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93-80 Resolution No. 93-80 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH NEIGHBORHOOD HOUSING SERVICES OF ELGIN, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Neighborhood Housing Services of Elgin, Inc. for programs within the Dundee Avenue, Fremont Street, Hill Avenue and Park Street target area, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: March 10, 1993 Adopted: March 10, 1993 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk . 1993 PURCHASE OF SERVICE AGREEMENT between Neighborhood Housing Services and the City of Elgin WHEREAS, the City of Elgin is committed to the revitalization and redevelopment of certain areas within the city limits; WHEREAS, Neighborhood Housing Services of Elgin is incorporat- ed to provide revitalization assistance to certain areas within the city limits; WHEREAS, the City of Elgin and Neighborhood Housing Services of Elgin wish to work cooperatively to revitalize target neighborhoods as delineated by Neighborhood Housing Services that: 1) For the continued development and stabilization of the SOS (Save Our Streets) neighborhood organization composed of residents of the Neighborhood Housing Services target neigh- borhood, the City of Elgin shall pay Neighborhood Housing Services of Elgin a sum not to exceed $25,300 or actual ex- penses totaling less than $25,300 related to the development of said organization and related activities. Such payment will be compensation for the activities outlined in the Stra- tegic Plan for Self-Reliance for 1993. These activities shall include but are not be limited to: education of resi- dents regarding systematic code inspection, children's activi- ties, various neighborhood events to build pride and confi- dence, continue to respond to neighborhood concerns . Addi- tionally, Neighborhood Housing Services shall provide staff- ing to develop newsletters, monthly meetings, membership recruitment and leadership development and assist the City in the promotion and implementation of the "Paint Your Heart Out" program within the Neighborhood Housing Services target area. 2) In order to continue to be eligible for payment, Neighbor- hood Housing Services shall submit to the City of Elgin, quar- terly performance reports which shall outline neighborhood organizational efforts and accomplishments as well as housing rehabilitation work, loan production and other Neighborhood Housing Services activities. Payments shall be made within 30 days of billing date (quar- ter end) . Billing shall include details verifying actual expenses. The maximum payment per quarter shall be March 31, 1993 $6,325 June 31, 1993 $6,325 September 30, 1993 $6,325 December 31, 1993 $6,325 If during the term of this agreement the billing for a given quarter exceeds $6,325 and the year to date total cumulative payments do not equal the maximum amount allowable under the contract, NHS shall be reimbursed beyond the maximum allow- able amount per quarter. At no time shall the year to date reimbursement exceed the year to date allocation. /11A0-ev W.I. L. R ,, Kenneth L. Moran City Manager President City of Elgin NHS of Elgin, Inc. % NEIGHBORHOOD HOUSING SERVICES OF ELGIN, INC. 205 N. GIFFORD PLAN FOR NEIGHBORHOOD SELF-RELIANCE for the Neighborhoods bound by Dundee Avenue on the West, Park street on the South, Hill Avenue on the East, Summit Street on the North Draft Prepared for Review Purposes March, 1990 In 1987, NHS of Elgin, upon recommendation from Neighborhood Reinvestment Corporation (NRC) and the City of Elgin designated the neighborhoods bound by Dundee Avenue on the west, Park Street on the south, Hill Avenue on the east and Summit Street on the north, as the new NHS impact area. Residents of this area are in the, greater NHS service area and are eligible to use NHS services (i.e. NHS Home Improvement Loan Program, Rental Rehab Program, Tool Lending Library, Paint Program) . The neighborhoods in this area exhibit characteristics of a declining neighborhood. There are both strengths and vulnerabilities in the neighborhood real estate marketplace so that disinvestment makes sense, at least on some blocks. Neighborhoods display a patchwork of values - there are long term residents caring for their properties, residents with younger children debating if this is the area to raise their families because of blatant drug use and gang activity. Their disinvestment extends to a desire to not integrate into the social fabric of the neighborhood because "They' ll be moving soon" . There is limited financial investment in their home for the same reasons. Poorly maintained absentee-owned properties, blighted vacant lots, and lack of code enforcement dominate the existing well maintained properties both physically and psychologically. The City of Elgin, local businesses, and NHS can provide residents in these neighborhoods with financial resources, expertise, and other special services - but the managers of any long term change must be the residents. Resident management of change will produce resident leaders who will stay in the neighborhood and develop a neighborhood standard. This doesn't mean that the neighborhoods will have only one standard, but that the variety of standards present are understood. These neighborhood developed standards will give residents the ability to influence and manage any change. It will give neighbors a sense of predictability about future actions. When these patterns are evident, it is easier for people to commit to a