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94-26 Resolution No. 94-26 RESOLUTION AUTHORIZING EXECUTION OF A TESTS SECURITY AGREEMENT WITH COOPERATIVE PERSONNEL SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Tests Security Agreement on behalf of the City of Elgin with Cooperative Personnel Services for test materials for civil service positions, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: January 26, 1994 Adopted: January 26, 1994 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk 1Z111/41/1 Agenda Item No. January 4, 1994 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Cooperative Personnel Services Contract PURPOSE This is to request that the City Manager be authorized to sign the renewal contract with Cooperative Personnel Services for Test Materials used for Civil Service positions . BACKGROUND The City's Human Resources Department obtains test materials from Cooperative Personnel Services for Civil Service posi- tions . The arrangement requires that the City signs a Test Use Agreement which defines the responsibilities of the par- ties (CPS & City) annually. FINANCIAL IMPACT There is no financial commitment involved. The City pays for test material as they are needed and ordered. RECOMMENDATIONS We are recommending that the City Manager be authorized to sign the said agreement. Ro r 0. Malm, Interim City Manager amp • • COOPERATIVE PERSONNEL 10. L) s . Comprehensive Personnel Management Solutions for Public and Non-profit Employers 191 Lathrop Way,Suite A •Sacramento,California 95815 •(916)263-3600 •(800)822-4277(Outside CA) •(916)263-3613(Fax) Dear Client, We are updating our Test Security Agreements . The agreement must be renewed annually. The enclosed agreement will need to be completed and returned to us before we can send you any further test materials . Your Tests Security Agreement Expires : 3 - ct Should you have any questions or need assistance, please call Test Services at (916) 263-3600 within California or (800) 822-4277 . Sincerely, Earline Henry Coordinator, Test Services A joint powers agency of: • City of Anaheim •East Bay Municipal Utility District •California State Personnel Board Hayward Unified School District •County of Sacramento •County of Sonoma • STOCK TEST RENTAL SERVICES GENERAL POLICE SUPPORT SERVICES TECHNICAL Basic Skills - General and Clerical Community Service Officer (Police Assistant Civil Engineer (8410) (0301, 0401)* Assistant Technician) (1519) Engineering Aide - Junior (8120) Supervisor (0109) Police Assistant Technician (1517) Engineering Aide - Senior (8210, 8220) Supervision/Training Supplement Crime Analyst (1409) Plant Operator (6219) (3235, 3245) Dispatcher (3419, 3417) SKILLED TRADES OFFICE AND CLERICAL FIRE SERVICES Automotive Service Worker (6410) Entry Clerical (3116, 3126, 3818) Entry Firefighter (study guide) Automotive Mechanic (7410, 7420) Advanced Clerical (3215, 3225) Entry Firefighter (w/o study guide, Supplements: Accounting Supplement (3838) outside CA) Diesel Engine (6935) Proofreading Problems Supplement Entry Firefighter (w/o study guide) Emission Control/Disc Brakes (3828) Entry Firefighter (study guide/Canada) (7430) Data Entry Clerk (3709) Entry Firefighter (w/o study guide, Welding & Machine Shop Word Processor (3617) Canada) Practices (6924) Purchasing Assistant(0209) Fire Apparatus Driver Operator` (2211, Carpenter (7110) Account Clerk (4317, 4327) 2216) Electrician (7211) Account Clerk - Senior (4415) Supplements: Painter (7320) Cashier (4118) Water Supplies` (2230) Public Fire Safety Education` (2249) POLICE SERVICES PROFESSIONAL and RELATED Hydraulics (2236) Fire Prevention Inspector* Correctional Officer (0910) Accountant* Fire Captain' (2330) Correctional Sergeant (1089) Accountant/Auditor (4517) Entry Law Enforcement (1016, 1027, Appraiser - Journey (9110) ' SOURCED TO IFSTA MANUALS 1022) Appraiser - Entry (9215) Law Enforcement Corporal/Lateral Building Inspector (9317, 9320) SERVICE A: (CA) (1109) Eligibility Worker (5116, 5137) Police Sergeant (1232, 1229) Librarian (3552) Cafeteria Worker (5416, 5426) `- Police Sergeant (1241 w/supplement)` Library Assistant I (3513) Meter Reader (6701) Police Lieutenant (]319) Library Assistant II (3530) Nursing Assistant(5213) Personnel Analyst - Entry (1909) Stock and Delivery Worker (3319) 1 ' DESIGNED TO BE USED WITH Personnel Technician - Entry (1911) YOUR STATE PENAL CODES Planner (9415) MAINTENANCE Social Worker (5311, 5320)- Custodian (d "i_ CUSTOM EXAMIATIONS Lead Custodian (6614) The CPS computerized test item bank is used to create custom tests for clients School Custodian(6010) with