concrete foundation. This results in
an additional cost to the contract.
7.3 The original design did not provide for a coping cap on the entry
sign. A coping cap was needed to keep the water from entering
between the brick. This results in an additional cost to the
contract.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The amount of the contract will be revised as follows:
Unit Total
Item Description Quantity Price Price
1 Abandon existing electrical 2 $ 225.00 $ 450.00
manhole, fill with sand, and
cap two lines
2 Abandon existing sewer 2 225.00 450.00
manhole, fill with sand, and
cap two lines
Plug existing sewer line 2 40.00 80.00
3 Revise overlook drinking 1 625.00 625.00
fountain for wheelchair
accessibility
4 Revise overlook foundation 1 3,500.00 3,500.00
5 Install handrails on front 1 2,580.00 2,580.00
side of overlook
6 Additional landscaping in lieu 1 4,000.00 4,000.00
of aggregate shoulders
Aggregate shoulders (credit) -925 15.00 (-13,875.00)
per ton
7.1 Brick entry sign in lieu of 1 (-1,000.00) (-1,000.00)
glazed block (credit)
7.2 Entry sign concrete foundation 1 55.00 55.00
7. 3 Coping cap on entry sign 1 225.00 225.00
$-2,910.00
SLADE AVENUE FACILITIES ROADWAY IMPROVEMENT
Change Order #1
Page 3
The original contract with Central Blacktop Co. , Inc. , was for $277,859.25
(two hundred seventy-seven thousand, eight hundred fifty-nine and 25/100
dollars) . With change order #1 amounting to a credit of $2,910.00 (two
thousand nine hundred ten and 00/100 dollars) and actual measured in place
quantities, the final revised contract amount is $232,590.05 (two hundred
thirty-two thousand, five hundred ninety and 05/100 dollars) , a savings of
$45,269.20 when compared to the bid amount.
OTHER CONTRACT PROVISIONS:
TIME OF COMPLETION:
Landscaping has not been completed due to weather conditions. As a
result, the final completion date has been rescheduled to June 20, 1994.
However, the project is substantially completed in accordance with the
contract conditions.
All other contract provisions shall remain the same.
Recommended:
ELGIN WATER DEPARTMENT
By: 2 t. /� k .}- ( 1__6 . r
Title: AL.`c ;%.tCc,,s_ .1.,L,' ( ,,Lit ,/,T r -yl. y
Date: /' A 0 c
c
Accepted:
CENTRAL CO. , INC.
Party of Al- econd Part (Contract)/�
By:
Aer
Title: /4-t aC-Y�
Date: /,741
SLADE AVENUE FACILITIES ROADWAY IMPROVEMENT
Change Order #1
Page 4
Approved:
CITY OF ELGIN
Park -Of th First Part (Owner)
By:
Title: �f C .Cif�W� C-,14 r
Date: all O' Qq'
PLB:jk 26721104.293
(bidspec2)
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Elic,144--6",r 1,. ....._ A enda Item No., ,,,,, , _
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(!"bss
January 19, 1994
TO: Mayor and Members of the City Council
FROM: Robert O. Maim, Interim City Manager
SUBJECT: Approval of Change Order #1 for the Slade Avenue
Facility Roadway Improvements
PURPOSE
This memorandum will provide the Mayor and Council with
information to consider in authorizing Change Order #1 for
the Slade Avenue facility roadway improvements and request an
extension for project completion.
r BACKGROUND
The City Council awarded the contract for the construction
of the Slade Avenue facility roadway improvements to Central
Blacktop Co. , Inc. , of South Elgin, on August 11, 1993.
Change Order #1 covers some minor changes in the construction
of the subject project that were not reasonably foreseeable
at the time the contract was signed and are in the best inter-
ests of the City. Change Order #1 is attached.
The extension until spring is requested to coincide with the
optimal season for planting grass.
FINANCIAL IMPACT
The initial contract was awarded for $277,859.25 (Project
#409045, Acct. #392-00-00-795.92-32) . Change Order #1
amounts to a credit of $2,910.00. With this change order and
other actual measured in place quantities, the final revised
amount of the contract is $232,353.80, amounting to a savings
of $45,505.45 over the initial contract amount.
LEGAL IMPACT
None.
Change Order #1 for Slade Avenue Improvements
January 19, 1994
Page 2
RECOMMENDATIONS
It is recommended that the City Council approve Change Order
#1 for a total credit of $2,910.00 and approve an extension
o time of completion to spring 1994 .
l
Ro r 0. Malm, Interim City Manager
ROM:JLK:jk 01140114.694
Attachment
cc: Larry E. Deibert, Director of Water Operations
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