93-207 Resolution No. 93-207
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
BURNIDGE CASSELL AND ASSOCIATES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with
Burnidge Cassell and Associates for engineering services for
the reopening of South Grove Avenue, a copy of which is
attached hereto and made a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: July 28, 1993
Adopted: July 28, 1993
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT, made and entered into this_LIA day of
August, 1993, by and between the CITY OF ELGIN, an Illinois
municipal corporation (hereinafter referred to as "CITY" ) and
Burnidge Cassell and Associates (hereinafter referred to as
"ENGINEER" ) .
WHEREAS, the CITY desires to engage the ENGINEER to furnish
certain professional services in connection with Fountain Square
Plaza (South Grove Street) Reopening (hereinafter referred to as
the "PROJECT" ) .
AND
WHEREAS, the ENGINEER represents that he is in compliance
with Illinois Statutes relating to professional registration of
individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth
herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY
and the ENGINEER that the CITY does hereby retain the ENGINEER
to act for and represent it in all engineering matters involved
in the PROJECT, subject to the following terms and conditions
and stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the
direction of the Director of Public Works of the
CITY, herein after referred to as the "DIRECTOR" .
B. In general, the work will consist of the
confirming and establishment of design and
engineering elements for the reopening of South
Grove Street through Fountain Square Plaza, as
follows :
1 . 0 Project Organization
2 .0 Research & Data Collection
2 . 1 On-site Evaluation
2 .2 Inventory of existing Landscape, Hardscape,
Lighting and Signage
2 .3 Inventory of existing Utilities, Topo,
Vaults, ROW and Easements
2 .4 Review previous studies
2 .5 Review CCDC programming recommendations
2 . 6 Collect Traffic Data
2 . 7 Prepare Base Plans
2 . 8 Workshop with committee
2 .9 Meeting minutes and technical memorandum
3.0 Schematic Engineering
3 . 1 Produce functional alternatives
a. Analysis of Traffic, Pedestrian Circulation
and Parking
b. Analysis 'of impact/influence of surrounding
projects
c. Incorporation of Programming ideas
3 .2 Design character studies
3. 3 Schematic Engineering Plans including the
following elements :
a. Site Layout
b. Landscape
c. Urban Design & Streetscape (including ADA)
d. Lighting
e. Utility
f. Vaults and areaways
g. Signage and Graphics
h. Parking
i. Traffic/Pedestrian Circulation
3.4 Schematic cost estimate
3.5 Technical memorandum
3. 6 Workshop with Committee
4 .0 Design Development
4 . 1 Site Layout Plan
4 .2 Urban Design & Streetscape (including ADA)
4 .3 Landscape
4 .4 Signage and Graphics
4 .5 Lighting
4 . 6 Utility
4 .7 Vaults and areaways
4 .8 Design Development Cost Estimate
4 .9 Technical memorandum
4 . 10 Workshops with Committee
C. A detailed Scope of Services is attached hereto
as Attachment A.
II. PROGRESS REPORTS
A. An outline project milestone completion schedule is
provided herein under:
Task 1 . 0 August 6, 1993
Task 2 .0 September 3, 1993
Task 3 .0 October 1, 1993
Task 4 .0 November 5, 1993
B. The Engineer will submit to the Director monthly a
Status Report keyed to the Project Schedule. A
brief narrative will be provided identifying
progress, findings and outstanding issues .
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant
hereto including, but not limited to, reports, designs,
calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the
CITY and shall be delivered to the CITY upon request of
the DIRECTOR provided, however, that the ENGINEER may
retain copies of such work products for its records .
Such work products are not intended or represented to
be suitable for reuse by the CITY on any extension to
the PROJECT or on any other project, and such reuse
shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER
A. The CITY shall reimburse the ENGINEER for services
under this Agreement a lump sum of Seventy-four
thousand nine hundred seventy-four (74,974 .00)
Dollars, regardless of actual Costs incurred by the
ENGINEER unless SUBSTANTIAL modifications to the
project are authorized in writing by the DIRECTOR.
