94-0816 IDOT Maintenance c - ®AIB
VI Illinois Department of Transportation
Division of Highways/District 1
201 West Center Court/Schaumburg, Illinois/60196-1096
LOCAL ROADS AND STREETS
CITY MFT
Elgin
1994 Maintenance
94-00000-00-GM
Kane County
August 2, 1994
Dollonna Mecum
City Clerk
150 Dexter Ct.
Elgin, IL 60120
Dear Madam:
The request for quotations for bituminous patch mixture (GPI)
for municipal streets was approved by this Department on August
1, 1994 and your file copy is being returned herewith.
Very truly yours,
..12.,.... .419:46.0...4„...,,,_
Duane P. Carlson, P.E.
District Engineer
AC/tk
cc: William T. Sunley w/encl.
M.F.T. Auditors
James L. Kristiansen - Director of Public Works w/encl.
93431/2
Illinois Department
of Transportation
Municipality Company
City of Elgin Request for
County Quotations Representative
Kane & Cook GROUP I
Township Address
Elgin & Hanover Date July 21, 1994
Section Telephone
94-00000-00-G.M.
•
(1) Quotations will be received in the office of the Purchasing Agent, 150 Dexter Ct. , El gin, IL 60120
until 2:30 o'clock P. M. August 16 , 19 94 ,for furnishing
materials required during the year 1994 , and that time publicly opened and read.
(2) Quotations shall be submitted on the reverse side of this form and enclosed in a sealed envelope
endorsed QUOTATIONS.
(3) The right is reserved by the Local Agency (LA) to reject any or all quotations.
By Order of City Clerk
Dolonna Mecum July 21 , 19 94
(name)
The effective date of these quotations will be the date of the opening above. These quotations will be placed
on file and remain firm until revised by the supplier(s).
The suppliers may revise their quotations by registered letter to the Purchasing Agent
at least five(5)days before the end of the month. Quotations may only be revised by this procedure on a
monthly basis. Any change received will become effective on the first day of the month following notification.
When quotations are revised by the supplier(s), the LA reserves the right to review other accepted quota-
tions and purchase the materials from an available source that will result in the"lowest on-the-road cost."
The LA reserves the right to readvertise for new or additional quotations if not satisfied with the original or
revised quotations on file. The original and revised quotations shall remain in effect unless terminated in
writing by the LA to the supplier(s). Purchases will be made only from those suppliers that submitted accept-
able quotations at the initial or any subsequent public letting.
It is understood that all material will be tested and approved by the Illinois Department of Transportation.
The requirements of the Standard Specifications for Road and Bridge Construction adopted by the Depart-
ment shall govern insofar as they apply.
The quantities of materials shown are for information only. They represent the best known estimate of
material needed. The actual quantities purchased may be increased or decreased by any amount subject to
any maximum quantities specified by the supplier. Quotations with limits or conditions shall be rejected.
BLR 6102(Rev.4/90)
MATERIALS QUOTATIONS
Delivery Approximate Unit
Item Point Quantity Price Amount
Bituminous Patching F.O.B. City 2680 Tons
Mixture (Group I) Trucks at
Source of
Supply **
*Total Group I
*NOTE: A haul rate of $0.75 ** Source of Supply (Entry by Vendor)
per ton mile will be used
to determine the low bid-
der based on distance
from Public Works Garage
to Source of Supply.
The undersigned agrees to furnish any or all of the above materials upon which prices are quoted at the
above quoted unit prices subject to the following conditions:
(1) It is understood and agreed that the current"Standard Specifications for Road and Bridge Construction"
adopted by the Department of Transportation shall govern insofar as they may be applied and insofar as
they do not conflict with the special provisions and supplemental specifications attached hereto.
(2) It is understood that quantities listed are approximate only and that they may be increased or decreased
as needed to promptly complete the work at the above unit price quoted.
(3) Delivery in total or partial shipments as ordered shall be made within the time specified in the special
provisions or by the terms of acceptance at the point and in the manner specified in the"MATERIAL QUO-
TATIONS". If delivery on the job site is specified, it shall mean any place or place on the road designated by
the awarding authority or its authorized representative.
