93-94 Resolution No. 93-94
RESOLUTION
APPROVING A CHANGE ORDER IN THE CONTRACT WITH
LAMP, INC. FOR THE ELGIN STATE STREET GATEWAY PARK
WHEREAS, the City of Elgin has heretofore entered into a
contract with Lamp, Inc. for the Elgin State Street Gateway
Park; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in the Change Order,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN; ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute the Change
Order, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: April 14 , 1993
Adopted: April 14, 1993
Omnibus Vote: Yeas 6 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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artinAssociatecl
MI4P11/11!
ELGIN, ILLINOIS
ELGIN STATE STREET GATEWAY PARK
CHANGE ORDERS
SCOPE: This Change Order covers additional work required to further
weatherproof and protect fountain mechanical and electrical
equipment, to provide and install a water meter, and to provide,
install and guarantee four new trees, as well as additional site
work. The work included the installation of electrical equipment
stand and switch, the installation of a concrete transformer pad and
conduit, painting of the stainless steel electrical stand, the
relocation of a tree uplight, the installation of conduit for a
future sign, the painting of the electrical stand, concrete removal,
removing and replacing a 5' X 5' area of existing sidewalk, raising
an existing manhole to meet proposed grade, dampproofing and
waterproofing the pump vault, addition of gravel, the installation of
a lockable manhole cover, the installation of tree pit underdrains,
install underdrains from all of the shade, ornamental and evergreen
trees, the removal of concrete spoils and extra gravel for water
line.
The contractor for this project is Lamp, Inc. , of Elgin, IL.
REASON FOR CHANGE: This change order is required for the costs associated
with the items necessary to weatherproof and protect the electrical and
mechanical equipment, to paint the electrical stand to match the color of the
transformer, to relocate a tree uplight due to field alterations, to install
conduit for future sign, to properly drain the tree planting pits that were
holding water due to excessive clay, to provide a water meter, to replace four
trees that had died due to excessive water in the planting pits, and to cover
the costs of additional site work as listed below.
James Martin Associates,Inc. • 24380 N.Highway 45 • Vernon Hills,Illinois 60061 • 708/634-1660 • FAX:708/634-8298
CHANGE ORDERS
March 18, 1993
Page 2
SUMMARY OF CHANCES IN CONTRACT AMOUNT: The amount of the contract will be
revised as follows:
ITEM ADD
1. Furnish and install: stainless steel electrical
equipment stand and a NFR 324 switch; concrete
transformer pad and conduit. Paint electrical
stand; relocate uplight; install conduit for sign. $ 2,948.00
2. Installation of site drainage system and tree pit area
underdrains. Raise existing manhole to meet grade
at south end of project. $16,648.00
3. Additional hand work in concrete removals to protect
the signal conduit connection to the railroad crossing
and remove and replace a 5' X 5' area of existing
sidewalk near the railroad tracks $ 351.00
4. Provide and install: manhole frame and lockable cover
for pump vault; membrane waterproofing on the top
of the pump vault; additional gravel for the base of
pump vault to fill voids left by removal of concrete
slabs; dampproofing outer walls of pump vault. $ 1,485.00
5. Removal of concrete spoils & extra gravel for water line
and installation of water meter $ 1,605.00
6. Provide, install & guarantee four Beech trees $ 1,935.00
TOTAL NET ADDITIONAL COST: $24,972.00
CHANGE ORDERS
March 18, 1993
Page 3
The present contract with Lamp, Inc. is for $306,603.00. By reason of this
Change Order No. 1, the contract for the Elgin State Street Gateway Park will
be increased in the amount of Twenty four thousand nine hundred and seventy
two and no/100 dollars ($24,972.00) , the total value being three hundred and
thirty one thousand, five hundred and seventy five and no/100 dollars
($331,575.00).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this Vt-day of dj J► 199 .
Recommended:
JANES MARTIN ASSOCIATES, INC.
Landscape Architect
Date: /$
Accepted:
I.AIE, INC.
Party of the Second Part (Contractor)
By:
Title: fit o f AL1- KINIK11444.4DC
Date: 4I74k3
CITY OF ELGIN
Party of •a- )
BY: cl 1 ti
Title: :.' h C _/�
Date: /! ( ?3
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elmb' OW4, Agenda Item No.
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March 18, 1993
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry Rice, City Manager
SUBJECT: Elgin State Street Gateway (Foundry) Park
Change Order No. 1
PURPOSE:
This memorandum will provide the Mayor and Council with
information to consider Change Order No. 1 to the subject
contract with Lamp, Incorporated.
BACKGROUND:
Council awarded the contract to construct Foundry Park at
their August 22, 1991 meeting. The contract included the
installation of all of the improvements necessary to provide the
City with a gateway park at this site. Work on the site
commenced on October 24, 1991 .
Construction of the improvements found several problems
which had to be addressed at the time of the work. These
problems involved drainage, electrical service and construction
of the pumping apparatus vault for the fountain. Drainage of
the site was found to be a problem because of the clay used to
fill the site. The clay fill material was used in order to
provide a base for the improvements that would not settle
appreciably over the life of the park. The use of clay made the
drainage of the park a problem which was solved by installing
positive drainage for the landscaping areas.
Commonwealth Edison required that a concrete pad be
installed to hold the transformer necessary for the service to
the park. It was also decided after the construction of the
park to relocate the proposed identification sign to the
northerly portion of the landscaped area. This decision
required that additional conduit be added to the contract.
Mayor and Members of
the City Council
March 18, 1993
Page 2
Because of the problems with water at the site it was
decided to waterproof the vault that is now in place to protect
the equipment from corrosion and direct water damage.
The project is 95% complete and there does not appear to be
any further changes that will be necessary for the completion of
the work.
FINANCIAL IMPACT:
The original contract with Lamp, Inc. , is in the amount of
$306,603. Change Order No. 1 will increase the contract in the
amount of $24, 972 (an 8% increase) . The contract would be
increased to $331,575 . There are sufficient funds in the 1992
Project Bond Fund (Acct. 392-0000-795-9332/project 509515) to
pay for this extra work.
RECOMMENDATION:
It is recommended that the Council authorize the City
Manager to sign Change Order No. 1 to the contract with Lamp,
Inc. , for the Elgin State Street Gateway Park in the amount of
$24,972 .
A copy of Change Order No. 1 is attached for your
consideration.
Larry -L. Rice, y Manager
Attachment
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