94-214 Resolution No. 94-214
RESOLUTION
AUTHORIZING EXECUTION OF AN AG EEMENT WITH
WATER SERVICES COMPANY OF LLINOIS
BE IT RESOLVED BY THE CITY COUNCIL F THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of t e City of Elgin with
Water Services Company of Illinois for m ter reading services,
a copy of which is attached hereto and ade a part hereof by
reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: August 10, 1994
Adopted: August 10, 1994
Omnibus Vote: Yeas 7 Nays 0 i
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT is made and entered into this 1 _
day of '� , 1994, by and between the City of Elgin, a
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municipal corporation (hereinafter referred to as "City" ) and
Water Services Company of Illinois, a
(hereinafter referred to as "Water Services" ) .
NOW, THEREFORE, in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is mutually acknowledged, the parties hereto hereby
agree as follows :
1 . Water Services shall provide water meter reading
services to City pursuant to the terms contained herein
through September 1, 1995 .
2 . Water Services shall provide an estimated two
thousand (2,000) water meter readings to City per seven day
period as directed by City' s Director of Water Operations .
3 . Water Services, its agents and employees shall
read residential and commercial meters between 7 : 30 a.m. and
sundown on Mondays through Saturdays, excluding federal
holidays .
4 . Water Services shall report any damaged, leaking
or missing water meters to the City' s Director of Water
Operations .
5 . Water Services shall issue picture
identification to all of its meter readers .
6 . Water Services shall be an independent
contractor. Nothing in this agreement shall be construed so
as to create a joint venture, partnership or employment
relationship between the parties hereto.
7 . City shall provide Water Services with meter
books . Water Services shall complete and return said books
with hand entries within the time allotted by the City' s
Director of Water Operations .
8 . Water Services shall hold harmless and indemnify
City for and against any and all claims for damages, suits,
causes of action or other liability which may result or arise
out of Water Services negligent performance of this agreement.
9 . City shall not be required to provide keys to
Water Services .
10 . City shall provide Water Services with postcards
for resident responses in an amount to be determined at City' s
sole discretion.
11 . This agreement shall terminate on September 1,
1995, unless otherwise terminated as provided herein.
12 . This agreement may be terminated by either party
hereto upon 14 days written notice.
13 . City shall be entitled to prohibit any of Water
Service' s agents or employees from reading meters or otherwise
providing any service pursuant to this agreement at City' s
Director of Water Operation' s sole discretion.
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14 . City shall pay Water Services at the following
rates :
Remote reads $ 0.50 each read
Post cards left 0. 30 each read
Inside Reads 0 . 75 each read
Inside/Outside Verification 0 . 75 each read
Monthly Service Change $150 . 00
15 . Reads by category by book shall be submitted to
City's Water Department for payment.
16 . The terms of this agreement shall be considered
to be severable. In the event that any of the terms or
provisions of this agreement shall be deemed to be void or
otherwise unenforceable for any reason, the remainder of this
agreement shall remain in full force and effect.
17 . This agreement shall be ggverned by the laws of
the State of Illinois .
18. This agreement and its attachments constitutes
the entire agreement of the parties on the subject matter
hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the
parties . Each party agrees that no representations or
warranties shall be binding upon the other party unless
expressed in writing herein or in a duly executed amendment
hereof, or change order as herein provided.
19 . Water Services shall provide, pay for and
maintain during the term of this agreement, public liability
insurance in an amount of not less than $300,000, and shall
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provide a certificate of such insurance to the City' s Director
of Water Operations within 14 days of the date of this
agreement.
WATER SERVICES COMPANY
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By:
President V
CITY OF ELGIN
By: I1 .
Richalyd B. Helwig
City Manager
Att; est:
1.J/P '►'i-,'kfe/L
City Clerk 61 1se�
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n t A g a n da Item No..,fi- 0f 9p.R
July 21, 1994
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Managers
SUBJECT: Award of Contract for Meter Reading Services
PURPOSE
This memorandum will provide the Mayor 4nd City Council with
information to consider in awarding a contract for meter
reading services.
BACKGROUND
Since early 1991 the Water Department '! has been proceeding
with the conversion of water meters t the AMR (automatic
meter reading) system. As this system a tomatically collects
readings via the telephone, water meter eaders will no long-
er be necessary to read meters . This r alization has led to
difficulty in the Water Department retai ing meter readers to
perform this service. Since 1991 the epartment has inter-
viewed 92 applicants for this position. Of the 35 hired,
only one remains actively reading meters . ,
In order to read those accounts not on '1 the new AMR system,
the department contacted firms providing these services on a
contractual basis . Proposals were re uested of two area
firms that provide this service. On ay 6, 1994, one of
these firms submitted a proposal. Sinc shortly before the
proposals were received, Water Services has, in fact, been
providing meter reading services for the City on a trial
basis . This has worked most satisfact rily. The attached
one-year contract will provide for meter reading services for
those meters not yet converted to the AMR system.
COMMUNITY GROUPS/INTERESTED PERSONS CONTA TED
None.
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Award of Contract for Meter Reading Service
July 21, 1994 I
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r FINANCIAL IMPACT
$56,260 is allocated for part-time earnings paid to meter
readers . A balance of $43,000 remains in this account.
Estimating 2,000 reads per week for 20 we ks, and an average
of . 601 per read, the estimated cost of c ntracting this work
out in 1994 is $24,000 .
LEGAL IMPACT
None.
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RECOMMENDATION
'
It is recommended that the City Council authorize the award
of contract to Water Services at the following rates :
Contractt
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Remote reads $ . 42 each read
Post cards left . 30 each read
Inside reads . 75 each iread
Inside/outside verification . 75 each iread
Monthly service charge $150. 00
rRespectfully submitted,
ames L Kristiansen
Public Works Director
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115.
Richard B. Helwig
City Mal ager
RBH:JLK:LED: jk 01140708.294
Attachment
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