93-139 Resolution No. 93-139
RESOLUTION
AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
WITH OF ATEC ASSOCIATES, INC. FOR PHASE II
ENVIRONMENTAL ASSESSMENT OF SOUTH GROVE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, be and is hereby
Authorized and directed to execute a Professional Services
Agreement on behalf of the City of Elgin with ATEC Associates,
Inc. for Phase II environmental assessment of South Grove
Avenue, a copy of which is attached hereto and made a part
hereof by reference.
s/ George VanDeVoorde
George VanDeVoorde, Mayor
' # Presented: May 12, 1993
J Adopted: May 12, 1993
Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
i
I
Ei •
1 n
Agenda INo.
May 7, 1993
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: ATEC, Inc./Environmental Service Contract
South Grove Avenue
PURPOSE
The purpose of this memorandum is to advise the City
Council that following a meeting with representatives of
Nevada Landings, Inc. and the Hyatt Corporation that the
scope of work for environmental testing and site remediation
at the South Grove Avenue riverboat site has been expanded.
BACKGROUND
On April 28, 1993, the City Council authorized staff to
enter into an agreement with ATEC, Inc. for environmental
testing and remediation service at the D. H. Martin site at a
cost not to exceed $15,000. On May 5, staff met with repre-
sentatives from ATEC, Inc. , Nevada Landings, Inc. and the
Hyatt Corporation. The Phase I study on the site was re-
viewed and the requirements for certifying a buildable site
were discussed. A scope of services to be provided by ATEC,
Inc. was agreed upon and cost estimates were to be developed.
FINANCIAL IMPACT
I . D. H. Martin Site
The following costs are related to the various services
approved by the Council at the previous meeting at a
not-be-exceed $15,000 amount, to be provided by ATEC,
Inc. :
A. Develop bid documents and obtain bids for the fol-
lowing:
1. Removal of the underground storage tanks.
2. Removal and disposal of nine above ground
storage tanks.
3. Transportation and disposal of tanks' product
and contaminated soils.
Mayor and Members of the City Council
May 7, 1993
Page 2
4 . Asbestos abatement.
5. Transportation and disposal of light ballasts .
6. Transportation and disposal of fluorescent
light bulbs.
7 . General remediation labor for miscellaneous
activities.
B. Submittal of reports to IEPA.
C. Supervision of remediation activities.
D. Final report preparations.
Cost $11,960. 00
II . Additionally, activities related to South Grove environ-
mental issues were reviewed and the following was devel-
oped:
A. Review RAM reports and data.
B. Discuss investigations with RAM.
C. Discuss various issues with the laboratory (Subur-
ban Labs) .
D. Discuss issues with IEPA regarding the level of
effort necessary to clean up this portion of the
South Grove property and obtain approval from IEPA.
E. Develop remediation plans for identified, existing
contaminated sites (west of South Grove Avenue) .
F. Develop conceptual plans to address remediation of
portions of the site in the event that underground
tanks and/or contaminated soils are encountered
during construction of the Terminal and associated
facilities.
Cost $ 7,984 .00
III . Finally, professional services relating to determination
of extent of contamination in vicinity of excavations 4,
5 and 6 and soil borings within the footprint of the pro-
posed pavilion at the Nevada Landings site are necessary
at:
Cost $11,720.00
The cost for the boring and lab analysis will be funded
through the current contract with Ainlay, Inc.
Total Cost Not to Exceed $31,664 .00
Mayor and Members of the City Council
May 7, 1993
Page 3
RECOMMENDATION
Authorize the City Manager to enter into an agreement
with ATEC, Inc. for environmental services at the South Grove
redevelopment site at a cost for all categories of services
not to exceed $31,664 .00.
4�c�e,Larr City Manager
LLR:amp
Attachments
L"
E I �c i'*11 ��'��' r
h-- Ag enda Item No. � - C) k)
April 28, 1993
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Environmental Engineering Services/South
Grove Avenue
PURPOSE
The purpose of this memorandum is to advise the City
Council that Phase I environmental testing at the riverboat
site on South Grove Avenue indicates that additional testing
and site remediation will be required. Staff is requesting
that authority be given to the City Manager to extend the
agreement with ATEC and Associates, Inc. for an additional
cost not to exceed $10,000 to identify the additional testing
and solicit contracts for the identified work.
