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94-27 Resolution No. 94-27 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WAVERLY COMMONS CONDOMINIUM ASSOCIATION OF ELGIN FOR THE ERECTION OF A FENCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Waverly Commons Condominium Association of Elgin for the erection of a fence along a portion of Jefferson Avenue, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: January 26, 1994 Adopted: January 26, 1994 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk 3 EVn Eon Agenda Item No. January 5, 1994 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim. City Manager SUBJECT: Authorization to Erect Private Fence on Public Right-of-Way PURPOSE To provide information to consider the authorization to exe- cute an agreement permitting the placement of a fence on public right-of-way on Jefferson Ave. BACKGROUND The Elgin Municipal Code, Article 13 .04 . 130, Encroachments, grants the City Council authority to permit such fence en- croachments within the City right-of-way where such a fence presents no hazard. Rage Management, Inc. by copy of a letter dated July 21, 1993 has requested authorization to install fences on City rights-of-way on Waverly Commons Condominium Association along the north side of Jefferson Ave. A copy of a standard Agreement is attached for information. City Council discussed the installation of a fence at the Waverly Commons Condominiums location at their meeting on December 1, 1993 and directed Staff to prepare an Agreement as appropriate. FINANCIAL IMPACT None r _ a Mayor and Members of the City Council January 5, 1994 Page 2 RECOMMENDATIONS Authorize the City Manager to execute a license Agreement with Waverly Commons Condominium Association for the installa- tion of a fence within the Jefferson Ave. right-of- way. Rob rt O. Malm, Interim City Manager ROM/JLK/do Attachments r r t AGREEMENT THIS AGREEMENT made and entered into this day of 1994 by and between the City of Elgin, a municipal corporation, organized and existing under the laws of the State of Illinois (hereinafter referred to as "Licensor" ) and Waverly Commons Condominium Assoc. of Elgin, IL (hereinafter referred to as "Licensee" ) . WITNESSETH WHEREAS, licensor is the owner of certain public property along Jefferson Ave. and legally described as follows : Beginning at a point on the East line of Lot 1 of Highfield Place, being a subdivision of part of Lot 5 of Assessor's Division and part of the Southwest Quarter of Section 7, Township 41 North, Range 9 East of the Third Principal Meridian according to the plat thereof recorded as Document 25393343 and amended by corrective plat recorded as Document 25723114 in Cook County, Illinois, extended Southerly to a point being 4 .5 feet Northerly of the back of sidewalk on the North side of Jefferson Ave. as constructed; thence Westerly, along a line parallel to and 4 . 5 feet Northerly of said back of walk, a distance of 365 feet; thence in a Northwesterly, angle towards the Southeast corner of the building at 605 Waverly Dr. and WHEREAS, Licensee desires to erect fencing on a portion of said property of Licensor for the purpose of enclosing Licensee' s yard. NOW, THEREFORE, the parties agree as follows : -2- 1 . Licensor hereby grants unto Licensee the right to erect fencing upon the premises outlined in Exhibit A, Attached hereto and incorporated herein for all purposes incident to this agreement. 2 . In consideration for this agreement, Licensee agrees to pay to Licensor a fee of Ten 0/0 Dollars ($10 . 00) due and payable when this agreement is executed. 3 . This agreement may be terminated by either party for any reason upon giving sixty (60) days written notice. In addition, this agreement may be terminated by Licensor upon five (5) days written notice to Licensee of a breach of any term or condition of this agreement. 4 . Licensee agrees to erect the fencing only with the specific written authorization of the City's Public Works Director and at such site and manner as is designated by the Public Works Director. The written authorization for the erection of said fencing shall, among other items, provide for the minimum distances between the fencing and any sidewalks, streets and fire hydrants and for restrictions on the placement of any and all shrubs or bushes along said fencing. -3- 5 . Licensee agrees that the fencing shall be erected and maintained at all times in a safe, neat, sightly and good physical condition and in accordance with all requirements of the Elgin Municipal Code, 1976, as amended. Licensor shall be the sole judge of the quality of the construction and maintenance, and upon written notice by Licensor, through its Public Works Director, stating in general terms how and in what manner maintenance is required, Licensee shall be required to perform such required maintenance. If Licensee fails to do so, then Licensor shall have the right to perform this maintenance, the cost of which shall be borne by Licensee. Such fencing shall be removed from the premises immediately upon receipt of instruc- tions from the Public Works Director for the removal of same. Licensee shall at its own responsibility and expense obtain and keep in effect all licenses, bonds and permits necessary for the installation and existence of the fencing. 