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93-269 Resolution No. 93-269 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH BAXTER & WOODMAN, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Baxter & Woodman, Inc. for pre-construction engineering services on the Northwest. Interceptor Sewer, Phase I, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: October 13, 1993 Adopted: October 13, 1993 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk • �n1.14],". % 1y Agenda Item No. ^o�� poi *ILD rt,/ September 2, 1993 MEMORANDUM TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Engineering Service Agreement with Baxter and Woodman for the Northwest Interceptor Sewer-Phase I Construction. PURPOSE: This memorandum will provide the Mayor and Council with information to consider entering into an agreement with Baxter and Woodman of Crystal Lake, IL to provide Engineering Services associated with the construction of the Northwest Interceptor Sewer-Phase I . A copy of the agreement is attached for your consideration. BACKGROUND: The Northwest Interceptor Sewer-Phase I, when constructed, will replace an existing undersized sewer between F.R.W.R.D. ' s north plant and Big Timber Road. F.R.W.R.D. has experienced surcharging of this existing sewer and associated pump station, and is requesting that the City replace the sewer before they will sign any future permits for connections which are tributary to this line. A copy of F.R.W.R.D. 's letter to the Mayor and Council is attached for your information. Request for Proposals (RFP) were sent to five Engineering firms. A copy of this RFP is attached for your information. Preproposal meetings were held with the interested firms to present the project and to establish the services the City expects to receive. The selection ' committee consisted of personnel from both F.R.W.R.D. and Public Works/Engineering. Proposals were due by August 6, 1993 . Four firms submitted proposals including Baxter and Woodman, Rust Engineering, WVP and Scheflow Engineers . The selection committee met on August 13, 1993 to discuss the proposals and make a selection. The ePh. selection was not based on a rating system, but rather on a review of the specific items found in each proposal with respect to the information requested in the RFP. Based the above process, Baxter and Woodman was the top rated firm. Mayor and Members of the City Council September 2, 1993 Page 2 Costs were submitted in a separate sealed envelope =along with the proposal. These costs were not revealed until a selection was made. The costs submitted by the three top rated firms were all very competitive with each other with Baxter-Woodman submitting the lowest cost. Donohue had previously provided plans for the subject sewer, then under contract with F.R.W.R.D. A review of these plans indicated that significant 'changes are required to better define the construction work required. A provision of this engineering agreement is that Baxter and Woodman will provide Preconstruction Services to evaluate the constructiblity of these plans and provide alternatives . Upon approval of the plans, and any revisions, Baxter and Woodman will complete final plans and specifications suitable for bidding. Baxter and Woodman will coordinate a prequalification of bidders and assist the City with the bidding process. The other feature of the subject agreement is the Construction Services . Baxter and Woodman will provide construction services to ensure that construction is completed in substantial conformance with the construction contract documents . Construction services will only be provided however, under a change order to this agreement at a future date. The complete scope of services is included as Attachment A of the attached agreement. FINANCIAL IMPACT: The costs of the Preconstruction Services is a lump sum cost of $70,750.00 . The Construction Services will be negotiated prior to commencement of construction activities and the agreement will be amended by change order. Funds for this agreement will come from Account 392-00-00-795 . 92-32, project 339506 . RECOMMENDATION: It is recommended that the City Council approve the Eng = -ring Agreement with Baxter and Woodman, and direct staf to ex- a the necessary documents. f Larry . Rice, C ty Manager do Attachments r CITY OF ELGIN, ILLINOIS NORTHWEST INTERCEPTOR SEWER, PHASE I ENGINEERING SERVICES AGREEMENT THIS AGREEMENT, made and entered into this 'g day of 6CTO A g� , 1993, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY" ) , and Baxter & Woodman, Inc. , an Illinois Business Corporation (herein- after referred to as "ENGINEER" ) . WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional services in connection with preconstruction and construction of the Northwest Interceptor Sewer, Phase I ( hereinafter referred to as the "PROJECT" ) . AND WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to professional registration of individ- uals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does hereby retain the ENGINEER to act for and represent it in all engineering matters involved in the PROJECT, subject to the following terms and conditions and stipulations, to wit: I . SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Director of Public Works of the CITY, hereinafter referred to as the "DIRECTOR" . B. The professional services for the PROJECT shall include: 1 . Preconstruction review and modification of the design drawings, specifications , and contract documents of the Northwest Interceptor Sewer, Phase I , ENGINEER' s Project No. 930248. 