BACKGROUND
The development agreement with Nevada Landing calls for
the City to conduct a Phase I environmental study at the
South Grove Development site. A contract for the Phase I
analysis was awarded to ATEC and Associates . The results of
ATEC's research indicates that the following potential envi-
ronmental problems are present on the South Grove site:
1 . Three underground tanks at the former D.H. Martin
site.
2 . Nine above ground tanks at the former D.H. Martin
site.
3. Asbestos, PCBs and Mercury contaminants at the
former D.H. Martin site.
4 . Potential ground water contamination and other
underground tanks on the remainder of the property.
r
Mayor and Members of the City Council
April 28, 1993
Page 2
F
FINANCIAL IMPACT
ATEC proposes to design a remediation plan and solicit
quotes for the May 12 Council meeting from a minimum of three
contractors to perform the
work necessary to remediate the site so as to allow the river-
boat project to proceed. The cost of the services projected
by ATEC will not exceed $10,000 .
RECOMMENDATION
Authorize the City Manager to enter into an agreement
with ATEC to develop a remediation plan and solicit bids for
the additional contracts to perform remediation work at the
South Grove Avenue riverboat site at a cost not to exceed
$10, 000 .
Larry L. Rice, City Manager
LLR:daw
PROFESSIONAL SERVICES AGREEMENT
"This agreement is entered into this day of
1993, between the City of Elgin, Illinois, a
municip 1 corporation (hereinafter referred to as "City" ) ,
and AT EC Associates, Inc. , an Indiana corporation (hereinaf-
ter referred to as "Consultant" ) .
WHEREAS, the City has determined it to be in its best
interests to obtain the assistance of an expert environmental
consultant concerning environmental conditions located at the
South Grove Riverboat Redevelopment Site; and
WHEREAS, Consultant is expert in the relevant environmen-
tal sciences, and desires to enter into an agreement to ren-
der Consultant services to the City;
NOW, THEREFORE, in consideration of the mutual promises
and covenants contained herein, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as
follows :
1. Scope of Work
Consultant shall provide and direct the necessary quali-
fied personnel to perform the services described in the pro-
posal for bid specification development, site analysis, plan
development and report preparation, which is attached hereto
and incorporated by reference herein as Attachment III .
2 . Term
This agreement shall have a term of seven (7) weeks
commencing on May 13, 1993 and ending upon delivery and accep-
tance of all deliverables. This agreement may be terminated
by the City of Elgin at such time as the City of Elgin may
elect, provided that the effective date of such termination
will not be earlier than seven days following the mailing of
written notice of termination to Consultant at the address
provided herein. Upon receipt of a notice of termination,
Consultant shall deliver to the City of Elgin the work prod-
uct or other results obtained by Consultant up to that time.
3. Fee
So long as Consultant is discharging its obligations
hereunder to the reasonable satisfaction of the City of
Elgin, Consultant shall be paid a fee for such services at
the rate set forth in Table 1 and Table 2 which is appended
hereto and incorporated by reference herein. Said fee shall
not exceed $31,664 .00. Said fee shall be payable within 60
days of receipt by the City of an itemized invoice for servic-
es rendered by the Consultant.
4 . Rights in Results of Services
The results of Consultant's services under this agree-
ment shall be the exclusive property of City of Elgin, and
all documents (including without limitation, all writings,
drawings, blueprints, pictures, recordings, computer or ma-
chine-readable data, and all copies or reproductions thereof)
which describe or relate to the services performed or to be
performed pursuant to this agreement or the results thereof,
including without limitation all notes, data, reports or
other information received or generated in the performance of
this agreement, shall be the exclusive property of City of
Elgin and shall be delivered to City of Elgin upon request
(except for one copy, which may be retained by Consultant for
its confidential files) . No articles, papers, treatises, or
presentations related to or in any way based upon or associat-
ed with the services performed pursuant to this agreement
shall be presented or submitted for publication without the
prior written consent of City of Elgin.
5. Other Agreements
Consultant warrants that it is not a party to any other
existing or previous agreement which would prevent Consultant
from entering into this agreement or which would adversely
affect Consultant's ability to perform the services under
this agreement. During the term of this agreement Consultant
will not, without the prior written consent of City of
Elgin, perform services for any person, firm or corporation
other than City of Elgin if such services could lead to a
conflict with Consultant' s obligations under this agreement.
