93-217 Resolution No. 93-217
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
NORTHERN ILLINOIS POLICE ALARM SYSTEM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with
Northern Illinois Police Alarm System (NIPAS) for police
mutual aid, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: August 11, 1993
Adopted: August 11, 1993
Omnibus Vote: Yeas 5 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
•
111
r Agenda Item No.
JULY 20, 1993
TO: Mayor and City Council
FROM: Mr. Larry Rice, City Manager
SUBJECT: Contract for Northern Illinois Police Alarm
System
PURPOSE:
To seek approval for authorizing execution agreement for
mutual police assistance with the Northern Illinois Police
Alarm System, an area police emergency management agency.
BACKGROUND:
While conducting an overview of the City's Disaster Pre-
paredness, the Elgin Police Department learned that the North-
ern Illinois Police Alarm System was expanding to the Elgin
area. This System is a cooperative agreement with various
northern Illinois Police Departments to provide mutual police
assistance in times of need. This program is fashioned around
the Fire Service's NIFERN (Northern Illinois Fire Emergency
Radio Network) .
This agreement formalizes a policy of mutual aid that was han-
dled on a case-by-case basis in the past with non-Fox Valley
communities (a formal mutual aid agreement currently exists
with other Fox Valley Departments) . The formalization of this
agreement with communities to our east, helps insure a uniform
response to emergencies and clearly outlines the duties and
responsibilities of each agency.
FINANCIAL IMPACT:
The fee associated with this service is $200 for the first year
and $100 each subsequent year. This fee is used for mainte-
nance, no ongoing costs for services are involved. In the event
of an emergency, no additional costs will be involved to re-
ceive service. Should the Elgin Police Department be called
upon to send assistance, the City of Elgin would be responsible
for the officers ' salary while temporarily assigned.
Agenda Item
Northern Illinois Police Alarm System
Page 2
RECOMMENDATION:
Because the Northern Illinois Police Alarm System will
benefit the City of Elgin, staff recommends that it be approved
by the City Council.
Lar Ricqy Manager
r
A
NORTHERN ILLINOIS POLICE ALARM SYSTEM
The undersigned municipalities agree pursuant to Article VII , Section
10 of the Constitution of the State of Illinois , and Chapter 127 ,
Sections 741-748 , Chapter 24 , Section 1-4-6 , Chapter 24 , Section
11-1-2. 1 , and Chapter 85 , Article VII , Illinois Revised Statutes , as
follows:
Section 1 . PURPOSE OF AGREEMENT
This agreement is made in recognition of the fact that natural oc-
currences, or man-made occurrences , may result in situations which
are beyond the ability of the individual community to deal with
effectively in terms of manpower and equipment resources on hand at
a given time. Each community named (Appendix 1) has and does express
its intent to assist its neighbor communities by assigning some of
its manpower and equipment resources to an affected community as
resources and situations allow. The specific intent of this agree-
ment is to permit the Police Departments of each community to more
fully safeguard the lives , persons , and property of all citizens .
Section 2. DEFINITIONS
For the purpose of this agreement , the following terms are defined
as follows :
A. "NORTHERN ILLINOIS POLICE ALARM SYSTEM" (NIPAS)
An organization of Northern Illinois Police Departments partici-
pating in this mutual aid agreement .
B. "DISASTER"
An emergency situation that threatens or causes loss of life
and property and exceeds the physical and organizational capa-
bilities of a unit of local government .
C. "MUNICIPALITY"
A city or village having a recognized Police Department .
D. "MUTUAL AID"
A definite and prearranged written agreement and plan whereby
regular response and assistance is provided in the event of
alarms from locations in a stricken municipality by the aiding
municipalities in accordance with the police alarm assignments
as developed by the Police Chiefs of the participating munici-
palities.
2.
E. "PARTICIPATING MUNICIPALITIES"
A municipality that commits itself to this mutual aid agreement
by adopting an ordinance authorizing participation in the pro-
gram with other participating municipalities for rendering and
receiving mutual aid in :he event of disaster in accordance
with the police alarm assignments .