B. The CITY shall make periodic payments to the
ENGINEER based upon actual progress within 30 days
after receipt and approval of invoice. Said
periodic payments to the ENGINEER shall not exceed
the amounts shown in the following schedule, and
full payments for each task shall not be made until
the task is completed and accepted by the DIRECTOR.
Task -1.0 and 2 . 0 $21,000
Task 3 . 0 $30,850
Task 4 .0 $23, 124
C. No reimbursables are authorized under this
Agreement other than reproductions .
V. INVOICES
A. The ENGINEER shall submit invoices in a format
approved by the CITY. Progress reports (IIB above)
will be included with all payment requests .
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit the authorized representative of the CITY to
inspect and audit all data and records of the
ENGINEER for work done under this Agreement. The
ENGINEER shall make these records available at
reasonable times during the Agreement period, and
for a year after termination of this Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY
may terminate this Agreement at any time upon fifteen
( 15) days prior written notice to the ENGINEER. In the
event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to
termination, except that reimbursement shall not exceed
the task amounts set forth under Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date
the ENGINEER is given a written Notice to Proceed and,
unless terminated for cause or pursuant to Article VI
foregoing, shall expire on the date the DIRECTOR
determines that all of the ENGINEER' s work under this
Agreement is completed. A determination of completion
shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with
respect to any breach hereof by the ENGINEER.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY,
the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No
claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER' s fee shall be
valid only to the extent that such changes are included
in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to
a claim submitted by the ENGINEER, all work required
under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this
Agreement, such violation or breach shall be deemed to
constitute a default, and the other party has the right
to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any
default, fails within fifteen ( 15) days after notice
thereof by the other party to comply with the
conditions of the Agreement, the other party may
terminate this Agreement.
X. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the
CITY, its officers and employees from and against any
and all loss, liability and damages of whatever nature,
including Workmen' s Compensation claims, in any way
resulting from or arising out of negligent actions or
omissions of the ENGINEER in connection herewith,
including negligent actions or omissions of employees
or agents of the ENGINEER arising out of the
performance of professional services .
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
City shall be charged personally or held contractually
liable under any term or provision of this Agreement or
because of their execution, approval or attempted
execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall
provide, pay for and maintain in effect, during the
term of this Agreement, a policy of comprehensive
general liability insurance with limits of at least
$1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a
Certificate of Insurance naming the CITY as
additional insured. The policy shall not be
modified or terminated without thirty (30) days
prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include
Contractual obligation assumed by the ENGINEER
under Article IX entitled "Indemnification" shall
be provided.
B. Comprehensive Automobile Liability. Comprehensive
Automobile Liability Insurance covering all owned,
non-owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to
property.
C. Combined Single Limit Policy. The requirements
for insurance coverage for the general liability
and auto exposures may be met with a combined
single limit of $1,000,000 per occurrence subject
to a $1, 000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry
Engineer' s Professional Liability Insurance
Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not
less than $500,000 per occurrence. Subject to a
$1,000,000 aggregate. A Certificate of Insurance
shall - be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be
modified or terminated without thirty (30) days
prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of
and shall not be responsible for construction means,
methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the
construction, unless specifically identified in the
Scope of Services .
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting
from this Agreement, there shall be no discrimination
against any employee or applicant for employment
because of sex, age, race, color, creed, national
origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona
fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of
pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to
discrimination in receipt of the benefit of any
services or activities made possible by or resulting
from this Agreement on the grounds of sex, race, color,
creed, national origin, age except minimum age and
retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a
violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by
the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof
shall be binding upon the successors and the assigns of
the parties hereto; provided, however, that no
assignment shall be made without the prior written
consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and
every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated
if it had done the work itself and no assignment,
delegation or subcontract had been made.
XVII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein
contained is intended or shall be construed to, in any
respect, create or establish the relationship of co-
partners between the CITY and the ENGINEER, or as
constituting the ENGINEER as the general representative
or general agent of the CITY for any purpose whatsoever.
