94-136 Resolution No. 94-136
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
EMPLOYEE ASSISTANCE SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager,- be and is
hereby authorized and directed to execute an agreement on
behalf of the City of Elgin with Employee Assistance Services
for an employee assistance program, a copy of which is
attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: May 25, 1994
Adopted: May 25, 1.994
Omnibus Vote: Yeas 7 Nays 0
Attest:.
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
•
in
Agenda I N o.
May 5, 1994
TO: Mayor. and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Employee Assistance Program
PURPOSE
The purpose of this memorandum is to recommend the renewal of
the Employee Assistance Program contract with the Employee
Assistance Services .
• BACKGROUND
The current contract for the City's EAP Services expired May
.1, 1994 . The present provider, Employee Assistance Services,
is a local provider. The agency has agreed to renew the
contract for 1994-95 for $9,360 (based on a rate of $18.00
per year for 520 full-time employees) .
FINANCIAL IMPACT
The $9,360 cost of renewal is the same as last contract year
and it will be charged to the General Fund Non-Departmental
budget (010-1902-719 . 30-99) .
LEGAL IMPACT
None.
RECOMMENDATION
Staff recommends that the contract be renewed as proposed.
Respectfully submitted,
• Richard B. Helwig
City Manager
RBH/vls
Employee Assistance Services
80 Fountain Square Plaza, Elgin, Illinois 60120 7081697-5565
AGREEMENT -
This agreement made effective as of Maylst, 1994 by and between Employee Assistance Services, Inc. with
offices at 80 Fountain Square Plaza, Elgin, Illinois 60120, and the City of Elgin located at 150 Dexter Court,
Elgin, Illinois 60120.
WITNESSETH
Whereas, the City of Elgin desires to have an Employee Assistance Program(EAP) for all of its employees, and
Whereas, the City of Elgin desires to have Employee Assistance Services, Inc. (EAS) administer such a program,
And
Whereas, Employee Assistance Services, Inc. desires to do so.
Now, therefore, in consideration of the mutual promises and covenants herein, the parties hereto agree as follows:
A. Objectives:
1. To motivate the employee and his/her family member to seek help as early as possible.
2. To refer the employee and his/her family member to appropriate professional treatment.
3. To restore an employee's productivity.
4. To retain the valued employee.
5. To provide assessment/referral and follow-up services to the employee and his/her.family.
B. Services to be Provided:
1. Continue under a written policy that would enable Employee Assistance Services, Inc. to function
effectively in achieving its objectives.
2. Provide training for supervisory and union officials concerning their important role in
Employee Assistance. A continuation from the first four years, these sessions would
_include a workbook given to each participant to supplement training. These workbooks,
designed exclusively by EAS, help supervisors know hoe to confront and refer an
employee designed exclusively by EAS, help supervisors know how to confront and refer
an employee who other wise would not or could not refer himself/herself.
3. Explanation of the program and policy to all employees and their families on a continuing
basis.
4. Maintain an efficient, comprehensive referral network designed to handle a wide range
of employee problems, including immediate response in the event of a crisis.
5. Continue to provide a 24-hour Hotline service including weekends and holidays.
6. Provide assessment and referrals, including monitoring of employees after treatment, if
appropriate.
7. Follow-up with all referrals, including monitoring of employees after treatment, if
appropriate.
8. Continuing consultation with supervisors and/or union personnel, when necessary,
concerning individual cases when constructive confrontation/intervention might be
necessary.
9. Regular consultation with City of Elgin employees to assess program functioning and
devise program modifications as necessary and appropriate.
10. Utilization of the resources of EAS in providing seminars on a wide variety of subjects
as requested. For example, we have specialists on stress, financial concerns and
addictions available free to the city.
11. Continuing our Quarterly Newsletters on subjects of timely interest, designed to keep
employees aware of EAP, including its many free services.
12. Continuing informational posters at strategic locations.
13. Regular, comprehensive and detailed progress reports.
14. Regular visits by EAS representatives to City of Elgin locations, to "humanize" EAP and
to maintain continuing personal contact with various city officials including union
personnel.
C. Scope of Services and Cost:
1. All City of Elgin employees and their families qualify for the services offered by
Employee Assistance Services, Inc..
2. The fee for services of Employee Assistance Services, Inc. will continue to be$18.00 per
full-time employee per year.- One half the fee shall be expected at the beginning of the
contract period with remainder payable after six months.
3. City of Elgin will be responsible for printing costs, including pamphlets, letters, posters,
and supervisory workbooks.
4. The services of Employee Assistance Services, Inc. will continue to be managed by
Joseph Rosenfeld and Tom Skiles, in cooperation with a consortium of not-for-profit
service providers.
City of Elgin
D. Insurance Requirements:
In the performance of the work covered by this Agreement, unless otherwise provided for,
Employee Assistance Services, Inc. shall act as an independent contractor and maintain full and
complete control over their employees. During the performance of their work, Employee
Assistance Services, Inc. shall maintain the following:
1. Professional liability coverage with$1,000,000.00 aggregate and$1,000,000.00 coverage
for each occurrence.
E. Period of Performance:
The term of this contract shall be for one year, commencing on May 1, 1994.
F. Extent of Authority:
This agreement does not negate any administrative policies or procedures of the City of Elgin
specifically indicated herein. Compliance with administrative policies or procedures currently
in effect or hereinafter developed are made part of this agreement.
G. Entirety of Agreement:
This agreement constitutes the entire Agreement between the parties and supersedes all previous
agreements and understandings with respect to the subject hereof.
IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year
first hereinabove written which shall be deemed the effective date.
Employee Assistance Services, Inc. City of Elgin
By _�i� // r'��// ,0� � By l
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Date �{ /�9/z Date 6 / Z J4 y
City of Elgin