B88-0211 Beltz Excavating EXCAVATION
AND / OR
DREDGING OF UPPER
LAGOON AT . LORDS PARK
CITY OF ELGIN
COOK COUNTY --- ILLINOIS
ED R. BELTZ
EXCAVATING & GRADING, INC.
605 SUNDOWN ROAD
SOUTH ELGIN, IL 60177
SUBMITTED BY:
. ;
(i1 \( (1(.11N
ENGINEEkii DEPT.
PREPARED BY :
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
CITY OF ELGIN
_1988
STATE OF ILLINOIS Municipality
Elgin
Township
NOTICE TO County Cook
• CONTRACTORSSection:(Work located in Cook Co.)
Excavation and/or Dredging of
Upper lagoon at lord's Park
TIME AND PLACE OF OPENING OF BIDS
Sealed proposals for the improvement described below will be received at the
office of Purchasing Agent, City of Elgin, 150 Dexter Court
Kane County, Illinois, until 11 o'clock A. M, February 2 ,
19Rg . Proposals will be opened and read publicly at that time.
DESCRIPTION OF WORK
Name - Route - Length - Feet( - ) ( - Miles)
Location Upper Lagoon at Lord's Park Elgin, IL 60120
Proposed Improvement Consists of excavation and/or dredging of Upper Lagoon at
Lord' s Park, Elgin, IL.
BIDDERS INSTRUCTIONS
1. Plans and proposal forms will be available in the office of Purchasing Agent,
City of Elgin, 150 Dexter _Court, Elgin. IL 60120-5555.
2. All proposals must be accompanied by a proposal guaranty as provided in
Article 102.09 of the "Standard Specifications for Road and Bridge Construction,"
prepared by the Department of Transportation.
3. The awarding authority reserves the right to waive technicalities and to
reject any or all proposals as provided in Article 102.08 of the "Standard
Specifications for Road and Bridge Construction," prepared by the Department of
Transportation.
4. Proposals may be obtained upon payment of By Order of
a non-refundable fee of $10.00.
5. Proposals must be submitted in sealed Awarding Authty
envelopes and labeled "Bid for Excavation
and/or Dredging of Upper Lagoon at Lord's �A
Park". 1`�Ia. -( -r i,.. —
/Municipal Clerk
BLR 5704
(4-84)
SPECIAL PROVISIONS
EXCAVATION AND/OR DREDGING OF UPPER LAGOON AT LORD'S PARK
CITY OF ELGIN, ILLINOIS
$EECIFIQATIONS= This work shall be done in accordance with "Standard
Specifications for Road and Bridge Construction" adopted October 1 ,
1983 by the Illinois Department of Transportation and these special
provisions.
INSURANCE... The Contractor shall furnish a certificate of insurance
naming the City of Elgin as an additional insured . The insurance
coverages shall not be less than the amounts stipulated below:
Workmen ' s Compensation Statutory
Public Liability $300,000 to 500,000
Property Damage $100,000 to 200,000
SPECIAL_NQTICE.. Bidders shall inform themselves of the condition of
the site and applicable City and State laws, obstacles to be encoun-
tered and all other relevant matters concerning the work to be
performed , and the City shall not be obligated in any way by reason
of any matter or thing which such bidder might- have so informed
himself prior to the bidding .
ERQPOSAL_QQARANTY± Each proposal shall be accompanied by a bank
draft , bank cashier ' s check or a certified check payable to the order
of the City of Elgin, certified by a responsible bank for an amount
not less than five percent (5'/. ) of the total amount of the bid . Bid
bonds are acceptable.
SIp-AWARI2,_ Notification of award of contract will be made by mail
the day following City Council action. Security deposited by unsuc-
cessful bidders will be returned as soon as possible after the award
is made and successful bidder has executed his contract and furnished
contract bond .
