94-137 Resolution No. 94-137
RESOLUTION
ACCEPTING THE PROPOSAL OF JAMES TAYLOR CONTRACTORS
FOR ACQUISITION OF SURPLUS EQUIPMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, be and is
hereby authorized and directed to accept the proposal on
behalf of the City of Elgin of James Taylor Contractors for
the acquisition of a 1965 Galion Model 104 Road Grader, a copy
of which is attached hereto and made a part hereof by
reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: May 25, 1994
Adopted: May 25, 1994
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. .
JAMES
TAYLOR
CONTRACTORS
41W 220 Powers. Rd. (708)794-1915 (paler)
(708)669-3511(office) Huntley, IL 60142 (708)310-5292 (mobile)
April 29, 1994
Mr. Mike Sarro
Purchasing Dept.
City of Elgin .
150 Dexter Ct.
Elgin, Illinois 60120
Dear Mr. Sarro :
In reference to the Galion Model 104 Motor-Grader that
the city is dispensing of, I am prepared to make an offer of
Two Thousand and Fifty Dollars , ($2,050 .00) for the above mach-
ine. My offer is based on apprassals from .equipment dealers in
the area . These appraisals ranged from $1,800 to $2,500 and
were from Mr. Glen Hantsman of Hart Tractor Co . Phone (708)
542-9079, and Mr. Jim Bond of Howell Tractor and Equipment Co.
Phone (815 ) 262-5978.
As there has been substantial vandalism to this machine
since these appraisals were made, I agree to accept the machine
as is , where is
Please find attached cfieck, in the amount of $205 .00 or
10% of my offer as a deposit of' good faith.
Sincerely,
its""c441/
James Taylor Contractors
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Agenda Item No.
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May 5, 1994
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Sale of Obsolete Equipment
PURPOSE
The purpose of this memorandum is to obtain Council approval
for the sale of obsolete Public Works equipment.
BACKGROUND
Last fall, the City Garage and Public Works Department at-
tempted to sell a number of surplus or obsolete vehicles and
equipment through the sealed bid process. As noted in the
attached Bid Memorandum from your November 17, 1993 meeting,
we did not receive any bids- on two pieces of Public Works
equipment ( Items 6 & 7 on the bid tabulation sheet) ; we fur-
ther noted in that memorandum that we would bring any future
offers on those unsold pieces to Council for your considera-
tion.
Attached is a firm offer of $2050 for the 1965 Galion Model
104 Road Grader from James Taylor Construction of Huntley.
Based upon the range of the two appraisals, its age (nearly
30 years old) , its present condition (vandals have broken
virtually all windows & lights) , and since there has been no
other interest in this unit, staff considers this offer to be
reasonable and recommends that it be sold.
FINANCIAL IMPACT
The money received from the sale of this surplus property
would be placed in the Equipment Replacement Fund under Reve-
nue Acct. #601-0000-584-0000.
r LEGAL IMPACT
None.
Sale of Obsolete Equipment
Page 2
May 5, 1994
RECOMMENDATION
The recommendation is to sell the surplus 1965 Galion Model
104 Road Grader in its "as is, where is" condition to James
Taylor Contractors Inc. , for a total price of $2050.
Respectfully submitted,
Richard B. Helwig
• City Manager
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November 11, 1993 II
MEMORANDUM
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TO: Mayor and Members of City Council
FROM: Robert O. Maim, Interim City Manager
SUBJECT: Bids #93-086 & #93-087 Purchase of Used Compact
Sedans and Sale of Surplus Vehicles
PURPOSE
The purpose of this memorandum is to award a contract for the
purchase of used compact sedans and obtain Council approval for
the sale of surplus vehicles and equipment.
BACKGROUND
A total of thirty-three area automobile dealers and other inter-
ested parties were solicited and eleven bids were received for
the purchase of two (2) used compact sedans and the sale of
seven (7) surplus vehicles and equipment as detailed on the
attached bid tabulation sheet.
While separate offers were solicited for the outright sale of
the surplus vehicles and equipment, the automobile dealers were
also permitted to offer on the four automobiles as trade-ins in •
our effort to maximize their value; this strategy paid off as
the highest offer for these units came from Suburban Ford who
submitted the low bid on the two used compact sedans, which will .
be placed in non-emergency, administrative use.