6 . Subcontracting
If Consultant intends to hire or retain any person, firm
or corporation to perform services under this agreement,
Consultant shall first secure the written agreement of such
party that such party ( 1) shall assume and agree to be bound
by the same obligations as Consultant has assumed under the
provisions of this agreement, and (2) that such party shall
not be or act as an agent or employee of City of Elgin, nor
assume or create any commitment or obligation on behalf of
nor bind City of Elgin in any respect whatsoever. Consultant
shall provide the City of Elgin with a copy of each such
written agreement.
7 . Assignment
Neither this agreement nor any of the rights or obliga-
tions hereunder may be assigned or otherwise transferred by
Consultant, nor shall the benefits of this agreement inure to
the benefit of any trustee in bankruptcy, receiver or credi-
tor of Consultant, whether by operation of law or otherwise,
without the prior written consent of City of Elgin. Any
attempt to assign or transfer this agreement or any rights
hereunder without such consent shall be null and void and of
no force or effect.
8. Independent Contractor
Consultant is and shall perform its services under this
agreement as an independent contractor, and shall not be
deemed an agent, employee or legal representative of City of
Elgin. Consultant has no authority to assume or create any
commitment or obligation on behalf of or to bind City of
Elgin in any respect whatsoever.
9 . Licenses and Permits
Consultant shall obtain any and all licenses and permits
required by federal, state, or local statutes, regulations or
ordinances necessary for the performance of its services
pursuant to this agreement.
10. Compliance with Laws
Consultant shall at all times impose work orders on its
employees and subcontractors which are designed to assure
that they comply with all applicable federal, state and local
laws and regulations, including occupational safety and envi-
ronmental protection statutes and regulations, in performing
the services hereunder, and shall comply with any directions
of governmental agencies and City of Elgin relating to site
safety, security, traffic or other like matters.
11. Indemnification of Client
Consultant shall defend and indemnify the City of Elgin
from and against legal liability from damages arising out of
the performance of the service for the City of Elgin where
such liability is caused by the negligent act, error or omis-
sion of Consultant, its agents, employees or assigns, or any
person or organization for whom Consultant is legally liable.
12 . Consultant's Insurance
Consultant shall obtain and maintain the following poli-
cies of insurance:
( 1) Worker's compensation and occupational disease
insurance in amounts required under the laws
of the State of Illinois;
(2) Comprehensive general liability and automobile
liability insurance for bodily injury, death
or loss of or damage, to property of third
persons in the minimum amount of $1 million
per occurrence which policy shall name City of
Elgin and owner of property, if other than the
City, upon which Consultant's services are
performed as additional insured. Consultant
shall furnish to City of Elgin a Certificate
of Insurance as evidence of such policies on
or before May 12, 1993.
(3) Professional liability insurance for errors
and omissions in the minimum amount of $1
million per occurrence. Consultant shall
furnish to City Certificate of Insurance as
evidence of such policy on or before May 12,
1993.
13. Right of Entry
City shall provide for Consultant's right to enter from
time to time property owned by City or other(s) in order for
Consultant to fulfill the scope of services, pursuant to the
attached authorization form.
14 . Severability
If any portion of this agreement, or application thereof
to any person or circumstance, shall to any extent be in-
valid, the remainder of this agreement, and the application
of such provision to persons or circumstances other than
those as to which it is held invalid, shall not be affected
thereby, and each provision of this agreement shall be valid
and enforced to the fullest extent permitted by law.
15. Governing Law
The validity, performance and construction of this agree-
ment shall be governed and interpreted in accordance with the
laws of the State of Illinois applicable to contracts made
and to be performed therein.
16 . Additional Provisions
This agreement includes those additional provisions
contained in Attachments I, II, and III .
17 . Entire Agreement
This agreement contains the entire understanding and
agreement between the parties hereto with respect to the
subject matter hereof and supersedes all previous communica-
tions, negotiations and agreements, whether oral or written,
between the parties with respect to such subject matter, and
no addition to or modifications of this agreement or waiver
of any provisions of this agreement shall be binding on ei-
ther party unless made in writing and executed by City of
Elgin.