CONTRAQT_SQNPS: Within ten ( 10) calendar days after acceptance of
bid by the City, the successful bidder shall furnish contract surety
bond , acceptable to the City in the full amount of his contract .
PAYMENI,_ Payments will be made at the beginning of each month less
10'/. retainage.
QUANIIIIES. The quantities shown are approximate only. The City of
Elgin reserves the right to increase or decrease quantities at the
same unit price.
SAEEIY,_ The contractor shall perform his work in a safe manner
acceptable to the City of Elgin. All work in progress shall be
protected by means of barricades with flashers at night at no cost to
the City of Elgin.
WQBK_IO_BE_DQNEA The work of this contract consists of furnishing
all labor , services, materials, supplies and equipment for proper
excavation and/or dredging and for removing and disposing of all
materials required to be dredged or excavated or otherwise loosened
from locations designated in the LOCATION paragraph of these special
provisions and as shown on the plans.
LQGAIIQN.t The proposed work site is the upper Lagoon in Lord 's Park ,
Elgin, located near Lillie Street extended east , in Cook County.
DISEQSAL_QF_CIAIEBIAL1. The Contractor at his own expense shall
acquire site or sites to dispose of the excavated material . He
agrees to save the City of Elgin harmless from all claims on account
of damage, liens or injury to persons or property occasioned by him
or his agents for any cause whatsoever by prosecution of the work
within such areas.
ELANS ANDDBAWtINUSA The Drawing accompanying this contract and made
a part thereof is identified as Plan for Excavation and/or Dredging
of Upper Lagoon at Lord ' s Park .
BENLti_MALKS_AND_ELEYAIIQNEA. The two bench marks that will be uti-
lized for this project are identified on the plans .
Depths of excavation shown on the plans are approximate only. Actual
depths will be determined by the City Engineer as the work progress-
es.
EXQAVAIIQN AND DREDQINa„ Excavation and dredging shall consist of
loosening , loading , transporting and disposing of all material ,
whether wet or dry, of every kind , name and nature necessary to be
removed for the purpose of increasing the depth of the upper Lagoon
at Lord ' s Park . It shall also include shaping and trimming of the
side slopes of the lagoon at locations and in manner directed by the
City Engineer .
During the work the Contractor shall take all precautions to assure
against the caving in of side slopes.
EQUIPMENI_EEBMITIED.. For the excavation and/or dredging operation
the Contractor may, at the consent of the City Engineer , use
dragline, bulldozer , backhoe or any other suitable equipment without
causing any damage to the areas not to be disturbed . Trucks used for
transporting excavated material for disposal must have plastic or any
other suitable type of lining to prevent spillage on public highways,
streets and bridges as well as on private property.
IBEE_EBOIECIIQN. The Contractor shall protect and preserve all trees
during his operations . If necessary, rip rap , acquired at the job
site or furnished by the City shall be placed to protect trees. No
additional compensation will be made for this work . Should any tree
be damaged accidentally, the Contractor shall replace the same at his
own expense with one approved by the City.
PBAINING_IHE_LAGOONS. Prior to dredging operations the City will
drain the lagoons. The City cannot guaranty a completely empty or
dry lagoon.
DAMAGE-IQ_DAMS+-SLUICE-GAIES-ANQ-SIQENALKSA The Contractor shall
protect the dams, sluice gates and all other parts of the water flow
structures during his operations. Any damage caused by the Contrac-
tor or his workers shall be restored to its original condition at his
expense.
If any sidewalk , not scheduled for replacement , is damaged by the
Contractor ' s equipment , it shall be repaired at no extra cost to the
City.
MAINIENANCE-QND_CLEANUE. The Contractor shal=l , before submitting his
bid , thoroughly examine the site in order to plan his operations so
as not to cause any undue inconvenience and nuisance to the City of
Elgin or the users of Lord ' s Park . He shall confine his operations
to an area reasonably required to complete the work in a satisfactory
manner . Should there be any spillage of the excavated material in
transit , the Contractor shall clean it immediately at his own ex-
pense .
