94-254 Resolution No. 94-254
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
THE FEDERAL AVIATION ADMINISTRATION ,�-
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
the Federal Aviation Administration (FAA) for water and sewer
service, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: September 14 , 1994
Adopted: September 14 , 1994
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
FEDERAL AVIATION ADMINISTRATION Form Approved: Budget Bureau No. 048161
UTILITY SERVICE APPLICATION AGENCY NO. DTFA14-94-U-R2130
IEFFECTIVE DATE ITYPE OF UTILITY
FEDERAL AVIATION ADMINISTRATION I Water/Sewer
REAL ESTATE & UTILITIES BRANCH AGL-56 LESSOR: N/A
2300 EAST DEVON AVENUE
DES PLAINES, ILLINOIS 60018 X cov'towma _Leased
IT IS REQUESTED that the:
City of Elgin Illinois a municipal corporation
(NAME OF UTILITY COMPANY)
Elgin Water Department Billing and Meters 150 Dexter Court, Elgin,
Illinois 60120
(STREET ADDRESS, CITY,STATE AND ZIP CODE)
furnish the Government the following described services at the lowest
applicable rate during the fiscal year ending September 30, 1994 and
continuing thereafter until further notice subject to the necessary
appropriation being made by Congress each year and subject to Article 8
herein below. e�!3NaV -elzl�
DESCRIPTION OF SERVICES
Provide water and sewer service for the Federal Aviation Administration's
(FAA) Chicago Terminal Radar Approach Control (TRACON) at Elgin. Illinois.
The Government understands that the City of Elgin, Illinois , a municipal
corporation, installs sewer lines and acts as a collection agent for the Fox
Valley River Reclamation District (the "District") : sewage treatment services
are provided by the District.
at the following service location: Chicago TRACON at Elgin, Illinois.
Utility shall certify in the space provided below that the rates are fixed or
adjusted by federal , state or other regulatory body. Upon such certification,
utility shall return the original and one copy to the applicant (retaining one
copy for its records) , together with two copies of the applicable rate
schedule. Service may then be supplied by the utility without further
authorization beginning with occupancy of the quarters referred to herein.
Bills should show meter readings, if applicable, dates, total charges, et
cetera . No non-recurring charges will be charged for this service.
1
Contract No. DTFA14-94-U-R2130
By:
Title: Real Estate Contracting Officer
CERTIFICATION BY UTILITY COMPANY
The rates applicable to this service are fixed or adjusted by federal , state,
or other regulatory body.
COMPANY'S ACCOUNT NUMBER See Attachment
APPLICABLE RATE SCHEDULE See Attachment
METER NUMBER See Attachment
NAME OF COMPANY City of Elgin Illinois a municipal corporation
By: 4' Title: Assistant Finance Director
MAIL BILLS FOR PAYMENT TO:
SEE ARTICLE 2, PAGES 3 AND 4
ESTIMATED ANNUAL COST ACCOUNTING AND APPROPRIATION DATA
TO BE INSERTED BY UTILITY JanuaryY 1,A AT9§W through
September 30, 1995,
RC: (F&E)C582.0/8052/13010044/233U
$45,000.00
Thereafter October 1, 1996
RC: (OPS)C601.0/8052/211/233U
$60,000.00
THE GOVERNMENT IS EXEMPT FROM STATE AND LOCAL TAXES. THESE TAXES SHALL NOT BE
CHARGED ON THE MONTHLY USAGE BILLS.
THE ATTACHED PROVISIONS ARE INCORPORATED HEREIN AND MADE PART HEREOF.
2
Contract No. DTFA14-94-U-82130
1. CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2, JUN 1988)
This contract incorporates one or more clauses by reference, with the same force
and effect as if they were given in full text. Upon request, the Contracting Officer will
make their full text available.
