93-287 Resolution No. 93-287
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ATEC ASSOCIATES, INC. FOR ENVIRONMENTAL ASSESSMENT OF
SOUTH GROVE AVENUE
WHEREAS, the City of Elgin has heretofore entered into a
contract with ATEC Associates, Inc. for an environmental
assessment of South Grove Avenue; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City
Manager, be and is hereby authorized and directed to execute
Change Order No. 1, a copy of which is attached hereto and
made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: November 17, 1993
Adopted: November 17, 1993
Vote: Yeas 6 Nays 1
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
ADDITIONAL OVERSIGHT AND SERVICES FOR 210 SOUTH GROVE AVENUE
AND 222-270 SOUTH GROVE AVENUE
CHANGE ORDER NO. 1
SCOPE: This Change Order No. 1 covers additional oversight
and services required at 210 South Grove site and
222-270 South Grove Avenue under a contract awarded
on May 12, 1993 .
The Contractor for this project is ATEC Associates,
Inc. of Addison, Illinois .
REASONS FOR CHANGE: This Change Order is required for the
costs associated with the items requested by staff to complete
the following work:
1 . Additional work associated with the preparation of bid
specifications for the 210 South Grove Avenue projects .
Aboveground Storage Tank Bid
Due to the unknown quantity of product in the above-
ground storage tanks, and the effect on the selec-
tion of a contractor, it was necessary for ATEC to
perform additional work to evaluate the contractor
bids .
• Only one contractor submitted a bid for the PCB
project. To secure the best competitive bid, the
PCB bid was offered a second time with additional
contractors . ATEC required additional time for a
site walk and contractor discussions for the second
PCB bid.
2 . Oversight of the removal of soils from the underground
and aboveground storage tank areas, and soil sampling
following the removal of soil .
Since it was necessary to excavate additional soils
beyond the estimated 500 cubic yards, ATEC requires
additional time for oversight of activities . Since
this property is part of the lease with Hyatt, it
will be necessary to collect confirmation soil
samples for analysis following the removal of con-
taminated soils .
3 . Environmental Services associated with the 210 South
Grove Avenue and 222-270 sites . Including preparation of
corrective action plans, meetings, and additional report
requirements .
4 . Surveying associated with the Alternative Cleanup Objec-
tives and Footprint of Proposed Terminal reports . Since
it became apparent that it was necessary to submit re-
ports to the Illinois Environmental Protection Agency
(IEPA) and Hyatt, a baseline map including the location
of all new and previously installed soil borings and
monitoring wells was generated. This surveying included
establishment of a grid system. Prior to this work, a
site grid system was not established for the area. The
surveying work was performed by Joseph A. Schudt and
Associates .
5 . Environmental services associated with the removal of
water from the basement of the building at 210 South
Grove Avenue. This work included coordination with the
Fox River Water Reclamation District (FRWRD) , meeting
with FRWRD, sampling and analysis of water in the base-
ment.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The amount of contract will be revised as follows :
ITEM COST CHANGE
Item 1 Add $ 1,040 . 00
Item 2 Add $ 9, 127 . 00
Item 3 Add $12, 600. 00
Item 4 Add $ 1, 777 . 60
Item 5 Add $ 1, 373 . 10
The present contract with ATEC is for $31,664 . 00 . By reason
of Change Order No. 1 the contract for the additional over-
sight and additional services will be increased in the amount
of twenty-five thousand nine hundred seventeen and 70/100
dollars ($25, 917 . 70) . The new revised contract total will be
fifty-seven thousand five hundred eighty one and 70/100
($57,581 . 70) .
OTHER CONTRACT PROVISIONS: All other contract provisions
shall remain the same.
Agreed to this 16th day of November, 1993 .
Recommended:
City of
g
By: /
Date:
Accepted:
ATEC Associates, Inc.
Party of the Second part (Contractor)
Title:
Date:
Approved:
City E1 in
Part o e irst Part (Owner)
By:
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Agenda Item No.
November 15, 1993
TO: Mayor Y and Members of the City Council
FROM: Robert
O• Malm, Interim City Manager
SUBJECT: Change Order No.
and Services 1 for Additional
222-270 at 210 South Oversight
South Grove Grove Avenue and
Avenue
POSE
The purpose of this memorandum is t
City Council Change
services at the g Order No. 1 for forward to the Mayor
Avenue and former D, additional Y and
the propert H. Martin at oversight
Avenue. Y located betweene 210 South ht and
222_270 Grove
BACKGROUND South Grove
ATEC Associates,and specifications, Inc. (ATEC
story ) was awarded a
Plans a tanks and nine above the removal Project
d Prepare
Avenue, ground storage f three underground
Of previous) ATEC's scope of work g tanks at 210
remediation Y completed report, also included the South
located Oversight and P installation review
between 222_270 report preparation of soil borings,
specifications prepared South Grove Avenue, of the ptOperty
additionally included bl' ATEC The
yards of soil the removalfor 210 South plans and
cubic from under and disposal Grove Avenue
Subsequently,of soil from ground story a °f 150 cubic
quently, a contract the
aboveground tank area, and 350
(BGS ground storage tank
for the project, was awarded to BGS and Associate
Attached is rates
oversi Change Order No.
with ght and services. 1 from ATEC regarding additional
$25,917. 70, includes five items
ATEC will be
Provide l Present at the
questions update on the remediation of November 17, 1993
f you may have regarding '''Ork and to
g the change order.to answer any
Change g Order No. 1 for Addi
November 15, tional Oversight
1993
Page 2 9ht Services
FINANCIAL IMPACT
The change will result
tract with ATEC from in a $25'917. 70 increase in the con-
the oversight and sam $31'664 .00 to $57,581 . 70,
for reimbursement Pling activities A Portion of
storage tank fund from (Item 2) may
and will be Illinois leaking underground
eligible
Fund (e tan The balance be Paid from the g underground
account in the will come from the Risk Management
179504) . 1992 bond issue (342-0000-795. 92-32; rojet
project
RECOMMENDATION
It is recommended the
Order N 1 for the staff be directed
additional oversi ht to execute Change
g and services .
Ro ert 40. alm
Interim City Manager
ROM:amp
Attachments