94-247 Resolution No. 94-247
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
GAFFNEY' S PMI FOR THE LARKIN EDISON SIGNAL IMPROVEMENTS
WHEREAS, the City of Elgin has heretofore entered into a
contract with Gaffney's PMI for the Larkin Edison Signal
Improvements; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: September 14, 1994
Adopted: September 14, 1994
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT #8371 LARKIN EDISON SIGNAL IMPROVEMENTS
CHANGE ORDER NO. 1
SCOPE:This change order covers additional work necessary to:
1 . complete the base course repair earlier than planned
completion. Base repairs were originally planned to be
completed in bituminous . However, by using concrete base course
instead we were able to provide a safer condition sooner for the
motoring and pedestrian traffic . Awarded contract quantities
were reduced as the Change Order item lx, Concrete Base Course
replaced the respective contract item.
2 . provide the correct sized curb and gutter. The plans
indicated that the existing curb and gutter had a twelve inch
flag. However, once pavement grinding was complete, the gutter
flag was found to be eighteen inches . Please note that item 8,
Combination Concrete Curb and Gutter, Type B6 . 12 was replaced
with Change Order item 2x, Combination Concrete Curb and Gutter,
Type B6 . 18 to match the larger curb and gutter section.
3 . provide required manhole adjustments . Three manholes were
overlooked during the preparation of the plans .
4 . provide for the repair of a City street cut.
5 . provide for the push of conduit under the street instead of
trenching. Please note item 33, Galvanized Conduit, Trench
1-1/4 inch was partially replaced with Change Order item 6x,
Galvanized Conduit, Push 1-1/4 inch.
REASONS FOR CHANGE: This Change Order #1 will account for the
additional pay items which are due to circumstances not
reasonably foreseeable at the time the contracts were signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the
contract will be revised as follows :
ITEM ADD
lx. P.C.C. Base Course 9-1/2 inches, 65 SY $1,917 . 50
2x. Combination Conc. Curb and Gutter,
Type B6 . 18 199 LF $3, 781 . 00
3x. Cast Iron Adjustment Rings 2-1/2 2 EA $169 .50
4x. Cast Iron Adjustment Rings 2 1 EA $56 .50
5x. Repair Existing Patch 1 EA $113 . 00
6x. Galvanized Conduit Push 1-1/4 356 LF $3,916 . 00
The total amount of the above items is $9 , 953 .50 . This change
order increases the contract amount from $112,540 . 00 to
$122,493 .50 .
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LARKIN EDISON SIGNAL IMPROVEMENTS
CHANGE ORDER NO. 1
August 10, 1994
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall
remain the same.
Agreed to this /6--'' v day of ,Q,d1;t2.i01.. 11993 .
Recommended:
iiiiiiIERING D .Vi;j„KI'
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By. lid,,,Adrillied ,.- -e , 4; ---r
,,,-? ffi
6 ✓ / .�a "'"
Accepted:
Party of the Seco (Contractor))09
BY: Gt-L22..)
Ti le: UID
Date: S-i7 - +
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By: I�
Title: L'..:
Date: 9 if.r"/9'y
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in
Ell 1
,� ° E��,� \ Agenda Item No.
10
�4/f
August 16, 1994
TO: Mayor and Members of the City Council
FROM: Richard B. Heiwig, City Manager
SUBJECT: Larkin/Edison Traffic Signals Change Order
No. 1, Final Payment and Acceptance
PURPOSE
This memorandum will provide the Mayor and City Council with
information to consider the adjustments to plan quantities,
Change Order No. 1 , Final Payment and Acceptance of the
subject project.
BACKGROUND
The subject project was awarded to Gaffney' s PMI at the
December 12, 1992 Council Meeting in the amount of
$112,540 . 00 . The work on this project has been completed with
the exception of one part, the radio interconnect. The radio
interconnect is the device needed to communicate with the
signal controller from a central computer. The project has
been substantially complete since October of 1993 but due to
the radio interconnect the project has been kept open.
Unfortunately it does not appear that this device will become
available in the near future, therefore the device has been
deleted from the contract. Please note on the attached copy
of the engineer' s final pay estimate item 61 , the Radio
Interconnect Interface Unit, is deleted. Engineering does
expect this item to become available in late 1995 .
Several pay items were added to the contract. The added items
and the adjustments were necessary to complete the project in
a satisfactory manner and were not foreseeable at the time
the contract was signed.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
r None.