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph,
sub-paragraph, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other
portions of this Agreement shall remain in full force
and effect.
XIX. HEADINGS
The headings of the several paragraphs of this
Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to
define, limit or describe the scope of intent of any
provision of this Agreement, nor shall they be
construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof .
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the
entire Agreement of the parties on the subject matter
hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by
the parties . Each party agrees that no representations
or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly
executed amendment hereof, or change order as herein
provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in,
and shall be construed in accordance with the laws of
the State of Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without
prior approval from the DIRECTOR, nor will the ENGINEER
make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior
to said documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other
consultants in the CITY' s employ or any work associated
with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred
from bidding on this contract as a result of violations
of either Section 33E-3 or Section 33E-4 of the
Illinois Criminal Code.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall
have written sexual harassment policies that include,
at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing
examples;
D. the vendor' s internal complaint process including
penalties;
E. the legal recourse, investigative and complaint
process available through the Illinois Department
of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and
commission;
G. protection against retaliation as provided by
Section 6-101 of the Human Rights Act (copy
attached) .
A copy of the policies must be provided to the
Department of Human Rights upon request. P.A. 87-1257 .
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the
ENGINEER to the DIRECTOR and to other participants
which may affect cost or time of completion, shall be
made or confirmed in writing. The DIRECTOR may also
require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
XXVII. NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by
First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
JAMES L. RRISTIANSEN
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
CHARLES H. BURNIDGE
Burnidge Cassell and Associates
2425 Royal Blvd.
Elgin, IL 60123
IN WITNESS WHEREOF, the undersigned have placed their hands
and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in
this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By t � �-t i- By
City Clerk 4:)rCijt.yy_EL&,nVager
(SEAL)
For the ENGINEER:
Dated this /3 day of , A.D. ,
1993 .
ATTEST:
gy By
Secretary President
(SEAL)
ATTACHMENT"A" =
WORK PLAN SCOPE OF SERVICES - FOUNTAIN SQUARE PLAZA REOPENING
Basic Services.'
PHASE 1.0 PROJECT ORGANIZATION
GOAL: To establish good working relationships, evaluate and understand previous
studies and produce a project management task list/work plan.
Task 1.1 Kickoff Meeting
We regard the establishment of a good management plan and good working
relationships as an essential first task. We will establish working relations with
the Elgin City staff (City) and the newly formed Ad Hoc Fountain Square
Committee (FSC) to facilitate effective cooperation and provide full opportunity
to affect decisions being made during the development of this study. We will
accomplish this through:
* An initial issues/goals meeting with representatives of the City, and the
FSC, to confirm the goals, program objectives, workscope, and schedule
for this study. During this meeting, a detailed work plan will be agreed
upon. The FSC and the Burnidge Cassell Design Team (Design Team)
will be introduced. This committee would advise the Design Team
throughout the life of the project. It will also provide a clear
management/responsibility structure as well as a system for identifying
and resolving problems.
At the initial kick-off meeting, the following issues will be reviewed:
* Project Objectives
* Available Data
* Schedule
* Communication Flow
* Project Budgeting
* File Maintenance
* Quality Assurance Management
Task 1.2 Meeting Minutes and Summary of Goals
Meeting minutes will be prepared and distributed to all project team members,
and others as identified, summarizing the project goals and objectives.
PHASE 2 0?- ' RESEARCH AND DATA COLLECTION
GOAL To establish a complete understanding of the project scope, evaluate and
Understand previous studies.
Task 2.1 On-Site Evaluation
This task will include a walking visual survey/on-site evaluation by the project
team including the Design Team, City staff and FSC. The purpose of this tour
will be to jointly assess problems, issues, options and current and/or planned
projects. This reconnaissance survey is intended to provide all team members
with a similar basis of information and perceptions. Key areas and key existing
conditions will be photographed and included as a part of our inventory.
This on-site evaluation will provide an overview of the existing streetscape within
the study area and identify opportunities, and constraints. In addition, the
evaluation will further define those details, features and aspects of the Fountain
Square Plaza area which appear fixed as givens versus elements that remain
unresolved.
