93-0609 WVP Corporation Western Area II RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH WVP CORPORATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Larry L. Rice, City Manager, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with WVP
Corporation for professional construction services in
connection with the Area II street and sewer improvements, a
copy of which is attached hereto and made a part hereof by
reference.
s/ George VanDeVoorde
George VanDeVoorde, President
Presented: June 9, 1993
Adopted: June 9, 1993
Omnibus Vote: Yeas 7 Nays 0
Recorded:
Attest:
s/ Dolonna Mecum
Dolonna Mecum, Secretary
CO (L)
n ADD Q Agenda Item No.
,4pogAIFD Fl61`�':
May 25, 1993
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Larry L. Rice, City Manager
SUBJECT: Additional Professional Construction Engineering
Services : Area II
PURPOSE: To authorize the Public Works Department to
negotiate an Amendment No. 2 with WVP Corporation for
construction engineering services on Area II .
BACKGROUND: On February 24, 1993, City Council authorized an
Amendment No. 1 with WVP Corporation in the amount of $120,000
to provide construction staking services . The original
agreement with WVP Corporation was approved by City Council on
January 9, 1991 for design engineering services for the Area II
project.
The intent of the Public Works Department was to provide all
construction engineering and inspection services with in-house
staff, as follows:
1 . Resident Engineer: one full time field engineer - Steve
Pertzborn, Engineer I
2 . Office Engineer: two days per week - Mel Dahl, City Engineer
3. Field Inspector: two full time field inspectors - James
Beverly and Michael Morrissy
With the press of demands placed upon the Engineering Division,
we have been unable to assign the Resident Engineer full time on
the project as anticipated. We have been averaging 4 hours per
day or at half time. Should the Resident Engineer become sick,
or for a summer vacation period, no back-up engineer would be
available to fill in at this position. 'Further, we have not
been able to accommodate any Office Engineering time with the
departure of Mel Dahl . Further, on most occasions, the
Contractor has been working more than two field crews (up to
five on occasion) , which have resulted in some work of the
contractor's activity being uninspected as we have not been able
to assign any other additional inspectors for this project.
Mayor and Members of
the City Council
May 25, 1993
e,.. Page 2
In order to ensure that the project receives adequate field and
office construction engineering attention and to ensure full
time inspection of all construction activity, additional
professional construction services are required. To that end we
have been in discussions and negotiations with WVP Corporation,
the project design engineer, to provide supplemental
construction engineering services . At this writing, we have not
received their proposal . However, we have, after negotiations
on Friday, May 21, 1993, concurred in the need for the following:
1. Ass ' t Resident Engineer: One full time person to work under
the City's Resident Engineer
-. 2 . Office Engineer: two days per week
3. Field Inspector: one full time ins•ector and one part ti
inspector at two and one hal says per week :
In addition to the abo e construction engineering
requirements, the Contracto , , _ • . Construction, has not
provided adequate Construction ------- t = by the
contract. No schedule ha been received showing th= contro • g
events or the work pat . on • , we are unabl
• assess t. - • o•ress of the work with an -e of
c••= • - - and we are b i - s - • •etermine projected
• - • • sates .
Contractually, the construction is to be completed by the end of
November. There is no room in the project for any delays
without the experience of wintering over uncompleted roadway
work.
Although the Contractor is responsible for the project
scheduling, the City may need to assume scheduling
responsibilities in order to protect our interest in maximizing
progress and to provide more precise information to residents
and City Council on the ,ctual status of the work.
Several level o `'‘ scheduling are available for our
consideration. WVP orporation, will be available at the May
26, 1993 meeting to resent the costs and expected benefits for
the different leve s of scheduling.
FINANCIAL IMPACT: Costs have not yet been received from WVP
Corporation. However, we expect their construction engineering
and field inspection assistance to cost about $225,000 exclusive
of additional scheduling activities .
It should be noted that the project is about $800,000 less than
A originally estimated.
le
Mayor and Members of
the City Council
May 25, 1993
Page 3
RECOMMENDATION: Discussion and authorization to negotiate an
Amendment No. 2 with WVP Corporation.