The terms and conditions set forth herein are ac-
cepted as of this Zo&-day of 6C41 19.2-
CLIENT
Y
Com an � Signature
P _
Signature BY i
r
Title -h-tl Phone 70 j 7�W 7�
Phone 3 ddress 2 0 ,
/s
_0 C Cam( ✓�- J o.+ _ C� c�
Address
ATTACHMENT I
Consultant Certifies That:
1. The undersigned firm certifies that it is not delinquent
in the payment of any tax administered by the Department
of Revenue except for tax it is contesting in accordance
with the procedures established by the appropriate reve-
nue act.
2. The undersigned firm certifies that the firm is not
barred from making an offer to contract as a result of a
violation of either Section 33E-e, or 33E-4 of Chapter
38 of the Illinois Revised Statutes.
3. The undersigned firm certifies that the firm shall com-
ply, where applicable, with the Wages of Employees on
Public Works Act (Illinois Revised Statutes, Chapter 48,
Section 39S, et. seg. ) .
4 . The undersigned firm certifies that the firm shall com-
ply with the City of Elgin's contract compliance ordi-
nance relating to Affirmative Action.
By:
Date:
ATTACHMENT II
City of Elgin
CONTRACT COMPLIANCE
AFFIRMATIVE ACTION INFORMATION
To assure compliance with the City of Elgin's contract compli-
ance ordinance, all contractors and vendors, herein referred
to as "bidders", are requested to submit the following Affir-
mative Action information:
1. Work Force Analysis using the enclosed bidder's employee
utilization form.
2. Provide the information required by item #3 on the em-
ployee utilization form if the answer to question 2 on
the form is 'yes ' .
3. Provide a written commitment outlining the steps that
the bidder plans to take in the area of recruitment and
promotion of minorities and female to assure equal em-
ployment opportunity. (A coy of the bidder's affirma-
tive action plan may be submitted in lieu of this re-
quirement. )
CITY OF ELGIN
EQUAL EMPLOYMENT
WRITTEN COMMITMENT GUIDELINE
The written commitment required in item #4 of the "Bidder' s
Employee Utilization Form" shall:
1. Set out the name and phone number of the bidder's Affir-
mative Action Officer.
2 . Clearly identify the bidder's recruitment area and the
percentage of minority and female in the area's popula-
tion and labor force.
3. Set out what the bidder has done and has set as goal to
be done to recruit minority and female employees.
4. Set out the bidder's specific goals to recruit minority
and female for training programs or other similar oppor-
tunities available through the bidder's organization.
5. Indicate bidder's consent to submit to the City of Elgin
upon request, statistical data concerning its employee
composition and recruitment efforts anytime during the
term of the contract.
6. Show bidder' s consent to distribute copies of the writ-
ten commitment to all persons who participate in recruit-
ment, screening, referral, selection and hiring of job
applicants for the bidder.
7 . Clearly show that the bidder shall require all subcon-
tractors, if any, to submit a written commitment meeting
the above requirements or their affirmative action plan
to the City of Elgin.
8. Clearly state that the bidder agrees that:
"Bidder (ATEC Associates, Inc. ) shall not discriminate
against any employee, or applicant for employment be-
cause of race, color, religion, sex, ancestry, national
origin, place of birth, age or physical handicap which
will not interfere with the performance of the job in
question. "
BIDDER'S •a EMPLOYEE - UTILIZATION FORM
b the City of Erin and =bell be
This report is require y .
submitted before the contract can be axarded.
Chapter 3.12.1000 Affirmative Action - City Contracts'
P
Brae and Address . of Bidder Description of Project
_
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h1AY 05 '93 2235 ATEC FAX 708/916-7013 P.2/13
ATTACHMENT III
ATEC Associates, tnc.
2055 Army Trail Road,Suite 114
Addison,Illinois 80101.1478
17oe1 816-7272.FAX 1 1708]918.7018
May S, 1993
city of Elgin
150 Dexter court
Elgin,IL 60120-5555
Attn: Raymond H. Moller
Director of City Properties
Re: South Grove Property
Dear Mr. Moller:
ATEC Associates, Inc. (ATEC) is pleasod to present this letter proposal for environmental consulting
services with respect to additional investigations on the South Grove property.This letter amends ATEC's
April 28th, 1993 proposal'for "Retnediation Oversight at D.H. Martin Site".