neighborhood. This commitment helps to reinforce the idea that any reinvestment, social and/or financial makes sense. Residential management of neighborhood redevelopment in this area is insuring that the neighborhoods will remain a neighborhood of choice because residents will have directly influenced, the outcome of any change. People will be willing to commit their time and dollars to ensure their neighborhoods remain stable. In August, 1989 the NHS Board of Directors chose to address the following issues. NHS begins neighborhood redevelopment in the new area: 1) Contact with residents, 2) Code Compliance, 3) Determine what are the actual concerns of neighborhood residents. A four year plan to address these issues has been developed. To develop residential leadership to assume management of the tasks in this plan will begin the move to a self-reliant neighborhood. A self-reliant neighborhood has committed residents who are willing, capable, and knowledgeable to manage their environment and to keep in check any potential neighborhood problems. It's a neighborhood where neighbors know how to get help from the city government, how to use city services, and what community resources are available to them. The real estate market in a self-reliant neighborhood is healthy enough to encourage pride and confidence. The change from a declining neighborhood to a self-reliant neighborhood will significantly impact local businesses, realtors, and adjacent neighborhoods. The participation of the full NHS partnership is essential to this plan. • NEIGHBORHOOD HOUSING SERVICES OF ELGIN, INC. PLAN FOR SELF-RELIANCE GOALS & OBJECTIVES 1990 1) CONTACT WITH RESIDENTS GOAL: Create, opportunities within neighborhoods in the NHS Impact Area which expand an awaremness of NHS and promotes involvement of neighbors with each other. 2) CODE COMPLIANCE GOAL: Create an environment whereby resident and non-resident owners become increasingly aware of the municipal code and how it impacts property in the area. 3) NEIGHBORHOOD ISSUES GOAL: Develop and perform a neighborhood survey to establish concerns of the residents. Publish results of survey to the nerighborhood. 4) LEADERSHIP DEVELOPMENT GOAL: Assist and encourage resident leaders to develop knowledge and skills to manage their neighborhood. NEIGHBORHOOD ISSUES CODE COMPLIANCE/MODEL BLOCK 1990 TASK OBJECTIVE Feb. - Mar: Develop baseline maintenance -Provide NHS with information survey guidelines for owner and regarding physical condition of non-owner occupied dwellings. dwellings in area. - Data to be used to develop programming Mar. - Sept. (i.e. , NHS loan programs - home im- PerforM baseline maintenance provement, workshops, etc. ) and survey on owner occupied and marketing. non-owner occupied dwellings. - Contact with residents and property owners. - Reinforce commitment of City of Elgin to provide systematic code enforce- ment in NHS impact area. Nov. - Dec. Begin plans for spring clean-up - Broaden base of neighborhood with neighborhood residents interest by working with the City of Elgin, • other neighborhood groups (parent groups, churches, CENC) - Positive for neighborhood image - Reduce blight -- improves property values - working with City of Elgin, allows residents change to become familiar with available city services 1991 Jan. - March Work on Spring clean-up plans - Continue to promote City of Elgin municipal code to ensure standards of health, safety, and welfare - develops an awareness of services available to property owners. April Spring clean-up - positive for neighborhood image - reduces blight - improves property values Page 2 CODE COMPLIANCE/MODEL BLOCK 1991 TASK OBJECTIVE April - Dec. Begin plans for model block - Develop a standard with residents with residents on what an "acceptable" neighbor- hood would be and how this could be accomplished. Nov. - Dec. Begin plans for spring clean-up - Broaden base of neighborhood interest with neighborhood residents by working with the City of Elgin, other neighborhood groups (parent groups, churches, CENC) - Positive for neighborhood image - Reduce blight - improves property values - working with City of Elgin, allows residents change to become familiar with available city services 1992 Jan. - Dec. Model Block Program - Promotes code compliance - Residents involved - Continues to promote positive neighborhood image - provides area residents, city, and realtors of an "acceptable" neighborhood in Impact Area - improves property values April Impact Area Spring Clean Up - Reduces blight - Promotes neighborhood involvement - Positive for neighborhood image - improves property values Page 3 NEIGHBORHOOD ISSUES, CODE COMPLIANCE MODEL BLOCK 1993 EVENT OBJECTIVE Jan. - Dec. Voluntary Systematic Code - Reinforce commitment by City of Inspection of Impact Area Elgin to provide systematic code Dwellings inspection as per 1983 City of Performed by Elgin Comprehensive Plan. Bureau of Inspection Services, City of Elgin - Educates residents about standards set by City of Elgin. CONTACT WITH RESIDENTS 1990 205 N. Gifford June NHS Spring Open House at 205 - Introduce NHS (Purpose and N. Gifford Services) to residents in impact area, City of Elgin, and contributors June Neighbor's Nits - Networking of non-profit organiza- Sheridan Elementary School tions whose services benefit residents of NHS service area. - Provides resident/attendees knowledge for self-help - Location brings participants into new NHS impact area. Mar. - April Grass Seed Project - Product is useful - obvious physical improvement