Task 2.2 Inventory of Existing Landscape. Hardscape_Lightinng and Signage
The design team will conduct an inventory of the existing landscape, hardscape,
lighting and signage at Fountain Square Plaza. These physical features will be
reviewed as to the integrity of material and functional appropriateness. We will
also become thoroughly familiar with existing data which addressed these
issues through the review information furnished by the City. We will also identify
areas where additional information is needed.
Task 2.3 Inventory of Existing Utilities. Topography, Vaults. Right-of-Ways and
Easements
An inventory will be conducted of these issues. Additionally, we will become
thoroughly familiar with existing data which addresses these issues through the
review of information furnished by the City. The city vault survey will be made
available. We will also identify areas where additional information is needed.
Task 2.4 Review Previous Studies
The design team will become thoroughly familiar with previous planning studies
affecting the Project area through the review of relevant information furnished by
the City.
Task 2.5 Review Center City Development Corporation (CCDC) Programming
Recommendations
The design team will review the CCDC programming recommendations and
identify any additional information required to reach a consensus on them and
their direct application to Fountain Square Plaza.
Task 2.6- Collect Traffic Data
Th-e design team will conduct the following:
Review existing traffic engineering reports and studies prepared for
and/or by the City pertaining to traffic circulation.
- Meet with the City of Elgin's Public Works staff to discuss the traffic and
pedestrian circulation in and adjacent to Fountain Square:
Examine existing vehicular and pedestrian access and circulation
patterns including the location of major generators and traffic
configuration.
Obtain available traffic data(turning movement counts and accident
data, street classification maps and other base maps) from the City.
Supervise the collection of additional traffic data required for the traffic
and pedestrian circulation analysis.
Confirm existing parking requirements in the Commercial Core District.
Task 2.7 Prepare Base Maus
The Design Team will prepare a comprehensive base plan/map at an
appropriate scale which will address legal property limits, building lines and
topography to the extent possible from the data provided.
Task 2.8 Workshop With Committee
A workshop will be conducted with the Design Team, City staff and FSC to
review the results of the Research and Data Collection phase and establish
goals for the project. Unresolved issues will be identified along with additional
information needed.
Task 2.9 Meeting Minutes and Technical Memorandum
The product of this task will be a technical memorandum summarizing project
goals, a detailed work plan, a critical path schedule, pertinent existing planning
data and areas requiring further study.
PHASE 3.0 SCHEMATIC ENGINEERING
1. To establish a design vocabulary for Fountain Square Plaza.
2. To quickly develop consensus and resolution on specific issues of
parking and traffic.
3. To accomplish site specific schematic design and engineering of
Fountain Square Plaza.
Task 3 1 Pr6d6ce Functional Alternatives
The Urban Design/Engineering Team will utilize the information gathered and
approved during Phase 2, the Research and Data Collection Phase, as an
information and technical basis for proceeding into Phase 3, the Schematic/
Preliminary Engineering Phase.
Each team member, in accordance with the areas of study identified under
goals,will be working in detail on their area of expertise and providing the
design input necessary to work towards cohesive alternatives.
Some individual team tasks will take precedence over others. Because parking,
traffic and pedestrian circulation is one of the first orders of evaluation, the
studies and the consensus on these alternatives will be developed first in
conceptual form. These alternatives will then be enhanced with urban design,
landscape design, lighting, signage and graphics.
Task 3.2 Design Character Studies
The Design Team will prepare design character studies for the use of items
listed below in the public rights-of-way and in the Project area. These
guidelines will address what to use where and in what manner it should be
used. The-studies will provide a vocabulary that enhances and reinforces
Elgin's unique character.
• Pedestrian Pavements -Scale and Texture
• Street Crossing
• Street Lights
• Traffic Direction Signs
• Street Trees - Planting
• Benches
• Waste Receptacles
• Bollards
• Bike Racks
• Information Signs
• Special Elements (Drinking Fountains, Vending Equipment, Public Art,
Etc.)