/ ---... ) _
l
Larry . Rice, ity Manager
do
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' I
AGREEMENT
THIS AGREEMENT, made and entered into this l day of
vLl/ , 1993, by and between the OARD OF LOCAL
IMPROVEMENTS of the CITY OF ELGIN, an Illinois municipal
corporation (hereinafter referred to as "BOARD" ) and WVP
CORPORATION (hereinafter referred to as "ENGINEER" ) .
WHEREAS, the BOARD desires to engage the ENGINEER to
furnish certain professional construction services in connection
with Area II Special Assessment: Street and Sewer Improvements
(hereinafter referred to as the "PROJECT") .
AND
WHEREAS, the ENGINEER represents that he is in compliance
with Illinois Statutes relating to professional registration of
individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth
herein below.
NOW, THEREFORE, it is hereby agreed by and between the
BOARD and the ENGINEER that the BOARD does hereby retain the
ENGINEER to act for and represent it in all engineering matters
involved in the PROJECT, subject to the following terms and
conditions and stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the
direction of the Director of Public Works of the
City of Elgin, herein after referred to as the
"DIRECTOR" .
B. The ENGINEER shall provide construction
administration, engineering, on-site construction
observation and quality control/testing.
C. A detailed Scope of Services is attached hereto
as Attachment A.
II. PROGRESS REPORTS
A. The Engineer will submit to the Director weekly and
Project Status Report. A brief narrative will be
provided identifying progress, findings and
outstanding issues .
III. WORK PRODUCTS -
c
All work products prepared by the ENGINEER pursuant 0
hereto including, but not limited to, reports, designs, _
calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the a
BOARD and shall be delivered to the BOARD upon request
c of the DIRECTOR provided, however, that the ENGINEER 4-
> may. retain copies of such work products for its 4-L
records . Such work products are not intended or 134.C2
;
V. INVOICES
A. The ENGINEER shall submit invoices in a format
approved by the DIRECTOR. Progress reports will be
included with all payment requests.
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit the authorized representative of the BOARD
to inspect and audit all data and records of the
ENGINEER for work done under this Agreement. The
ENGINEER shall make these records available at
reasonable times during the Agreement period, and
for a year after termination of this Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the BOARD
may terminate this Agreement at any time upon fifteen
( 15) days prior written notice to the ENGINEER. In the
event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to
termination, except that reimbursement shall not exceed
the amounts set forth under Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date
the ENGINEER is given a written Notice to Proceed and,
unless terminated for cause or pursuant to Article VI
foregoing, shall expire on the date the DIRECTOR
determines that all of the ENGINEER's work under this
Agreement is completed. A determination of completion
shall not constitute a waiver of any rights or claims
which the BOARD may have or thereafter acquire with
respect to any breach hereof by the ENGINEER.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the BOARD,
the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No
claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER's fee shall be
valid only to the extent that such changes are included
in writing signed by the BOARD and the ENGINEER.
Regardless of the decision of the DIRECTOR, relative to
a claim submitted by the ENGINEER, all work required
under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this
Agreement, such violation or breach shall be deemed to
constitute a default, and the other party has the right
to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any
default, fails within fifteen ( 15) days after notice
thereof by the other party to comply with the
conditions of the Agreement, the other party may
terminate this Agreement.
X. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the
BOARD and City of Elgin, its officers and employees
from and against any and all loss, liability and
damages of whatever nature, including Workmen's
Compensation claims, in any way resulting from or
arising out of negligent actions or omissions of the
ENGINEER in connection herewith, including negligent
actions or omissions of employees or agents of the
ENGINEER arising out of the performance of professional
services .
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
BOARD or City of Elgin, shall be charged personally or
held contractually liable under any term or provision
of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall
provide, pay for and maintain in effect, during the
term of this Agreement, a policy of comprehensive
general liability insurance with limits of at least
$1,000,000 aggregate for bodily . injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a
Certificate of Insurance naming the CITY as
additional insured. The policy shall not be
modified or terminated without thirty (30) days
prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include
Contractual obligation assumed by the ENGINEER
under Article IX entitled "Indemnification" shall
be provided.
B. Comprehensive Automobile Liability. Comprehensive
Automobile Liability Insurance covering all owned,
non-owned and hired motor vehicles with limits of
not less than $500,000 per occurrence for damage to
property.
C. Combined Single Limit Policy. The requirements
for insurance coverage for the general liability
and auto exposures may be met with a combined
single limit of $1,000,000 per occurrence subject
to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry
Engineer's Professional Liability Insurance
Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not
less than $500,000 per occurrence. A Certificate
of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall
not be modified or terminated without thirty (30)
days prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of
and shall not be responsible for construction means,
methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the
construction, unless specifically identified in the
Scope of Services.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting
from this Agreement, there shall be no discrimination
against any employee or applicant for employment
because of sex, age, race, color, creed, national
origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona
fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of
pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to
discrimination in receipt of the benefit of any
services or activities made possible by 'or resulting
from this Agreement on the grounds of sex, race, color,
creed, national origin, age except minimum age and
retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a
violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by
the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof
shall be binding upon the successors and the assigns of
the parties hereto; provided, however, that no
assignment shall be made without the prior written
consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall
remain liable to the BOARD with respect to each and
every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated
if it had done the work itself and no assignment,
delegation or subcontract had been made.
XVII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein
contained is intended or shall be construed to, in any
respect, create or establish the relationship of co-
partners between the BOARD and the ENGINEER, or as
constituting the ENGINEER as the general representative
or general agent of the BOARD for any purpose
whatsoever.
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph,
sub-paragraph, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other
portions of this Agreement shall remain in full force
and effect.
XIX. HEADINGS
The headings of the several paragraphs of this
Agreement are inserted only as a matter of- convenience
and for reference and in no way are they intended to
define, limit or describe the scope of intent of any
provision of this Agreement, nor shall they be
construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the
entire Agreement of the parties on the subject matter
hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by
the parties . Each party agrees that no representations
or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly
executed amendment hereof, or change order as herein
provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in,
and shall be construed in accordance with the laws of
the State of Illinois .
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without
prior approval from the DIRECTOR, nor will the ENGINEER
make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior
to said documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other
consultants in the BOARD's employ or any work
associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred
from bidding on this contract as a result of violations
of either Section 33E-3 or Section 33E-4 of the
Illinois Criminal Code.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall
have written sexual harassment policies that include,
at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing
examples;
D. the vendor's internal complaint process including
penalties;
E. the legal recourse, investigative and complaint
process available through the Illinois Department
of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and
commission;
G. protection against retaliation as provided by
Section 6-101 of the Human Rights Act (copy
attached) .
A copy of the policies must be provided to the
Department of Human Rights upon request. P.A. 87-1257 .
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the
ENGINEER to the DIRECTOR and to other participants
which may affect cost or time of completion, shall be
made or confirmed in writing. The DIRECTOR may also
require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
XXVII. NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by
First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
JAMES L. KRISTIANSEN
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
PETER H. MESHA
Manager
WVP Corporation
2625 Butterfield Road
Suite 301E
Oak Brook, IL 60521-1920
IN WITNESS WHEREOF, the undersigned have placed their hands
and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in
this statement.
For the BOARD:
ATTEST: THE BOARD OF LOCAL IMPROVEMENTS
BY SA By
City Clerk /
Title CACI_ .13 t.e-+-
(SEAL)
For the ENGINEER:
Dated this 23rd day of June , A.D. ,
1993.
ATTEST: WVP Corporation //„.A
;1`1 oar, /L• .1i&_ B G 1I1 n77-
Secretary Dan L. Chilton
Toretta F. Matthews Title Senior Vice President
(SEAL)
ATTACHMENT A
Engineers
Architects
Planner.
WVP CORPORATION
2625 Butterfield Road, Suite 301E 708 574 7707
OJUfBIe .i�Ilji 521-1920 FAX 708 574 7751
Mr. James Kristiansen
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
Subject: Proposal for Additional Construction Phase Services
Area II Special Assessment Project
References: Original Agreement with the City of Elgin executed 1/14/91.
Letter of Authorization for South Street Pump Station work executed 4/10/92.
Amendment No. 1 for Construction Staking executed 2/26/93.
Dear Mr. Kristiansen:
This is WVP's proposal for additional construction phase engineering services for the City of Elgin's
Area II Special Assessment Project.
WVP is under a separate contract to provide construction staking services for this project by
Amendment No. 1, dated 2/26/93 to our 1/14/91 Agreement to the City.
This proposal is for additional field and office support services which are described in more detail
below. It is anticipated that the services described in this proposal will be incorporated into a separate
agreement with City, without making further amendments to the 1/14/91 Agreement.
It is understood that the services described in this proposal will be provided in calendar year 1993.
A construction completion date of November 15, 1993 is assumed.
In the following narrative "ENGINEER" refers to WVP Corporation, "CITY" refers to the City of Elgin,
and "DEPARTMENT" refers to the State of Illinois Department of Transportation.
Item 1 -Scone of Engineer's Services,
A. The ENGINEER will retain a materials testing subconsultant to perform the following
services:
(1) Proportioning and testing of concrete mixtures in accordance with the"Manual
of Instructions for Concrete Proportioning and Testing" issued by the Bureau
of Materials and Physical Research,of the DEPARTMENT,and promptly submit
reports on forms prepared by said Bureau.
(2) Proportioning and testing of bituminous mixtures (including extraction test) in
accordance with the "Manual of Instructions for Bituminous Proportioning and
Testing" issued by the Bureau of Materials and Physical Research, of the
DEPARTMENT,and promptly submit reports on forms prepared by said Bureau.
(3) All compaction tests as required by the specifications and report promptly the
same on forms prepared by the Bureau of Materials and Physical Research.
(4) Quality and sieve analyses on local aggregates to see that they comply with
the specifications contained in the contract.
(5) Inspection of all materials when inspection is not provided at the sources by
the Bureau of Materials and Physical Research, of the DEPARTMENT, and
submit inspection reports to the City in accordance with the policies of the said
DEPARTM ENT.
Chicago St. Louis Decatur
r •
B. The ENGINEER will provide the following field personnel and services:
(1) Field personnel:
(a) One Full-Time Assistant Resident Project Representative (ARPR)
(b) One Full-Time On-Site Observer (OSO)
(c) One Part-Time On-Site Observer (OSO) as needed
(d) Above field personnel are based on City providing two qualified Full-
Time On-Site Observers.
(2) The above field personnel will provide services as described in Exhibit 1 -
Duties of the Engineer's Field Personnel
C. Provide office support and quality control functions as follows:
(1) Provide technical support and advice and contract and design interpretation as
requested by City.
(2) The ENGINEER will retain a scheduling subconsultant to assist in the
development of a Primavera scheduling system for the project. The entire
project from Contractor's Notice-to-Proceed through completion will be
modeled. Scheduling services will include:
(a) Develop "Baseline Schedule". The "Baseline Schedule" represents the
ENGINEER'S opinion of the Contractor's original project schedule from
Notice-to-Proceed to completion. The Contractor and City will be
asked to review and approve the "Baseline Schedule".
(b) Develop "Current Schedule" to-date. Based on best available
information the "Baseline Schedule" will be modified to reflect the
historical project schedule to-date.
(c) Analyze work-to-complete and available time to determine feasibility of
Contractor completing project on-time. If project must be accelerated
to meet established deadlines, ENGINEER will make recommendations
to City based on a maximum of 5 conferences with the Contractor and
City to determine scheduling alternatives.
(d) Update "Current Schedule" weekly to document project progress.
Generate reports to identify problem issues. Recommend resolution
items and document schedule slippages.
(e) Review contractor time extension requests and make recommendation
to the City.
(f) After completion,the last updated "Current Schedule" will become the
"Record Schedule" and this will be furnished to the City.
(g) The ENGINEER and its subconsultants are not responsible for
construction means, methods, techniques, sequences and procedures
employed by the Contractor in the performance of his contract.
(h) It is understood that the City, ENGINEER, Subconsultants, Contractor,
and Subcontractors are all key elements of the project schedule.
Therefore, cooperation from all parties will enhance the development
and implementation of the schedule.
(i) Assist in establishing timetables for decision-making aQd documentation
to enhance project schedule development.
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Item 2 - Compensation
A. The City shall pay for services stipulated in Item 1 above at the hourly rates stipulated
below for personnel assigned to this project as payment in full to the ENGINEER for the
actual time spent in providing these services. The hourly rates include profit, overhead,
readiness to serve, insurance,social security and retirement deductions. Traveling and
other out-of-pocket expenses will be reimbursed to the ENGINEER at his actual cost.
The estimated upper limit of the ENGINEER'S total compensation is $270,981 which
includes $28,500 for the materials testing subconsultant plus $15,000 for the
scheduling subconsultant.
B. The ENGINEER shall not exceed this total compensation without prior approval of the
City. Subject to the approval of the City, the ENGINEER may sublet all or part of the
services. If the ENGINEER sublets all or part of this work, the City will pay the cost
to the engineer plus a five (5) percent service charge. "Cost to the ENGINEER" to be
verified by furnishing the City copies of invoices from the party doing the work. The
classifications of the employees used in the work should be consistent with the
employee classifications for the services performed. If the personnel of the firm
perform routine services that should normally be performed by lesser salaried
personnel, the wage rate billed for such services shall be commensurate with the work
performed.
GRADE CLASSIFICATION HOURLY
OF EMPLOYEE RATE
Quality Control Officer/Division Manager $85
Project Manager/Engineer $80
Design Engineer $71
Assistant Resident Project Representative $43
On-Site Observer $43
Secretary/Accounting $33
The hourly rates itemized above shall be effective until December, 31, 1993.
In the event the services of the ENGINEER extend beyond December 31, 1993,
the hourly rates will be adjusted yearly by addendum to this AGREEMENT to
compensate for increases or decreases in the salary structure of the ENGINEER
that are in effect at that time.
Thank you for this opportunity to provide professional services to the City of Elgin. If you need
additional information, or have questions, please call.
Sincerely,
WV• -ORPORATION
Peter H. Mesha, P.E.
Manager
PHM/slb
4
encl: Exhibit 1
EXHIBIT 1
DUTIES OF THE
ENGINEER'S FIELD PERSONNEL
GENERAL:
The Engineer's Assistant Resident Project Representative (A.R.P.R.) and On-Site Observers (O.S.0)
serve as the Engineer's on-site construction representatives for the construction project. They will be
responsible for the general control and field observation of the construction project under the direction
of the City's Resident Engineer(R.E.)and with the assistance of on-site observers provided by the City.
Services consist of all management functions required for day-to-day control of the project. Services
will include field observation, design interpretation, contract administration and general coordination
and control of the day-to-day construction activities of the contractor to ensure timely completion and
quality construction in strict compliance with contract drawings and specification. The A.R.P.R. and
O.S.O's will work closely with and report to the City's R.E.
SPECIFIC DUTIES AND RESPONSIBILITIES:
A. Liaison and Contract Control:
Assist the contractors in understanding the intent of the contract documents. Serve
as the City's representative with the contractors working principally through the
contractor's Project Engineer and on-site Superintendent. Serve as the City's liaison
with other local agencies such as utility companies, businesses, etc. keeping them
advised of day-to-day activities.
B. Construction Observation:
1. Conduct on-site observations of the work in progress to determine that the
project is proceeding in accordance with the contract documents and that
completed work will conform to the requirements of the contract documents.
2. Advise the R.E. of any work believed to be unsatisfactory, faulty or defective
or does not conform to the requirements of the contract documents, or does
not meet the requirements of any tests or approval required to be made; and
advise R.E. of needed corrective action and if any special testing or procedures
will be required.
3. Verify that tests are conducted as required by the contract documents and in
presence of the required personnel, and that contractors maintain adequate
records thereof; observe and report to R.E. appropriate details relative to the
test procedures.
4. Perform or cause to have performed as applicable, all required field tests such
as concrete tests, soil compaction tests, etc. and ensure such tests are made
as specified. Analyze the results of all field and laboratory tests to determine
the suitability of materials tested.
5. Accompanying visitors representing public or other agencies tiaving jurisdiction
over the project, record the outcome of these visits, and report to the R.E.
•
C. Contractor Suggestions and Requests:
Consider and evaluate suggestions and requests for modifications in drawings and
specifications which may be submitted by the contractor and make recommendations
to the R.E. with any time or cost implications for final decision.
D. Shop Drawings:
1. Maintain copies of all shop drawing submittals and associated correspondence.
2. Record and maintain a shop drawing submittal and approval log and notify
contractor and R.E. whenever submittals are lacking or untimely.
E. Schedules:
1. Monitor schedule requirements as construction progresses. Report progress
and schedule deviations to R.E. and Engineer's office support personnel.
2. Be alert to the construction schedule and to conditions which may cause delay
in completion and report same to the contractor and City's R.E. in sufficient
time to make adjustments.
F. Conferences:
1. Attend periodic progress meetings as deemed necessary by the R.E. with all
parties to review construction progress, design interpretations and overall
progress.
2. Schedule on-site job work meetings as necessary with the general contractor
and sub-contractors to review day-to-day requirements and problems.
G. Contract Administration and Records:
1. Assist the R.E. with day-to-day contract administration and associated
correspondence.
2. Maintain at the job site orderly files for correspondence, reports of job
conferences, samples submissions, reproductions of original contract
documents including all addenda, change orders, field orders, additional
drawings issued subsequent to the execution of the contract documents,
progress reports, and other project related documents.
3. Keep a diary or log book, recording contractors' hours on the job site, weather
conditions, data relative to questions of extras or deductions, list of visiting
officials, daily activities, decisions, observations in general and specific
observations in more detail as in the case of observing test procedures.
4. Record names, addresses and telephone numbers of all contractors, sub-
contractors and major suppliers of equipment and materials._
H. Reports
Furnish R.E. written reports on a weekly basis advising the progress of the work.
s-. • •
1. Contractor Payment Requisitions:
Review applications for payment with contractor for compliance with the established
procedure for their submissions and forward them with recommendations to City's
R.E., noting particularly their relation to the schedule of values, work completed and
materials and equipment delivered at the site.
J. Change Orders:
Perform initial evaluation of change orders and submit same to the R.E. with
recommendations and cost estimate breakdowns for final review, approval, and
processing.
K. Record Drawings:
Maintain an accurate record of all field conditions and upon completion of the project
ensure that this information is provided to the City. (City personnel will do actual
revision of design drawings to reflect record conditions). ENGINEER is not responsible
for field condition documentation for work done prior to ENGINEER'S involvement.
L. Final Completion:
1. Together with the City's R.E. conduct a pre-final inspection and prepare and
give to the contractor a pre-final punch list. Thereafter ensure that the
contractor completes same in an expeditious fashion. Notify the R.E. in writing
when all work is completed.
2. Together with the R.E. and contractor conduct a final inspection. Prepare a
final punch list and thereafter ensure that the contractor completes same in an
expeditious fashion. Notify the R.E. in writing when all work is completed and
final payment may be made.
•
CITY OF ELGIN " REV. 6/2/93 BY PHM
AREA II - CONSTRUCTION PHASE ENGINEERING Checked 6/3/93 by MJS
FEE COMPUTATION
ASSUMPTIONS:
Project Start: 5/17/93
Project End: 11/15/93, but assume extension to 11/30/93 (Say 29 weeks)
Workday estimate:
Month # of Weekdays # of Saturdays Remarks
May 10 2 Omit 5/31
June 22 4
July 22 4 Omit 7/3
August 22 4
September 21 4 Omit 9/6
October 21 5
November 20 4 Omit 11/25
TOTALS 138 27 165 days total
• Oak Brook- Elgin = 70 miles roundtrip
II MANHOUR ESTIMATE: ON-SITE OBSERVERS AND OFFICE SUPPORT
A. Project Engineer/Manager
Project Start-up from 5/17 to 5/28 = 80 Hours
Say 1 % days per week from 6/1 to 11/30:
(1 Y2) (27) (Submittals, Change Orders, =365 Hours
Pay Requests, etc. Also includes 135 hrs
for project schedule updates.)