2 . Construction services including general construction administration and resident project representative services, ENGINEER' s Project No. 930471 . C. A detailed Scope of Services is attached hereto as Attachment A. II. PROGRESS REPORTS A. An outline project milestone schedule is provided as Attachment B, attached hereto: -1- B. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in C. below. C. The Engineer will submit to the DIRECTOR monthly a Status Report keyed to the Project Schedule. A brief narrative will be provided identifying progress, findings, and out- standing issues. III. WORK PRODUCTS All work products prepared by the ENGINEER pursuant hereto including, but not limited to, reports, designs, calcula- tions, work drawings, studies, photographs, models and recom- mendations shall be the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR provided, however, that the ENGINEER may retain copies of such work products for its records. Such work products are not intend- ed or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER. IV. PAYMENTS TO THE ENGINEER A. The CITY shall reimburse the ENGINEER for professional services under this Agreement a lump sum of Seventy Thousand Seven Hundred Fifty Dollars ($70, 750. 00 ) , regardless of actual costs incurred by the ENGINEER unless substantial modifications to the PROJECT are authorized in writing by the CITY. B. The CITY shall make periodic payments to the ENGINEER based upon actual progress within thirty ( 30 ) days after receipt and approval of invoice . Said periodic payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR. Preliminary Design Report $27, 600 Final Design Documents 37,600 Assistance during contractor prequalification and bidding 5, 550 Total $70, 750 C. The ENGINEER' s fee for construction-related services shall be negotiated between these parties and this Agree- ment modified by change order prior to the commencement of said services . -2- V. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports ( IIC above ) will be in- cluded with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement . The ENGINEER shall make these records available at reasonable times during the Agree- ment period, and for a year after termination of this Agreement . VI . TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen ( 15 ) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actual- ly incurred prior to termination, except that reimbursement shall not exceed the task amounts set forth under Paragraph IV above . VII . TERM This Agreement shall become effective as of the date the ENGINEER is given a written Notice to Proceed and , unless terminated for cause or pursuant to Article VI foregoing, shall expire on the date the DIRECTOR determines that all of the ENGINEER' s work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any breach hereof by the ENGINEER. VIII . NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compen- sation as a result of action taken by the CITY, the ENGINEER shall give written notice of his claim within fifteen (15 ) days after occurrence of such action. No claim for addition- al compensation shall be valid unless so made. Any changes in the ENGINEER' s fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. -3- IX. BREACH OF CONTRACT If either party violates or breaches any term of this Agree- ment, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suit- able to the violation or breach; and, in addition, if either party, by reason of any default, fails within fifteen ( 15 ) days after notice thereof by the other party to comply with the conditions of the Agreement, the other party may termi- nate this Agreement. X. INDEMNIFICATION The ENGINEER shall indemnify and save harmless the CITY, its officers and employees from and against any and all loss, liability and damages of whatever nature, including Workmen' s Compensation claims, in any way resulting from or arising out of negligent actions or omissions of the ENGINEER in connec- tion herewith, including negligent actions or omissions of employees or agents of the ENGINEER arising out of the performance of professional services. XI . NO PERSONAL LIABILITY No official, director , officer, agent or employee of either party shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement . XII . INSURANCE A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain in effect , during the term of this Agreement, a policy of comprehensive general liability insurance with limits of at least $1, 000, 000 aggregate for bodily injury and $1, 000, 000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance naming the CITY as additional insured . The policy shall not be modified or terminated without thirty ( 30 ) days prior written notice to the DIRECTOR. The Certificate