to properties -- Brings recipients to NHS office for more information about NHS services - Expands NHS "partnership" by donation of seed from local business Page 4 CONTACT WITH RESIDENTS 1990 EVENT OBJECTIVE Sept. Block Party - Familiarize NHS with neighbors in new impact area - Provides positive image of neighborhood to City of Elgin October Pumpkin Project - Neighborhood outreach December Santa Project - Neighborhood outreach 1991 EVENT OBJECTIVE Jan. - April "Name the Neighborhood" contest - Encourage identity of neighborhood - Networking of "Organizations to sponsor and work on project Mar. - April Grass Seed/Flower Project - Product is useful - obvious physical improvement to properties - Brings recipients to NHS office for more information about NHS services - Expands NHS "Partnership" project April - Neighborhood Outreach - Working with other organizations expands support in area - Provides positive image to residents in neighborhood and to those outside of neighborhood Page 5 CONTACT WITH RESIDENTS 1991 EVENT OBJECTIV& Summer/Fall - Neighborhood outreach - Expands Volunteer base - Provides service to senior homeowners - Gives NHS positive community profile - Improves low maintained homes on block which can encourage others to follow May or June Neighbors' Nite - Networking of non-profit organiza- Sheridan Elementary School tions whose services benefit residents of NHS service area. Announce winner of - Provides resident/attendees "Neighborhood Name" knowledge for self-help - Location brings participants into new NHS impact area. Sept. Block Party - Unifying event for residents in neighborhood - Event draws Elgin resident into neighborhoods in Impact Area - Provides positive image of neighborhood to Elgin October Pumpkin Project - Neighborhood outreach December Santa Project - Neighborhood outreach Page 6 1992 EVENT OBJECTIVE Spring Banners in Neighborhood - Pride project - Builds neighborhood identity - Provides positive image within neighborhood to Elgin residents, realtors CONTACT WITH RESIDENTS 1991 EVENT OBJECTIVE Mar. - April Grass Seed/Flower Project - Partnership project for residents Summer/Fall - Neighborhood outreach Paint-A-House Project - Expands Volunteer base in NHS Impact Area - Provides service to senior homeowners - Gives NHS positive community profile - Improves low maintained homes on block which can encourage others to follow Summer Fourth of July Fair or big - Unifying event for residents in Block Party neighborhood - Event draws Elgin resident into neighborhoods in Impact Area - Provides positive image of neighborhood to Elgin Page 7 1992 EVENT OBJECTIVE October Pumpkin Project - Neighborhood outreach December Santa Project - Neighborhood outreach - service project . . s Page 8 NEIGHBORHOOD ISSUES NEIGHBORHOOD SURVEY 1990 TASK OBJECTIVE Mar. - April Develop survey for residents - Examine attitudes of residents in NHS impact area towards their neighbor- hood May - Provides NHS with neighborhood contact Perform neighborhood survey - Begin development of neighborhood in NHS impact area Fall Review survey results 1991 - 1993 TASK OBJECTIVE Identify major areas of concern - Develop formal and informal mechanisms from survey results to address neighborhood issues - Involve neighborhood residents in process of achieving self-reliance j M • Page 9 LEADERSHIP DEVELOPMENT 1992 - 1993 TASK 9 3ECTIVE Provides forums with City Council Ongoing identification, recruit- members, police, business people went and training of community with neighborhood for questions members to: and answers - understand, identify, and articulate issues and problems which affect the quality of life in their neighborhood Formation of block organiza- - help their neighborhoods to under- tions/neighborhood watch programs stand and voice their desires and where requested concerns for their neighborhood - find ways to solve problems and to Provide workshops or training resources for their neighborhood. sessions on specific leadership or organizational skills with assistance from Neighborhood Reinvestment Corporation Formation of neighborhood organization to help residents manage neighborhood. ! Agenda Item No. _Ik March 4, 1993 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: 1993 Purchase of Service Agreement with Neighborhood Housing Services, Inc. PURPOSE The purpose of this memo is to advise the City Council that agreement has been reached with Neighborhood Housing Services regarding the terms of the 1993 Purchase of Service Agreement. BACKGROUND 1993 is the third year that the City will be providing funding to NHS. The $25,300 allocated for 1993 is the same amount that was budgeted in 1992. The funds are slated to be spent on programs within the Dundee Avenue, Fremont Street, Hill Avenue and Park Street target area. The 1993 activities are a continuation of 1992 programs. However, a few addition- al activities are identified. 1. Working with the SOS neighborhood group on a variety of activities. 2. Continue to promote activities for children within the target neighborhood. 3. Assist the City and provide the target neighborhood with information relating to systematic code enforcement. 4. Assist the City in promoting a house painting program. FINANCIAL IMPACT The City has budgeted $25,300 in the General Fund for NHS. Mayor and Members of the City Council March 4, 1993 emk Page 2 RECOMMENDATION Authorize the City Manager to enter into a Purchase of Service Agreement with Neighborhood Housing Services, Inc. j Lar Rice ty Manager LLR:amp Attachment • r r