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92-1111a RESOLUTION ACCEPTING THE WEST ZONE PHASE I WATER DISTRIBUTION SYSTEM IMPROVEMENTS (W-03) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin hereby accepts the West Zone Phase I Water Distribution Sytem improvements (W-03) . s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: November 11, 1992 Adopted: November 11, 1992 Omnibus Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk a Elm n ���° A Item No. ypo-. a e R'�FtD Ft81 TO: Mayor and Members of the City Council FROM: City Manager DATE: October 20, 1992 SUBJECT: AUTHORIZATION OF FINAL PAYMENT AND ACCEPTANCE OF WEST ZONE PHASE I WATER DISTRIBUTION SYSTEM IMPROVEMENTS (W-03) PURPOSE: This memorandum will provide the Mayor and Council with information to consider authorizing final payment and acceptance of the improvements to the subject project. . BACKGROUND: The City Council awarded the contract for the construction of 1992 Water Distribution System Improvements West Zone - Phase I to Glenbrook Excavating & Concrete, Inc. , on May 13, 1992 . The project generally included the construction of a 16-inch water main from the Alft Lane water tower at Randall Road and Fox Lane north to the north right-of-way of I-90, then west approximately 1,500 feet, then north approximately 3,000 feet. Glenbrook Excavating & Concrete, Inc. , has completed the project in compliance with the plans and specifications prepared by Clark Dietz, Inc. FINANCIAL IMPACT: The contract was awarded in the amount of $298,807, and the final cost is $293,705.50. A copy of the final pay estimate is attached for your. consideration. r rim Page 2 RECOMMENDATION: It is recommended that the City Council authorize the final payment to Glenbrook Excavating and Concrete, Inc. , in the amount of $14, nd accept the completed project. City "Ma ager a LLR:LED:PLB: jk 01141012 . 192 Attachments r r CITY OF ELGIN, ILLINOIS 1992 WATER DISTRIBUTION Final Payment Request No. 3 SYSTEM IMPROVEMENTS Through 7 October 1992 WEST ZONE - PHASE I Payable to GLENBROOK EXCAVATING & CONCRETE INC. 20389 Weiland Road Prairie View, Illinois 60069 Contract Work Completed Item Description, Estimated Unit Total No. Unit of Measure Quantity Price Amount Quantity Amount 1 16-Inch Diameter 7,980 LF $24.90 $198,702.00 . 7,995 $199,075.50 Water Main, Backfill Method 1, per Lineal Foot. 2 16-Inch Diameter 360 LF 31.00 11,160.00 360 11,160.00 Water Main, Backfill Method 2, per Lineal Foot. 3 16-Inch Diameter 45 LF 31.00 1,395.00 45 1,395.00 Water Main, Backfill Method 4, per Lineal Foot. 4 16-Inch Diameter 290 LF 195.00 56,550.00 270 52,650.00 Water Main Crossing (Bored and Jacked) Including 30-Inch Diameter Casing, per Lineal Foot. 5 6-Foot Diameter 6 EA 2,000.00 12,000.00 6 12,000.00 Valve Vault with 16-Inch Diameter Butterfly Valve, Installed, per Each. r 1 • Contract Work Completed v Item Description, Estimated Unit Total No. Unit of Measure Quantity Price Amount Quantity Amount 6 Fire Hydrant Assembly, 8 EA 1,500.00 12,000.00 8 512,000.00 per Each. 7 Additional Fittings, 0 LB 85.00 0.00 0 0.00 per Pound 8 Surface Replacement, 45 SY 35.00 1,575.00 0 0.00 Bituminous Concrete (Class I) , per Square Yard. 9 Surface Replacement, 155 SY 35.00 5,425.00 155 5,425.00 Aggregate, per Square