of Insurance which shall include Contrac- tual obligation assumed by the ENGINEER under Article IX entitled " Indemnification" shall be provided. B. Comprehensive Automobile Liability. Comprehensive Auto- mobile Liability Insurance covering all owned, non-owned and hired motor vehicles with limits of not less than $500, 000 per occurrence for damage to property. -4- C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of $1, 000, 000 per occurrence subject to a $1, 000, 000 aggre- gate. D. Professional Liability. The ENGINEER shall carry Engi- neer ' s Professional Liability Insurance covering claims resulting from error, omissions, or negligent acts with a combined single limit of not less than $1, 000,000 per occurrence. A Certificate of Insurance shall be submit- ted to the DIRECTOR as evidence of insurance protection. The policy shall not be modified or terminated without thirty (30 ) days prior written notice to the DIRECTOR. XIII . CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, PROCE- DURES, AND SAFETY The ENGINEER shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precau- tions and programs in connection with the construction, unless specifically identified in the Scope of Services . XIV. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement , there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except mini- mum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. XV. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto ; provided, however, that no assignment shall be made without the prior written consent of the CITY. -5- • XVI . DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item condition and other provision hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract has been made. XVII. NO CO-PARTNERSHIP OR AGENCY It is understood and agreed that nothing herein contained is intended or shall be construed to, in any respect, create or establish the relationship of co-partners between the CITY and the ENGINEER, or as constituting the ENGINEER as the general representative or general agent of the CITY for any purpose whatsoever. XVIII . SEVERABILITY The parties intend and agreed that, if any paragraph, sub- paragraph, phrase, clause or other provision of this Agree- ment, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. XIX. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XX. MODIFICATION This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written change order duly executed by the parties . Each party agrees that no representations of warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. XXI . APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. -6- XXII . NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior writ- ten approval from the DIRECTOR prior to said documentation becoming matters of public record. XXIII. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY' s employ or any work associated with the PROJECT. XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295 The ENGINEER certifies hereby that it is not barred from bid- ding on this contract as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code. XXV. SEXUAL HARASSMENT As a condition of this contract, the ENGINEER shall have written sexual harassment policies that include, at a mini- mum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor ' s internal complaint process including penal- ties; E. the legal recourse, investigative, and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commis- sion; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act . A copy of the policies must be provided to the Department of Human Rights upon request . P .A. 87-1257 . XXVI . WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the DIRECTOR and to other participants which may affect cost or time of completion, shall be made or confirmed in writing . The DIRECTOR may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. -7- XXVII . NOTICES All notices, reports and documents required under this Agree- ment shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to CITY: JAMES L. KRISTIANSEN Director of Public Works City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 B. As to ENGINEER: DARREL R. GAVLE, P.E. Baxter & Woodman, Inc. 8678 Ridgefield Road Crystal Lake, Illinois 60012-2707 -8- IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agree- ments that have not been reduced to writing in this statement. For the CITY: ATTEST: THE CITY OF ELGIN, ILLINOIS By $1A-•€ By ta City Clerk Ci y M nager (SEAL) For the ENGINEER: Dated this day of ,- ! . 