93-255 Resolution No. 93-255
RESOLUTION
APPROVING CHANGE ORDER NO. 7 IN THE CONTRACT WITH
ELGIN BUILDERS FOR LORD' S PARK PAVILION
WHEREAS, the City of Elgin has heretofore entered into a
contract with Elgin Builders for renovation of the Lord's Park
Pavilion; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 7,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 7, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: September 22, 1993
Adopted: September 22, 1993
Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
RENOVATION OF THE LORD'S PARK PAVILION
CHANGE ORDER NO. 7 AND FINAL
SCOPE: This Change Order No. 7 covers adjustments to work
required to complete construction changes for the
renovation of the Lord's Park Pavilion.
The Contractor for this project is Elgin Builders,
Inc. , of Elgin, Illinois.
REASONS FOR CHANGE: This Change Order is required for the costs
associated with the items requested by staff to complete the
following work.
1. The exterior flat work concrete was not installed as
specified.
The concrete life span has been reduced due to an improper
mixture. We have negotiated a settlement with the
Contractor on this issue.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
The amount of the Contract will be revised as follows:
ITEM COST CHANGE
Item 1 DEDUCT $ 6,750. 00
Total DEDUCT $ 6,750. 00
The present contract with Elgin Builders, Inc. is for
$1, 086, 523 . 00. By reason of Change Order No. 7 the Contract for
the Renovation of the Lord' s Park Pavilion will be increased in
the amount of Six Thousand Seven Hundred Fifty and 00/100
Dollars ($6,750. 00) . The new revised contract total will be One
Million Seventy Nine Thousand Seven Hundred Seventy Three and
00/100 Dollars ($1, 079,773 . 00) .
OTHER CONTRACT PROVISIONS: All other contract provisions shall
remain the same.
•
Agreed to this 7171, day of (-C., -(k-t-A-- , 1993.
Recommended:
PARKS DEPARTMENT
BY: el/ /
Date: OCA+ 7 c 7”.S
Accepted:
ELGIN BUILDERS, INC.
Party of the Second Part (Contractor)
By: levr-.0.4
Title:
Date: F/3// 73
Approved:
CITY OF ELGIN
Party of th- Fir ' _ Owner)
By: a
Title: C 11 I _r t.
Date: Y':277F -31
�n
ribk Agenda Item No. B ( 0.6
,r,„
September 16, 1993
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Change Order No. 7 and Final Payment for the
Remodeling Work at the Lords Park Pavilion
PURPOSE.
The purpose of this memorandum is to forward to the
Mayor and City Council Change Order No. 7 with Elgin Build-
ers, Inc.
BACKGROUND
Although the Lords Park Pavilion was completed earlier
this year, the architects and staff noticed the sidewalk in
front of the Pavilion was starting to spall. Accordingly,
$13,500 was withheld from the contractor's final payment
until the matter could be reviewed. Tests of the concrete
showed the material failed to meet the air entrainment speci-
fications, which could possibly lead to premature deteriora-
tion. The contractor has maintained an application of ice
melt or rock salt contributed to the problem.
The architects and contractor have reached a settlement
regarding the sidewalk whereby the City would receive a
$6,750 credit as compensation for the failure to install the
sidewalk as specified. Change Order No. 7 reflects the nego-
tiated agreement with the contractor.
FINANCIAL IMPACT
Change Order No. 7 will lower the cost of the Pavilion
rehabilitation by $6,750.
RECOMMENDATION
It is recommended the City Council authorize the execu-
tion of the above change order with Elgin Builders and to
authorize staff . e the final payment on their contract.
Ao0(
ALI!!!!ilb.
Larry. Rice,' Manager
amp
..
• DAHLQUIST and LUTZOW
architects, ltd.
MEM
Anins ss.
September 7, 1993
Mr. Robert Malm
Assistant City Manager
City of Elgin
150 Dexter Ct.
Elgin, IL 60120
Re: Lord's Park Pavilion]
Pay Request No. 13
Dear Bob:
This letter is a clarification of revised Pay Request No. 12 and
Change Order #7 from the remaining $13, 500 withheld. Howie
Schifferer has agreed to settle for 50% of the amount withheld.
The concrete furnished was not as specified but should perform
for many years for the City. This will allow for a release of
$6,750.00 for Howie and a credit to the overall Contract by this
same amount. Therefore, the contract price will reduce from
$1,086,523.00 to $1, 079,773.00.
Howie has furnished Change Order #7 to be submitted to the City
Council for approval. All required revisions in waivers are
submitted. It is our recommendation that the City accept this
Change Order. The revised Pay Request anticipates this credit,
and is asking for $6,750 less than the original request. The
revised amount requested is for $106,594.90 and all of this
amount except for $13,500 originally withheld for concrete work
has been paid out.
If accepted, the Pay Request may be initiated immediately and
Howie Schifferer should be contacted at 742-0090 to receive his
payment.
If you have any questions, please do not hesitate to call.
Thank You,
5.b4t- w. pka-,4-r"---,
John W. Roberson, A.I.A.
sm
r
472 N. McLean Boulevard, Elgin, Illinois 60123 M 708-742-4063 M FAX 708-742-9734