93-251 Resolution No. 93-251
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
SINNETT BUILDERS, INC. FOR THE IDOT MAINTENANCE BUILDING
WHEREAS, the City of Elgin has heretofore entered into a
contract with Sinnett Builders, Inc. for the IDOT maintenance
building; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 1, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: September 8, 1993
Adopted: September 8, 1993
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
IDOT MAINTENANCE BUILDING/SHALES PARKWAY
PROJECT #3055
CHANGE ORDER NO. 1
SCOPE: This Change Order No. 1 will provide additional items
necessary to complete the project in an acceptable manner.
The general contractor for this project is Sinnett Builders from
Elgin, Illinois.
REASONS FOR CHANGE: This change order is required for the
addition of items to complete the project in a manner acceptable
to the I .D.O.T.
SUMMARY OF CHANGES IN THE CONTRACT AMOUNT: The awarded
contract will be changed to include the addition of the items
listed below:
ITEM COST
1. ) Install Water Service and Meter $2, 150 .00
2 . ) Install Drywell $2,500 . 00
3 . ) Remote Control for Over Head Doors $ 150. 00
4 . ) Pneumatic Edge for Over Head Doors $ 425 . 00
5. ) Bolt Down Trench Drain Grate $ 640.00
6 . ) Increase Size of Settling Basins $ 825 .00
7 . ) Increase size of Drain Pipes From
4 in. to 6 in. $ 277 . 00
8 . ) Add Hot Water Heater Drain $ 75 . 00
9 . ) Provide Additional Water Bibb $ 975.00
10 . ) Provide 3 Additional Electrical Outlets $ 450.00
TOTAL = $8,467 . 00
The present contract with Sinnett Builders is for $98, 175.00 .
By reason of this Change Order No. 1, the contract for the
I .D.O.T. Maintenance Building Project will be increased in tr
amount of eight thousand four hundred sixty seven and 00/100
dollars ($8,467 . 00) .
X
CHANGE ORDER NO. 1
September 19, 1993
Page 2
The circumstances which necessitate this change order were not
reasonably foreseeable at the time the contract was signed.
OTHER CONTRACT PROVISIONS: All other contract provisions
shall remain the same.
Agreed to this k-& day of _....C-C;�6-rr.�^-x) , 1993 .
Recommended:
ENGINEERING DIVISION
� - /,"
By: z %�-c
Title: C,-;- P ��7�,,e..X__-,_, J--
Date: $-5' 1- `I.-5
Accepted:
SINNETT BUILDERS
Party of the Second Part (Contractor)
By .
Title: 5S-C2y TillEAS
Date: g/3/ /93
Approved:
CITY OF ELGIN
Party of :lie ' .rt (Owner)
0001111017
BY
Title: L 7 --
Date:
C1//4°/ ?
/ /a/
�n
°F Agenda Item No .
r. h
o n?,
August 19, 1993
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Authorization of Change Order #1, Final Payment
and Acceptance of the IDOT Maintenance Building
Shales Parkway
PURPOSE: This memorandum will provide the Manager and Council
with information to consider approval of Change Order #1,
acceptance of the subject project and authorizing the final
payment.
BACKGROUND: The City Council awarded to Sinnett Builders the
contract for the construction of the maintenance building at the
IDOT Salt Storage Facility along Shales Parkway on September 9,
1992. The City was required to construct this building as part
of the agreement for the acquisition of the IDOT Salt Storage
Facility located on the Farm Colony Property. This maintenance
building has now been completed. The final phase of the project
is the erection of a fence around the perimeter of the site. A
separate contract was awarded for the fence and this should be
completed by late September or early October. This will
complete the City's obligation to IDOT.
FINANCIAL IMPACT: The awarded contract was $98, 175. 00 and the
final cost for the storage building construction, inclusive of
Change Order #1, is $106,642. 00. A copy of the final pay
estimate is attached for your consideration.
RECOMMENDATION: It is recommended that the City Council approve
Change Order #1 in the amount of $8,467. 00 and direct staff to
execute the change order document. It is further recommended
that City Council accept the completed storage building and
authorize the final payment of $13,382.00 to Sinnett Builders.
Larry" RiclnlyRic Manager
do
Attachments
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C ;§°'±- Agenda Item No. afti
o •� �p�, oI
4p�94r[D Fj
October 22, 1993
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Final Payment and Acceptance of the Perimeter Fence
at the IDOT Maintenance Building/Shales Parkway
PURPOSE
This memorandum will provide the Mayor and Council with
information to consider acceptance of the subject project and
authorizing the final payment.
BACKGROUND
The City Council awarded to Northern Illinois Fence, Inc. the
contract for the erection of a fence around the perimeter of the
IDOT Salt Storage Facility along Shales Parkway on July 14,
1993. Per our agreement with IDOT, the City was required to
erect the fence with IDOT supplying the material. The fence
erection is now complete. This completes the City's obligation
to IDOT.
FINANCIAL IMPACT
The awarded contract was $6,470.00 and the final cost for the
fence erection is $5,870. 00. A copy of the final pay estimate
is attached for your consideration.
With the completion of the fence erection the total cost to the
City for the Salt Storage Site Improvements is $172,650.00.
This includes $58,000. 00 for site preparation, $2, 138.00 for the
septic field design and installation, $106,642.00 for the
storage building, and $5,870.00 for the fence erection (Account
#391-0000-795. 92-32, Project #339513) .
Mayor and Members of
the City Council
October 22, 1993 •
Page 2
RECOMMENDATION
It is recommended that City Council accept the completed fence
erection and authorize the final payment of $5,870. 00 for
Northern Illinois Fence.
f' " fre1W114.keufL .
Robert O. Malm, Interim City Manager
ROM/SP/do
Attachment
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CITY OF ELGIN •
KANE COUNTY,ILLINOIS IDOT MAINTENANCE FACILITY
SHALES PARKWAY
ENGINEER'S FINAL PAYMENT ESTIMATE CITY COST CENTER 3055
ESTIMATE NO.1
PAYABLE TO:NORTHERN ILLINOIS FENCE,INC. CONTRACTOR'S INVOICE NO.18866
12938 STATE ROUTE 38
DEKALB,IL 60115-8436
ITEMS AWARDED• ADDED DEDUCTED COMPLETED
QUANITIY VALUES QUANTITY QUANTITY QUANTITY UNIT PRICE VALUES
STORAGE FACIUTY PERIMETER FENCE 1 $6,470.00 1.0 $5,870.00 $5,870.00
TOTALS $6,470.00 $5,870.00
MISCELLANEOUS EXTRAS AND CREDITS VALUES
TOTAL MISCELLANEOUS EXTRAS AND CREDITS • $0.00
TOTAL VALUE OF COMPLETED WORK $5,870.00
DEDUCT RETAINAGE(0%) $0.00
BALANCE DUE ON COMPLETED WORK $5,870.00
MISCELLANEOUS DEBITS VALUES
TOTAL OF DEBITS • $0.00
NET AMOUNT DUE $5,870.00
SIGNED /C- 0 , 1993
PR CT INEER
APPROVED /O/ �v , 1993 Aar
[[[ / CITY ENGINEER
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