(End of Clause)
I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)
CLAUSES
52.202- 1 DEFINITIONS (SEP 1991)
52.203- 1 OFFICIALS NOT TO BENEFIT (APR 1985)
52.203- 3 GRATUITIES (APR 1984)
52.203- 5 COVENANT AGAINST CONTINGENT FEES (APR 1984)
52.203- 6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE
GOVERNMENT (JUL 1985)
52.203- 7 ANTI-KICKBACK PROCEDURES (OCT 1988)
52.208- 3 CONFLICTS (APR 1984)
52.215- 1 EXAMINATION OF RECORDS BY COMPTROLLER GENERAL
(FEB 1993)
52.215- 33 ORDER OF PRECEDENCE (JAN 1986)
52.222- 3 CONVICT LABOR(APR 1984)
52.222- 4 CONTRACT WORK HOURS AND SAFETY STANDARDS ACT--
OVERTIME COMPENSATION(MAR 1986)
52.222- 26 EQUAL OPPORTUNITY (APR 1984)
52.232- 25 PROMPT PAYMENT (SEP 1992)
52.233- 1 DISPUTES (DEC 1991)
52.233- 2 SERVICE OF PROTEST (NOV 1988)
52.233- 3 PROTEST AFTER AWARD (AUG 1989)
52.237- 2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT,
AND VEGETATION (APR 19894)
2. INVOICE REQUIREMENTS (GSAR 552.232-72, JUL 1989)
(a) Invoices shall be submitted in an original only, unless otherwise specified, to
the designated billing office specified in this contract or purchase/delivery order.
(b) Invoices must include the CONTRACT NUMBER provided below or on the
purchase/delivery order.
DTFA14-94-U-82130
3
Contract No. DTFA14-94-U-82130
(c) In addition to the requirements for a proper invoice specified in the Prompt
Payment Clause of this contract or purchase/delivery order, the following information or
documentation must be submitted with each invoice:
For monthly invoices DTFA14-94-U-R2130 shall appear on your invoice
and be mailed to:
C4UR2130
Federal Aviation Administration, ACE-21D
601 East 12th Street
Kansas City, MO 64106
For invoices on one-time construction charges DTFA14-94-U-R2130
shall appear on your invoice and be mailed to:
C4UR213 0
Federal Aviation Administration, AGL-56
2300 East Devon Avenue
Des Plaines, IL 60018
3. SERVICE OF PROTEST (FAR 52.233-2, NOV 1988)
(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation,
that are filed directly with an agency, and copies of any protests that are filed with the
General Accounting Office (GAO) or the General Services Administration Board of
appeals (GSBCA), shall be served on the Contracting Officer (addressed as follows)by
obtaining written and dated acknowledgement of receipt from...
Contracting Officer, AGL-56
Federal Aviation Administration
2300 East Devon Avenue
Des Plaines, Illinois 60018
(b) The copy of any protest shall be received in the office designated above on the
same day a protest is filed with the GSBCA or within one day of filing a protest with the
GAO.
(End of provision)
4. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,
UTILITIES, AND IMPROVEMENTS (FAR. 52.236-9, APR 1984)
(a) The Contractor shall preserve and protect all structures, equipment and
vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not
to be removed and which do not unreasonably interfere with the work required under this
4
Contract No. DTFA14-94-U-82130
contract. The Contractor shall only remove trees when specifically authorized to do so,
and shall avoid damaging vegetation that will remain in place. If any limbs or branches of
trees are broken during contract performance, or by the careless operation of equipment,
or by workmen, the Contractor shall trim those limbs or branches with a clean cut and
paint the cut with a tree-pruning compound as directed by the Contracting Officer.
(b) The Contractor shall protect from damage all existing improvements and
utilities (1) at or near the work site and (2) on adjacent property of a third party, the
locations of which are made known to or should be known by the Contractor. The
Contractor shall repair any damage to those facilities, including those that are the property
of a third party, resulting from failure to comply with the requirements of this contract or
failure to exercise reasonable care in performing the work. If the Contractor fails or
refuses to repair the damage promptly, the Contracting Officer may have the necessary
work performed and charge the cost to the Contractor.