F. "STRICKEN MUNICIPALITY"
The municipality in which a disaster occurs that is of such
magnitude that it cannot be adequately handled by the local
Police Department .
G. "AIDING MUNICIPALITY"
A municipality furnishing Police equipment and manpower to a
stricken municipality.
H. "POLICE ALARM ASSIGNMENTS
-
A predetermined listing of manpower and equipment that will
respond to aid a stricken municipality .
Section 3. AGREEMENT TO EFFECTUATE THE MUTUAL AID PLAN
The Village President , Mayor , or Board of Trustees of each partici-
pating municipality is authorized on behalf of that municipality
to enter into and from time to time alter and amend on the advice
of the Police Chief and with the consent of the governing body of
that municipality , an agreement with other municipalities for
mutual aid according to the following:
A. Whenever a disaster is of such magnitude and consequence that
it is deemed advisable by the senior officer present , of the
stricken municipality, to request assistance of the aiding muni-
cipalities , he is hereby authorized to do so , under the terms
of this mutual aid agreement and the senior officer present of
the aiding municipalities are authorized to and shall forthwith
take the following action:
1. Immediately determine what resources are required according
to the mutual aid police alarm assignment .
2. Immediately determine if the required equipment and personnel
can be committed in response to the request from the stricken
municipality .
3. Dispatch immediately the personnel and equipment required to
the stricken municipality in accordance with the police alarm
assignment.
3.
B. The rendering of assistance under the terms of this mutual aid
agreement shall not be mandatory in accordance with the police
alarm assignments if local conditions prohibit response . In
that event it is the responsibility of the aiding municipality
to immediately notify the stricken municipality of same .
C. The senior officer present , of the stricken municipality , shall
assume full responsibility and command for operations at the
scene. He will assign personnel and equipment , of the aiding
municipalities, to positions when and where he deems necessary.
D. It is expected that requests for mutual aid under this agreement
will be initiated only when the needs exceed the resources of
the stricken municipality. Aiding municipalities will be re-
leased and returned to duty in their own community as soon as the
situation is restored to the point which permits the stricken
municipality to satisfactorily handle it with its own resources
or, as per Item B above , when an aiding municipality so desires .
E . All service performed under this agreement shall be rendered
without reimbursement of any party from the other(s) . Requests
for indemnification for unusual or burdensome costs incurred in
the performance of mutual aid may be submitted by the aiding
municipality to the stricken municipality . Indemnification
of such costs shall be at the discretion of the respective
elected municipal Board or Councils .
F. Each participating municipality assumes the responsibility for
members of its police force acting pursuant to this agreement ,
both as to indemnification of said police officers as provided
for by Chapter 24 , Section 1-4-6 , Illinois Revised Statutes ,
and as to personal benefits to said police officers , all to
the same extent as they are protected, insured , indemnified
and otherwise provided for by the Statutes of the State of
Illinois and the ordinances of the participating municipalities
when acting solely within their own corporate limits .
G. The Police Chiefs of the participating municipalities shall
maintain a governing board and establish an operational plan for
giving and receiving aid under this agreement . Said plan shall
be reviewed, updated and tested at regular intervals.
Section 4. TERMINATION
Any municipality may withdraw from the Northern Illinois Police Alarm
System agreement by notifying the Police Chiefs of the other partici-
pating municipalities in writing, whereupon the withdrawing munici-
pality will terminate participation ninety (90) days from the date of
written notice.
4 .
Section 5. ADOPTION
This mutual aid agreement shall be in full force and in effect with
the passage and approval of a companion ordinance by all participating
municipalities , in the manner provided by law, and in the signing of
this agreement by the Village President , City Mayor or Trustees of a
municipality.
IN WITNESS WHEREOF, this Agreement has been duly executed
by the following parties :
(2(74
(Name of Municipality)
A .
f,./Mayor)
6/A,11 11 (-04,ti
(Chief of Police)
ATTEST:
c-C44,v-,C JL
CLERK