Before moving off the site, all rubbish and debris shall be removed
and the disturbed ground areas placed in a presentable condition.
All work necessary for cleaning and maintaining areas involved in the
Contractor ' s operations shall be incidental to the contract .
IIME-OE-COMPLEIION. All work shall be completed by April 30, 1988
unless additional time is allowed in writing by the City Engineer .
CQQBDINAIIQN. The repair of the Middle Dam, shown on plans will be
accomplished during the time the lagoon is drained for excavation
and/or dredging operations.
Coordination will be necessary between the contractor for the repair
of the Middle Dam and the contractor performing the dredging opera-
tions.
NOTIEICAIION_IO-CIIY-DE_UDBI-FLANS. The City of Elgin Engineering
Department shall be notified prior to the start of work & shall be
notified in an ongoing manner of work starts & stoppages.
Failure to notify the Engineering Department of work in advance may
result in non-payment of the work .
ADDIIIQNAL_EABIB-EXGAYAIIQN. This quantity of earth excavation is to
be used in the event of unsuitable material appearing which did not
show up on the cross sections.
Use of the item must be preapproved by the City of Elgin Engineering
Department .
BEMQYAL_QE_IQE-QB_SNQN. No additional payment will be made for the
removal of ice or snow if necessary .
BASIS_QE_EAYMENI. The excavation will be paid for at the contract
unit price per cubic yard of EXCAVATION AND/OR DREDGING. Volume will
be determined by taking cross sections before and after the excava-
tion and/or dredging .
•
. AFFIRMATIVE ACTION: Pursuant to the attached "Affirmative Action -
City Contracts" provisions the following information is required:
A. Number of Employees a
B. If your bid is more than $10,000 and your number of employees
is 15 or more, the following should be submitted with your
bid:
•
1. Completion of the attached Bidder's Employee Utilization
Form.
2. A written statement of your Company's commitment to provide
equal employment opportunity or a copy of your Company's
current "Affirmative Action Program".
City of Elan
',Affirmative Action—City Contracts'
A. The City shell not contract In an amount exceeding ten
thousand dollars with any contractor or vendor, maintain any financial
relation with any financial Institution, or use the services of any labor
argonitetion or member thereof, which employs fifteen or more persons,
which does net first submit to the City a written commitment to provide
equal employment opportunity. . .
The written commitment required by this section•sholls
•I. Set out and ogres to maintain specific employment of
membership practices and policies sufficient to achieve equal oppor.
sanity.
2. Set out specific tools for port kipation by minority
groups end female persons qualified by or for training er through
previous work experience. This provision will not infringe upon the
right of the employer to determine the need (or or qualifications of •
employees.
6
3. Agree to submit to the City upon request written
evidence of the eflectiveneu of the above required practices,
policies end gaols.
b. Agree to submit to the City upon request statistical dote
concerning employee composition or membership composition en•
race,color,sex end job description.
S. Agree to distribute copies of the above commitment to
all persons who participate In recruitment, screening, referral and
selection of job applicants,prospective job applicants or members.
6. Agree to require any subcontractor to submit to the City
o written lcomitment which contains the provisions required by
paragraphs(1)tl-hrough CS)above.
7. The written commitment required by this section may
also be satisfied by filing o copy of on offirmotive action progrom of
the controc tor/vendor which is In effect and which has been
approved by any local, state or federal agency with jurisdiction to
approve such programs.
B. All such contracts by and between the City of Elgin end
contractors end vendors for the purchase by the City of Elgin of goods
and/or services shall contain the following clauses:
'The contractor/vendor will not discriminate point shy •
employee or applicant for employment because of rote, color,
religion, sea, ancestry, nothing; a:y1r,, op,of birth, o , o
physical handicap which would net Interfere with the efficient
performance of the job ht question. The contractor/vendor will take
offirmwtive action to comply with the provisions of this ordinance
end will require any subcontractor to submit to the City of Elgin e
written commitment to comply with those provisions. The
contractor/vendor will distribute copies of this commitment to ell
persons who participate In recruitment, screening, referral and
selection of job oppliconts, prospective job applicants,members or
prospective subcontractors!