47-' , A .D. , 1993 . ATTEST: BAXTER & WOODMAN, INC. By 77'-c d ✓� �� Ct��' B Y Secretary Chairman/CEO (SEAL) -9- 0781C CITY OF ELGIN, ILLINOIS NORTHWEST INTERCEPTOR SEWER, PHASE I ENGINEERING SERVICES AGREEMENT ATTACHMENT A SCOPE OF SERVICES PRECONSTRUCTION SERVICES 1. Preliminary Design Report Prepare a Preliminary Design Report containing sketches, concep- tual design criteria with appropriate exhibits to indicate clear- ly the considerations involved and the alternative solutions available to the CITY and setting forth the ENGINEER' s findings and recommendations for the final design of the PROJECT. The Report shall include, but not be limited to the following : a. Verification of the basis of sewer sizing and slope selec- tions . The ENGINEER will be provided information on project- ed upstream sewage flow quantities by the CITY. b. Review of materials specifications for applicability and cost-effectiveness. c . Review of adequacy of subsoil investigations and recommenda- tions for additional investigations as necessary. d . Review of construction methods and development of alternative construction solutions or techniques where construction methods will have major impacts on adjacent utilities and land use. e. Identification of all easement requirements. The CITY will obtain easement plats based upon the requirements identified by ENGINEER. f . Identification and application for all permits and licenses required for the project implementation. 2. Final Design Documents Prepare Final Design Documents consisting of Drawings showing the general scope, extent and character of construction work to be furnished and performed by the Contractor( s) selected by the CITY and Specifications which will be prepared in conformance with the format of the Construction Specification Institute. Incorporate CITY approved modifications, additions and revisions to the plans and specifications of the Northwest Interceptor Sewer Phase I, prepared by Donohue Engineers & Architects for the Elgin Sanitary District in 1990. Field check the topographical information shown in the Drawings . Attachment A 2 . Submit the Final Design Documents to the IEPA for their review and approval for the CITY to construct and operate the PROJECT. Prepare a detailed Primavera type schedule for the PROJECT construction from notice-to-proceed through completion, for inclusion in the bid documents. Furnish the CITY with three ( 3 ) sets of the Final Design Docu- ments approved by IEPA. Prepare an opinion of probable construction cost based on the Final Design Documents approved by IEPA. Prepare for review and approval by the CITY and its legal counsel the forms of Construction Contract Documents consisting of Notice and Instructions to Bidders, Bid Form, Agreement, Performance- Payment Bond, General Conditions, and Supplementary Conditions where appropriate. 3 . Assistance During Contractor Prequalification and Bidding Assist the CITY in the prequalification of Contractors . Solicit prequalification submittals from as many Contractors as possible, analyze the prequalification submittals, and submit findings and recommendations to the CITY. Conduct a pre-bid conference for qualified Contractors, attend the bid opening and tabulate bid proposals, make an analysis of the proposals and submit recommendations for award of the con- struction contract. CONSTRUCTION SERVICES 1. Liaison and Contract Control Act as the CITY 's representative with duties, responsibilities and limitations of authority as assigned in the Construction Contract Documents, and advise and confer with CITY officials during construction and issue the CITY' s authorized instructions to the Contractor. Assist the Contractor in understanding the intent of the Construction Contract Documents . Serve as the City' s liaison with other local agencies such as utility companies, businesses, etc. keeping them advised of day-to-day activities. Attachment A 3 . 2 . On-Site Review of Work Conduct continuous and full-time on-site observations of the work in progress to determine that the PROJECT is proceeding in accor- dance with the Construction Contract Documents and that completed work will conform to the requirements of the Construction Con- tract Documents. The ENGINEERS are not responsible for the Contractor' s construction means, methods, techniques, sequences or procedures, time of performance, or for safety precautions and programs in connection with the PROJECT, and the ENGINEERS do not guarantee the performance of the Contractor and are not responsi- ble for the Contractor' s failure to execute the work in accor- dance with the Construction Contract Documents . Instruct Contractor to correct any work believed to be unsatis- factory, faulty or defective, not conforming to the require- ments of the Construction Contract Documents, or does not meet the requirements of any inspections, tests, or approval required to be made and report same to the CITY; and advise CITY of action taken or if any special testing or inspection will be required. Verify that tests are conducted as required by the Construction Contract Documents and in the presence of the required personnel, and that Contractors maintain and submit adequate records thereof; observe, record, and report to the CITY appropriate details relative to the test procedures. Perform or cause to have performed as applicable, all required field tests such as concrete tests, soil compaction tests and ensure such tests are made as specified. Analyze the results of all field and laboratory tests to determine the suitability compliance with the requirements of the Construction Contract Documents. Accompany visiting inspectors representing public or other agencies having jurisdiction over the project, record the outcome of these inspections and report to the CITY. Stake-out construction lines and grades and assist the Contractor with interpretation of the Drawings and Specifications. Prepare and submit detailed daily reports of construction progress . 