• Miscellaneous Standard Details used by the City.
Task 3.3 Schematic Engineerin Plans
lans
The Design Team will generate site specific schematic engineering plans for all
design elements in the project area.
3.3.1 Site Layout .
The schematic site layout plans will be discussed at a workshop with the
City and FSC. The purpose of this workshop will be to set the direction
of final schematic design based on one or a combination of several
selected alternatives (maximum of three). The site layout plans will
address the project elements discussed below.
3.3.2. Landscape
Development of landscape plans which provide for functional and
aesthetic treatment for vehicular and pedestrian thoroughfares and
parking lots adjacent to the project area. Location and species of
materials will be provided.
3.3.3 Urban Design and Streetscape
Streetscape improvements will be addressed including all the items listed
in 3.2 herein.
3.3.4 Lighting
A lighting plan which addresses the functional and aesthetic
requirements will be developed. Addressed in this plan will be service
tap initial investigation, general location and types of fixtures, uniformity
ratios, lamp type, wattage, lumens and color of light. This will include
vehicular, pedestrian and accent/ornamental lighting.
3.3.5 Utilities
Recommendations for the replacement or repair of existing sanitary and
r storm sewers and water mains will be presented as appropriate. The city
will furnish inspection results of existing mains to the consultant team for
their review.
3.3.6 Vaults and Areaways
The extent of structural improvements required for vaults and areaways,
if any, will be presented based on design concepts, ranging from
rehabilitation to complete upgrading and abandonment.
3.3.7 Sionage and Graphics
A signage and graphics plan will be developed. Attention will be given
to: pedestrian directional signs, traffic control signage, handicapped
signage, delivery/service area signs, locations and directory facilities,
and special events banners.
3.3.8 Parking
Develop schematic plans and typical sections for streets, parking lots,
and sidewalk improvements.
3.3.9 Traffic/Pedestrian Circulation
Develop design plans for roadway segments in the existing Fountain
Square Plaza and alternatives for on-street parking, drop-off areas, and
pedestrian circulation linkages.
Task 3 4 .Schematic Cost Estimate -
Upon completion of the above mentioned plans, a schematic statement of
probable Construction Costs will be prepared for the preferred alternative
Additional cost information will be available for the other alternatives.
Task 3.5.- Technical Memorandum
The product of this task will be a technical memorandum of the preliminary
design documents consisting of text, black and white sketches and drawings
and catalog cuts as appropriate.
Task 3.6 Workshop With Committee
Workshop to Review and Develop Final Design Guidelines.
The Design Team will meet with representatives of the City and FSC in a
working session to refine and finalize a preferred schematic design. The
session will be resolution oriented,with the goal of an approved plan.
The Design Team will refine plans and sections for city approval.
PHASE 4.0 DESIGN DEVELOPMENT
GOAL: The goal of this phase is to produce detailed design plans for the preferred
schematic design prior to proceeding into final engineering.
The product of Phase 4, the Design Development Phase will be a set of design
documents. That is a culmination of the previous Research and Data Collection
and the chosen alternative of the Schematic/Preliminary Engineering Phase.
Task 4.1 Site Layout Plan
This plan will show circulation, traffic signalization, parking, pedestrian ways,
and the technical dimensions showing radius, etc.
Task 4.2 Urban Design and Streetscape (including ADAI
This plan will illustrate the design characteristics called out in Phase 2. The plan
will address the functional location and aesthetic treatment of all site amenities.
Task 4.3 Landscape
This plan will include the landscape treatment for vehicular and pedestrian
thoroughfares, parking lots and public lands. Locations, type, size and species
of material will be provided.
w
Tasks-4 4 Sibnage and Graphics
This plan will address pedestrian directional signs, traffic control signage,
handicapped signage (ADA), delivery/service area signs, location, directory
signs,and graphics that identify Fountain Square Plaza as a distinct area of the
community.
Task 4.5 Lighting
This plan will address the location, illumination and types of fixtures as well as
service tap locations. This will include vehicular, pedestrian and ornamental.
