93-153 Resolution No. 93-153
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT
WITH THE COUNTY OF KANE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute an Intergovernmental Agreement on behalf of the City
of Elgin with the County of Kane for orthophoto topographic
mapping services, a copy of which is attached hereto and made
a part hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
Presented: May 26, 1993
Adopted: May 26, 1993
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN
THE COUNTY OF KANE, STATE OF ILLINOIS AND
THE CITY OF ELGIN, KANE COUNTY, ILLINOIS
WHEREAS, the County of Kane (hereinafter called "County") , has
contracted for the conversion of cadastral and topographic land
data into an interactive computer graphics data base with the
Sidwell Company, known as the Kane County Geographical Information
System (hereinafter called "Kane County G.I.S. ") .
WHEREAS, the City of Elgin (hereinafter called "City") , a home
rule municipality located within the territorial boundaries of the
County of Kane and County of Cook, wishes to use, and participate
in the use of, the data base created under the Kane County G.I.S.
for land areas within its corporate and planning jurisdiction; and
WHEREAS, the County of Kane and City of Elgin find that it is
in their respective best interests to enter into an Agreement for
the purpose of allowing the City to utilize the data base and
concurrent information generated from the Kane County G.I.S.
project.
WHEREAS, the County of Kane has been authorized to enter into
an Intergovernmental Agreement with the City of Elgin for the above
purpose in Resolution 93-159, passed unanimously by the Kane County
Board on May 11, 1993 .
NOW, THEREFORE, in consideration of the mutual promises
hereinafter made, the recitals of fact hereinabove set forth, and
other good and valuable consideration, the receipt of which is
hereby acknowledged, the parties agree as follows:
1. The County of Kane agrees to permit, and cooperate with
the City of Elgin in the use of the County's data base for the
interactive computer graphics of cadastral and topographic land
data for the geographic area within the City's corporate limits and
planning jurisdiction, as such data base is provided and modified
by the Sidwell Company under its contract with the County of Kane
for the Kane County G.I.S. project.
2 . That in connection with this Agreement, the County shall
provide to the City the following:
A. Cadastral Data Base
Kane County shall provide a digital copy of its cadastral
data base to Elgin for the Kane County portion of the
City's general and long range planning area. The
cadastral data base is based on a precision ground
control network and provides a more positional accurate
data base than the City is presently using.
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The area to be provided specifically includes:
T42N R7E - Rutland Township - Sectiions 13-17, 19-36
T42N R8E - Dundee Township - Sections 17-36
T41N R7E - Plato Township - Sections 1-5, 8-17, 22-26
T41N R8E - Elgin Township - Sections 1-36
The data shall be provided in DXF or MicroStation format,
which is the GIS software format that Kane County uses
for its GIS system. Although the City of Elgin uses
AutoCad software for their GIS system, both the County
and City have verified that data from the two systems are
compatible with one another. Kane County shall also
provide:
* One complete set of bound composite cadastral map prints
covering the same area.
* Customized third party GIS software for use of
the cadastral data base (this software may not
be of value to Elgin, as it works with
MicroStation, not AutoCad) .
* Cadastral data base documentation - schema.
* Assessment attribute data pertaining to all
parcels defined specifically for the Kane
County portion of the Cadastral data base
shall be made available to the City. The City
agrees to provide the computer structure
necessary for the joint exchange of data
between Kane County and Elgin. The Supervisor
of Assessments shall deliver ownerships,
mailing addresses and addresses of property
annually on an ascii file, on disk.
B. Topographic Data Base
Kane County shall provide a digital copy of its topographic
mapping data base for the City's general and long range
planning area. This topographic mapping data base
contains two foot contour interval data with spot
elevations. It was created to National Map Accuracy
Standards. The area to be provided specifically
includes:
T42N R7E - Rutland Township - Sections 13-17, 19-36
T42N R8E - Dundee Township - Sections 17-36
T42N R9E - Barrington Township - Section 31
T41N R7E - Plato Township - Sections 1-5, 8-17, 22-26
T41N R8E - Elgin Township - Sections 1-36
T41N R9E - Hanover Township - Sections 5-8, 17-20, 29-32
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The data shall also be provided in DXF or MicroStation format.
Kane County shall also provide:
* One complete set of bound composite topographic map
prints at 1"=400' covering the area identified above that
falls within Kane County.
* One complete set of existing horizontal and vertical
monument and benchmark recovery sheets covering the area
identified above that falls within Kane County. The
monuments referenced by these sheets were established in
1985 as part of Kane County's GIS program. Additional
monumentation shall be provided and described later in
this Agreement.
C. Color Aerial Mosaic
A color aerial mosaic shall be prepared from a new Spring of 1993
aerial flight. Photography shall be obtained at 1"=2, 000' negative
scale and cover the entire area identified below. The mosaic shall
be produced at a scale of 1"=600' with approximate dimensions of 6
feet by 6 feet. Overlapping image along with a white border and
title block can be used to expand the width to fit into a 6 foot by
8 foot frame. The title block shall include the City's name, scale
of the mosaic, date of photography, scale of photography, north
arrow and contractor's name and logo. Delivery to the City's
municipal building is included. The specific coverage area for
this mosaic includes:
T42N R7E - Rutland Township - Sections 24, 25, 36
T42N R8E - Dundee Township - Sections 19-36
T42N R9E - Barrington Township - Section 19, 30, 31
T41N R8E - Elgin Township - Sections 1-36
T41N R9E - Hanover Township - Sections 5-8, 17-20, 29-32
D. Additional Orthophoto Topographic Mapping Services
New aerial photography shall be taken in the Spring of 1993 to
support compilation and updating of topographic mapping at a two
foot contour interval. This photography shall be obtained at a
negative scale of 1"=900' . All aerial negatives shall be labeled
on the north edge and numbered west to east. The exposures shall
be mechanically labelled to include from left-to-right, the date of
the photography, the camera focal length, the City's name, negative
scale, the Contractor's project number and the numerical sequence.