(4) The undersigned firm certifies that it has not been convicted of bribery or attempting to bribe an officer or
employee of the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a
matter of record, nor has an official,agent or employee of the firm committed bribery or attempted bribery on
behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm. The
undersigned firm further certifies that it is not barred from contracting with any unit of State or local govern-
ment as a result of a violation of State laws prohibiting bid-rigging or bid-rotating.
Bidder By
Address Title
Accepted By Date 19
(Local Agency)
Approved
District Engineer
Illinois Department
of Transportation
Municipality Company
City of El qi n Request for
County Quotations Representative
Kane & Cook GROUP II
Township Address
Elgin & Hanover Date July 21, 1994
Section Telephone
94-00000-00-G.M.
•
(1) Quotations will be received in the office of the Purchasing Agent, 150 Dexter Ct. , Elgin, IL 60120
until 2:30 o'clock P. M. August 16 , 19 94 , for furnishing
materials required during the year 1994 , and that time publicly opened and read.
(2) Quotations shall be submitted on the reverse side of this form and enclosed in a sealed envelope
endorsed QUOTATIONS.
(3) The right is reserved by the Local Agency (LA)to reject any or all quotations.
By Order of City Clerk
Dolonna Mecum July 21 , 19 94
(name)
The effective date of these quotations will be the date of the opening above. These quotations will be placed
on file and remain firm until revised by the supplier(s).
The suppliers may revise their quotations by registered letter to the Purchasing Agent
at least five (5)days before the end of the month. Quotations may only be revised by this procedure on a
monthly basis. Any change received will become effective on the first day of the month following notification.
When quotations are revised by the supplier(s), the LA reserves the right to review other accepted quota-
tions and purchase the materials from an available source that will result in the"lowest on-the-road cost."
The LA reserves the right to readvertise for new or additional quotations if not satisfied with the original or
revised quotations on file. The original and revised quotations shall remain in effect unless terminated in
writing by the LA to the supplier(s). Purchases will be made only from those suppliers that submitted accept-
able quotations at the initial or any subsequent public letting.
It is understood that all material will be tested and approved by the Illinois Department of Transportation.
The requirements of the Standard Specifications for Road and Bridge Construction adopted by the Depart-
ment shall govern insofar as they apply.
The quantities of materials shown are for information only. They represent the best known estimate of
material needed. The actual quantities purchased may be increased or decreased by any amount subject to
any maximum quantities specified by the supplier. Quotations with limits or conditions shall be rejected.
BLR 6102(Rev.4/90)
MATERIALS QUOTATIONS
Item Delivery Approximate Unit Amount
Point Quantity Price
Bituminous Patching F.O.B. City 428 Tons
Mixture (Group II) Trucks at
Source of
Supply **
*Total Group II
*NOTE: A haul rate of $0.7F ** Source of Supply (Entry by Vendor)
per ton mile will be used
to determine the low bid-
der based on distance •
from Public Works Garage
to Source of Supply.
The undersigned agrees to furnish any or all of the above materials upon which prices are quoted at the
above quoted unit prices subject to the following conditions:
(1) It is understood and agreed that the current"Standard Specifications for Road and Bridge Construction"
adopted by the Department of Transportation shall govern insofar as they may be applied and insofar as
they do not conflict with the special provisions and supplemental specifications attached hereto.
(2) It is understood that quantities listed are approximate only and that they may be increased or decreased
as needed to promptly complete the work at the above unit price quoted.
(3) Delivery in total or partial shipments as ordered shall be made within the time specified in the special
provisions or by the terms of acceptance at the point and in the manner specified in the "MATERIAL QUO-
TATIONS". If delivery on the job site is specified, it shall mean any place or place on the road designated by
the awarding authority or its authorized representative.