As discussed in our meeting with the City of Elgin on April 29, 1993,ATEC will assist the City of Elgin
in evaluating data and preparing tho necessary reports to determine the"buildability"of the South Grove
site, specifically, west of South Grove Avenue.
Consulting services to be provided by ATEC include the following activities:
1. Review-RAM reports and data.
2. Discuss investigations with RAM.
3. Discuss various issues with the laboratory(Suburban Labs).
4. Discuss issues with IEPA regarding the level of effort necessary to clean up this portion
of the South Grove property and obtain approval from IEPA.
S. Develop remediation plans for identified, existing contaminated sites (west of South
Grove Avenue),
6. Develop conceptual plans to address remediation of portions of the site in the event that
underground tanks and/or contaminated soils are encountered during construction of the
Terminal and associated facilities.
ATEC's costs for the original proposed work (4/28193) together with the additional work described in
this proposal are provided on the attached spreadsheet. Please disregard the original (4128/93) costing
spreadsheet. Thank you for using ATEC on this project.
Sincereely`,
.
trick hies, P.E., CHUM ,
att: Cost Estimate
A SubsW&y of Ameftan AsdrQ ono Enpin"ring Capo►etim Cons ang Environments%Geotedmicai and
Offices in Map US.CFO"/Sinoe Me Matorists Engineers
PROPOSAL FOR
PROFESSIONAL SERVICES FOR
REMEDIATION OVERSIGHT
D.H. MARTIN SITE
FOR:
THE CITY OF ELGIN
150 DEXTER COURT
ELGIN, ILLINOIS 60120-5555
APRIL 1993
Submitted by
ATEC ASSOCIATES,INC.
2055 ARMY TRAIL ROAD
ADDISON,ELLINOIS 60101
(108)916-7272
BACKGROUND
ATEC has conducted a Phase I Environmental Site Assessment (ESA) of the D.H. Martin site.
The Assessment included limited sampling of soil, building materials, and light ballast oil. The
results of the investigation detected petroleum contaminated soil, asbestos containing building
materials, and PCB oil. Groundwater was encountered at depths where petroleum contaminated
soil was detected. Three underground tanks (USTs) are registered on-site. There is no evidence
that these tanks have been removed and, therefore, they are assumed to be present. There are
nine aboveground tanks (ASTs) located in a containment structure. It is unknown if any of the
USTs or ASTs contain product, water, sludge, or other material.
SCOPE OF WORK
ATEC understands that the goal of this project is to remediate the environmental problems
identified in the ESA. Because the three USTs are registered, and the City of Elgin has already
obtained an incident number, the remediation and additional investigations associated with the
USTs may be eligible for reimbursement under Illinois' Leaking Underground Storage Tank
fund. It must be noted that by complying with the requirements to maintain reimbursement
eligibility (e.g. reports, additional investigations, approvals, etc.), remediation activities could
be delayed.
ATEC will coordinate the remediation activities including preparation of necessary bid
documents and reports; assistance with the selection of remediation contractors; remedial
oversight and verification sampling, if necessary; and preparation of the final report.
Groundwater is not included in this scope of work as it will be addressed in a site-wide
groundwater investigation project for the entire South Grove Avenue site.
Task 1 - Develop Bid Documents & Obtain Bids
ATEC will develop separate requests for bids (RFB) for the following remedial activities. The
RFBs will be sent to at least three remedial contractors based on the type of work the contractor
performs (e.g. UST/AST RFB will be sent to tank contractors, asbestos bids will be sent to
asbestos contractors, etc.). Markups will be minimized by requesting bids from specialty
contractors rather than general contractors. ATEC assumes that the financial contracting of
selected remedial contractors will be directly with the City.
The scope of remedial activities is anticipated to be the following;
1. ' Removal and disposal of three USTs including associated piping and ancillary equipment.
Excavation and loading of contaminated soils.
1
2. Removal and disposal of nine ASTs including associated piping and ancillary equipment.
Excavation and loading of contaminated soils.
3. Transportation and disposal of material contained in the tank systems (e.g. product,
water, sludge, sand) and of contaminated soil. Additional sampling/analysis of soils.
beneath the ASTs will be necessary to obtain disposal permits.
4. Asbestos abatement of floor and ceiling tile. A sample of roofing materials will be taken
and, if appropriate, roofing will be incorporated into the asbestos abatement bid.