3 . Contractor Suggestions and Requests Consider and evaluate suggestions and requests for modifications in drawings and specifications which may be submitted by the Contractor and make recommendations to the CITY with any time or cost implications for final decision. Attachment A 4. 4 . Shop Drawings Develop shop drawing submittal requirements and assist Contractor in development of submittal schedules . Review and monitor compliance with submittal schedules. Review and approve shop drawings and samples, the results of tests and inspections and other data which any Contractor is required to submit, but only for conformance with the design concept of the project and compliance with the information given in the Construction Contract Documents . Such review shall not be construed as relieving the Contractor of the responsibility to meet requirements of the Construction Contract Documents. Deter- mine the acceptability of substitute materials and equipment proposed by the Contractor ; and receive and review ( for general content as required by the specifications) maintenance and operating instructions, guarantees, bonds and certificates of inspection which are to be assembled by the Contractor ( s) in accordance with the Construction Contract Documents . Record and maintain a shop drawing submittal and approval log and notify the Contractor whenever submittals are lacking or untimely. 5 . Schedules Review construction schedule, schedule of shop drawing submis- sions, and schedule of values prepared by the Contractor . Work with the Contractor to maintain a workable updated Primavera type construction schedule that is maintained and monitored weekly as construction progresses as required by the Construction Contract Documents . Report progress and schedule deviations and corrective measures proposed by the Contractor to the CITY. 6. Job Meetings Conduct weekly progress meetings with all parties as required by the Construction Contract Documents to review construction progress, design interpretations and overall progress . Prepare, maintain, and circulate copies of minutes thereof . Arrange a schedule of on-site job work meetings with the General Contractor and Subcontractors to review day-to-day requirements and prob- lems. Prepare, maintain, and circulate copies of minutes thereof. Attachment A 5. 7. Contract Administration and Records Handle all day-to-day Contract Administration and associated correspondence . Maintain at the job site orderly files for correspondence, reports of job conferences, shop drawings,and samples submissions, reproductions of original Construction Contract Documents including all addenda, change orders, field orders, additional drawings issued subsequent to the execution of the Construction Contract Documents, progress reports, and other project related documents. 8 . Reports Furnish written reports to the CITY on a biweekly basis of progress of the work and the Contractor ' s compliance with the approved progress schedule and schedule of shop drawing submis- sions. 9 . Contractor Pay Requests Review the Contractor ' s requests for payments as construction work progresses, and advise the CITY of the amounts due and pay- able to the Contractor in accordance with the terms of the Construction Contract Documents . 10. Change Orders Perform evaluation of proposed Construction Contract Change Orders and submit recommendation for approval or denial to the CITY. Prepare Construction Contract Change Orders when author- ized by the CITY. 11 . Government Policies Review the Contractor ' s compliance with governmental mandated programs . Compliance with OSHA requirements and general safety provisions will be reviewed by an independent safety officer retained by the Contractor as part of the construction work. The safety officer will visit the job site periodically and will submit written reports to the CITY, the Water Reclamation District, Contractor, and ENGINEER. 12 . Record Drawings Prepare record drawings which show field measured dimensions of the completed construction work which the ENGINEERS consider significant and provide the CITY with one set of reproducible record drawings and all equipment operation and maintenance manuals within ninety ( 90 ) days of the PROJECT completion. Attachment A 6. 13. Final Completion Conduct a final inspection of the PROJECT with the CITY and the Contractor, and prepare and give to the Contractor a final punchlist . Issue an opinion of satisfactory completion for acceptance of the PROJECT by the CITY. Process the Contractor' s final request for payment. 0781C • CITY OF ELGIN, ILLINOIS NORTHWEST INTERCEPTOR SEWER, PHASE I ENGINEERING SERVICES AGREEMENT ATTACHMENT B PROJECT SCHEDULE PRECONSTRUCTION SERVICES Acceptance of Agreement and Notice to Proceed September 8, 1993 Completion of Preliminary Design Report October 29, 1993 Completion of Final Design Documents January 28, 1994 Assistance During Contractor Pre- qualification and Bidding April 1 , 1994 0781C