special needs. Entry Laborer (6125) Entry Groundskeeper (6310, 6320) SPECIAL SERVICES Groundskeeper/Gardener (6810, 6819) Assessment Centers and Structured Exercises, Oral Interview Packages, In- Senior Groundskeeper/Gardener (6829) Baskets, Semi-Stock, Semi-Customs and Writing Exercises are available. Maintenance Mechanic(6917) Maintenance Worker (6515, 6525) CANDIDATE PREPARATION MANUALS To review any stock test, please call Entry Firefighter, Basic Skills, and Entry Law Enforcement Test Seor ices (800)( 22342770 (Inside CA) 822-4277 (Outside CA). * Job Analysis Workbook required "cmi: r Cooperative Personnel Services • 191 Lathrop Way, Suite A Sacramento, CA 95815 Revised 6/93 f COOPERATIVE PERSONNEL SERVICES TEST SECURITY AGREEMENT TERMS AND CONDITIONS SECTION I - PURPOSE OF AGREEMENT This Agreement defines Cooperative Personnel Services' (CPS) test security policies and procedures. It also explains CPS test security standards designed to protect the mutual interests of all clients that use test materials, as well as the interests of persons who take such tests. In order that no person may gain special advantage by having improper access to the material, CPS requires as a condition for making its test materials available for rental that all users sign this agreement and fulfill its terms. SECTION II - CPS POLICIES AND PROCEDURES The following provisions shall govern CPS services for planning, scheduling, preparation, construction, and scoring examinations. A. Preparing Custom Tests 1. Information Required from Clients. A client desiring custom test preparation services is responsible for furnishing to CPS a written description of the work to be performed, the knowledge, skills and abilities required to perform the duties of the position, special working conditions, shifts, location of the job, required licenses or certificates, salary and shift differential, if any. 2. CPS Preparation of Test Materials. CPS shall construct a written test, based on the information furnished by the client, for each job classification for which an examination has been requested and agreed upon by CPS and the client. B. Ordering Stock and Custom Tests 1. Scheduling of Examinations. The client desiring test preparation services shall notify CPS sufficiently in advance to allow time for scheduling and preparation. 2. Client Notification to CPS of Number of Candidates. Not less than 10 working days prior to the test date, the client shall notify CPS of the total number of candidates in each classification to be tested. 3. Transmittal of Test Materials. CPS shall provide the client with sufficient test booklets, instructions for administering the test, and such other material as CPS may deem necessary. 4. Client Administration of Test and Return of Test Materials. The client shall administer the test in accordance with instructions provided by CPS and immediately following the test, will return all used and unused test booklets, keyed booklets, scoring keys, instructions, and any other materials furnished by CPS and not consumed (except that in such cases as provided in paragraph II.B (7), II.B (8),and II.B (9) time extensions may be granted by CPS). 5. Re-Use of Test Materials. Clients requesting test material use for a specific date and candidate count, will not be allowed to reuse the tests for another date or candidate group without prior permission of CPS. 6. Scoring of Tests. CPS will score all scannable answer sheets, at no cost to the client. At the discretion of CPS, responsibility for the scoring of standardized stock tests may be granted to the client. Custom tests and agency tests may be scored by the client. Open ended test question answers, such as essays, typing, and shorthand tests may be scored by the client, or CPS will score these tests for a fee. 7. Test Papers Inspection Under Client Policy. If the client has an officially adopted rule or established policy regarding candidates' privilege of inspecting a keyed copy of an test or answer sheets following the test, and this rule or policy has been submitted in writing to CPS at least 10 days prior to the first test scheduled under this agreement for which such inspection is desired, CPS will comply with the inspection privileges as officially recognized by the client. EXCEPTION: NO INSPECTION SHALL BE ALLOWED FOR STANDARDIZED (STOCK) TEST MATERIALS, OR TESTS REDUPLICATED AS STOCK TESTS OR SEMI- STOCK TESTS, OR OF QUESTIONS NOT SCORED BY AN ABSOLUTE STANDARD. During key inspection, a representative of the client's Personnel or Administrative office must be present to assure that no candidate takes away from the review any notes regarding a test question. Upon request of the client, and when submitted in writing by a candidate who participated in the test, CPS will analyze protests resulting from such review and recommend the action to be taken by the client. 