5. Transportation and disposal of light ballasts containing PCB oils.
6. Transportation and disposal of fluorescent light bulbs.
7. General remediation labor for miscellaneous activities (e.g. removal and packing of light
ballasts, light bulbs, etc.)
Task 2 - Regulatory Assistance with LUST Activities
ATEC understands that the City has notified the IEPA Emergency Management Agency that a
release from an UST has been detected. Presumably the City has received an incident number.
Several reports must be submitted in a timely manner in order to be eligible for reimbursement.
These include a 20-day report, which is due in early-May and a 45-day report due mid-June.
Depending upon the subsurface conditions encountered during the tank removal, additional
investigations may be necessary as well as a corrective action plan. ATEC will submit a change
order for this work if the work is necessary.
'ask 3 - Remediation Oversight
ATEC will observe and document the remediation activities. The ATEC inspector will monitor
contractor activities to ensure that work is conducted in accordance with the bid specification.
Verification sampling/analysis may be appropriate following the AST removal. ATEC will
submit a change order for this work if the work is necessary.
Task 4 - Final Report and Presentation to City Council
ATEC will document the remediation activities in a final report.
2
PROFESSIONAL FEES
The cost estimate for the scope of work described above is presented in Table 1. Unit rates are
shown on Table 1 should the City request additional work outside the scope.
Table 2 contains gross costs estimates for remediating the USTs, ASTs, asbestos, and PCB.
These costs are presented for budgeting purposes only and are not intended to be a proposal.
3
MRY 05 '93 2236 ATEC FAX •708/916-7013 P.3/13
city off EIIgTn
D.H. Martin Remediation Oversight
Prepared April 28, 1993
Revised May 5. 1993
TABLE 1 f
Professional Services
Remediation Oversi ht
umber
item Unit Cost Unit of Units Cost Total Cost
Principal Engineer $195,00 Per Hour 4 $380.00
Senior R istered Scientist $90.00 Per Hour 8 720.00
Project Scientist 11 65.00 Per our 50 $3,2 50. 0
Miles a .35 er i e 50 $17.50
aterias, Film, Misc. Expense Cost
Su - o 4,517.
�\ M .. � �`W w»rrr..e ..t .s we.•i"�aYK".7«s�.l��.:..f..w,
Principal Engineer 95.00 er" our 4 380.00
Senior Registered Scientist $90.00 Per Hour 8 $720.00
Project Scion 65.00 Pe-f R-55 2 1,560.00
Mileage 0.35 er i e 7.50
Materials, m , $60.00
��a±S...;. .,. .. ••� � . ...• <. i&a•.�r+. •{
:Rrn, Y.A l J41AM^Y $WF 2%N,.M7M 2N 7.>).•.5
0 Sub-Total 1.
princi al En ineer 95.00 Per our V X760.00 �
Senior Registered Scientist $90.00 per our 180.00
taff56en ist 55.00 1 er Hour 3, 0.00
M06-5 a 0.35 Per Mile 600 ,175.00
Materials Film, Misc. a5ense cost 300.00
Su - ota $44,ITTW
..
..«.•n u. .d�.Ml.. '. �A wwa..« ..wwh:S;.f•r4V•�!:.'w .r..wr..�M.!{M"•
Principal Engineer $96.00 1 Per Hour w 20 $1,900-00
Senior Registered Scientist 1 $90.00 Per Hour 16 1.440.00
Project Scientist 11 65.00 Per Hour 60 $3,900.00
Draftsman $40.00 Per Hour 8 $320.00
Clerical $25,00 Per Hour 2 $50.00
Mileage $0.35 Per Mile 40 $14.00
Materials, Photos, Shipping As Used 1 1 $360.00
Sub- o 7 984.00
MRY 05 193 2238 ATEC FAX 708/916-7013 P.7/13
ATEC Associates, Inc.
2055 Army TWI Road,Sultq 114
NI Addison,Illinois 60101.1478
17061016.7272,FAX#(708191$-7013
May 5, 1993
City of Elgin
150 Dexter Court
Elgin, EL 60120-5555
Attn: Raymond H. Moller
Director of City Properties
Re: South Grove Property
Dear Mr. Moller:
ATEC Associates, Inc. (ATEC) is pleased to present this letter proposal for soil borings at
various locations on the South Grove property, in Elgin, Illinois.