Mayor and Members of
the City Council
r August 18, 1994
Page 2
FINANCIAL IMPACT
Change Order No. 1 increases the contract amount by
$9,953 . 50 . Adjustments to contract quantities decreased the
contract amount by $3, 892 . 95 . The net result is an increase
of $6 , 060 .55 to the awarded contract amount of $112,540 . 00
for a final project cost of $118, 600 .55 . There are adequate
funds available in the 1992 Project Bond Fund to cover the
additional costs .
LEGAL IMPACT
A resolution is required to approve the proposed change order.
RECOMMENDATION
It is recommended that the City Council approve the Change
Order No. 1, the Final Pay Estimate and accept the completed
project. A copy of the final payout and Change Order No. 1
are attached for consideration.
Respectfully bm' tted,
, ayivJ . v), (aA{/iw
James L. Kristiansen
Li/Public Works Director
lRard B. Helwig c
City Manager .
JE/do
Attachment
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CITY OF ELGIN LARKIN/EDISON TRAFFIC S16NALS PAY ESTIMATE NO. 3 6AFFNEY PMI Date 03-Auo-94
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ITEM ITEM UNIT PLAN ADDED DELETED ADJUSTED COMPLETED UNIT
NO. QUANTITY OUANTITY OUANTITY QUANTITY QUANTITY PRICE COST
1 ; EARTH EXCAVATION ; CY 90.0 : : 90.0 : 90.0 : $25.00 : $2,250.00
2 ; SUB GRAN MAT 8 4 : SY : 66.0 : ; 1.0 65.0 : 65.0 ; $5.80 ; $377.00
3 ; TOP SOIL PLACE 4 ; SY 65.0 ; 312.0 ; 377.0 : 377.0 : $3.15 : $1,187.55
4 ; BIT BASE CSE 10 1/2 SY : 66.0 : ; 66.0 ; 0.0 : $31.50 ; $0.00
S BIT MAILS PR CT ; 6L : 320.0 : 70.0 250.0 ; 250.0 : $1.55 : $387.50
6 ; BIT CON SC 'C" CLI T2 TN 288.0 : 109.0 : 397.0 : 397.0 : $42.00 : $16,674,00
7 ; CB ADJUST : EA 1.0 : 1.0 : 1.0 ; $210.00 ; $210.00
8 ; COMB CCk6 TB6.12 LF 190.0 : 190.0 : 0.0 : $15.75 ; $0.00
9 ; BIT SURF REM VAR DP : SY : 3,127.0 : 335.0 : 3462.0 : 3462.0 : $2.30 : $7,962.60
10 ; DRIVE PAVEMENT REM SY 29.0 : 6.0 : 35.0 : 35.0 : $9,45 : $330.75
11 ; COMB CURB GUTTER REM , LF 210.0 : 11.0 : : 221.0 : 221.0 : $6.30 : $1,392.30
12 : SIDEWALK REM : SF 750.0 : 611.0 : 1361.0 : 1361.0 : $1.05 : $1,429.05
13 ; PCC DRIVEWAY PAVT 7 : SY : 28.0 : 2.0 : 30.0 : 30.0 : $26.25 ; $787.50
14 ; PC CONC SIDEWALK 5 : SF 610.0 : 1034.0 : 1644.0 : 1644,0 : $3.15 : $5,178.60 .
15 ; SODDING : SY 65.0 : 312.0 ; 377.0 : 377.0 ; $5.00 : $1,885.00
16 ; SH A IF 3S BM ; EA : 1.0 : : 1.0 : 1.0 ; $465.00 $465.00
17 ; SH A IF 36 MAM EA : 4.0 : ; : 4.0 : 4.0 : $545.00 $2,180.00
18 ; SH A IF 5S BM EA 2.0 : 1.0 ; : 3.0 : 3.0 : $653.00 : $1,959.00
19 ; SH A IF 5S MAM EA 3.0 ; : 3,0 : 3.0 : $760.00 : $2,280,00
OW PED SH IF BM ; EA 2.0 : ; : 2.0 : 2.0 : $365.00 $730.00
RED SH 2F BM : EA 3.0 : : : 3.0 : 3.0 ; $685.50 : $2,056.50
22 ; TS BACKPLATE LOUVERED : EA 7.0 : : ; 7.0 : 7.0 $119.00 ; $833.00
23 ; TS POST F 14 : EA 1.0 ; ; ; 1.0 : 1.0 ; $535.00 : $535.00
24 : TS POST F 16 EA 1.0 ; ; 1.0 : 1.0 $595.00 : $595.00
25 ; S MAA & P 26 EA 1.0 : ; 1.0 : 1.0 : $2,060.00 : $2,060.00
26 ; S MAA & P 28 ; EA ; 1.0 ; 1.0 1.0 : $2,080.00 : $2,080.00
27 ; S COMB MAA & P 24 ; EA 1.0 ; ; ; 1.0 : 1.0 ; $2,930.00 ; $2,930.00
28 ; S COMB MAA & P 34 EA 1.0 : ; 1.0 ; 1.0 $3,425.00 $3,425.00
29 ; FAC STD S4 6P T4 CAB ; EA : 1.0 : ; ; 1.0 : 1.0 $8,450.00 ; $8,450.00
30 ; IND L DET AMP ; EA 7.0 ; ; ; 7.0 : 7.0 ; $170.00 ; $1,190.00
31 1 DET LOOP T1 LF ; 892.0 ; 174.0 : 718.0 ; 718.0 ; $7.60 ; $5,456.80
32 ; PED PUSHBUTTON ; EA ; 5.0 ; ; ; 5.0 ; 5.0 ; $138.50 : $692.50
33 ; 6ALVS CON T 1 1/4 ; LF ; 523.0 : ; 405.0 118.0 ; 118.0 ; $4.00 : $472.00
34 ; 6ALVS CON T 1 1/2 ; LF 21.0 ; 5.0 ; ; 26.0 26.0 $5.00 ; $130.00
35 :6ALVS CON 1 2 ; LF : 35.0 : : 10.0 25.0 ; 25.0 ; $5.50 I $137.50
36 ; 6ALVS CON T 2 1/2 1 LF 104.0 ; 21.0 ; : 125.0 ; 125.0 : $7.75 $968.75
37 ; 6ALVS CON T 3 ; LF ; 4.0 ; 4.0 : 8.0 : 8.0 ; $9.50 ; $76.00
38 ; 6ALVS CON 1 4 ; LF 58.0 : : 15.0 ; 43.0 : 43.0 $14.50 ; $623.50
39 ; 6ALVS CON T 5 : LF ; 4.0 ; : 1.0 ; 3.0 : 3.0 ; $23.50 ; $70.50
40 ; 6ALVS CON P 2-1/2 ; LF 62.0 ; ; 9.0 : 53.0 ; 53.0 ; $15.50 $821.50
41 : RCVS CON P 3 ; LF 44.0 9.0 ; ; 53.0 ; 53.0 ; $17.00 I $901.00
42 ; 6ALVS CON P 4 ; LF 43.0 ; 9.0 ; ; 52.0 ; 52.0 $19.00 $988.00
43 ; U D W/O CABLE T 1 ; LF 87.0 1 14.0 ; 101.0 : 101.0 ; $1.80 $181.80
44 ; ELCBL C 4 2C ; LF 22.0 ; 5.0 : 27.0 : 27.0 ; $2.50 ; $67.50
eak' ELCBL C 14 2C ; LF ; 730.0 ; 78.0 ; 808.0 ; 808.0 ; $0.85 ; $686.80
; ELCBL C 14 3C I LF : 1,045.0 122.0 ; ; 1167.0 : 1167.0 : $0.90 ; $1,050.30
4/ ; ELCBL C 14 5C I LF ; 623.0 : 14.0 : 637.0 : 637.0 ; $0.95 ; $605.15
48 ; ELCBL C 14 7C LF ; 943.0 : 54.0 : 997.0 : 997.0 I $1.00 ; $997.00
49 ; ELCBL C 14 2C TN SH LF ; 1,141.0 ; 56.0 1085.0 : 1085.0 : $0.95 : $1,030.75
50 ; SERV INSTALL TY C ; EA ; 1.0 ; ; ; 1,0 : 1.0 : $580.00 : $580.00
MOM
CITY OF ELGIN LARKIN/EDISON TRAFFIC SIGNALS PAY ESTIMATE NO. 3 GAFFNEY PM! Date 03-Aug-94