(4) The undersigned firm certifies that it has not been convicted of bribery or attempting to bribe an officer or
employee of the State of Illinois, nor has the firm made an admission of guilt of such conduct which is a
matter of record, nor has an official,agent or employee of the firm committed bribery or attempted bribery on
behalf of the firm and pursuant to the direction or authorization of a responsible official of the firm. The
undersigned firm further certifies that it is not barred from contracting with any unit of State or local govern-
ment as a result of a violation of State laws prohibiting bid-rigging or bid-rotating.
Bidder By
Address Title
Accepted By Date 19
(Local Agency)
Approved
District Engineer
STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS
LOCAL ROADS AND STREETS
,BITUMINOUS PATCHING MIXTURES
FOR MAINTENANCE USE
These specifications cover course graded and fine graded bituminous
mixtures for use in maintaining small areas on flexible and rigid
type pavement.
The materials, control, quality, sampling, testing, inspection and
storage of material 'shall conform to the specific requirements of
the Standard Specifications for Road and Bridge Construction adopted
by the Department of Transportation. -
The materials supplier or contractor may furnish any of the
following Bituminous Patching Mixtures listed in the individual
Group for which the award was made.
GROUP I - Bituminous Patching Mixtures
"• al No. M-it-/9: tii�tuminous Mixture for MTi-nLenauce Use.....0.0,'
Emulsified Asphalt Type. Rev. 4-1, ".
Serial -19-81 Bituminous Mixture for Mainten��. '�• Use,
Medium Curing Liquid Aspha' `ype. Rev.
1-1, 1981.
Serial No. M-48-79 Bituminous Premi Maintenance Use,
a.. lsified A HFE-300 or Inverted
»
EmuuN ;.�:�,.phalt CBAE-2. Rev. 4-1-1979.
Serial No. M-126-86 Bit#0 -
000.00,0,.-
xes for Maintenance Use,
nforced Fl• v Mixture.
3ituminous Patchi ix'" Lure •(Class B): This mixt'► : shall conform
:o the materi. 04quirements of Section 405 of the S� . . .rd
Specificf . The bituminous material shall be limited .sphalt
AC 1 !!p-' 0 or AC 100-120. The aggregate should be limited to . .:
./ aduat•inn.
Bituminous Patching Mixture (Class I) : This mixture shall conform
to the material requirements of Section 406 of the Standard
_ Specifications for Bituminous Concrete Surface Course Mixture C.
GROUP II - Bituminous Patching Mixture (Proprietary)
Serial No. M-105-73: Tar Premix for Maintenance Use (CROWN-
RITE) Issued Oct. 1, 1973.
Serial No. M-120-79: Bitumious Premix for Maintenance Use
(SYLVAX-UPM) Rev. April 1, 1979.
Page 1 of 2
Rev. 5-22-90 B-1
of Bituminous Patching Mixture. All holes and depres ••.
in the existing • - which exceed 3/4" in - be repaired
by removal of all loose and . • wv- .aterial and replaced with the
specified�� Situ.. .- . `a thing Mixture. The ma - •all be
_...:.•K•N•ir • • •• - - • • - • • • •n • • ■ ' - • - • �:•��
Basis of Payment. This work will be paid for at the unit price per
ton for BITUMINOUS PATCHING MIXTURE (GROUP I) ; BITUMINOUS PATCHING
MIXTURE (GROUP II) ; F.O.B. trucks at plant
When bids are
taken F.O.B. trucks at the mixing plant a hauling differential of
$0. 75 per ton mile haul from mixing plant to location
designated in the proposal will be used to determine the low bid.
•
2 (f)
Affirmative action—City contracts.
A. The city shall not contract in an amount exceeding ten thousand
dollars with any contractor or vendor,maintain any financial relation
with any financial institution, or use the services of any labor
organization or member thereof, which employs fifteen or more
persons,which does not first submit to the city a written commitment
to provide equal employment opportunity. However when a con-
tractor, vendor, financial institution, labor organization or member
thereof is the sole source of the particular work product or service
desired by the city of Elgin and such work,product or service is essen-
tial for the efficient governmental operations of the city of Elgin such
written commitment shall not be required.
