94-318 Resolution No. 94-318
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
RON BAKER PAINTING FOR TRAFFIC SIGNAL/OVER HEAD
SIGN ASSEMBLY PAINTING
WHEREAS, the City of Elgin has heretofore entered into a
contract with Ron Baker Painting for traffic signal/over head
sign assembly painting; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: December 7, 1994
Adopted: December 7, 1994
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
1.0
ELGIN, ILLINOIS
TRAFFIC SIGNAL/OVER HEAD SIGN ASSEMBLY PAINTING
PROJECT #3092
CHANGE ORDER NO. 1
SCOPE: This Change Order No. 1 will provide additional items
necessary to complete the project in an acceptable manner.
The general contractor for this project is Ron Baker Painting of
Hampshire, Illinois.
REASONS FOR CHANGE: This Change Order is required for the
painting of three additional signal locations .
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The awarded contract
will be changed to include the additional items listed below:
ITEM QUANTITY UNIT PRICE COST
1 . State Street and L.S. $1, 000 .00 L.S. $ 1,000 . 00
Chicago Rawhide Ent.
2 . Liberty Street & L.S. $2,000 . 00 L.S. $ 2,000. 00
Summit Street
3 . Liberty Street & L.S. $2,500 . 00 L.S. $ 2,500. 00
Chicago Street
TOTAL = $ 5,500 . 00
SUMMARY OF INCREASES TO CONTRACT QUANTITIES: Please see the
attached pay estimate for increases or decreases in quantity to
approved contract items .
The original contract with Ron Baker Painting is for
$14,750 . 00 . By reason of this Change Order No. 1, the contract
for the Traffic Signal/Overhead Sign Assembly Painting Project
will be increased in the amount of five thousand five hundred
and 00/100 dollars ($5,500 . 00) . The final contract amount
inclusive of Change Order No. 1 is twenty thousand two hundred
fifty and 00/100 dollars ($20,250 . 00) .
The circumstances which necessitate this change order were not
reasonably foreseeable at the time the contract was signed.
Pi
CHANGE ORDER NO. 1
November 2, 1994
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall
remain the same.
Agreed to this q, , day of , 1994 .
Recommended:
ENGINEERING DIVISION
By: 1.-1:71k..10--
Title: �, �
Date: l/ -a�-qg--
Accepted:
RON BAKER PAINTING
Party of thy--Second Part (Contractor)
By: /22-6',/-7
Title:
Date: ///2575.17
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title: 6-12-1
Date: ( 'ZfRigy
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1
,�� ``��, Agenda Item No.
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November 8, 1994
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: 1994 Traffic Signal/Over Head Sign Assembly
Painting Project Authorization of Change
Order No. 1, Final Payment and Acceptance
PURPOSE
This memorandum will provide the Mayor and members of the
City Council with information to consider authorizing Change
Order No. 1, final payment and acceptance of the subject
project.
BACKGROUND
The City Council awarded to Ron Baker Painting the 1994
Traffic Signal/Sign Assembly Painting Project on August 24,
1994 . The project included the painting of various traffic
signals/sign assemblies at nine locations throughout the City.
Included with the authorization of the final pay estimate is
Change Order No. 1. This is for the painting of signals at
three additional locations not included in the original
contract.
Ron Baker Painting has completed the project in compliance
with the plans and specifications as verified by the City' s
Engineering Staff.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The awarded contract for this project was for $14,750.00
Account No. 010-3321-753. 19-08 and the final cost, inclusive
of Change Order No. 1, is $20,250.00, an increase of
$5,500.00. A copy of the final pay estimate and Change Order
No. 1 is attached for your consideration.
w.
1994 Traffic Signal/Over Head Sign Assembling Painting
November 8, 1994
eft Page 2
LEGAL IMPACT
The source of funding needs to be determined.
RECOMMENDATION
It is recommended that the City Council authorize execution
of Change Order No. 1 in the amount of $5,500.00 and final
payment in the amount of $5,500.00, and accept the completed
project.
;spectfully b tted,
44v) • &//v)(Af
/James L. Kristiansen
Public Works Director
Richard B. Helwig
City Manager
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Attachments
iffisTY OF ELGIN
.NE COUNTY.ILLINOIS
TRAFFIC SIGNAL/OVERHEAD SIGN ASSEMBLY PAINTIN
CITY COST CENTER No:3092
ENGINEER'S FINAL PAYMENT ESTIMATE CONTRACTOR'S JOB NUMBER:
ESTIMATE NO.2 FROM OCTOBER 27,1994 TO NOVEMBER 2,1994 CONTRACTOR'S INVOICE NUMBER:2214
PAYABLE TO: Ron Baker Painting
40W731 Plank Ro
Hampshire,Illinois 60140
(708)695-0428
ITEM AWARDED ADDED DEDUCTED COMPLETED
No. DESCRIPTION UNIT QUANTITY VALUE QUANTITY QUANTITY QUANTITY UNIT PRICE VALUE
1 State St(Route 31)&Tollgate Road L.S. 1 $2,000.00 1 $2,000.00
2 State St(Route 31)&Davis Road L.S. 1 $1,000.00 I $1,000.00
3 State St(Route 31)&Big Timber Road L.S. 1 $2,000.00 1 52,000.00
4 State St(Route 31)&Wing St L.S. 1 $1,000.00 1 51,000.00
5 State St(Route 31)&Lawrence Av/Kimball St L.S. I $2,000.00 1 $2,000.00
6 State St(Route 31)&By-Pus 20(North Side) L.S. 1 $2,000.00 1 52,000.00
7 Villa St&Chicago St L.S. I $2,000.00 1 52,000.00
8 State St(Route 31)&By-Pass 20(South Side) L.S. 1 $2,000.00 1 S2,000.00
OVERHEAD SIGN ASSEMBLIES TO BE PAINTED •
1 State St(Route 31)between Chicago St&Highland Av L.S. 1 $750.00 1 5750.00
TOTAL S14,750.00
MISCELLANEOUS EXTRAS&CREDITS VALUE
State St(Route 31)&Entrance to Chicago Rawhide S 1,000.00
Liberty St(Route 25)&Summit St(Route 58) $2,000.00
Liberty St(Route 25)&Chicago St(Route 19) 52,500.00
TOTAL MISCELLANEOUS CREDITS&EXTRAS S5,500.00
TOTAL VALUE OF COMPLETED WORK $20,250.00
DE RETAINAGE(0%) $0.00
BA E DUE ON COMPLETED WORK 520,250.00
MISCELLANEOUS DEBITS VALUE
PREVIOUS PAYMENTS
Payment Number 1, October 18,1994 $14,750.00
TOTAL MISCELLANEOUS DEBITS&PREVIOUS PAYMENTS $14,750.00
NET AMOUNT DUE $5,500.00
APPROVED __./ DATED 11' / ,1994
/`'PROJECT ENGINEER
APPROVED _��� DATED // ' ,1994
CITY ENGINEER
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