Determination of Extent of Contamination in Vicinity of lNeavations 4, 5, and 6
Soil borings are proposed in the vicinity of Excavations 4, 5, and 6. The purpose of the soil
borings is to determine the vertical and horizontal extent of contamination adjacent to these
excavations. Four soil borings are proposed for each excavation, resulting in a total of twelve
soil borings.
Each soil boring will be continuously split spoon sampled. Field boring logs will be completed
accordingly on ATEC forms. ATEC is assuming that each boring will be less than ten feet deep.
Following completion of the soil boring, a cement/bentonite grout will be placed in the boring.
The soil cuttings will remain in the vicinity of the soil boring.
A field geologist will screen the soil samples from each split spoon with a photoionization
detector(PID). One soil sample from each soil boring which has the highest reading on the PM
will be sent to the laboratory and analyzed.
If no readings are found on the PID, the soil sample will be submitted for laboratory analysis
from the soil horizon located just above the groundwater table. ATEC is assuming that the
groundwater table is less than ten feet below the ground surface.
The number of soil samples submitted for analyses from this sampling event is twelve. The
analytical program for the soil samples is tailored towards detecting the chemical constituents
associated with the former underground gasoline/diesel tanks and underground waste oil tanks.
A Subildlay of American Testing and Engineering Corporatm Conauldng Environmental,GeoiocM WW
Office$-in Major U.S.C1mes/shoe 1958 Materials Engineers
'• t'qY 05 '93 22:39 ATEC FAX 708/916-7013 P.8/13
Page 2
Moller
May 5, 1993
At Excavation 4, it is ATEC's understanding that a gasoline tank was removed. However,'semi-
volatiles were detected in soil samples at this location. Therefore, ATEC is assuming that prior
use of the tank may have included diesel fuel. The four soil borings in the vicinity of Excavation
4 will be analyzed for the following chemical constituents: benzene, B1✓'TX, naphthalene,
acenaphthene, flouranthene, fluorene, pyrene, total carcinogenic polynuclear aromatic
hydrocarbons, and total non-carcinogenic polynuclear aromatic hydrocarbons.
The remaining eight soil,borings, which are in the vicinity of Excavations 5 and 6, which
contained waste oil tanks; will be analyzed for the following chemical constituents: priority
pollutants (TCLP metals, volatiles, base/neutrals, acids, pesticides/PCBs).
USEPA SW-846 analytical methods will be used for each soil sample. Detection limits for non-
carcinogenic. PNAs and carcinogenic PNA's will be equal to or less than the soil ADIA as
presented in Table 3 of IEPA guidance dated February 1993. Detection limits for the priority
pollutants will meet the SDIA presented in Table 4 of IEPA guidance dated February 1993.
Soll Borings within the Footprint of the Proposed Terminal
To determine if portions Qf the property where the Terminal will be built have been impacted
by past activities, soil samples will be obtained from soil borings. To determine the appropriate
number.of soil sample locations within the footprint of the Terminal, ATEC estimated the
footprint to have dimensions of 530 feet by 200 feet. This is the area encompassed by lots two
through nine. This results in an area of approximately 2.4 acres. The Illinois Environmental
Protection Agency's (IEPA) closure guidance for RCRA hazardous waste sites provides two
equations to determine an appropriate sampling interval. for grid sampling, the following
equations may be used to determine grid intervals and the number of samples in a given area:
(1) GI = ((A x ll)/GL)os or (2) GI = (A?Vs/2
The equations establish grid point intervals, proportioned to the size of the waste management
unit, where:
CI, greatest length of the area to be gridded (feet)
A = area to be gridded (feet), and
GI grid interval (feet).
Equation 1 results in a heavy sample weighting for small sites, so it should be used for sites
larger than 3 acres. Equation 2 should be used for units smaller than 3 acres.
• ' MAY 05 .'93 2239 ATEC FAX 788/916-7013 P.9i13
Pap
Moller
May 5, 1993
Equation 1 results in a grid interval of 25 feet and equation 2 results in a grid interval of 91 feet.
Since this site is less than three acres, ATEC used equation 2 as guidance to establish a grid
sampling interval. ATEC is proposing to use 100 feet as a grid interval, which results in ten
sampling locations within the Terminal's footprint (Lots two through nine). At each sampling
location, ATEC will acquire one soil sample for laboratory analysis.