The written commitment required by this section shall:
1. Set out and agree to maintain specific employment or member-
ship practices and policies sufficient to achieve equal
opportunity;
2. Set out,specific goals for participation by minority groups and
female persons qualified by or for training or through previous
work experience. This provision will not infringe upon the right
of the employer to determine the need for or qualifications of
employees;
3. Agree to submit to the city upon request written evidence of the
effectiveness of the above-required practices,policies and goals;
4. Agree to submit to the city upon request statistical data concern-
ing employee composition or membership composition on race,
color,sex and job description;
5. Agree to distribute copies of the above commitment to all
persons who participate in recruitment, screening, referral and
selection of job applicants, prospective job applicants or •
members;
6. Agree to require any subcontractor to submit to the city a
written commitment which contains the provisions required by
subdivisions 1 through 5 of this subsection;
7. The written commitment required by this section may also be
satisfied by filing a copy of an affirmative action program of the
contractor/vendor which is in effect and which has been approved
. by any local, state or federal agency with jurisdiction to approve
such programs.
B. All such contracts by and between the city of Elgin and contractors
and vendors for the purchase by the city of Elgin of goods and/or
services shall contain the following clauses:
"The contractor/vendor will not discriminate against any
employee or applicant for employment because of race, color,
religion, sex, ancestry, national origin,place of birth,age,or physical
handicap which would not interfere with the efficient performance of
the job in question'The contractor/vendor will take affirmative action
to comply with the provisions-of this ordinance and will require any
subcontractor to submit to the City of Elgin a written commitment to
comply with those provisions. The contractor/vendor will distribute
copies of this commitment to all persons who participate in recruit-
ment, screening, referral and selection of job applicants, prospective
job applicants,members or prospective subcontractors."
"The contractor/vendor agrees that the provisions of Chapter
3.12 of the Elgin Municipal Code, 1976, is hereby incorporated by
reference,as if set out verbatim."
CITY OF ELGIN, ILLINOIS
AFFIRMATIVE ACTION/CERTIFICATION REQUIREMENTS
Please submit this completed and signed form(s) along with your
proposal . No proposal will be accepted without this informa-
tion.
1. AFFIRMATIVE ACTION: Pursuant to the attached "Affirmative
Action City Contracts" provisions, the following informa-
tion is required:
A. Number of Employees
B. If your offer is more than $10,000 and your number of
employees is 15 or more, the following should be submit-
ted with your bid:
1. Completion of the attached Bidder' s Employee Utili-
zation Form.
2 . A written statement of your Company commitment to
provide equal employment opportunity or a copy of
your Company's current "Affirmative Action Program" .
2 . The undersigned certifies that the offerer is not delin-
quent in the payment of any tax administered by the Illi-
nois Department of Revenue unless there is a pending pro-
ceeding contesting the tax.
3 . The undersigned certifies that the offerer is not barred
from offering on this solicitation as a result of a convic-
tion for the violation of State law prohibiting bid-rigging
or bid rotating.
Signature/Title
Company Name
Address
Phone Number
FEIN
Q I�IZA 0
DEQ S � UPI� QBE STI
This report is required by the City of Elgin and shall be
submitted before the contract can be awarded.
Chapter 3.12.1000 Affirmative Action — City Contracts
1. Name and Address of Bidder Description of Project
TOM MCA
JOB CATEGORIES gam' 61' MA 'M
Y F Y F Y € Y € Y F Y F X X
TOTALS •
I
Signature of Company Official and Title Telephone No. Date Signed Page
_of_
2. Have you ever been awarded a bid by. the City of Elgin?
YES [ NO
3. If the answer to #2 is yes. please submit a copy of the
Employee Utilization Form that was submitted with your
last successful bid along with a fully completed copy of
this form.
4. • If the statistical data provided above shows under--
utilization of minority and/or female, please submit.
according to the guideline provided in the attached
document. a. written commitment to provide equal
employment opportunity..
NOTE: In the event that a. contractor or vendor. etc. fails to
comply with the fair employment and affirmative
action provisions of the City of Elgin. the City.
amongst other actions may cancel. terminate or
suspend the contract in whole or in. part_
ley. 6/15/92