(End of Clause)
5. CHANGES (FAR 52.243-4, AUG 1987)
(a) The Contracting Officer may, at any time, without notice to the sureties, if
any, by written order designated or indicated to be a change order, make changes in the
work within the general scope of the contract, including changes--
(1) In the specifications (including drawings and designs);
(2) In the method of manner of performance of the work;
(3) In the Government-furnished facilities, equipment, materials, services,
or site; or
(4) Directing acceleration in the performance of the work.
(b) Any other written or oral order (which, as used in this paragraph(b), includes
direction, instruction, interpretation or determination) from the Contracting Officer that
causes a change shall be treated as a change order under this clause; provided, that the
Contractor gives the Contracting Officer written notice stating (1)the date, circumstances,
and source of the order and (2) that the Contractor regards the order as a change order.
(c) Except as provided in this clause, no order, statement, or conduct of the
Contracting Officer shall be treated as a change under this clause or entitle the Contractor
to an equitable adjustment.
(d) If any change under this clause causes an increase or decrease in the
Contractor's cost of, or the time required for, the performance of any part of the work
under this contract, whether or not changed by any such order, the Contracting Officer
shall make an equitable adjustment and modify the contract in writing. However, except
for an adjustment based on defective specifications, no adjustment for any change under
paragraph (b) of this clause shall be made for any costs incurred more than 30 days before
5
Contract No. DTFA14-94-U-82130
the Contractor gives written notice as required. In the case of defective specifications for
which the Government is responsible, the equitable adjustment shall include any increased
cost reasonably incurred by the Contractor in attempting to comply with the defective
specifications.
(e) The Contractor must assert its right to an adjustment under this clause within
30 days after (1) receipt of a written change order under paragraph(a) of this clause or(2)
the furnishing of a written notice under paragraph (b) of this clause, by submitting to the
Contracting Officer a written statement describing the general nature and amount of
proposal, unless this period is extended by the Government. The statement of proposal
for adjustment may be included in the notice under paragraph(b) above.
(f) No proposal by the Contractor for an equitable adjustment shall be allowed if
asserted after final payment under this contract.
(End of Clause)
6. Payments for billing shall be the 30th day after Government acceptance of the
work or services completed by the contractor and upon receipt of an invoice. However, if
the billing/payment office fails to annotate the invoice with the date of actual receipt, the
invoice payment due date shall be deemed to be the 30th day after the date the contractor's
invoice is dated, provided a proper invoice is received and there is no disagreement over
quantity, quality, or contractor compliance with contract requirements.
7. No non-recurring charges will be charged for this service.
8. The Federal Aviation Administration will be charged the applicable rate that may
be established by the city council of the City of Elgin, Illinois, a municipal corporation..
9. The Government is EXEMPT from state and local taxes. These taxes shall not be
charged on one-time charges or monthly usage bills.
CITY OF ELGIN FAA
City Manager
Attest: �ivv. By:
City Clerk
6
TELEPHONE 708/931-6100
-El �� FAX 708/931-5610
FOR HEARING IMPAIRED
TDD 708/931-5616
CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
August 30, 1994
TO: Federal Aviation Administration
FROM: City of Elgin, Illinois
SUBJECT: Water Service Account Numbers and Rates
Contract Number DTFA14-94-U-R2130
Per your request, the following information is provided:
Service Address : 1100 Bowes Road, Elgin, IL 60123
Water Account Numbers : 1) 500-280-0 Meter #93131296
3" Badger
2 ) 500-285-0 Meter #93127366
3" Badger
Current rates* for each account:
Availability Charge $120 .00 per month
Water Maintenance $1 .5351 per 100 cubic feet
of water used
Sewer Maintenance $ .4641 per 100 cubic feet
of water used
Sewer Treatment $1 . 01 per 100 cubic feet
of water used
* Rate ordinances attached
0
Printed on recycled paper
Ordinance No. G70-93
AN ORDINANCE
AMENDING THE WATER AND SEWER RATES
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS:
Section 1. That Section 14.04. 180 of Chapter 14.04
entitled "Water Regulations" of the Elgin Municipal Code,
1976, as amended, be and is hereby further amended to read as
follows:
14 .04 . 160 Water rates--Consumers within city.