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51 : CONC FON 1Y A : LF 6.0 ; ; : 6.0 ; 6.0 : $130.00 ; $780.00
52 ; CONC FON TY D ; LF 3.5 ; 3.5 ; 3.5 ; $180.00 ; $630.00
53 ; CONC FDN TY E 24D ; LF 30.0 ; 30.0 30.0 ; $95.00 : $2,850.00
54 ; CONC FDN TY E 30D ; LF 15.0 ; 15.0 ; 15,0 ; $100.00 ; $1,500.00
55 ; CONC HANDHOLE ; EA 6.0 ; ; 6.0 ; 6.0 ; $560.00 ; $3,360.00
56 CONC 081 HANDHOLE ; EA ; 1.0 ; 1.0 ; 1.0 $1,000.00 : $1,000.00
57 ; TRENCH & BACKFILL ; LF 836.0 ; 436.0 : 400.0 ; 400.0 ; $1.80 : $720.00
5B SIGN PANEL T 1 ; SF ; 41.0 ; ; 41.0 ; 41.0 ; $30.00 : $1,230.00
59 ; METAL POST T A ; LF 12.0 ; ; ; 12.0 ; 12.0 $10.00 : $120,00
60 ; WOOD SIGN SUPPORT ; LF 14.0 ; 14.0 ; 14.0 ; $10.00 ; $140.00
61 ; RADIO INTERFACE UNIT ; EA ; 1.0 ; ; 1.0 : 0.0 ; ; $7,710.00 : $0.00
62 ; ELCBL C 600V 1/C 10 ; LF ; 568.0 ; 132.0 ; : 700.0 ; 700.0 ; $0.50 : $350.00
63 ; TR & BKFILL F RDWY LT LF : • B1.0 ; ; 5.0 ; 76.0 ; 76.0 ; $1.80 : $136.80
64 ; CON T 2 6ALVS LF 81.0 ; ; 5.0 : 76.0 ; 76.0 $5.50 $418.00
65 ; CON P 2 6ALVS LF 152.0 4.0 ; : 156.0 ; 156.0 ; $11.50 : $1,794.00
66 ; LIGHT POLE FDN ; EA : 1.0 ; ; 1.0 ; 1.0 : $650.00 ; $650.00
67 LT P S 45MH BMA ; EA 1.0 ; 1.0 ; 1.0 : $1,243.80 : $1,243.80
68 ; LUM SV HOR MT PC 250W ; EA 3.0 ; 3.0 3.0 $415.00 $1,245.00
69 ; THPL PVT MX LTR & SYM ; SF 110.0 1.0 ; 109.0 109.0 : $2.50 ; $272.50
70 ; 'NFL PVT MK LINE 4 LF ; 1,572.0 ; 287.0 : 1285.0 ; 1285.0 ; $0.65 ; $835.25
71 ; THPL PVT MK LINE 6 ; LF 840.0 ; ; 102.0 : 738.0 ; 738.0 : $1.00 : $738.00
72 ; THPL PVT MK LINE 24 ; LF 98.0 : 6.0 ; 92.0 ; 92,0 : $3.00 : $276.00
ttttt ; Stitt : snit ; Stitt ; tint 0.0 ; tttit : Stitt tin t
ellik TOTALS $108,647.05
MISCELLANEOUS EXTRAS VALUES
0Ix PCC BASE CSE 9-1/2 SY 65.0 @ $29.50 ; $1,917.50
02x COMB CCU 186.18 LF 199.0 @ $19.00 ; $3,781.00
03x C I ADJUST RINGS 2 1/2 EA 2.0 @ $84.75 $169.50
04x C I ADJUST RINGS 2 EA 1.0 @ $56.50 $56.50
05x REPAIR EXISTING PATCH EA 1.0 @ $113.00 $113.00
06x 6ALVS CON P 1 1/4 LF 356.0 @ $11.00 $3,916.00
@ $0.00
@ ; $0.00
@ $0.00 ,
TOTAL EXTRAS $9,953.50 ''
TOTAL VALUE COMPLETED WORK $118,600.55
RETAINA6E $0.00
BALANCE DUE $118,600.55
MISCELLANEOUS DEBITS VALUES
PAY ESTIMATE NO. 1
: $65,769.30 ;
PAY ESTIMATE NO. 2 $44,831.25
;
CITY OF ELGIN LARKIN/EDISON TRAFFIC SIGNALS PAY ESTIMATE NO. 3 GAFFNEY PMI Date 03-Aug-54
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TOTAL DEBITS $110,600.55
NET AMOUNT DUE $8,000.00
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SIGNED 1994 TITLE
HLR
SIGNED 1994 TITLE
CONTRACTOR
APPROVED 1994 • TITLE
CITY OF ELGIN
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