Each soil boring will be continuously split spoon sampled with decontaminated split spoons.
Prior to each use, the split spoon will be washed in an alconox solution and rinsed with distilled
water. Field boring logs will be completed accordingly on ATEC forms.
Following completion of each soil boring, a cement/bentonite grout will be placed in the boring.
The soil cuttings will remain in the vicinity of the.soil boring.
A field geologist will screen the soil samples from each split spoon with a photoionization
detector (PID). One soil sample from each soil boring, which has the highest reading on the
PID, will be sent to the laboratory and analyzed.
If no readings are found on the PID, the soil sample will be submitted for laboratory analysis
from the soil horizon located just above the groundwater table. ATEC is assuming that the
groundwater table is less than ten feet below the ground surface.
Each soil sample will be analyzed for volatile organics, using SW 846 Method 8240. Six soil
samples will be analyzed for the eight RCRA metals(TCLP). The basis for selecting which soil
samples will be analyzed for metals will be:
1. The soil borings with the highest readings on the PID will be analyzed for the
metals.
2. If the above condition does not result in six samples to be analyzed for metals,
ATEC will randomly select soil samples from the remaining locations until the
total number of samples to be analyzed for metals results in six samples submitted
for metals analysis.
If a soil sampling location from this sampling program happens to coincide with a sampling
location described in the,"Determination of Extent of Contamination in Vicinity of Excavations
4, S,and 6",then the sampling location and parameters for analysis will follow those procedures
described in "Determination of Extent of Contamination in Vicinity of Excavations 4, S, and 6%
This may result in fewer than ten samples needing analysis under this sampling program.
PRY 05 193 2240 ATEC FAX 706/916-7013 P.10/13
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Moller
May S, 1993
ATEC will specify a three day turnaround time for laboratory analysis. This typically results in
a 4036 premium for the laboratory fees. ATEC will coordinate the laboratory efforts with Ainlay
Wank Vesting and Repair. Ainlay Tank testing and Repair will perform the soil boring activities
and contract with the laboratory.
ATEC will prepare a report, documenting the soil boring activities, laboratory analysis, and
findings. ATEC understands that prior to completion of the report, a meeting will be held at the
City's offices to discuss the findings. This meeting is tentatively scheduled for May 21, 1993.
The final report will be completed on May 30, 1993. ATEC is planning on initiating the soil
boring program May 10th or 11th, 1993.
The costs for ATEC's services on this project are provided on the attached spreadsbeet.
Thank you for using ATEC on this project.
Sincerely,
Patrick Ries, P.B., CFIBM ebecca Ries, CHMM
att: Cost Estimate
Scope of Work for Ainlay
MAY 05 93 22:40 ATEC FAX 708/916-7013 P.11i13
Coat Estimato for Soil Sampling and Report Writing
Prepared MAy 5, 1993
Number of
Item L Unit Cott Unit Units Total Cost TOTAL
Subomtraeted Costa Mftmed by Ainl Tank and Re air
TLC cast
Office Pre amdon TSme
Principal Fm ' eerradentist $95.00 Per Hour 2 $190.00
Pro'eet Fm r/$cientlst I $65.00 Per Hour 4 SM40
Total CH&C Preparvition Titan $450.00
bald Time
?& ' ai En ' cer/ScientW $95.00 Per Hour 2 $190.00
Pro' etF iueer)sdGntistI $65.00 PcrHour 36 $2,340.00
En car/Scietttist I $45.00 Per Hour 36 $1,620.00
Vehicle $55.00 Per Day 4 $220.00
OVM 575.00 PorDa 4 $300.00
Sam a Shi $10.00 Per Smple 22 x•00
Laborato An —
erformed by Aiday Task Testing kad air
otal Field Time 54+890.00
Office Ra Pro anon Tune/Meet with(a of i]gin
Principal Ea ' oer)Scleutist $95.00 Per Hour 24 52280.00
Senior Re ' tered/Scientiat I $90.00 Per Hour 20 $1.800.00
Pro' ctEn eer/Scieatistl $65.00 PerHour 24 51,560.00
RE!nMersoa/CAD $40.00 Per Hour 16 $640.00
Federal Erpress $25-001perracipw 2 $50.00
cow. Solo E&& 300 sso oo
Total go port Pre aration Tnne $6.380.00
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