A. The following rates are established and
shall be collected for all water furnished by the
city to any consumer in the city for purposes other
than fire protection:
1. A monthly availability charge shall be
collectable and computed based upon the size of
the meter in accordance with the following,
notwithstanding the foregoing availability
charge for a single-family residence with a
meter size not exceeding three-fourths inches
shall not exceed three dollars and sixty cents
per month;
a. Five-eights inch, three dollars and
sixty cents per month;
b. Three-fourths inch, twelve dollars
per month;
c. For each additional one-fourth
inch, twelve dollars per month.
2. For each hundred cubic feet or fraction
thereof of water supplied a charge of 81.5351
shall be made.
B. Special services shall be billed at the
prevailing water rates or, if temporary meter
service is not feasible, a substantially equivalent
rate will be determined by the city manager.
C. Water furnished by the truckload shall be
billed at the followina rate: Six .dollars per 1,000
gallons or fraction thereof. Minimum billed shall
be thirty dollars.
• Section 2. That Section 14.08.220 of Chapter 14.08
entitled be and is hereby of the further Elgin amended to read ae follows;as
amended,
14.08.220 Sewer rates.
The following rates and fees are established
and shall be collected for sanitary sewer service
furnished by the city to any user in the city:
A. For all properties connected to the city
water system which are also served by a. sanitary
sewer, directly or indirectly connected to any sewer
owned or maintained by the city, a rate is
established in the amount of ;.4641 for each one
hundred cubic feet of water supplied by the city or
such quantity of water used as determined by the Fox
River Water Reclamation District for billing
purposes, whichever is lees.
B. For all properties which are not connected
to the city water system which are served by a
sanitary sewer, directly or indirectly connected to
any sewer owned or maintained by the city, a rate is
established in the amount of ;.4641 per one hundred
cubic feet of water used as determined by the Fox
River Water Reclamation District. Provided,
however, said rate shall not be less than six
dollars per month for each single-family residence
use and ten dollars for all other uses.
Section 3. That all ordinances or parts of ordinances in
conflict with the provisions of. this ordinance be and are
hereby repealed.
Section 4. That this ordinance shall be in full force
and effect from and after January 1, 1994. AVAILABILITY CHARGE - PER MONTH
METER SIZE
George VanD@ 5/8 Inch $ 3.60
Presented: December 15, 1993 ( 3/4 Inch 12.00
. Passed:
Vote: Yeas Nays 1 Inch 24.00
Recorded:
Published: 1h Inch 36.00
Attest: A Inch 48.00
2 Inch 72.00
Dolonna Mecum, City Clerk 3 Inch 120.00
4 Inch 168.00
6 Inch 268.00
ORDINANCE NO. 592
I
II AN ORDINANCE AMENDING ORDINANCE NO. 576 OF THE
II FOX RIVER WATER RECLUMTION DISTRICT
ENTITLED USER CEARGE RATE ORDINANCE {`
BE IT ORDAINED BY THE BOARD OF TRUSTEES OF TEE FOX RIVER HATER i
RECLAMATION DISTRICT OF ELGIN, OF KAM AND COOK COUNTIES, ILLINOIS
AS FOLLOWS:
SECTION ONE: That Section 1 of Ordinance 576 entitled User
Charge Rate Ordinance, be and hereby is amended to read as follows:
i
SECTION 1. Rates i
Until such time as rescinded by amendment of this ordinance,
the User Charge rates henceforth from the effective date of this h
Ordinance shall be as listed in the following table:
User Classification
i
Residential User $1.30 per 1000 gallons of
metered water used ($.973 per
100 cubic feet of metered water
used) .
Commercial User $1.40 per 1000 gallons of I c
metered water used ($1.05 per
100 cubic feet of metered water
used) .