8. Test Papers Inspection Under CPS Policy. If the client has no officially adopted rule or established policy regarding candidates' privilege of inspecting a keyed copy of a test or answer sheet(s) following the test and wishes to allow such an inspection privilege, the following CPS policy shall govern: a. Key Inspection - Inspection of a keyed copy of the test book, for the purpose of requesting a review of such items as the candidate may believe are incorrect or improperly keyed will be allowed for five working days immediately following a test, providing this has been requested by the client at least 10 days prior to the test. The inspection time allowed a candidate will not exceed one-half the amount of time originally allowed to answer the question during the administration of the test. During key inspection, a representative of the client's Personnel or Administrative office must be present to assure that the candidate takes no notes of any kind regarding any test materials. Upon request of the client and when submitted in writing by a candidate who participated in the test, CPS will analyze protests resulting from such review and recommend the action to be taken by the client. b. Answer Sheet(s) Inspection - Inspection of a candidate's answer sheet(s) for the purpose of detecting whether any clerical or other error has been made in the scoring of the answer sheets, shall be allowed for a 14- calendar-day period immediately following the notification to the candidate of test results. Upon request, CPS will return the candidate's answer sheet(s) after scoring and a copy of a keyed answer sheet(s) to the client. Candidates are not allowed to review the question booklet during this inspection period. Not more than one hour will normally be allowed for answer sheet(s) review. A representative of the client's Personnel or Administrative office shall be present to assure that no changes or marks of any kind are made by the candidate on the answer sheet(s) or the keyed answer sheet(s). c. Certain Test Not to be Opened for Kev Inspection. Standardized tests, stock tests, and questions not scored by an absolute standard will not be available for keyed copy inspection nor may candidates be allowed to review copies of these tests at any time. • 9. Extended Usage. If the client wishes to administer tests on a continuous basis for certain mutually agreed upon classes, CPS may, at its discretion, supply the test booklets, a scoring key and instructions for extended usage. Extended usage is defined as the client's retention of test booklets and instructions after their initial administration for the purpose of readministering them. 10. Examination Charges. In consideration of the performance by CPS for testing services specifically described in this Exhibit, the client agrees to pay CPS in accordance with 'Written Test Price List" in effect at the time of rental arrangements. 11. Canceled or Postponed Tests. Clients may be billed for work done on a canceled or postponed test up to the time CPS is notified of such action. Under certain circumstances, credit may be given for work already performed if the test is rescheduled. C. Client Responsibilities The client shall perform all parts of the testing process which have not specifically been requested of and agreed to by CPS. Client shall assume responsibility for the conformity of the testing process to any applicable laws, rules or ordinances, and for the test as a whole. Under the federal Uniform Guidelines on Employee Selection Procedures, the client as test user is responsible for the results of the selection process and must be prepared to demonstrate that the process is valid and meets other testing standards if it adversely affects groups protected by fair employment laws. Section III - SECURITY OF TEST MATERIALS All test materials supplied by CPS under this agreement shall be and remain the property of CPS. They shall be held and stored in a manner that will prevent unauthorized persons from having access to them. The client agrees to be responsible for the security of all test materials supplied to the client and agrees to reimburse CPS for a portion or all of the replacement costs, as determined by CPS, for test materials that are lost or whose value for testing purposes, in the opinion of CPS, may have been destroyed while said test