Yard. 10 Rock Excavation, per 0 CY 100.00 0.00 0 0.00 Cubic Yard. 5298,807.00 5293,705.50 V:100792M2 1 V CITY OF ELGIN, ILLINOIS WEST ZONE - PHASE I • PAYMENT ESTIMATE SUMMARY ORIGINAL CONTRACT AMOUNT $298,807.00 CHANGE ORDER (0.00) REVISED CONTRACT AMOUNT $298,807.00 MATERIALS STORED ON SITE $ 0.00 TOTAL VALUE OF COMPLETED WORK $293,705.50 DEDUCT RETAINAGE 0.00 BALANCE DUE ON COMPLETED WORK $293,705.50 LESS PREVIOUS PAYMENTS 279,020.22 DUE THIS PAYMENT $14,685.28 ESTIMATE CERTIFICATION Contractor - GLENBROOK EXCAVATING Date /1/Cf/90.---- Engineer - CLARK DIETZ, INC. 04.64‘.62.4-4.4a-v— Date / /-7/9r._ Owner - CITY OF ELGIN, IL Date V:100792M2 VICES MATERIA1-i SERVICES IV10" RECEIVED IN pO� � ` T AP PRpVE9 '��v�' SIGNATURE I • Q esr- �" DATE • Elm r Agenda Item No. 1 May 7, 1992 MEMORANDUM TO: Mayor and Members of City Council FROM: City Manager SUBJECT: Bid #92-036 - Water Distribution System Improvements West Zone - Phase I PURPOSE: The purpose of this solicitation is to award a con- tract for the construction of the West Zone-Phase I Water Distri- bution System Improvements. BACKGROUND: The "Notice to Bidders" was issued to 38 contrac- tors and suppliers in the greater Chicagoland area with 17 of them picking up the plans, specifications and bidding documents for this project. On Tuesday, April 14th, fifteen ( 15) bids were received for the construction of the West Zone - Phase I Water Distribution System Improvements as detailed on the at- tached bid tabulation sheets (please refer to Summary Tab Sheet for a listing of the total bid price from each bidder) . - Clark Dietz Inc. , our engineers for this project, has completed its evaluation for the bids received; their comments and recom- mendation are noted in the attached letter, dated April 20th. FINANCIAL IMPACT: Sufficient funds are being established for this improvement in the proposed 1992 General Obligation Bond Issue under the general classification: Northwest Corridor 24" Watermain (Appropriation #392-997-9928) . RECOMMENDATION: The recommendation is to award this contract to the overall, low bidder, Glenbrook Excavating & Concrete Inc. of Prairie View, for a total amount of $298,807 .00. r Larry L is , Ci y manager C D I CLARK DIETZ, INC. April 20, 1992 Mr. Larry Deibert Director of Water Operations City of Elgin • 150 Dexter Court Elgin, IL 60120-5555 Re: 1992 Water Distribution System Improvements West Zone - Phase I Dear Mr. Deibert: On Tuesday, April 14, 1992 the City of Elgin opened bids for the above referenced project. The apparent low bidder was Glenbrook Excavating and Concrete, Inc. , Prairie View, Illinois in the amount of $298,807.00. In accordance with the specifications and at your request, we checked the contractor's references. The individuals we talked to were very enthusiastic with their endorsement of this contractor. They were very satisfied with the quality of the end product and the timeliness of the construction progress. Even with these comments, it will still be the responsibility of the Clark Dietz project representative to ensure the contractor provides a quality product that will ultimately satisfy the City of Elgin. We, therefore, recommend to the City of Elgin that they accept the low bid from Glenbrook Excavating and Concrete, Inc. in the amount of $298,807.00 and begin proceedings to execute the agreement. A copy of the bid tabulation is attached. If you have any further questions, please call . Very truly your , Marty R. Vogel MRV: dnl 0420-D3 cc: Mr. Michael Sarro, Purchasing Agent Mr. John Callan, Clark Dietz, Inc. Clark Dietz, Inc. 1817 S. Neil. Suite 100 P.O. Box 676 Champaign. IL 61824-0676 217/373-8900 ENGINEERS ARCHITECTS . BID #92-036 1992 WATER DISTRIBUTION SYSTEMS IMPROVEMENTS WEST ZONE-PHASE I Bidder Total Bid Price Glenbrook Excavating $298,807 . 00 Prairie View, IL Dempsey Ing, Inc. $319 ,642 . 55 Elburn, IL Swallow Construction $346, 735. 00 Lombard, IL Vian Construction $348,045 . 00 Elk Grove Village, IL Gluth Bros . Construction $358,630 . 00 Woodstock, IL Gerardi Sewer & Water Co $367,589 . 75 Norridge, IL Dennis W. Dwyer, Inc $369 , 077 . 20 Naperville, IL Bongi Construction $380, 344 . 80 Palatine, IL Brock Contractors $381,470. 00 Richmond, IL Abbott Contractors $396,281 .00 Northbrook, IL Vincent DiVito, Inc $401, 360. 00 Bloomingdale, IL Bari Contractors, Inc $402,450 .00 Elmhurst, IL George Kennedy Construction $402 ,569 .79 Waukegan, IL Economy Excavating Co $439,280. 00 Freeport, IL 61032 Beltz Excavating & Grading, Inc $465,237 .60 South Elgin, IL r CITY OF ELGIN, ILLINOIS WEST ZONE - PHASE I Clark Dietz, Inc. Glenbrook Excavating Dempsey Inq, Inc. Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 1 16-Inch Diameter 7,980 LF 39.00 311,220.00 24.90 198,702.00 25.69 205,006.20 Water Main, Backfill Method 1, per Lineal Foot 2 16-Inch Diameter 360 LF 44.00 15,840.00 31.00 11,160.00 30.69 11,048.40 Water Main, Backfill Method 2, per Lineal Foot 3 16-Inch Diameter 45 LF 60.00 2,700.00 31.00 1,395.00 48.51 2,182.95 Water Main, Backfill Method 4, per Lineal Foot 4 16-Inch Diameter 290 LF 275.00 79,750.00 195.00 56,550.00 235.00 68,150.00 Water Main Crossing (Bored and Jacked) Including 30-Inch Diameter Casing, per Lineal Foot 5 6-Foot Diameter 6 EA 3,000.00 18,000.00 2,000.00 12,000.00 3,200.00 19,200.00 Valve Vault with 16-Inch Diameter Butterfly Valve, Installed, per Each 6 Fire Hydrant Assembly, 8 EA 2,400.00 19,200.00 1,500.00 12,000.00 1,500.00 12,000.00 per Each 7 Additional Fittings, 0 LB 5.00 0.00 85.00 0.00 2.50 0.00 Per Pound J J 4 . Clark Dietz, Inc. Glenbrook Excavating Dempsey Inq, Inc. Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 8 Surface Replacement, 45 SY 33.00 1,485.00 35.00 1,575.00 25.00 1,125.00 Bituminous Concrete (Class I) , per Square Yard 9 Surface Replacement, 155 SY 8.00 1,240.00 35.00 5,425.00 6.00 930.00 Aggregate, per Square Yard 10 Rock Excavation, per 0 CY 150.00 0.00 100.00 0.00 150.00 0.00 Cubic Yard $449,435.00 $298,807.00 $319,642.55 W:E04TAB1 • CITY OF ELGIN, ILLINOIS WEST ZONE - PHASE I Swallow Construction Vian Construction Gluth Bros. Constr. Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 1 16-Inch Diameter 7,980 LF 28.00 223,440.00 30.00 239,400.00 32.50 259,350.00 Water Main, Backfill Method 1, per Lineal Foot 2 16-Inch Diameter 360 LF 33.00 11,880.00 32.00 11,520.00 33.00 11,880.00 Water Main, Backfill Method 2, per Lineal Foot 3 16-Inch Diameter 45 LF 46.00 2,070.00 46.00 2,070.00 40.00 1,800.00 Water Main, Backfill Method 4, per Lineal Foot 4 16-Inch Diameter 290 LF 220.00 63,800.00 217.00 62,930.00 200.00 58,000.00 Water Main Crossing (Bored and Jacked) Including 30-Inch Diameter Casing, per Lineal Foot 5 6-Foot Diameter 6 EA 4,500.00 27,000.00 2,400.00 14,400.00 2,400.00 14,400.00 Valve Vault with 16-Inch Diameter Butterfly Valve, Installed, per Each 6 Fire Hydrant Assembly, 8 EA 2,000.00 16,000.00 1,890.00 15,120.00 1,400.00 11,200.00 per Each 7 Additional Fittings, 0 LB 4.00 0.00 10.00 -- 2.00 0.00 Per Pound +„ J NJ . Swallow Construction Vian Construction Gluth Bros. Constr. Item Description, Estimated Unit Total Unit Total Unit Total ' No. Unit of Measure Quantity Price Amount Price Amount Price Amount 8 Surface Replacement, 45 SY 29.00 ' 1,305.00 20.00 900.00 10.00 450.00 Bituminous Concrete (Class I), per Square Yard 9 Surface Replacement, 155 SY 8.00 1,240.00 11.00 1,705.00 10.00 1,550.00 Aggregate, per Square Yard 10 Rock Excavation, per 0 CY 250.00 0.00 290.00 0.00 100.00 0.00 Cubic Yard $346,735.00 $348,045.00 $358,630.00 W:E04TAB2 • CITY OF ELGIN, ILLINOIS WEST ZONE - PHASE I Gerardi Sewer & Water Dennis W. Dwyer, Inc. Bonqi Construction Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 1 16-Inch Diameter 7,980 LF 33.74 269,245.20 33.64 268,477.20 31.51 251,449.80 Water Main, Backfill Method 1, per Lineal Foot 2 16-Inch Diameter 360 LF 35.61 12,819.60 40.00 14,400.00 34.50 12,420.00 Water Main, Backfill Method 2, per Lineal Foot 3 16-Inch Diameter 45 LF 51.01 2,295.45 45.00 2,025.00 74.00 3,330.00 Water Main, Backfill Method 4, per Lineal Foot 4 16-Inch Diameter 290 LF 180.00 52,200.00 180.00 52,200.00 244.70 70,963.00 Water Main Crossing (Bored and Jacked) Including 30-Inch Diameter Casing, per Lineal Foot 5 6-Foot Diameter 6 EA 3,148.00 18,888.00 3,200.00 19,200.00 3,622.00 21,732.00 Valve Vault with 16-Inch Diameter Butterfly Valve, • Installed, per Each 6 Fire Hydrant Assembly, 8 EA 1,330.00 10,640.00 1,400.00 11,200.00 2,313.00 18,504.00 per Each 7 Additional Fittings, 0 LB 2.40 0.00 4.00 0.00 3.00 0.00 Per Pound *4140 j j . Gerardi Sewer & Water Dennis W. Dwyer, Inc. Bonci Construction Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 8 Surface Replacement, 45 SY 22.00 990.00 15.00 675.00 15.00 675.00 Bituminous Concrete (Class I), per Square Yard 9 Surface Replacement, 155 SY 3.30 511.50 6.00 930.00 8.20 1,271.00 Aggregate, per Square Yard 10 Rock Excavation, per 0 CY 500.00 0.00 3,000.00 0.00 65.00 0.00 Cubic Yard $367,589.75 $369,077.20 $380,344.80 W:E04TAB3 • CITY OF ELGIN, ILLINOIS WEST ZONE - PHASE I Brock Contractors Abbott Contractors Vincent Di Vito, Inc. Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 1 16-Inch Diameter 7,980 LF 33.50 267,330.00 33.20 264,936.00 35.00 279,300.00 Water Main, Backfill Method 1, per Lineal Foot 2 16-Inch Diameter 360 LF 35.00 12,600.00 37.00 13,320.00 37.00 13,320.00 Water Main, Backfill Method 2, per Lineal Foot 3 16-Inch Diameter 45 LF 40.00 1,800.00 60.00 2,700.00 62.00 2,790.00 Water Main, Backfill Method 4, per Lineal Foot 4 16-Inch Diameter 290 LF 230.00 66,700.00 285.00 82,650.00 230.00 66,700.00 Water Main Crossing (Bored and Jacked) Including 30-Inch Diameter Casing, per Lineal Foot 5 6-Foot Diameter 6 EA 3,150.00 18,900.00 2,500.00 15,000.00 4,200.00 25,200.00 Valve Vault with 16-Inch Diameter Butterfly Valve, Installed, per Each 6 Fire Hydrant Assembly, 8 EA 1,500.00 12,000.00 2,000.00 16,000.00 1,500.00 12,000.00 per Each 7 Additional Fittings, 0 LB 2.00 0.00 5.00 0.00 2.00 0.00 Per Pound J J 4 . Brock Contractors Abbott Contractors Vincent Di Vito, Inc. Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 8 Surface Replacement, 45 SY 20.00 900.00 20.00 900.00 18.00 810.00 Bituminous Concrete (Class I), per Square Yard 9 Surface Replacement, 155 SY 8.00 1,240.00 5.00 775.00 8.00 1,240.00 Aggregate, per Square Yard 10 Rock Excavation, per 0 CY 100.00 0.00 100.00 0.00 200.00 0.00 Cubic Yard $381,470.00 $396,281.00 $401,360.00 W:E04TAB4 CITY OF ELGIN, ILLINOIS WEST ZONE - PHASE I Bari Contractors, Inc. Geo. Kennedy Constr. Economy Excavating Co. Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 1 16-Inch Diameter 7,980 LF 33.00 263,340.00 34.50 275,310.00 39.00 311,220.00 Water Main, Backfill Method 1, per Lineal Foot 2 16-Inch Diameter 360 LF 36.00 12,960.00 40.23 14,482.80 40.00 14,400.00 Water Main, Backfill Method 2, per Lineal Foot 3 16-Inch Diameter 45 LF 48.00 2,160.00 75.00 3,375.00 41.00 1,845.00 Water Main, Backfill Method 4, per Lineal Foot 4 16-Inch Diameter 290 LF 300.00 87,000.00 254.59 73,802.10 264.00 76,560.00 Water Main Crossing (Bored and Jacked) Including 30-Inch Diameter Casing, per Lineal Foot 5 6-Foot Diameter 6 EA 4,000.00 24,000.00 3,393.34 20,360.04 3,000.00 18,000.00 Valve Vault with 16-Inch Diameter Butterfly Valve, Installed, per Each 6 Fire Hydrant Assembly, 8 EA 1,300.00 10,400.00 1,699.50 13,596.00 1,900.00 15,200.00 per Each 7 Additional Fittings, 0 LB 1.50 0.00 3.00 0.00 2.50 0.00 Per Pound j J 4 . 1 Bari Contractors, Inc. Geo. Kennedy Constr. Economy Excavating Co. Item Description, Estimated Unit Total Unit Total Unit Total No. Unit of Measure Quantity Price Amount Price Amount Price Amount 8 Surface Replacement, 45 SY 30.00 1,350.00 17.00 765.00 25.00 1,125.00 Bituminous Concrete (Class I) , per Square Yard 9 Surface Replacement, 155 SY 8.00 1,240.00 5.67 878.85 6.00 930.00 Aggregate, per Square Yard 10 Rock Excavation, per 0 CY 250.00 0.00 75.00 0.00 135.00 0.00 Cubic Yard $402,450.00 $402,569.79 $439,280.00 W:E04TAB5 CITY OF ELGIN, ILLINOIS WEST ZONE - PHASE I Beltz Excavating & Grading Item Description, Estimated Unit Total No. Unit of Measure Quantity Price Amount 1 16-Inch Diameter 7,980 LF 39.90 318,402.00 Water Main, Backfill Method 1, per Lineal Foot 2 16-Inch Diameter 360 LF 44.75 16,110.00 Water Main, Backfill Method 2, per Lineal Foot 3 16-Inch Diameter 45 LF 48.38 2,177.10 Water Main, Backfill Method 4, per Lineal Foot 4 16-Inch Diameter 290 LF 288.75 83,737.50 Water Main Crossing (Bored and Jacked) Including 30-Inch Diameter Casing, per Lineal Foot 5 6-Foot Diameter 6 EA 4,107.00 24,642.00 Valve Vault with 16-Inch Diameter Butterfly Valve, Installed, per Each 6 Fire Hydrant Assembly, 8 EA 2,500.00 20,000.00 per Each 7 Additional Fittings, 0 LB 2.50 0.00 Per Pound J j J Beltz Excavating & Grading Item Description, Estimated Unit Total • No. Unit of Measure Quantity Price Amount 8 Surface Replacement, 45 SY 1.00 45.00 Bituminous Concrete (Class I), per Square Yard 9 Surface Replacement, 155 SY .80 124.00 Aggregate, per Square Yard 10 Rock Excavation, per 0 CY 360.00 0.00 Cubic Yard $465,237.60 W:E04TAB6