Industrial User $1.73 per 1000 gallons of
metered water discharged ($1.29
per 100 cubic feet of waste
discharged).
Governmental/Institutional $1.35 per 1000 gallons of
User metered water used ($1.01 per
100 cubic feet of metered water
used).
Residential Private Well $10.65 per month
User i
Commercial Private Well $11.70 per month
User
SECTION TWO: Any ordinance or part of an ordinance in
conflict herewith is hereby repealed.
i
SECTION THREE: That this Ordinance shall be in full force and
effect on and after June 15, 1994 from and after its passage,
approved and publication as provided by law.
APPROVED this 9th day of May, 1994
�'4w z UL A r
President
Pas ,this 9th day of Malty, 1994
Cler
I
it
•
in
Agenda Item No .
September 6, 1994
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Water Services Contract for the FAA Facility
PURPOSE
The purpose of this memorandum is to request City Council
approval for a contract with the Federal Aviation Administra-
tion (FAA) for water services at the Elgin facility.
BACKGROUND
The City will be the provider of water services and collec-
tion agent for the Fox River Water Reclamation District for
waste water treatment services for the new FAA facility in
the Fox Bluff Corporate Center. The FAA is requiring the
contract in order to insure prompt payment for the Water and
Sewer services provided.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The signed contract assures that appropriate funds will be
provided for water and sewer services . The Water and Sewer
bill rates will be in accordance with the City Ordinance.
LEGAL IMPACT
The Contract has been reviewed by Legal and the requested
revisions made.
FAA Facility Water Services Contract
September 6 , 1994
Page 2
RECOMMENDATION
It is recommended staff be authorized to enter into a con-
tract with the FAA for water services at the Elgin facility.
Respectfully submitted,
J es R. Nowicki
inance Director
Richard B. Helwig
City Manager
JRN:daw
Attachment
,
Great Lakes Region 2300 E Devon Avenue
U.S. Department
of Transportation Illinois, Indiana, Michigan, Des Plaines, Illinois 60018
Minnesota, North Dakota,
Federal Aviation Ohio,South Dakota,
Administration wlaoonal"
August 11 , 1994 -
• S
Mr. Larry Diebert j lr :�
Elgin Water Department
Billing and Meters
150 Dexter Court i` , ` ' r.T f'i�•,�
Elgin. IL 60120 V,V, !)_._P!i Trr)C%"I,
Dear Mr. Diebert:
Enclosed are an original and two copies of the Federal Aviation
Administration's (FAA) Contract Number DTFA14-94-U-R2130 for water and
sewer service for the FAA's Chicago Terminal Radar Approach Control
(TRACON) at Elgin, Illinois. The contract has been revised as a follow-
up to Mr. F. William Elliott's recent telephone conversation with Mr.
Marty Gregory of the city's finance department.
If the contract is acceptable, please insert the effective date, have
the proper authority sign, fill in your company's account number, the
applicable rate schedule, meter number, and the estimated annual cost in
the spaces provided. The original and one fully executed copy should be
returned in the enclosed self-addressed envelope. No postage is
required. The additional copy may be retained for your records. Tlas-
ntract is r order f e c of the
g t Please return the contract as soon as possible so
in place when services begin. If account and meter
numbers cannot be furnished at this time, you can give me that
information at a later time. It is more important that I have a signed
contract.
Please furnish the following information for the above-mentioned
facility:
a. Two copies of the lowest rate schedule.
b. Are your rates fixed by a federal , state or other regulatory
body?
To expedite payment, it is requested that invoices be mailed in
accordance with Article 2 of the contract. O�1cesCorresp-6-n-Te—nce he contract Ii
*a'n–er will dela the processing of our invo other
s o u d be directed to me at the same Des Plaines, Illinois,
office address:
If there are any questions regarding this, please contact
Mr. William Elliott at the above address, Suite 151 , or by calling
(708) 294-8064.
Sincerely.
Carolyn L. Wally
Contracting Officer
2 Enclosures