One set of 60% overlap coverage contact prints of the 1"=900'
photography shall be provided to the City.
All horizontal and vertical control positions necessary to support
the generation of two foot contours and an orthophoto base shall
be established. In addition, placement and measurement of
permanent monumentation shall be completed. A minimum of twenty
(20) permanent control monuments shall be installed and measured.
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The horizontal coordinates for the monuments shall meet or exceed
1/50,000 positional accuracy. The coordinates shall be established
on these monuments through Global Positioning Surveys. Appropriate
field locations or existing permanent concrete structures which are
distributed evenly throughout the project area and lie within the
public rights-of-way shall be selected. The monuments shall
consist of a brass cap with a stem grouted into concrete or a cap
set in the ground with 6 foot of rebar.
Horizontal control, necessary to complete the mapping, shall be
established to meet or exceed 1/50,000 positional accuracy. This
horizontal control shall be established by Global Positioning
System technology on post-flight photo-identifiable positions. The
horizontal datum shall reference the 1927 North American Datum.
Vertical control, necessary to compete and update the topographic
mapping, shall be established to meet or exceed 3rd order accuracy.
This control shall reference mean sea level vertical datum of 1929
and originate and terminate on U.S.G.S. control stations. A copy
of all survey records and a set of new Monument Recovery Sheets
shall be provided to the City.
In addition to a digital copy of the topographic mapping data base,
Kane County shall provide a set of reproducible orthophotos at a
scale of 1"=100' with topographic data superimposed on the
orthophoto base. These orthophoto topographic map sheets shall be
produced on reproducible double matte finish mylar, 36" x 36" in
size with an image area not to exceed 30" x 30" . Each sheet shall
depict one USPLSS quarter section.
Each sheet shall be framed and include a title block showing the
scale, contour interval, date of photography, sheet index. , City
name, Contractor name and other appropriate data. The image area
for each map sheet shall have a minimum of 1" overlap to the
adjacent sheets. All sheets shall be oriented with north at the
top of the map. Marginal annotations shall be oriented to read
from the bottom or the right side of the map sheets. The
orthophoto topographic map sheets shall be referenced by the USPLSS
township, range, section and quarter section identification number.
The quarter section 1"=100' orthophoto topographic mapping coverage
area shall include:
T42N R7E - Rutland Township - Sections 24, 25, 36
T42N R8E - Dundee Township - Sections 19, W 1/2 20, W 1/2
29, 30-36
T42N R9E - Barrington Township - Section 31
T41N R8E - Elgin Township - Sections 1-33
T41N R9E - Hanover Township - Sections 5-8, 17-20, 29-32
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Specific items that Kane County shall provide to the City of Elgin
under this category include:
* One set of 9" X 9" black and white contact prints of
1"=900' flight.
* One set of new survey documentation.
* One set (20) of new survey monument recovery sheets.
* One set of 236 reproducible black and white quarter-
sectional orthophoto composite map sheets at a scale of
1"=100' .
3 . In consideration of said use, the City of Elgin agrees to
pay to the County the sum of Two Hundred Forty Six Thousand, Four
Hundred Dollars ($246,400.00) .
4. Payment by the City to Kane County for said data base
shall be as follows: One Hundred Thousand ($100, 000. 00) on June 1,
1993; Fifty Thousand ($50,000.00) on September 1, 1993, and Ninety
Six Thousand, Four Hundred ($96,400.00) on March 1, 1994.
5. The City further agrees that it shall pay to Kane County,
as and for an annual maintenance fee to the project, the sum of One
Dollar ($1.00) for each tax parcel within Elgin Township. For
said maintenance fee, the County shall provide an updated digital
copy of the pre-defined area of the Kane County cadastral data base
with the pre-defined attribute data annually. Said annual
maintenance fee shall be payable within thirty (30) days of
delivery of each updated cadastral map base. Said annual
maintenance Agreement between the City and the County shall last
for seven (7) years from 1994-2001. Said Agreement shall be
renewable upon a mutual agreement of the parties.
6. The parties agree that the County of Kane shall have no
responsibility to provide any computer hardware or software to the
City of Elgin for the Kane County G.I.S. project.
7. The City agrees that Kane County GIS data or products
shall be used for governmental purposes only and that it would not
sell, transfer or otherwise publish said data or products obtained
through this Agreement to any other agency or person.
8. This Agreement shall terminate at the end of seven years
or upon mutual agreement of the parties. This Agreement is
renewable upon agreement of parties.
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This Agreement entered into this ,, day of ,,,, F ,
1993.
County of Kane, City of Elgin,
By: 44A / ' By:Its Chairman Its yr
Attest Attest: )2((e.e..-tc71-,
Its ounty Clerk Its City Clerk
GIS.contract
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