93-34 Resolution No. 93-34
RESOLUTION
ESTABLISHING FEES FOR THE USE OF THE LORDS PARK PAVILION
WHEREAS, the Parks and Recreation Advisory Board of the
City of Elgin has recommended the establishment of fees for
the use of the Lords Park Pavilion; and
WHEREAS, the City Council of the City of Elgin concurs in
the recommendations of the Parks and Recreation Advisory Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS:
Section 1. That from and after March 1, 1993 fees and
charges for the use of the Lords Park Pavilion shall be in
accordance with the following schedule:
I. Rental Groups and Part-Time Staff Needs
Group 1: 1-100 persons - one staff at $10 . 00 an hour
Group 2 : 101-200 persons - two staff at $10. 00 an hour
each; $20.00 each hour
Group 3: 201-300 persons - three staff at $10. 00 an
hour each; $30. 00 each hour
II . Reservation Packages
A. Two hour rental with 30 minute set up and tear
down (3 hours)
B. Four hour rental with 45 minute set up and tear
down (5 .5 hours)
C. Eight hour rental with one hour set up and tear
down ( 10 hours)
No proportional time allowed..
III . Maintenance Fees User Fee Kitchen
Group 1 ( 1-100 persons)
One Floor Only--Users Choice
A. 3 hrs. x $10. 00 $ 30. 00 $ 10. 00
B. 5. 5 hrs . x $10. 00 $ 55 .00 $ 12.50
C. 10 hrs . x $10.00 $ 100.00 $ 15. 00
Group 2 ( 101-200 persons)
A. 3 hrs. x $20. 00 $ 60. 00 $ 17 . 50
B. 5.5 hrs. x $20. 00 $ 110. 00 $ 20. 00
C. 10 hrs. x $20. 00 $ 200. 00 $ 22 . 50
Maintenance Fees User Fee Kitchen
Group 3 (201-300 persons)
A. 3 hrs . x $30.00 $ 90 .00 $ 17 .50
B. 5 .5 hrs . x $30 .00 $ 165 .00 $ 20 . 00
C. 10 hrs. x $30. 00 $ 300. 00 $ 22 . 50
Non-resident fee = add 20%
IV. Equipment Charges
Tables (3 x 8 folding) $2.45 each
Chairs (metal folding) $ .50 each
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: February 10, 1993
Adopted: February 10, 1993
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
• •
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Agenda Item No.
January 15, 1993
TO: Mayor and City Council
FROM: Larry Rice, City Manager
SUBJECT: Pavilion Maintenance Fees
PURPOSE:
The Parks and Recreation Advisory Board requests Council
approval of the proposed Lords Park Pavilion maintenance fees.
BACKGROUND:
The two year pavilion renovation project is now completed
and following the January 23 Rededication Ceremony the Parks and
Recreation Department would like to begin accepting and booking
rentals in the pavilion the end of February, 1993.
FINANCIAL IMPACT:
The Lords Park Pavilion will be accessible for large
functions such as weddings or small get-togethers such as
business meetings. The wide range of available uses for the
pavilion should cover its direct and proportional indirect
maintenance costs.
A reservation policy is presented with the philosophy to
establish annually a maintenance fee that covers direct staff
costs and indirect maintenance costs (heavy cleaning of
bathrooms, buffing floors, paper goods, refuse disposal, etc. ) .
Reservations can be secured in two, four, or eight hour
increments that also include set up and clean up time one, one
and one half, and two hours respectfully (1/2 of allocated time
divided at each end of reservation) . For example, a four hour
reservation includes 45 minutes at the beginning for set up, and
45 minutes at the end for cleanup, totaling a 5.5 hour
reservation. The maintenance fee would be based upon the 5.5
hours.
r
A non-resident fee of an additional 20% is consistant with
percentage differential of recreation programs.
Lastly, any equipment (i.e. , chairs, tables, projectors,
etc. ) should be based upon parity with Hemmens ' equipment
charges, as it is anticipated that much of the equipment may be
shared by both sites for larger than normal events and to keep
equipment stock at minimal levels.
RECOMMENDATION:
It is recommended that the Council approve the proposed
pavilion maintenance fees.
A
Larr -ide, Cit Manag-r
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