'The centralist/vendor agrees that the provisions of
Chapter 3.12 of the Elgin Municipal Code, 1,76, is hereby inter-
permed by!elerence,es If sal out verbatim.•
• 1. What have you done and what will you do to recruit minority
employees?.
• 2. Do you have a traiagg Qrogram for minority employees? •
Municipality •
Elgin
Illinois Department Township
of Transportation -
County
Cook
Proposal Section Excavation and/or Dredging of Upper
Lagoon at Lord's Park
1. Proposal of EXCAVATION AND/OR DREDGING OF UPPER LAGOON
• AT LORD'S PARK
for the improvement of the above section by the construction by excavating and/or dredging the Upper
Lagoon at Lord's Park, Elgin, IL
•
•
•
• a total distance of feet,
of which• feet, ( miles)are to be improved. •
2. The plans for the proposed work are those prepared by Engineering Division, City of Elgin
and approved by the Public Works Director, Elgin
on 19 .
3. The specifications referred to herein are those prepared by the Department of Transportation and designated as
"Standard Specificiations for Road and Bridge Construction"and the"Supplemental Specifications"there to,adopt-
ed and in effect on the date of invitation for bids.
4. The undersigned agrees to accept, as part of the contract, the applicable Special Provisions Indicated on the
"Check Sheet for Supplemental Specifications and Recurring Special Provisions"contained in this proposal.
5. The undersigned agrees to complete the work prior to April 30, 1988
unless additional time is granted in accordance with the specifications.
•
6. Accompanying this proposal is either a bid bond on Department form BLR 5708 or a proposal guaranty check,
complying with the specifications,made payable to the Ci tY Treasurer of the City of Elgin
The amount of the check is THREE THOUSAND ONE HUNDRED DOLLARS
($ 3, 100 .00 ).
SLR 5705(Rev.4/87)
IL 494-0361 •
If this proposal Is accepted and the undersigned fails to execute a contract and contract bond as required, it i
hereby .agreed that the check shall be forfeited to the awarding authority.
ATTACH BANK CASHIER'S CHECK,OR CERTIFIED CHECK HERE
In the event that one check is intended to cover two or more proposals,the amount must be
equal to the sum of the proposal guarantees of the individual sections covered.
If the check is placed in another proposal,complete the following statement:
The check or draft will be found in the proposal for Section No...L1EP.ER...L.GAON- LORDS...PARK
7. The undersigned submits herewith this schedule of prices covering the work to be performed under this contract
SCHEDULE OF PRICES
(For complete information covering these items,see plans and specifications)
No ITEMS prorsimat� UNIT PRICES AMOUNTS
OuanIiI ss Dollars Cents Dollars Cent:
1. Earth Excavation 5,906 Cu.Yd. 7 95 46, 952 00
2. P.C.C. Sidewalk Removal & Replace- 150 Sq.Ft. 5 00 750 00
ment
3. 86.12 P.C.C. Curb & Gutter Removal 30 Lin.Ft. 20 00 600 00
& Replacement
4. Type C Catch Basin, with Type 11 1 Ea. 650 00 650 00
Frame & Grate
5. 12" C.M.P. , Type I , Class IV 30 Lin.Ft. 20 00 600 00
6. 4" Top Soil & Seed 60 Sq.Yd. 4 00 240 00
•
7. Additional Earth Excavation 1,500 C.Y. 7 95 11, 925 00
•
Bidder's Proposal for making Entire Improvements 61,717 00
•
• ' (U an individual)
Signature of Bidder.._..............__..... ..... ..—...............(SEAL)
BusinessAddress. .... .._ _----.-.---------------. ....._..