materials were subject to the custody of the client. Question booklets shall not be duplicated nor test questions copied by the client under any circumstances. If any test material obtained from CPS should become involved in legal proceedings by a court or other body vested with legal authority, CPS will take appropriate measures to safeguard the confidentiality of the test material, including answer sheets, such as by motion or protective order. Section IV - TERMINATION OF AGREEMENT CPS retains the right to terminate this agreement and withhold or recall its test materials if it believes the terms and conditions of this agreement are being or have been violated. TEST SECURITY AGREEMENT ' SECTION V. PARTIES TO THE AGREEMENT The parties to this Test Security Agreement are Cooperative Personnel Services (CPS) and the client named below. A. PRINCIPAL SIGNER On behalf of this agency, I accept this agreement and assure compliance with its terms and conditions. Client Name City of Erin Address 150 Dexter Court CitV Elgin State/Province IL Country USA Zip Code 60120 Telephone and FAX numbers 708-931-5620 708-931-5610 Name of Principal Signer Virginia Schuring Title Administrative Assistant Signature/Date 7),c • ,tci�i �cct:J� 1/4/94 V B. PERSONS AUTH RIZED TO RECEIVE TEST MATERIAL As the Principal Signer of this Test Use Agreement, I am authorizing the following members of this agency to be the only individuals able to receive test-related materials from CPS. (Please have the appropriate individuals who are authorized to receive the test material sign below. If more space is necessary, attach an additional sheet.) NAME TITLE SIGNATURE Olufemi Folarin Human Resources Director 41111Pj �, �i.� Robert 0. Malm Interim City Manager Please make one copy of this Agreement. Sign and return onginal to CPS. This agreement MUST be renewed annually. Attach additional pages for more signatures. CPS RENTAL RATES JULY 1992 STOCK SEMI- CUSTOM SEMI- AGENCY TESTS STOCK TESTS CUSTOM TESTS TESTS* TESTS BASE FEE $ 200.00 $ 300.00 $ 500.00 $ 300.00 $ 300.00 REVIEW COPY FEE No Charge No Charge 400.00 200.00 35.00 PER BOOKLET FEE 1 - 100 Books $ 6.00 $ 10.50 $ 12.50 $ 10.50 $ 750 110 - 500 Books 550 950 11.50 9.50 7.00 510 - 1,000 Books 5.00 850 10.50 8.50 6.50 1,010 - 2,000 Books 4.75 750 9.50 7.50 6.00 2,000+ Books 4.50 650 8.50 6.50 5.50 CANCELLATION FEE 200.00 200.00 300.00 200.00 200.00 2 - DAY SHIPPING 10% of 10% of 5% of 10% of 10% of order order order order order OVERNIGHT 15% of 15% of 15% of 15% of 15% of SHIPPING order order order order order • Stock tests are prepackaged and are available only in packages of ten booklets. CPS will apply a credit of$25.00 for each unopened package of test booklets to your agency's next test order. Clients with 49 candidates or less are billed at exact candidate count. Prices shown above are for first administration only. Subsequent administrations with no modifications are billed at a Base Fee of$200.00 and per candidate charge of$750. ENTRY LAW ENFORCEMENT AND STRUCTURED INTERVIEW ENTRY FIREFIGHTER STUDY PACKAGES BOOKLETS BASE FEE: $200.00 Ouantitv Per Book Fee 10 - 100 $ 250 PER CANDIDATE FEE: 110 - 500 $2.00 $2.00 if used with a CPS written exam 510 - 1,000 $ 1.75 $ 3.00 if used without a CPS written exam 1,010 + $ 150 SPECIAL SERVICES Writing Proficiency Exam and Professional $ 300.00 Base Fee + $ 12.00 per candidate Scoring COMPU-Skill• - Computerized Typing Test $ 200 per year + $ 2.00 per candidate billed and Computer-Based Multiple-Choice tests - quarterly (pride includes all forthrroming rented on an extended-use basis updates and modifications) Custom supplement Billed at consultant's hourly rate to select review items from item bank. Clerical Skills Battery Rental Rate to be established at a later date. Please call CPS at (916) 924-2300 for further information. Extended Use Policy Allows agencies to eeta.i.n test booklets for continuous testing. Call for details. RELATED PRODUCTS Scoring Stencil (plastic overlay) $ 10.00 per stencil Preview Copy of Final Custom Test $ 50.00 Cover Change of Stock or Agency Test $ 100.00 Scoring Services (Non-CPS Tests) $ 50.00 plus $ 0.50 per candidate Supplements $ 50.00 when ordered with Stock or Custom tests. Stock booklet charge J i COOPERATIVE PERSONNEL SERVICES 191 Lathrop Way, Suite A, Sacramento, California 95815 • BILLING INFORMATION City of Elgin AGENCY NAME: Human Resources Dei artment DEPARTMENT: 150 Dexter Court ADDRESS: ElginT11;�.,; Kane h01 70 CITY: STATE/PROVINCE: COUNTY: ZIP: Virginia Schuring ATTENTION TO: NAME Administrative Assistant TITLE 708-931-5620 TELEPHONE NUMBER: