94-171 Resolution No. 94-171
RESOLUTION
AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH
SISTER CITIES ASSOCIATION OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute a Purchase of Service Agreement on behalf of the City
of Elgin with Sister Cities Association of Elgin for the
development of a Sister City affiliation with a community in
Mexico, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: June 22, 1994
Adopted: June 22, 1994
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
f
n
t, Agenda Item No.
poQA,tn��e1• �
June 2, 1994
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Purchase of Service Agreement with
Sister Cities Association of Elgin
PURPOSE
To provide information for consideration of a Purchase of
Service Agreement (PSA) between the City and Sister Cities
fir► Association of Elgin.
f BACKGROUND
One of the requests as part of the 1994 budget process came
from the Sister Cities Association of Elgin. Sister Cities
is a not-for-profit organization formed for the purpose of
promoting peace and understanding among nations through cul-
tural and economic exchanges. Sister Cities of Elgin has a
formal affiliation with Belgorod, Russia.
A PSA for $2,500 in City funding has been drafted and present-
ed for the City Council 's review. As part of the PSA, Sister
Cities will produce a newsletter and pay affiliation fees
attributable to a second Sister City relationship.
FINANCIAL IMPACT
A total of $2,500 has been budgeted in the General Fund's
Boards and Commissions budget (010-1902-709 .80-21) .
LEGAL IMPACT
None.
r
PSA/Sister Cities Association
June 2, 1994
Page 2
RECOMMENDATION
Direct staff to prepare a resolution authorizing the execu-
tion of the PSA.
Respectfully submitted,
•
Richard B. Helwig
City Manager
amp
Attachment
r
r
PURCHASE OF SERVICE AGREEMENT �7
THIS AGREEMENT is made and entered into this 3/u�C
day of tju AJC , 1994 , by and between the City of Elgin,
Illinois, an Illinois municipal corporation, (hereinafter
referred to as the "City" ) , and Sister Cities Association of
Elgin, a not-for-profit corporation, (hereinafter referred to
as the "Provider" ) .
Now therefore, in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is
hereby acknowledged, the parties hereto agree as follows :
1 . The City shall pay Provider an amount not to exceed
Two Thousand Five Hundred Dollars ($2, 500. 00) for the follow-
ing projects : 1) production of three to four newsletters per
year as a means of providing information about and promotion
of the goals and activities of the Sister Cities Association
of Elgin and 2) pay any affilliation fees attributable to the
development of a Sister City affiliation with a community in
Mexico.
2 . Provider shall expend all funds provided by the City
pursuant to this agreement prior to December 31, 1994 . This
agreement shall terminate on December 31, 1994 .
3 . All funds paid to the provider by the City pursuant
to this agreement shall be expended only for the programs as
described above. In the event Provider changes the
aforementioned programs or otherwise breaches this agreement
without the prior written consent of the City of Elgin, all
funds shall be refunded to the City.
4 . Provider shall submit to the City on or before
December 31, 1994 , an annual report of the activities of the
programs described herein and the actual expenditures made for
said programs .
5 . Provider shall upon request make available to the
City financial documents for any year in which a grant was re-
ceived.
6 . No monies shall be used for any purchase of perma-
nent equipment, capital improvements or construction, payment
of previous year' s deficit, activities outside of the State
of Illinois ' geographic boundaries or subsidy for an
individual ' s academic study.
7 . No person shall be denied participation in or the
benefits of the programs described in paragraph 1 on the
grounds of race, color, religion, national origin, sex or
handicap.
8 . Provider hereby shall indemnify and hold harmless
the City, its officers, employees and agents, from and against
any and all damages, losses, claims, causes of action,
lawsuits, judgements or liability whatsoever arising out of
the programs described in paragraph 1, providers activities
undertaken pursuant to this agreement or as a result of the
existence of this agreement. The Provider, at the Provider' s
own cost and expense, will defend by counsel of the City' s
choosing, any and all claims falling within said indemnifica-
tion against the City or in which the City may be impleaded
with others .
9 . The programs described in paragraph 1 shall be
conducted within the geographical boundaries of the City of
Elgin.
10 . This agreement shall not be construed to create an
employment, joint venture or partnership agreement between the
parties hereto.
CITY OF ELGIN, a municipal SISTER CITIES ASSOCIATION
corporation OF ELGIN
By: .G ,C�ciC 2� �f�C� By: Cv.�-��- ct
Geor. / VanDeVoorde Authorized Agent
Mayor
Attest:
/71-12-0_14",_
City Clerk
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