(If a co-partnership)
FirmName............._......._..................... ...... (SEAL),
Signedby.._ ......................................................(SEAL)
Business Address....................._. ......
•
Insert ................ •-- -- ...---.....__
Names and
Addressesof ................ ..._.............................._.....................
AllMembers _....... _...... »............._...._. .....».._..
of the Firm
(If a corporation)
Corporate Name. R.R,�...E}.ELS'Z._ .�AYA�:Z�IG..A..�BaQIN�...II�iG.
SignedBy 1.r, ..�. ..............................._._ .......
President.
Business Address 6 0 5 SUNDQWN._RQ.,.. Qu�H-.. I�,G1.,,LI,........ I.LI.Z.........
(Corporate Seal)
President. ED R. BELTZ
Insert
Names of Secretary LA.130I....,7.....AIJLT2.............._............
Officers �
Treasurer CAROL J. BELTZ
Attest. .. .. ......�....
Secretaty
•
•
t. 1•t .
'fir�t s.e.e r•i.`•
STATE OF ILLINOIS
CONTRACT
1. THIS AGREEMENT,made and concluded the I (46` day of FeJoYt2C1
19 Eg,between the of
acting by and through its t"r c� • known as the party of the first part,and
„y 4t 1, 4,��r y� Zf..Q . his/their executors,administrators,successors
or assigns,known as the party of the second part.
2. WITNESSETH: That for and in consideration of the payments and agreements mentioned in the Proposal hereto
attached, to be made and performed by the party of the first part, and according to the terms expressed in the Bond referring to
these presents, the party of the second part agrees with said party of the first part at his/their own proper cost and expense to do
all the work, furnish.all materials and all labor necessary to complete the work in accordance with the plans and specifications
hereinafter described,and in full compliance with all of the terms of this agreement and the requirements of the Engineer under it.
3. And it is also understood and agreed that the Notice to Contractors, Special Provisions,Proposal and Contract Bond
hereto attached, and the Plans for Section Xezt.tk'4j a,,�bY�re i t�c� 40+4 L,A
approved by th Ce�-{o,r— i i cr C—t ✓ f'eib'ro4,rtio I ,
19 66,are all essential documents of this contract and are a part hereof. `J
4. IN WITNESS WHEREOF,The said parties have executed these presents on the date above mentioned.
Attest: Th k{� F �rt ;
• I
Clerk X 41e I`/•
�J
arty of the First Part
(Seal) (If a Corporation)
Attest: Corporate Name J ,'t.�J cher • ` • ' rc' 41—e
By
ecretary , President
Part I' the Second Part
(If a Co-Partnership)
(Seal)
(Corporate Seal) (Seal)
(Seal)
Partners doing Business under the firm name of
Party of the Second Part
• (If an Individual)
(Seal)
Party of the Second Part
BLR 5710
(4-84)
•
THE ELGIN STATE BANK
500 DUNDEE AVE./ELGIN,IL 60120/PHONE(312)68B-7973
ANTHONY J.BATTAGLIA.Vice President
IRREVOCABLE LETTER OF CREDIT #164
February 8, 1988
ACCREDITOR Ed R. Beltz Excavating & Grading, Inc.
605 Sundown Road
South Elgin,IL 60177
BENEFICIARY City of Elgin
150 Dexter Court
Elgin,IL 60120
Lords Park Lagoon Project
EXPIRATION DATE July 31, 1988
Gentlemen,
We are pleased to advise that for the account of the Accreditor, we hereby
establish our Irrevocable Letter of Credit #164, in your favor available by
drafts of yourself up to an aggregate amount of $61,717.00 drawn upon us
at sight.
Drafts are to be accompanied by an officially signed statement by you stating
as follows : "The amount of this draft is due and payable in that the Accreditor
has not completed all of the Lords Park Lagoon Project improvements in accordance
with the plans and specifications approved by the City of Elgin.
