93-155 Resolution No. 93-155
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE
ELGIN SYMPHONY ORCHESTRA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, be and is hereby
authorized and directed to execute an agreement on behalf of
the City of Elgin with the Elgin Symphony Orchestra for a
performance at the Wing Park Bank Shell, a copy of which is
attached hereto and made a part hereof by reference.
sl George VanDeVoorde
George VanDeVoorde, Mayor
Presented: June 9, 1993
Adopted: June 9, 1993
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Elgin Symphony Orchestra
1700 Spartan Drive, Elgin, Illinois 60123
7081888-7389
Artist Contract
Agreement made this 21st day of April, 1993, by and between The City of Elgin, ("Employer"), and Elgin Symphony Orchestra,
("Artist").
The Artist is hereby engaged to perform the program(s), role(s), and performance(s) at the Location(s) and on the date(s) and
time(s) enumerated:
Wing Park Orchestra program
Location* Date Time
Wing Park Band Shell, Elgin 7/18/93 7:OOp
The Artist agrees also, to participate and perform in rehearsals for the above program(s) at the location(s) and on the
date(s) enumerated below and/or on the attached rehearsal schedule.
Location* Date Time
Wing Park Band Shell, Elgin 7/18/93 2:30p
* Hemmens Auditorium will serve as a rain location on the same date and times indicated.
In return for the Artist's services, the Employer agrees to pay a gross sum of Twelve Thousand Five Hundred Sixty-six
(512,566.00) dollars including One Thousand dollars for marketing. Artist is to be.paid by check, drawn to the order of the
Artist, either upon completion of the final performance or mailed to the Artist on that date.
If other arrangements are made in addition to the specifications in this contract, additional fee arrangements may be
necessary. All notices and/or changes pertaining to this contract shall be in writing and transmitted either by personal
hand delivery or the U. S. Post Office.
ALI of the standard terms set forth within this Agreement and in the addendum attached (if any) are hereby incorporated in
this Agreement with the same force and effect as though they were included on this page.
Employer, Artist, and/or Agent shall not be held liable for fulfillment of this contract should disturbances arise beyond the
control of any of the involved parties, such as fire, civil disturbances, labor difficulties, strikes, epidemics, destruction
of premises and/or 'Acts of God'.
Artist hereby indemnifies and holds the Elgin Symphony Orchestra and their representatives harmless from any Loss, damage or
additional expenses not covered by this Agreement incurred in connection with the above Listed performance(s).
Controlling law. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under
the laws of the State of Illinois.
Agreed and accepted
For the City 0, gi
Signature:
c
Title:
day of , 19�
For the Elgi S ny Orchestra
Signature:
Title:
lY/�., day of �✓(yG , 19 _
Elgin Symphony Orchestra Contract Rider
The ESO operates under conditions established through collective bargaining and outlined in the
musician's master agreement. The following conditions are required by contract and presented
here to enable presenters to assist us in adhering to these conditions.
1. Electronic recording or photographing of the orchestra before, during, or after a
performance or rehearsal is not permitted.
2. Required performance conditions include stage temperature between 67 and 85 degrees
Fahrenheit, adequate lighting, tables for instrument cases, coat racks, and separate men's and
women's dressing rooms.
3. The ESO reserves the right to allow or prevent guests to attend rehearsals. In no case may
the presenter charge a fee for such attendance. The ESO reserves the right to eject guests that are
disturbing the rehearsal process.
4. Concert services are a maximum of 2 1/2 hours in duration. A 20 minute break is
required for each 2 1/2 half hour rehearsal or performance and a 30 minute break is required for
each 3 hour rehearsal. Exceeding these durations incurs overtime charges that are in addition to
the contracted amount (unless specifically stated otherwise).
5. This contract provides an orchestra consisting of a specific instrumentation suitable to
perform a specific repertoire. Changes in concert program may require changes in personnel and
could result in additional charges.
6. The Elgin Symphony Orchestra shall be provided with five (5) complimentary tickets per
performance if requested in advance.
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Agenda Item No.
May 25, 1993
TO: Mayor and Members of City Council
FROM: Larry Rice, City Manager
SUBJECT: Elgin Symphony Orchestra Summer Concert
PURPOSE
The Parks and Recreation Department requests Council ap-
proval of the contract for the 1993 Summer Outdoor Concert fea-
turing the Elgin Symphony Orchestra in the Wing Park Band Shell .
BACKGROUND
! The three previous outdoor concerts performed by the Elgin
Symphony Orchestra under the sponsorship of the City of Elgin
have been memorable ones . Between two and three thousand persons
attended these performances at Wing Park.
This fourth annual event will again take place at the Wing
Park Band Shell on Sunday, July 18 at 7 :00 p.m. In case of
inclement weather on this date, the program will take place at
the Hemmens Auditorium. The program will include familiar popu-
lar works as well as well-known classics .
FINANCIAL IMPACT
A total of $12;566 has been approved in the Recreation Division
1993 Budget. The monies are allocated in the Recreation Divi-
sion' s Miscellaneous Contractual Services budget
(010-5012 . 762 . 45-99 ) . This sum will cover costs of the musicians
fees, conductor fees, operations and librarian services, instru-
ment and music rental, advertising and promotion of the concert.
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Mayor and Members of the City Council
May 25, 1993
Page 2
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RECOMMENDATION
The Elgin Parks and Recreation Department recommends the
City Council approval for the 1993 summer outdoor concert featur-
ing the Elgin Symphony. Orchestra.
i
Larry L. Rtce,� City Manager
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