93-50 Resolution No. 93-50
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH
WVP CORPORATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute Amendment No. 1 to an agreement on behalf of the City
of Elgin with WVP Corporation for the Area II Special
Assessment Project, a copy of which is attached hereto and
made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: February 24, 1993
Adopted: February 24, 1993
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Engineers
Architects
Planner,
WVP CORPORATION
2625 Butterfield Road, Suite 301E 708 574 7707
Oak Brook, Illinois 6052 1-1920 FAX 708 574 7751
January 26, 1993
Mr. Melford A. Dahl, P.E.
City Engineer
City of Elgin
150 Dexter Court
Elgin, Illinois 60120
Subject: Amendment No. 1
Area II Special Assessment Project
City of Elgin
Dear Mr. Dahl:
This amendment to WVP Corporation's January 14, 1991, Agreement with the City of Elgin for the
Area II Special Assessment Project changes WVP's scope and compensation to include construction
phase services during calendar year 1993. This supersedes our January 22, July 8, and October 8,
1992 submittals.
In general, WVP will not provide complete construction phase engineering services but rather will assist
the City by providing construction staking services. On- Site representatives and/or record drawings
can be provided as additional services.
The following changes to the January 14, 1991 Agreement are made:
• Delete paragraph 1.m. of THE ENGINEER AGREES. WVP will not be responsible for
materials testing. This is the LA's responsibility.
• Replace paragraph 1.n. of THE ENGINEER AGREES with the following:
1.n Furnish or cause to be furnished: Establishment and setting of lines and grades.
• Replace paragraph 3 of THE LA AGREES with the following:
3. To pay for services stipulated in paragraphs 1n and 6 of THE ENGINEER
AGREES at the hourly rates stipulated below for personnel assigned to this
SECTION as payment in full to the ENGINEER for the actual time spent in
providing these services. The hourly rates include profit, overhead, readiness
to serve, insurance, social security and retirement deductions. Traveling and
other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual
cost. The estimated upper limit of the ENGINEER'S compensation is
$120,000. The ENGINEER shall not exceed this amount without prior approval
of the LA. Subject to the approval of the LA, the ENGINEER may sublet all or
part of the services provided under paragraphs 1n and 6 of THE ENGINEER
Page 1 of 2
Chicago St. Louis Decatur
AGREES. If the ENGINEER sublets all or part of this work, the LA will pay the
cost to the engineer plus a five (5) percent service charge. "Cost to the
ENGINEER" to be verified by furnishing the LA copies of invoices from the
party doing the work. The classifications of the employees used in the work
should be consistent with the employee classifications for the services
performed. If the personnel of the firm perform routine services that should
normally be performed by lesser salaried personnel, the wage rate billed for
such services shall be commensurate with the work performed.
GRADE CLASSIFICATION HOURLY
OF EMPLOYEE RATE
Principal/Division Manager $85
Project Manager $80
Design Engineer $58
Assistant On-Site Representative $43
Surveyor $43
Draftsman $40
Secretary/Accounting $33
CADD $20
The hourly rates itemized above shall be effective the date the parties, hereunto entering this
AGREEMENT, have affixed their hands and seals and shall remain in effect until December, 31, 1993.
In the event the services of the ENGINEER extend beyond December 31, 1993, the hourly rates will
be adjusted yearly by addendum to this AGREEMENT to compensate for increases or decreases in the
salary structure of the ENGINEER that are in effect at that time.
If the above changes are satisfactory, please execute all four (4) amendments and return one signed
amendment to my attention at the above address. Keep the three remaining original amendments for
your files.
Sincerely,
WVP CORPORATION
7d2-t4 L,
Dan L. Chilton, P.E., S.E.
Senior Vice President
DLC/slb
1A
APPROVED:
City of Elgin
CITY MA AGER Date
di 4 i7
CITY CLER Page 2 of 2
9
re- E, 11
== y Agenda Item No.
February 4, 1993
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Area II Special Assessment Project
Engineering Agreement Amendment No. 1
PURPOSE: This memorandum will provide the Mayor and Council
with information to consider authorizing execution of the
subject amendment.
BACKGROUND: The City Council on January 9, 1991 authorized an
engineering agreement with WVP Corporation for the design of
various improvements to be included in the subject project. A
copy of that agreement is attached hereto.
Included in that agreement also is the provision for WVP to
provide construction engineering services, but only upon written
authorization by the City Council . The services to be provided
were material testing, a full time resident engineer and full
time inspectors and technicians, the number to be determined by
the City, to perform the work specified in the agreement.
However, we have decided that it would be in the City's best
interest if we used our own in-house engineering personnel to
provide for full time resident engineer and inspectors, but use
WVP personnel to establish and set the lines and grades for the
storm sewers and pavements. We are unable to provide the
necessary manpower for setting of line and grade because of our
commitments to other ongoing City projects.
Attached for your consideration is a copy of Amendment No. 1
which provides for the construction staking services.
I
Mayor and Members of
the City Council
February 4, 1993
Page 2
FINANCIAL IMPACT: It is estimated that it will cost a maximum
of $120,000 for WVP to provide the necessary construction
staking services. This could be paid for from the money
budgeted in the Area II Construction Fund (381-00-00-795.92 .80) .
RECOMMENDATION: It is recommended that the City Council
authorize the City Manager and City Clerk to execute Amendment
No. 1 to the original engineering contract with WVP Corporation
in the not to exceed amount of $120,000.
Larty I?. R City Manager
do
Attachments
eisk
(Pk