Task 4.6 Ut
The utility plan will address the following public utilities:
Stormwater Sewer
Sanitary Sewer
Water
Private utilities such as gas, electric and phone will be addressed where
information is made available from the utility companies.
Task 4.7 Vaults and Areaways
The vault plan will determine with the City the direction on removing or retaining
certain understreet and undersidewalk vaults. The policy previously discussed
of removing all vaults if possible, will be the goal of this plan.
Task 4.8 Design Development Cost Estimate
Complete a thorough cost estimate for all Urban Design and Streetscape
components to be "dovetailed"with other team members estimates and
consolidated into Total Preliminary Construction Cost Estimate.
Task 4.9 Technical Memorandum
The product of this task will be a memorandum addressing the elements of
project and compilation of the project data. These materials will be part of the
development of final design and engineering documents and will be written and
graphic in nature.
Task 4.10 Workshop with Committee
The design team will meet with representatives of the City and FSC in a
workshop to complete final design development.
GEWATCMNTA2
i*n ell,El Agenda Item No .
July 8, 1993
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Fountain Square Plaza (South Grove Street) Reopening
PURPOSE: To provide information in support of consideration to
award an Agreement with Burnidge Cassell Associates for the
schematic and design development engineering for the reopening
of South Grove Street through Fountain Square Plaza.
BACKGROUND: In the Spring of 1990, the City undertook the
preparation of a Master Plan for the revitalization of our
Center City. Completed in the summer of 1991, the Master Plan
provides a framework and vision for the physical developments
required to accomplish the various revitalization goals .
The primary recommendation of the Master Plan for the Commercial
Core District, was the reopening of Fountain Square Plaza to
vehicular through traffic with on-street parking.
On May 7 , 1993, Public Works solicited proposals from five firms
to accomplish schematic and design development engineering
services . A copy of the Request for Proposal is appended as
Attachment 1.
Detailed proposals were received from three teams on June 4 ,
1993:
• Burnidge Cassell Associates
• Land Design Collaborative, Inc.
• Bucher, Willis & Ratliff
After a detailed review, discussion and rating of the three
proposals, the team headed by Burnidge Cassell Associates was
selected. Attachment 2 provides information on the selection
committee, evaluation criteria and final ratings.
A proposed Agreement is also appended at Attachment 3. A
detailed scope of services, man-hour break down and fee, work
schedule and key personnel are included in the proposed
Agreement.
Mayor and Members of
the City Council
July 8, 1993
Page 2
Please note that this Agreement provides for work through design
development engineering. Final engineering with the preparation
of plans and specifications will be a future amendment to this
Agreement.
FINANCIAL IMPACT: The lump sum fee for the Agreement is in the
amount not-to-exceed $74 ,974 . This project was budgeted under
Account Code 398-00-00-795 . 93-80 in the amount of $75,000.
RECOMMENDATION: Authorize the Agreement with Burnidge Cassell
Associates in o unt of $74,974 .
C
Larry L. Ri ity Manager
do
Attachment
TELEPHONE 708/931-6100
in FAX 708/931-5610
FAX
HEARING IMPAIRED
TDD 708/931.5616
CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555
May 7, 1993 ATTACHMENT #1
Mr. Charles Burnidge
Burnidge Cassell Associates
2425 Royal Boulevard
Elgin, IL 60123
Re: Request for Proposal
Elgin Center City
FOUNTAIN SQUARE PLAZA
Dear Mr. Burnidge:
The Department of Public Works, City of Elgin is please to
invite your firm to participate in a Request for Proposal
processes leading to the selection of an Engineering/Planning
Consultant, for the implementation of portions of the Elgin
Center City Master Plan.
A Request for Proposal is enclosed for your consideration.
Should your firm be interested in participating in the selection
process, please confirm your interest at your earliest
convenience, so that a Pre-Proposal discussion meeting can be
scheduled during the week of May 17, 1993.
Ve y Truly Yours,
CI OF ELGIN
James L. Kristiansen
Public Works Director
JLK:do