6 . Licensee shall immediately remove, at his own expense, said fencing in the event Licensor determines such removal necessary or convenient for the installation, repair or replacement of any utilities or any other public improvements on the subject premises . Any replacement or repair of the fencing, under any circumstances, shall be at the sole expense of the Licensee. -4- 7 . Upon termination of this agreement, Licensee agrees to immediately remove the fencing from the premises and to restore the site to its original condition. If Licensee fails to exercise its duties under this paragraph, Licensor shall have the right to remove the fencing and restore the premises at no cost or- liability to the City. Licensee covenants and agrees to reimburse Licensor for such removal and/or restoration. 8. Licensor shall in no way be responsible for loss of or damage to the fencing or for any property belonging to or rented by Licensee, its officers, servants, agents or employees which may be stolen, destroyed or in any way damaged during the erection or maintenance of the fencing and Licensee hereby indemnifies and holds harmless Licensor, its officers, agents, servants and employees from and against any and all such claims . 9 . Licensee agrees to and does hereby, indemnify, hold harmless and defend Licensor, its officers, agents, servants and property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind or character, whether real or asserted, arising out of or in connection with the existence, maintenance, use, or location of the fencing whether or not caused, in whole or in part, by alleged negligence of officers, agents, servants, employees, contractors, subcontrac- tors, licensees or invitees of Licensor; and Licensee hereby -5- assumes all liability and responsibility of Licensor, its officers, agents, servants and employees for such suits or claims . Licensee shall likewise indemnify and hold harmless Licensor for any and all injury or damage to the premises, whether arising out of or in connection with any and all acts or omisions of Licensee, its officers, agents, employees, contrac- tors, licensees, invitees or trespassers, or caused in whole or in part by alleged negligence of officers, agents, servants, employees, contractors, subcontractors, licensees or invitees of Licensor. 10. Licensee covenants and agrees to furnish Licensor with a Certificate of Insurance naming the City as additionally insured annually as proof that it has secured and paid for a policy of public liability insurance covering all public risks related to the use, maintenance, existence or location of the fencing. The amounts of such insurance shall be as follows : Comprehensive General Liability for Bodily Injury, Personal Injury and Property Damage: $100,000 per occurrence; $500,000 annual aggregate; with the understanding of and agreement by Licensee that such insurance amounts shall be revised upward at Licensor' s option and Licensee will so revise such amounts within thirty ( 30) days following notice to Licensee of such requirements . -6- 11 . This license is personal to Licensee. It is nonassignable and any attempt to assign this license will be terminate the license privileges granted to Licensee hereunder. 12 . Licensee agrees that should any action, whether real or asserted, at law or in equity, rise out of the terms of this agreement, or by Licensee' s operations on the premises, venue for said action shall lie in Cook County, Illinois . 13 . In any action brought by Licensor for the enforce- ment of the obligations of Licensee, Licensor shall be entitled to recover interest and reasonable attorney' s fees . 14 . Licensee agrees to provide for recordation of this agreement at his own expense and to provide proof of such recordations to Licensor. IN WITNESS WHEREOF the parties have caused this agreement to be executed by the City Manager and City Clerk of the City of Elgin and Waverly Commons Condominium Association. -7- CITY OF ELGIN BY /WAI i C TY AGER Attest: � i�iv►' r"6�-�ci?~- CITY CLE WAVERLY COMMONS CONDOMINIUM ASSOCIATION By President • • WA V£RL Y COMMONS CONDc -WIENS t `�� u iI u_--_ _ air Lot I..o.n raw.n.,w»Ia...tl• ......n. 0(.1 Into vi1.. ---ri ... ....u. _ _—. . ..,. ,..°..... I•...Iu lr.. _I.A.1.1 ,. ...,.. .1„1, . • .1.m,»........anm.., IN...wv n.am, ,..•...,I,,ti _\� u n n r m n' / _ /_.- ,��I....IKVr n.•.Iw. IN,,.u,r COI.wn, ,. I,.I.o I _..____..._. .._,,:.,„�-. i�Y...... u�i.,.,.Kr w.,I w .l.T.."u.. 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