Drafts drawn hereunder are to be marked "Drawn under Letter of Credit #164. "
Unless previously exhausted, this Letter of Credit shall cease to be available
for negotiations of drafts after July 31, 1988.
We hereby undertake that drafts drawn under and in strict conformity with the
terms of this Letter of Credit shall be duly honored on presentation to us .
Except as otherwise expressly stated herein, this Letter of Credit is subject
to the Uniform Customs and Practice for Documentary Credits (1983 Revision)
International Chamber of Commerce Publication No. 400.
Ver ruly yours,
Anthony J. B ag is G�
Vice Preside t
AJB/tlo
YOUR FINANCIAL CENTER
t
.
January 12, 1988
HEMOBANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Change Order No. 1 , Excavation a_ nd/nr
Dredging of Lower Lagoon a Lord 's Parrk)
EUBEQ$EL This memorandum will provide the Mayor and Council
with information for considering the attached change order.
@ACKCOBQufNDi The dredging of the Lower Lagoon (adjacent to Bode
Road) in Lord ' s Park has been completed. There was additional
amount of silt deposit over and above plan quantities that had
to be excavated . This was due to two pockets of silt that was
not detected during the survey work prior to plan preparation.
The summary of changes are shown in detail in the change order.
EINAdCIAL_IMEOCII The original contract with Plate, Inc . was
for $73,303.00. With this change order the project cost will be
increased by $4,851 .50 to a total of $78, 154.50. There is
$100,000 in the revised budget for this work in the Capital
Improvement Fund of 1987.
BECOMMEdDAIIOdx It is recommended that the City Council author-
ize the execution of Change Order No. 1 for Excavation and/or
Dredging of Lower Lagoon in the amount of $4,851 .50. A copy of
the Change Order is attached for your consideration.
dilb Al
Olt '
C anager
41,
SA:do
Attachment
I
EXCAVATION AND/OR DREDGING OF
LOWER LAGOON AT LORD'S PARK
ELGIN, ILLINOIS
CHANGE ORDER NO. 1
$CQEEi This Change Order No. 1 covers the dredging of the Lower
Lagoon at Lord 's Park. The lagoon dredged is the most southeasterly
one adjacent to Bode Road. The contractor for this project was Plote,
Inc. of Elgin.
BEesQNE_EQB_Gd9NGEi At two locations in the lagoon there was above
normal depth of silt deposits. This was not detected during the
survey work.
$UaNBRY_QE_CtieNQEE_IN_IbE_CQNIeeCII The amount of the contract will
be revised as follows:
IIECI ODD DEDUCI
Earth Excavation - 583 Cu.Yd. a $10.50 6, 121 .50
P.C.C. Sidewalk
Removal b Replacement - 40 Sq.Ft. S $ 6.00 240.00
P.C.C. Curb 6 Gutter
Removal b Replacement
Type B-6. 12 - 20 Lin.Ft. a $33.50 670.00
Top Soil b Seeding 60 Sq.Yd. a $ 6.00 360.00
TOTALS $6, 151 .50 $1 ,270.00
Net addition to $4,851 .50
contract
The original contract with Plote, Inc. of Elgin was for $73,303.00.
By reason of this Change Order No. 1 , the contract for the dredging of
the Upper Lagoon will be increased in the amount of Four Thousand
Eight Hundred Fifty-one and 50/100 ($78, 154.50) .
QIHEB_CONIBBCI_e8QVIBIQN53. All other contract provisions shall remain
the same.
Recommended: Approved:
ENGINEERING DIVISION CITY OF ELGIN
Party of the First
By_ Part (Owner )
Date 124 Plitt- By
Title: ____CiiY_C!$D$ggr
Date:
EXCAVATION AND/OR DREDGING OF
LOWER LAGOON AT LORD'S PARK
CHANGE ORDER NO. I
Accepted:
PI.OTE, INC.
Hy
Title
Date