Coupled with the outright sale of the surplus 1974 GMC sewer
truck to the highest bidder, the City has reducted its overall
fleet by three vehicles. Although no bids were received for the
two pieces of surplus Public Works equipment at this time, the
city will continue to make these two units available for sale
and will bring any offers for them to Council for your considera-
tion. Also enclosed for Council's information is a memorandum
from the Garage Manager and Public Works Department recommending
disposal of the sewer truck, the roller, and the grader.
V
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Purchase of Used Sedans & Sale of Vehicles •
Page 2
November 11, 1993
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FINANCIAL IMPACT
A total of $57,000 had been originally budgeted for the replace-
ment of 6 administrative sedans; following a re-review by the
Garage Manager, the decision was made to replace only. 2 of these
units and sufficient funds remain in the Equipment Replacement
Fund for this purhcase (Acct #601.9040-796-9148 Project #699701
and 299701) .
While the trade-in value for the 4 compact sedans and the sale
of the sewer truck, the City's net cost for the 2 replacement se-
dans is $12, 174.
RECOMMENDATION
The recommendation is two-fold:
a) To award a contract to the overall, low bidder, Suburban
Ford Inc. , for a total net price of $14,274 .00 for the
purchase of two (2) used 1993 Ford Tempos ($16,174) less
the trade-in value for the four (4) compact sedans ($1900-) .
"" b) To sell the surplus 1974 GMC sewer truck to the highest
bidder, Michael O'Brien, for a total price of $2100.
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Rob rt O. m
Interim City Manager
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April 1, 1993
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MEMORANDUM
TO: Mike Sarro, Purchasing. Agent
FROM: Wayne Schultz, Assistant Street Superintendents 1$
SUBJECT: Disposal of Obsolete/Surplus Equipment
PURPOSE: The purpose of this memorandum is to ask you to
proceed with the disposal of unusable equipment.
BACKGROUND: Attached is .a memorandum dated 5/06/91 approving
the disposal of vehicles number 144, 130 and 120. Vehicle #144
(City Inventory No. 1941) , is a 1974 GMC truck with a sewer jet
machine on the. back. Vehicle #130 (City Inventory No. 5400) ,
is a 1965 Galion Road Grader Model 104. Vehicle #120 (City
Inventory No. 5620) , is a 1970 Ingram 10 Ton 3-Wheel Roller.
FINANCIAL IMPACT: We would recommend minimum bids on these
pieces of equipment be set as follows:
#144 1974 GMC $ 500
#130 1965 Galion Road Grader $5,000
#120 1970 Ingram Roller $2,500
CONCLUSION: All three of these pieces of equipment are in
operating condition with the exception of the sewer jet portion
of truck #144 . Please proceed with the disposal of this equip-
ment.
WS:mg ,
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cc/ Gary Miller
Terry Podzimek
Jerry Rotundo
MDM0347/TEXT071/INTROFCM.EM
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JAMES
TAYLOR -
al. CONTRACTORS
41W 220 Powers. Rd. (708)794-1915 (paler)
(708)669.3511(oftice) Huntley, IL 60142 (708)310-5292 (mobile)
April 29, 1994
Mr. Mike Sarro
Purchasing Dept.
City of Elgin .
150 Dexter Ct.
Elgin, Illinois 60120
Dear Mr. Sarro :
In reference to the Galion Model 104 Motor-Grader that
the city is dispensing of, I am prepared to make an offer of
Two Thousand and Fifty Dollars , ($2,050 .00) for the above mach-
ine. My offer is based on apprasials from .equipment dealers in
the area . These appraisals ranged from $1,800 to $2,500 and
were from Mr. Glen Hantsman of Hart Tractor Co . Phone (708)
542-9079, and Mr. Jim Bond of Howell Tractor and Equipment Co.
•
Phone (815) 262-5978.
As there has been substantial vandalism to, this machine
since these appraisals were made, I agree to accept the machine
as is , where is :
Please find attached check in the amount of $205 .00 or
10% of my offer as a deposit of' good faith.
Sincerely,
itlffsbaY1/
James Taylor Contractors
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