PROJECT ENGINEER/MANAGER TOTAL =445 Hours
B. Assistant Resident Project Representative (ARPR)
Construction
a. Weekdays (138 days) (10 hr/day) =1380 Hours
b. Saturdays (27 days) (10 hr/day) = 270 Hours
c. Contingency for additional hours = 125 Hours
CONSTRUCTION TOTAL =1775 Hours
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Closeout: Documentation, files, etc. = 80 Hours
A.R.P.R. Total =1855 Hours
C. On-Site Observer(s) (OSO) =2000 Hours
D. Secretary/Clerical
1 hour/week at 29 weeks = 29 Hours
III DIRECT EXPENSES: ON-SITE OBSERVERS AND OFFICE SUPPORT
A. Travel
Project Manager/Engineer - 15 bi-weekly visits
(15) (70) ($0.25) =$ 263.00
A.R.P.R. - 80 mi/day x 165 x $0.25 =$3300.00
Full Time On-Site Observer (Same as A.R.P.R.) =$3300.00
Part Time On-Site Observer = 80/mi day x 25 days x $0.25 =5 500.00
TOTAL TRAVEL =$7363.00
B. Meals
A.R.P.R. (165 days) ($5.00) _$ 825.00
Full Time On-Site Observer (165) ($5.00) =$ 825.00
Part Time On-Site Observer (25) ($5.00) =$ 125.00
TOTAL MEALS =$1775.00
C. Printing
Reduce 55 plan sheets to 1/4 size =
Per Tree Towns $3/sheet x 55 =$ 165.00
Copies
Office copies 25/wk x 29 weeks x $0.10/copy =$ 73.00
Field 45 copies/day x 6 days/wk x 29 wks x $0.10 =$ 783.00
TOTAL PRINTING/COPYING =$ 1021.00
D. Miscellaneous - City to purchase or lease following equipment:
• portable radios
• beepers
• copy machine for field trailer
TOTAL MISC. =$0.00
E. Total Direct Expenses (A thru D) _$10,159.00
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•
IV. MANHOUR SUMMARY & FEE COMP. FOR ON-SITE OBSERVERS AND OFFICE SUPPORT
Total Hourly Rates TOTALS
PM/PE 445 $80 $ 35,600
-
ARPR 1855 $43 $ 79,765
OSO 2000 $43 $86,000
Secretary 29 $33 $ 957
SUBTOTAL $202,322
FEE -WVP Labor $202,322
WVP Direct Expenses +$ 10,159
Materials Testings Subconsultant +$ 28,500
TOTAL FEE =$240,981
V. PROJECT SCHEDULING
A. Use Altus Management Services for scheduling assistance
1. Altus:
Set-up and develop "Baseline Schedule" and "Current Schedule"=$8435.00
2. WVP:
Altus Coordination - 18 Hours PE/PM
Develop "Baseline Schedule" - 40 Hours PE/PM
Develop "Current Schedule" - 18 Hours PE/PM
Computer Lease
6 months at $225/mo =$1350.00
B. Analyze work-to-complete vs. time available
1. WVP: 5 meetings x 4 hours = 20 hours PE/PM
Work-out alternatives - 18 hours PE/PM
18 hours DM
2. Altus:
8 hours x $95 =$ 760.00
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C. Updates- WVP PE/PM time & expenses in Section II.A.
1. WVP: = 27 Hours DM (QC)
2. Altus: $255/wk
First 4 weeks - 4
Bi-weekly next 23 weeks - 12
TOTAL: 16 weeks at $255 =$4080.00
D. Time Extension reviews - 4
1. WVP: time already included
2. Altus: 4 x $255 =$1020.00
E. Fee Estimate - Project Scheduling
1. WVP
Div. Mgr. 45 hrs x $85 =$ 3,825
PE/PM 114 hrs x 80 =$ 9,120
Direct =$ 1,688
WVP Subtotal =$14,633 use$15,000
2. Altus $14,295 x 1.05 =$15,010 use$15,000
TOTAL FEE - PROJECT SCHEDULING =$30,000
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_Jr ' •
VI. FEES AS SHOWN IN PROPOSAL: -
A. Materials Testing Subconsultant: $28,500
B. Field Personnel & Expenses
ARPR $ 79,765
OSO $ 86,000
$165,765
Direct Expense $ 9,658
Subtotal Field Personnel & Expenses $175,423
C. Office Support
Project Engineer/Manager $35,600
Secretary/Clerical 5 957
$36,557
Direct Expense $ 501
Subtotal Office Support $37,058
D. Project Scheduling $30,000
E. Total Additional Fee for Items A, B, C, D: 5270,981
Page 5 of 6
•
•
FEE BREAKDOWN
ELGIN AREA II - CONSTRUCTION PHASE
AMENDMENT 2 SERVICES
SUBCONSULTANTS
WVP O'BRIEN ALTUS TOTAL
• Materials Testing 0 $28,500 0 $28,500
• Field Services - - - -
-Establish lines & grades 0 0
-Provide On-Site Observers $175,423 0 0 $175,423
• Office Support $37,058 0 0 $37,058
• Project Scheduling $15,000 0 $15,000 $30,000
TOTAL FEE $227,481 $28,500 $15,000 $270,981
*WVP and the City of Elgin executed Amendment 1 for these services on 2/26/93 in the amount of $ 120,000 which is not included in the
above totals.
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